Full Facility Refers to exclusive use of the Entry Gallery, Library Gallery, and Upstairs Gallery. Studio is not included.

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1 The Charles H. Taylr Arts Center Rental Infrmatin This infrmatin package is intended t assist prspective tenants in understanding the established prcedures and csts relative t bking The Charles H. Taylr Arts Center fr an event. Prcedures and rates are subject t change frm time t time withut ntice. Schedule: A Activity: Building Rental Fees: Included with Rental: Tenant is respnsible fr any applicable event related expenses supplemental t the included items listed here. Please refer t Event Related Charges and Rates, pg. 5. Full Facility Refers t exclusive use f the Entry Gallery, Library Gallery, and Upstairs Gallery. Studi is nt included. Event during Nrmal Business Hurs Event requiring the clsing f the facility fr standard peratins. A flat fee f $300 per hur. 4 hur minimum. Plus all event-related expenses required, in additin t thse included belw. i. Included with rental: Event Staff Senir Supervisr: 4 hr. min. Event Staff: 4 hr. min. Eight 6 tables and up t 70 chairs. Use f all 3galleries and use f restrms. Event during Nn-Nrmal Business Hurs Event beginning r extending int nn-nrmal business hurs. A flat fee f $600 per day. Up t 5 hurs f use per day, $100 per hur each additinal hur, r prtin f an hur, thereafter. Plus all event-related expenses required, in additin t thse included belw. ii. Included with rental: Event Staff Senir Supervisr: 4 hr. min. Event Staff: 4 hr. min. Eight 6 tables and up t 70 chairs. Use f all 3 galleries and use f restrms The Charles H. Taylr Arts Center Rental Infrmatin Page 1 f 5

2 Schedule: B INDIVIDUAL GALLERY ROOM RENTAL: Refers t shared use f the Entry Gallery r exclusive use f the Library Gallery r exclusive use f the Upstairs Gallery (nly ne f the three gallery rms) and shared use f the adjacent hallways and restrms. Studi nt included. STUDIO RENTAL Refers t exclusive use f the Studi and shared use f hallways and restrms. Entry Gallery, Library Gallery, and Upstairs Gallery, nt included. Activity: Building Rental Fees: Included with Rental: Tenant is respnsible fr any applicable event related expenses supplemental t the minimum requirements listed here. Please refer t Event Related Charges and Rates, pg. 5. Event during Nrmal Business Hurs Event must begin and end during nrmal business hurs, including setup and break-dwn. A flat fee f $50 per hur. Plus all event-related expenses required, in additin t thse included belw. i. Included with rental: Event Staff: 4 hr. min. Eight 6 tables and up t 70 chairs. Shared use f restrms Event during Nn-Nrmal Business Hurs Event beginning r extending int nn-nrmal business hurs. A flat fee f $300 per day. Up t 5 hurs f use per day; $75 per hur each additinal hur, r prtin f an hur, thereafter. Plus all eventrelated expenses required, in additin t thse included belw. ii. Included with rental: Event Staff Senir Supervisr: 4 hr. min. Event Staff: 4 hr. min. Eight 6 tables and up t 70 chairs. Shared use f restrms Event during Nn-Nrmal Business Hurs Event must begin and end during nrmal business hurs, including set-up and break-dwn. A flat fee f $50 per hur. Event beginning r extending int nn-nrmal business hurs will require an additinal flat fee f $250. Plus all eventrelated expenses required, in additin t thse included belw. iii. Included with rental: Event Staff: 4 hr. min. Existing tables, chairs and easels Nt included: Art supplies. Tenant shall supply wn art supplies r may purchase art supplies frm landlrd. The Charles H. Taylr Arts Center Rental Infrmatin Page 2 f 5

