custer fair Foodfest application june 16 & 17, (224) , T-F, 10a-4p po box 6013, Evanston, il 60204

Transcription

1 family festival fun since 1972! june 16 & 17, 2018 p bx 6013, Evanstn, il (224) , T-F, 10a-4p Fdfest applicatin custer fair

2 Custer Fair June 16 & 17, th Year FdFest Applicatin Fr mre infrmatin, please visit Business Infrmatin Cmpany Name (r Name t Use in the Fair Guide) Cntact Name Bth Fees (Evanstn restaurants call the ffice fr special pricing) Bth Size Price Qty. Subttal Fd Cart $425 x (n electricity) 10 x10 Custer Ave* $1000 x $1050 (crner) x 10 x10 Chicag Ave* $1120 x $1170 (crner) x 16 x16 Chicag Ave* $1270 x $1320 (crner) x *Custer Ave Hurs: 10a-7p; Chicag Ave Hurs: 10a-9p Bth Fee Subttal Address City State Zip Business Phne Mbile phne Website Menu & Pricing (Ice and water may be purchased frm Custer Fair. Alchlic drinks and lemnade may nt be sld.) Menus must be limited t 3 menu items; beverages are separate. Yur bth must sell yur listed menu items nly, and display signs with the price fr yur 3 menu items nly. Custer Fair reserves the right t restrict menu items. Failure t cmply will result in the immediate clsure f yur bth. Please nte: smthies are cnsidered a menu item. Bth 1 1) Size/Price 2) Size/Price 3) Size/Price Bth 2 (use nly if purchasing mre than 1 bth) 1) Size/Price 2) Size/Price 3) Size/Price I agree t cmply with all terms and cnditins as set frth in this agreement. Special Fees Membership (ptinal) $75 (Includes 2017 same bth space, 2-day parking, and T-shirt) Parking (ptinal) $50 Electricity Distr Bx (6 utlets/bx) $125 Additinal Distr Bx $100 Specialty Plug (i.e. RV) $75 220V Plug $100 Special Fee Subttal Rental Fees All rental equipment is ptinal. Exhibitrs are respnsible fr lss. A refundable security depsit f $100 is required in the frm f a separate check included with yur applicatin. Item Price Quantity Subttal Tent (10 x10 nly) $300/tent x Table 6 $25/table x Table 8 $25/table x Chair $10/chair x Rental Fee Subttal SUBTOTAL Evanstn Resident Discunt (Deduct $10) Early Applicatin Discunt befre 12/1/17 (Deduct $100) Signature Required Printed Name GRAND TOTAL (Exhibitr Fees Subttal minus applicable discunt) FOR OFFICE USE ONLY Please make checks payable t: Piccl Theatre, Inc. Mail this cmpleted frm with yur payment(s) fr the ttal amunt t: Custer Fair PO Bx 6013 Evanstn, IL

