Privacy & Data Protection Policy

Transcription

1 Privacy & Data Prtectin Plicy Whitby & District Fishing Industry Training Schl Limited and 54 Nrth Maritime Training ("Whitby Fishing Schl", WDFITS, 54 Nrth Maritime "we" r "us") are cmmitted t prmting and prtecting safe successful and rewarding Maritime training and safety. In rder t d this we cllect and use persnal data. This plicy (tgether with any ther dcuments referred t in it) describes what persnal infrmatin we cllect r btain abut yu and hw we use it. This plicy cvers the fllwing: A. Yur cnsent t this privacy plicy B. Infrmatin we may cllect r receive abut yu C. Hw we use yur infrmatin D. Hw we may share yur infrmatin E. Retentin f yur infrmatin F. Where we stre infrmatin abut yu G. Use f the Internet H. Yur rights I. Access t infrmatin J. Changes t ur privacy plicy K. Cntact details A. YOUR CONSENT TO THIS PRIVACY POLICY If yu undertake any f the fllwing activities and prvide persnal data t us we will endeavur t make it clear why we need it and t btain yur specific cnsent t use it. Unless therwise ntified yu will be treated as having cnsented t ur use f yur persnal data under the terms f this Plicy if yu: visit any f the websites we may perate frm time t time ("WDFITS") including becme a trainee f the Whitby Fishing Schl; jin any cmmittee r vlunteer fr the Whitby Fishing Schl in any ther capacity subscribe fr newsletters and updates r any child (under 18) fr whm yu are respnsible participates as a member f any Whitby Fishing Schl learning r training activity; becme an instructr, examiner, trainer, cach r ther Whitby Fishing Schl qualificatin r appintment hlder; use any Whitby Fishing Schl r its training partners nline training materials; use any f ur facilities r the facilities f ur recgnised training centres; btain any gds r services frm us r frm any f ur recgnised training centres; btain frm us r frm any f ur recgnised training centres any training r caching; undertake any assessment r examinatin prvided by us r frm any f ur recgnised training centres; ask us t prvide any verificatin f any f yur relevant qualificatins r experience r refer any persn t us t btain any such verificatin; Macintsh HD:Users:mikehutchinsn:Library:Cntainers:cm.apple.mail:Data:Library:Mail Dwnlads:61EA59DE-B4AD-44E5-A52D-ECF343C37C71:WDFITS Privacy Plicy.dcx

2 Fr the purpse f the Data Prtectin Act 1998 (the Act), the data cntrller is the Whitby & District Fishing Industry Schl Ltd, Missin t Seafarers Centre, Haggersgate, Whitby, Nrth Yrkshire, YO21 3PP B. INFORMATION ABOUT YOU We may cllect and prcess the fllwing data abut yu: Infrmatin yu give us:- Yu may give us infrmatin abut yu by filling in frms n any Whitby Fishing Schl website r by crrespnding with us by phne, r therwise. This includes infrmatin yu prvide when yu d any f the fllwing things:- subscribe fr updates bk/purchase any f ur gds r services; register as a student r candidate fr any examinatin r assessment, r training prgramme; becme an instructr, examiner, r trainer, r ther appintment hlder in relatin t any website, when yu d any f the fllwing things: register t use any website; visit any website (see abve); search any website fr a prduct r service r fr infrmatin r guidance; reprt a prblem with any website; The infrmatin yu give us may include:- yur name, address, address and phne numbers, financial infrmatin, persnal descriptin and phtgraph; the name, address, address and phne numbers f yur next f kin and/r emergency cntact; details f any relevant training recrds and training plans; details f yur qualificatins, assessment r training curse prvided by us r by any recgnised training centre and any accmpanying ntes and bservatins regarding yur perfrmance; details f yur current ccupatin and emplyment histry; details f any relevant seafaring experience yu may have; health infrmatin including details f yur age, gender, height, and any particular health cnditins r mental r physical impairments yu may have; and any relevant dietary recrds and details f yur dietary requirements. Infrmatin abut yu which we may receive frm ther surces. We may receive infrmatin abut yu frm thers with whm we wrk, including:- business partners; recgnised training centres bth in the UK and verseas (including cuntries utside f the Eurpean Ecnmic Area ("EEA")); instructrs, examiners and assessrs; inspectrs, assessrs, quality insurance inspectrate, emplyers; enfrcement agencies bth in the UK and verseas (including cuntries utside f the EEA); advertising netwrks; and we may receive infrmatin abut yu frm thers n yur behalf r at yur request, fr example if: any persn makes a bking fr any f ur training curses, facilities r ther services n yur behalf; yu are a minr and yur parent r legal guardian prvides us with infrmatin abut yu n yur behalf; r we take up references fr yu r seek verificatin f any f yur qualificatins frm any referee yu may have put frward; The infrmatin abut yu which we may receive frm ther surces may include:- details f yur prir qualificatins and experience; Macintsh HD:Users:mikehutchinsn:Library:Cntainers:cm.apple.mail:Data:Library:Mail Dwnlads:61EA59DE-B4AD-44E5-A52D-ECF343C37C71:WDFITS Privacy Plicy.dcx