3 Grss Ticket Revenues (fr events with admissin ticket sales) If and where applicable, Grss ticket revenues is defined as all mnies received by the tenant frm the sale f admissin tickets t the event. Admissins Tax (fr events with admissin ticket sales) When applicable, a 10 percent City f Hamptn admissins tax n grss ticket revenues will be cllected frm events with admissin ticket sale. The landlrd will deduct this tax frm grss ticket revenues and remit same t the city. Services and Facilities Included in Building Rental Fees In cnsideratin fr the building rental fees, the tenant shall have the use f the basic areas inside the facility, as rental plicy allws, including the fllwing: Included fr every rental Nrmal supply f water and electricity. Heat r air cnditining. Limited n-site public parking. Nrmal janitrial services. Related Services and Facilities Nt Included in Building Rental Fees Event-related staffing which includes, but nt limited t, event staff, security persnnel, and peratin persnnel, supplemental t the equipment and persnnel included in the Building Rental Fees. All event-related staffing must be prvided by the landlrd at tenant s expense (see Event-Related Charges and Rates, pg. 5). Nte: The Hamptn Cliseum/Hamptn Arts Cmmissin shall have the ultimate authrity in determining the number, type and lcatins f all event-related persnnel deemed necessary fr the event. Office facilities including equipment and Kitchen. Other event-related labr, equipment and special services (see Event-Related Charges and Rates, pg. 5). Event related marketing. Damages and additinal cleaning fees. Hld Prcedure Date(s) will be held n a tentative basis upn request frm a prspective tenant and subsequent cnfirmatin in writing by Hamptn Cliseum/Hamptn Arts Cmmissin. A tentative date will be held fr a maximum f 10 days withut recnfirmatin. All hlds will be cnsidered tentative and, therefre, subject t cancellatin until a frmal Rental Agreement has been executed by the parties and the apprpriate depsit delivered t and accepted by Hamptn Cliseum/Hamptn Arts Cmmissin. Shuld a tentative reservatin be challenged by anther party, the party with the first hld will be required t immediately execute a Rental Agreement and prvide the necessary depsit. T challenge a tentative hld by anther party, the challenging party must request the date(s) in writing and frward the necessary depsit. (Nte: The previus reservatin will nt be challenged until the depsit is received.) Shuld the first reservatin be canceled, a Rental Agreement will be issued t the challenging party. Shuld the party with the previus reservatin execute a Rental Agreement; the depsit will be returned t the challenging party. The Charles H. Taylr Arts Center Rental Infrmatin Page 3 f 5

4 Depsit A nn-refundable and nn-interest bearing advance depsit is required with the signed Rental Agreement. The Hamptn Cliseum/Hamptn Arts Cmmissin reserves the right t require an additinal depsit t cver anticipated event-related expenses. Payment must be made by cash r credit card r cashier s check and payable t Hamptn Arts. Insurance Each tenant may be required t purchase a cmprehensive liability insurance plicy prviding cverage f up t $1,000,000 fr any ne accident r ccurrence, $1,000,000 fr any ne persn injured in any accident r ccurrence, and $2,000,000 fr prperty damage liability. The Hamptn Arts Cmmissin, City f Hamptn, VA and The Hamptn Arts Fundatin must be named as additinal insured n the insurance certificate. A certified cpy f the insurance plicy cntaining apprpriate cverage will be required 45 days prir t the event. Actual insurance requirements will be determined by Hamptn Cliseum/Hamptn Arts Cmmissin management based n the size and nature f the event, and may include waiving all r part f the insurance requirements. Flr Plans Flr plans must be submitted at least 60 days prir t the mve-in f the event fr apprval. Fd and Beverage Service Hamptn Cliseum/Hamptn Arts Cmmissin and/r its designated cncessinaire, retains the exclusive right t perate all fd and beverage cncessins, f any nature in The Charles H. Taylr Arts Center, and further, t retain all revenues derived there frm. Suvenir, Nvelty and Merchandise Sales If event-related suvenirs, nvelties, and prgrams are sld during an event, the tenant shall remit t Hamptn Cliseum/Hamptn Arts Cmmissin a cmmissin fee equivalent t 20 percent f grss revenue after deductin f all applicable state and lcal sales taxes. The tenant is respnsible fr prviding and paying fr all sellers. Fr Mre Infrmatin Cntact: James Warwick Jnes, Gallery Manager (757) jwjnes@hamptn.gv The Charles H. Taylr Arts Center Rental Infrmatin Page 4 f 5

5 EVENT-RELATED CHARGES AND RATES Additinal labr and equipment charges nt listed may apply depending n event requirements. Tenant is respnsible fr any damage t the facility r facility equipment n a recvery cst basis. All rates and fees are effective Nvember 14, 2013, and are subject t change withut ntice. Item Rate Cmment Event Staff Senir Supervisr $20.50/hr. Event Staff Supervisr $15.85/hr. Event Staff $12.40/hr. Cntracted Security market rate Plice $28/hr. Plice Supervisr $31/hr. Fire Marshall $28 /hr. Fire Fighter $25 /hr. Husekeeping & Changever Manager $30/hr. Husekeeping & Changever Persnnel $19.50 /hr. 6 Tables (if nt included) $5 ea. per event Table Clth (if nt included) $5 per clth Chairs (if nt included) $1 ea. per event Catering Service fee t use an utside caterer (The Charles H. Taylr Arts Center can cater yur event, please ask fr details) $ per event each A 30% payrll tax/ admin. fee is applicable. Kitchen facility and equipment must be left in reasnably clean cnditin acceptable t management. The Charles H. Taylr Arts Center Rental Infrmatin Page 5 f 5