3 Piccl Theatre, Inc. invites yu t be part f the 46 th annual Custer Fair! Histry In 1972, Custer Fair began n the histric Custer Avenue in Suth Evanstn. Since then, Custer Fair annually cnnects artists, craftspeple, antique dealers, restaurateurs, entertainers and the Evanstn business cmmunity with 70,000 fair-gers and has becme an award-winning Nrthshre traditin. Custer Fair is prduced by Piccl Theatre, Inc. Date and Time Custer Fair 2018 will be held n Saturday, June 16 & Sunday, June 17 frm 10am until 9pm. Vendrs are required t have their bths pen and staffed during fair hurs n Saturday and Sunday. There is n single-day registratin available n exceptins. Hurs f Operatin: 10a-7p (Washingtn St, Custer Ave, Main St.) 10a-9p (Chicag Ave) Bth Sizes Custer Ave. 10 x10 Hurs f Operatin: 10a-7p Chicag Ave. 10 x10 $1120-$1170 Hurs f Operatin: 10a-9p $1000-$1050 NOTE: Near Shw Stage Chicag Ave. 16 x16 $ NOTE: West side f street Hurs f Operatin: 10a-9p Mbile Fd Cart/Truck $425 Hurs f Operatin: Depends n lcatin FdFest vendrs may purchase multiple bths. All bths are lcated in an pen utdr area. Each FdFest applicatin includes 1 free parking space. The entire exhibit including tent and persnnel must fit inside the marked bth space. Bth fees d nt include tents, tables, chairs and ther set-up items; exhibitrs may bring their wn, r rent these items frm Custer Fair. Please see the rental infrmatin in the next clumn. Electricity is available nly in certain areas f the fair; generatrs and amplified sund are nt permitted. Entry Fees & Deadline N applicatins will be accepted after June 1, N refunds will be given after May 15, If yu withdraw frm the fair prir t May 15, 2018 yu will receive a refund f all mnies paid, minus a $50 administrative fee. Paper applicatins received after May 15, 2018 are subject t availability, and must be paid in full with mney rders, certified checks, credit cards r cash. NSF r returned checks are subject t a $25 service charge in additin t bank fees. Applicatins are prcessed n a first-cme, firs-served basis, with pririty first given t Custer Fair members. Yu must submit a $300 Cleanup Depsit check alng with yur applicatin. This check will be held until after the fair. We will give the check back t yu upn lad ut prvided yur space is left clean (i.e. any grease spilled needs t be cleaned up, all trash remved, n bxes r fd refuse left). If upn check-ut yur space is nt clean, we will depsit yur $300 depsit check. We d have dumpsters available n Madisn and near Main and Custer fr yu t thrw yur pst-event trash in. Electricity Every FdFest bth requiring electricity must purchase a 6-utlet Distr Bx. The cst fr ne bx is $125; each additinal bx is $100. Each item that uses electricity must be plugged int its wn utlet n pwer strips can be used! Additinal pwer r special plugs can be prvided at an additinal cst. Custer Fair des nt allw verlading circuits; failure t cmply will result in the immediate clsure f yur bth. Any n-site electrical wrk required due t lack f FdFest vendr planning/lack f disclsure will be billed at $100/hr (minimum f 1 hur, and in increments f 1 hur plus materials t be paid befre vendr may pen fr business.) Rentals Custer Fair ffers its exhibitrs the ability t rent tents, tables and chairs. All rented items are delivered t yur bth space; rented tents will be set up fr yu by the rental cmpany. All rental rders require a separate $100 refundable security depsit check t be sent in with the applicatin. Security depsit checks will be returned by mail by July 15, Table $25 6 Table $25 Chair $10 10 x10 Tent $300 Lad-in/Lad Out Once Custer Fair has received and prcessed yur applicatin, yu will receive a cnfirmatin within 1 week. An Exhibitr Entry Packet utlining yur assigned space, reprting time, and scheduled lad-in/ladut times will be sent after April 15, Lad-in/lad-ut times cannt be changed and must be fllwed fr safety reasns. On Saturday and Sunday, participants are required t be set up prir t 10am and remain pen during fair hurs until clsing. Vendrs n Main, Washingtn, and Custer shuld expect t bring cars n site fr lad-ut beginning at 8pm. Vendrs n Chicag Ave shuld expect t bring cars n site fr lad ut beginning at 9:30pm. There are n rain dates. Membership The annual membership is gd fr the year in which yu apply. Membership is $75 and includes the fllwing benefits: Reserved same bth space fr Custer Fair 2019 One parking permit fr ne vehicle Vendr recrd kept n file t eliminate resubmissin. Special handling privileges at n additinal cst. One free Custer Fair t-shirt.

4 Custer Fair FdFest Electrical Wrksheet Please list all electrical items that will be used during the 2017 Custer Fair FdFest. Fill in vlts, amps and watts f yur items(s). Check ne f the Amps Required bxes belw t find yur cst. If yur equipment des nt list amps, fllw this equatin t find the amps: Watts Vlts = Amps If yu have a Specialty Plug, such as an RV hk-up, there is a $75 charge in additin t yur Amps Required charge. If yu have any equipment that requires 220V, there is a $100 charge in additin t yur Amps Required charge. Be very specific and all-inclusive regarding electrical requirements. Custer Fair des nt allw verlading circuits; failure t cmply will result in the immediate clsure f yur bth. Any n-site electrical wrk required due t FdFest vendr lack f planning/disclsure will be billed at $100/hr (minimum f 1 hur, and in increments f 1 hur plus materials t be paid befre vendr may pen fr business.) Please cmplete the fllwing electrical wrksheet t determine electrical needs. Submit wrksheet with applicatin. Business Name (Please Print) ITEM VOLTS x AMPS = WATTS TOTAL Pleas list type f plugs Recrd yur electricity needs n the Applicatin Page at the frnt f the packet. If yu are unsure hw many distr bxes yu need r what yur pwer needs are, please cntact us prir t the event t wrk with yu s that stay within ur electrical and fire safety requirements. Custer Fair FdFest Fire Safety Requirements Cmpliance with the City f Evanstn Fire & Life Safety Services is mandatry fr all FdFest vendrs. 1) A 10lb. ABC fire extinguisher shall be readily available within yur space. 2) Prpane Gas Tanks a. All cmpressed gas cylinders/tanks, such as prpane, must be secured t prevent them frm falling r accidentally being kncked ver. b. Gas cylinders/tanks must be kept ut f direct sunlight. c. All tanks must be secured in the upright psitin t ensure the transmissin f the vapr space and the relief valve. d. All tanks and cmbustibles must be at least 5 feet frm any heating surces. 3) Extensin crds a. Extensin crds must be secured s they d nt becme a trip hazard. Crds in the public way must be cvered and secured with duct tape r ther apprved prtective cverings. b. The extensin crd yu use must be rated fr its intended purpse. A standard lamp extensin crd is NOT rated fr a heating device. c. Frayed r wrn extensin crds will nt be permitted. d. NO POWER STRIPS ALLOWED. Cmpliance with the abve fire and life-safety requirements ensures a safe and fun event fr everyne. A fire inspectin may take place at any time. Any vendr nt in cmpliance is subject t an interruptin f business until the prblem is crrected. Please cntact the Evanstn Fire & Life Safety Department Preventin Bureau at (847) if yu have any questins. Please initial here t indicate that yu have read the Fire & Safety regulatins and will cmply with them at all times during the festival. Insurance Custer Fair requires FdFest vendrs t submit an riginal Certificate f Insurance listing the fllwing additinal insured: Piccl Theatre, Inc., DBA Custer Fair PO Bx 6013 Evanstn, IL Health Permits The City f Evanstn requires all FdFest vendrs t cmplete a Temprary Fd Permit Applicatin, which yu can dwnlad frm the City f Evanstn website. All Evanstn Health Department Applicatins must be sent t the City f Evanstn Health Department alng with a check fr $109 made payable t: The City f Evanstn. If yu have any questins regarding the Temprary Fd Permit, call the Evanstn Health Department at (847) , r nline: Parking & Security Each FdFest applicant is prvided with 1 free parking space. Additinal parking permits are available fr a $50 fee. Exhibitrs wh are members r have purchased parking will receive a parking pass with the Exhibitr Packet, including parking lt entrance gate lcatins and times. Parking passes must be displayed in the frnt windw f yur vehicle upn entering the fairgrunds. Vehicles in vilatin f parking regulatins will be ticketed and twed. Street parking is als available arund the fairgrunds, but is in shrt supply during the weekend f the fair. If yu have a handicap placard, please call the ffice s that we can ensure access t a designated parking spt.