3 the results f any criminal recrds searches which we may cnduct n ur wn behalf r n behalf f recgnised training centres; infrmatin received in the curse f prviding advisry services t recgnised training centres n safeguarding and child prtectin. C. HOW WE USE YOUR INFORMATION We use infrmatin held abut yu: t fulfil ur bligatins t yu in the fllwing ways:- t administer and carry ut ur bligatins arising frm any cntracts entered int between yu and us and t prvide yu with any prducts and services that yu request frm us including: caching and training services; and examinatin and assessment services; t register yu as a qualificatin r credential hlder, r in sme ther capacity. t keep yu updated in the fllwing ways: if yu are already a client, t ntify yu f any further training pprtunities either by letter, r telephne; t ntify yu f any changes r prpsed changes in any laws, regulatins r best practice in relatin t maritime requirements r ther related activities which we feel may be f interest t yu; t prvide yu with infrmatin abut ther gds and services we ffer that are similar t thse that yu have already btained, purchased r enquired abut; in relatin t the peratin f websites which yu use: t ensure that cntent frm the site is presented in the mst effective manner fr yu and fr yur cmputer r mbile device; t administer the site and fr internal peratins, including trubleshting, data analysis, testing, research, statistical and survey purpses; t identify and implement imprvements in the peratin f the site, the cntent included n the site and the way in which cntent is presented; t allw yu t participate in interactive features f the site, when yu chse t d s; as part f ur effrts t keep the site safe and secure; t measure r understand the effectiveness and relevance f advertising n the site. in relatin t the peratin f any WDFITS Apps yu may use, t administer and ensure the prper and secure peratin f the app. Other Uses f the infrmatin we hld abut yu. We may als use the infrmatin we hld abut yu fr the fllwing additinal purpses:- if yu apply fr a jb with us r t becme a vlunteer; if yu ask us t prvide any verificatin f yur qualificatins r experience r if yu refer any persn t us t btain any verificatin f yur qualificatins r experience, we may use yur data t prvide the verificatin sught; t cnsider any cmplaints made t us abut yu which is f legitimate cncern t us. D. HOW WE MAY SHARE YOUR INFORMATION We may share yur infrmatin with certain third parties including: gvernment rganisatins, business partners, accmmdatin prviders, fr the perfrmance f any cntract we enter int with yu; examiners, assessrs, trainers and caches wh require the data in rder t prvide services which yu have requested r t cnduct any examinatins r assessments which yu have requested; Persns managed by us wh require the data in rder t lk after yur welfare and wh may require t pass the infrmatin t emergency and medical services prviders; Macintsh HD:Users:mikehutchinsn:Library:Cntainers:cm.apple.mail:Data:Library:Mail Dwnlads:61EA59DE-B4AD-44E5-A52D-ECF343C37C71:WDFITS Privacy Plicy.dcx

