Financial Terms for Service Providers to FWF

Transcription

1 FWF financial terms fr service prviders December 2017 Financial Terms fr Service Prviders t FWF This dcument explains the financial terms fr all parties (service prviders) cntracted t wrk fr Fair Wear Fundatin (FWF). Remuneratin FWF pays a standard daily fee in, depending n the kind f wrk t be dne (categry A, B, C, D) and the cuntry (Lw, Medium, High) where the service prvider is based, as specified in the cntract (see fee structure belw). Fees can nly be paid based n agreements made in advance. The daily fee will be reviewed each January t reflect changes in the cst f living. In case a cuntry shifts t a lwer categry, service prviders wh have wrked with FWF befre will cntinue t be paid the same fee as they used t get. Remuneratin will be dne per day, using the standard maximum daily fee, unless the number f hurs wrked n a day is lwer than 8. Occasinal vertime is inherent t the jb and is included in the fee. FWF trainers/auditrs wh have wrked cntinuusly with FWF fr mre than 3 years and less than 7 years, AND have dne at least 5 audits/trainings each year will get a bnus f 10 Eurs added t their daily fee. The same rule applies t the next perid f three years r mre as described in the table belw. Cuntry representatives and cmplaints handlers wh have wrked cntinuusly with FWF fr mre than 3 years will equally be entitled t a bnus f 10, 15 r 20 Eurs n their daily fee in accrdance with the table belw. Number f years Bnus Eurs Eurs 10 r mre 20 Eurs Travel csts Travel expenses (first class train r bus, but fr distances ver 500 km ecnmy class air travel can be used) incurred during the assignment will be reimbursed by the cntracting party based n real csts. In the cases where trains cannt be used, a private car can be used, prvided the rganisatin has apprved any additinal csts befre they are incurred. Additinal travel time is paid as fllws: 1 / 5

2 FWF financial terms fr service prviders December % f the hurly fee will be paid fr each hur f travel t and frm the assignment. If the travel time includes a night s sleep n a night train, then up t six hurs f such time is nt cnsidered t be travel time. Accmmdatin Htel csts incurred during the assignment will be reimbursed by the cntracting party, within reasn and t a maximum as specified in the Annex FWF Accmmdatin csts. Meals When travelling mre than 10 km utside the area where the service prvider nrmally wrks r lives, meals are reimbursed within reasn and based n real csts. Office csts, insurances, taxes and ther csts Reimbursement fr nrmal ffice csts is cnsidered part f the fee. In case a service prvider has t make many phne calls, d a lt f cpying etc. in the curse f an assignment she/he can request additinal cmpensatin. This has t be agreed upn n a case-by-case basis befre making the actual csts and shuld be specified in the invice. The service prvider acts as an independent cntractr. The service prvider is therefre respnsible fr making all apprpriate emplyment taxes and ther statutry deductins relating t his r her remuneratin r payment fr the assignment. The daily fee includes hliday payment. It is expected that service prviders make sure that they have the prper insurance fr carrying ut the assignments. All insurance csts shuld be paid fr by the service prviders themselves and these csts will nt be reimbursed. N ther csts than thse described abve will be reimbursed unless agreed upn befrehand. Invicing The invices shall be submitted upn the cmpletin f the assignment (including reprting), unless apprval has been granted t bill fr mre than ne assignment with ne invice, but n later than ne mnth after executin f the assignment. FWF prvides a mdel invice fr service prviders t use. This invice can be btained by frm the FWF ffice in Amsterdam. The invice must be in English and indicate: A unique Identifying number (invice number); An invice date; Time spent n the assignment; Dates when the assignment tk place; The activities carried ut; 2 / 5

3 FWF financial terms fr service prviders December 2017 In case the assignment has a direct relatin t a factry and/r a member cmpany f FWF, fr example when an audit has been dne, the factry name and address and member cmpany shuld be included in the invice; Custmer's name and address = Fair Wear Fundatin; All csts fr travel, htel, meals, etc. that shuld be reimbursed must be clearly indicated in the invice; VAT number (fr thse based in a SEPA cuntry) A ttal amunt charged. Receipts fr all csts that shuld be reimbursed need t be sent with the invice. Receipts shuld be scanned and ed tgether with the invice (scanned dcuments f receipts shuld have yur name and the date f the assignment). Make sure that the ttal amunt that shuld be reimbursed clearly matches the receipts that yu send. Make sure that it is clear in the invice t which receipt a particular cst relates t. This can be dne by marking each receipt with characters (A, B, C, D) and mentining the same character n the invice. Since FWF will make the financial transfer in Eurs please als fill in the exchange rate used when calculating csts t be reimbursed. Currency cnverter t be used is XE ( unless yu have receipts with the currency rate n it. Please indicate the date f the currency rate used. Payment and bank details Payments are made in Eurs thrugh bank transfer. Therefre, service prviders must include the fllwing bank accunt infrmatin n their invices: Bank accunt number Name and address f the bank accunt hlder as it appears n accunt statements Name and address f the bank branch where the accunt is lcated Imprtant: the bank s SWIFT 1 and if applicable: the IBAN cde (Internatinal Bank Accunt Number) 1 The SWIFT cde (als knwn as SWIFT-BIC, BIC cde, SWIFT ID) is made up f 8 t 11 characters 3 / 5

4 FWF financial terms fr service prviders December 2017 Fee structure FWF wrks with a differentiated structure t reflect the type f jb t be dne and relative csts f living in the different cuntries. High Middle Lw China Bulgaria Bangladesh Indnesia Macednia Rmania Tunisia Cambdia Ethipia India Myanmar Pakistan Sri Lanka Vietnam Categries f jb divided accrding t service prvided A B C D Cuntry representative Audit team supervisr Trainer Simultaneus interpretatin Cmplaint handler Audit team member Cntributr cuntry study Interpreter C-trainer Translatr Prject assistant Bking f htels, travel, lunches, etc. Resurce persn in training Cuntry study crdinatin Prject crdinatr 4 / 5

5 FWF financial terms fr service prviders December 2017 Fee per days as per 1 January 2018 Jb A B C D High Middle Lw Translatin wrk: # wrds / 2000 x daily fee C Variable fee per hur fr separate assignments: L: M: H: Invicing in case f cancellatin In case the audit r training is cancelled within ne mnth prir t the scheduled training date, the auditr r trainer is paid 50% f the agreed fee. In case the audit r training is cancelled 10 r less wrkdays befre the agreed date, 100% f the fees can be inviced by the auditr r trainer. 5 / 5