5 Custer Fair FdFest Cleanup Frm Please fill ut all spaces marked with * nly and return with yur depsit check f $300 (per bth) alng with yur cmpleted applicatin. Business Name* I agree t abide by the decisin f the Custer Fair staff as t the cnditin f my vending space at the 2018 Custer Fair FdFest, and the assessment and/r payment f any cleanup fees. Signature* Date* (Custer Fair Staff use ONLY belw this line) Rating Scale: A = Acceptable U = Unacceptable All garbage bagged (including cardbard) Dispsed f grease prperly in cntainers and will take ff Custer Fair fairgrunds. Dispsed f leftver fd prperly. Area surrunding bth is clean f debris Other: Mark the fllwing with an (X) if applicable: Will receive full refund f $300 per bth cleanup depsit Will receive nly partial refund f the cleanup depsit Amunt returned: $ Will be charged $ ver the $300 per bth cleanup depsit. Cmments: Custer Fair Staff Signature Date

6 FdFest Vendr Operatins Agreement After reading each item, please sign, date, and submit with yur applicatin t indicate that yu have read the terms f agreement. Custer Fair cannt hnr incmplete applicatins. Custer Fair determines perating rules and prcedures based n ur permits and regulatins set frth by city rdinance t prvide a chesive well-managed event; t prvide fr the safety and prtectin f attendees/participants; and t prtect the public space frm und harm r damage. Custer Fair expects all vendrs t bserve the perating rules. As a FdFest vendr at Custer Fair, I understand and will adhere t all perating rules and prcedures as listed/initialed belw, and ther regulatins that may be determined at a later date: My bth will be pen fr business during all hurs as set by Custer Fair. This is an utdr event. It is my respnsibility t prepare fr weather cntingencies. Custer Fair executive staff determine at what pint bths may need t clse. If using a tent, I will attach sufficient weight n all crners f my tent t prevent my tent frm becming a danger in high winds. I want t prtect my investment, the investment f ther vendrs arund me and prtect the safety f the public, fellw exhibitrs, and Custer Fair staff. I will adhere t the lad in/lad ut times and instructins given t me in rder t help with an rderly set-up and departure. I will pick-up/clean-up arund my bth space befre leaving Custer Fair fairgrunds n Sunday evening. I will fllw the rule f leave it better and cleaner than when I fund it. I understand fees help Custer Fair in the verall prductin f the event. If I need t withdraw frm Custer Fair, I will d s in writing prir t May 15, The Festival will retain the $50 applicatin fee. I understand that after May 15, 2018 there are n refunds. I understand that all bths will be inspected by the Evanstn Health Department t ensure the health and safety f my fellw vendrs, public, the Custer Fair staff, and me. I agree t cmply with the cnditins set frth in the City f Evanstn Health regulatins, and if I am fund in nn-cmpliance that my bth(s) will be clsed until I am able t meet the necessary requirements. I understand that the menu items listed n my applicatin are the nly items I will be permitted t sell at Custer Fair, and I understand that I will clearly pst the signs and prices fr my three menu items fr everyne t see. Print Name Signature Date Befre sending in yur applicatin, make sure yu have all the fllwing items (incmplete applicatins will nt be accepted): Cmpleted applicatin with payment t Custer Fair Fd Vendr Operatins Agreement Certificate f Liability Insurance & Additinal Insured Certificate Cmpleted Electrical Wrksheet and Order Frm Cmpleted Clean-up Frm and $300 Depsit Check payable t: Piccl Theatre, Inc. Checks returned fr insufficient funds will result in a $25 prcessing fee, plus bank charges. Invalid r rejected credit card charges will als result in a $50 prcessing fee. Mre Infrmatin Write t us: Custer Fair PO Bx 6013 Evanstn, IL Call / us: inf@piccltheatre.cm (224) , T-F, 10a-4p