4 law enfrcement agencies bth in the UK and verseas; t yur prspective emplyers and any ther persns yu may refer t us fr the purpse f btaining frm us any references r verificatin f yur qualificatins r experience; We may als disclse yur persnal infrmatin t third parties: if we are under a duty t disclse r share yur persnal data in rder t cmply with any legal bligatin, r in rder t enfrce r apply any cntract r terms in frce between yu and us; r t prtect the rights, prperty, r safety f WDFITS, ur clients, trainees r thers. E. RETENTION OF YOUR INFORMATION We may keep and prcess yur persnal data fr s lng as yu are invlved with the cmpany and the wider maritime industry, where the data is btained frm yu as a qualificatin r credential hlder r in sme ther capacity we may keep and prcess the data fr s lng as yu cntinue, t ur knwledge, t hld that qualificatin/ credential r ther capacity. We will within a reasnable time cease actively prcessing yur data but may retain yur data fr the purpse f facilitating any legal requirement by any gvernment rganisatin. Where yur qualificatin r credential r ther capacity in which we hld yur data lapses we will cntinue t actively prcess yur data fr up t five years fr the purpse f facilitating the renewal by yu f such qualificatin r credential r ther capacity. We may als retain and prcess yur persnal data in a frmat that des nt permit identificatin f yu fr histrical and statistical purpses. F. WHERE WE STORE YOUR PERSONAL DATA Staff will be engaged in, amng ther things, the fulfilment f yur requirements, the prcessing f yur payment details and the prvisin f supprt services. By submitting yur persnal data, yu agree t this transfer, string r prcessing. We will take all steps reasnably necessary t ensure that yur data is treated securely and in accrdance with this privacy plicy. Electrnic data is held n a secure cmputer/server and all data n assciated pcs are passwrd prtected. Data frwarded electrnically t business partners r gvernment rganisatins is encrypted t ensure security. All paper files are held in lcked facilities and the cmpany ensures safe dispsal f any infrmatin which may identify an individual persn/s under strict prcedures. Mbile devices fr ut f ffice use are passwrd prtected. G. USE OF THE INTERNET Unfrtunately, the transmissin f infrmatin via the internet is nt cmpletely secure. Althugh we will d ur best t prtect yur persnal data, we cannt guarantee the security f yur data transmitted t us; any transmissin is at yur wn risk. Once we have received yur infrmatin, we will use strict prcedures and security features t try t prevent unauthrised access. H. YOUR RIGHTS If we retain yur persnal data after yu cease t be a qualificatin /credential hlder r cease t hld the capacity in which the persnal data was btained frm yu then yu have the right Macintsh HD:Users:mikehutchinsn:Library:Cntainers:cm.apple.mail:Data:Library:Mail Dwnlads:61EA59DE-B4AD-44E5-A52D-ECF343C37C71:WDFITS Privacy Plicy.dcx

5 t ask us nt t prcess yur persnal data. Yu can exercise this right at any time by cntacting us at inf@whitbyfishingschl.c.uk and inf@54nrthmaritime.c.uk; Our site may, frm time t time, cntain links t and frm the websites f ur partner netwrks, and affiliates. If yu fllw a link t any f these websites, please nte that these websites have their wn privacy plicies and that we d nt accept any respnsibility r liability fr these plicies. Please check these plicies befre yu submit any persnal data t these websites. I. ACCESS TO INFORMATION The Act gives yu the right t access infrmatin held abut yu. Yur right f access can be exercised in accrdance with the Act. Any access request will be dealt with prmptly in prviding yu with details f the infrmatin we hld abut yu. Yu can exercise this right at any time by cntacting us at inf@whitbyfishingschl.c.uk and inf@54nrthmaritime.c.uk; Any persn requesting a cpy f any riginal dcument which we have recrd f, must first give prf f identity and may be charged a fee. J. CHANGES TO OUR PRIVACY POLICY Any changes we may make t ur privacy plicy in the future will be psted n all WDFITS websites. Please check back frequently t see any updates r changes t ur privacy plicy. K. CONTACT Questins, cmments and requests regarding this privacy plicy are welcmed and shuld be addressed t Whitby & District Fishing Industry Training Schl Limited r via at inf@whitbyfishingschl.c.uk r inf@54nrthmaritime.c.uk. Last updated May 2018 Macintsh HD:Users:mikehutchinsn:Library:Cntainers:cm.apple.mail:Data:Library:Mail Dwnlads:61EA59DE-B4AD-44E5-A52D-ECF343C37C71:WDFITS Privacy Plicy.dcx