HOC Works Program Requirements

Transcription

1 HOC Wrks Prgram Requirements Last Revisin: March 2018

2 INTRODUCTION The Husing Opprtunities Cmmissin f Mntgmery Cunty (HOC) established the HOC Wrks prgram in 2015 in rder t guarantee that HOC emplyment and ther ecnmic pprtunities lcated within Mntgmery Cunty are directed tward lw- and very-lw incme persns, particularly thse wh participate in HOC husing prgrams. In this way, HOC Wrks helps HOC and its partners t give back t the cmmunity by fstering lcal ecnmic develpment, neighbrhd ecnmic imprvement, and individual self-sufficiency. The ultimate gal f HOC Wrks is t prvide jbs fr HOC residents and award cntracts t businesses that share HOC s cmmitment t cntinually bettering the cmmunity which this Agency serves. HOC develped this dcument t set frth guidelines and gals, establish frms, and create preferences fr its administratin f the HOC Wrks prgram. HOC WORKS PROGRAM GUIDELINES Wrk perfrmed under any cntract with HOC, which is funded by any surce ther than the U.S. Department f Husing and Urban Develpment (HUD), is subject t the HOC Wrks Prgram Requirements described herein. HOC established the HOC Wrks Prgram Requirements, as may be amended by the Agency, upn directin by the Executive Directr f HOC. Depending upn the value f the cntract, different numerical gals will apply. The varius numerical gals are as fllws: Cntracts Valued Belw $50,000: Fr a cntract valued belw $50,000, the cntractr must cmply with the fllwing requirements, t ensure it prvides at least ne f the fllwing: 1. Training: Cntractrs may prvide training pprtunities fr HOC residents (especially n-the-jb training). Opprtunities shuld fall under ne, r mre, f the fllwing categries: Life skills/emplyment readiness skills Budgeting, resume writing, interview techniques, etc.; Wrkfrce training Applied training such as frklift peratin, truck driving, cmputer skills with Micrsft Office, etc.; Business develpment skills Entrepreneurship and small business training skills. Other Cntractrs may submit recmmendatins, which HOC staff will review fr apprval. In lieu f prviding direct training pprtunities, cntractrs may make a minimum cash cntributin f three (3) percent f the ttal value f the cntract amunt, plus any mdificatins t the price, t HOC s nnprfit affiliate, Husing Opprtunities Cmmunity Partners (HOCP). Cntributins are directed twards emplyment-related skills training pprtunities fr HOC residents and are tax deductible. Payment shuld be made ut t 1

3 Husing Opprtunities Cmmunity Partners, Inc. with a ntatin that the cntributin is fr the purpses f meeting the cntractr s HOC Wrks bligatins. 2. Acts f Service: Cntractrs may spnsr family activities fr HOC residents. Fr this ptin, cntractrs must submit recmmendatins t the HOC Wrks Prgram Crdinatr fr apprval. Cntracts Valued Abve $50,000: Fr a cntract valued abve $50,000, the cntractr must cmply with the fllwing requirements, t ensure it prvides at least ne f the fllwing: 1. Direct Hiring: Cntractrs and their respective sub-cntractrs may demnstrate cmpliance thrugh a cmmitment t emply HOC residents as five percent (5%) f the aggregate number f new hires fr each cntract executed with HOC. HOC maintains a list f resident resumes and will advertise psitins t qualified residents. Please cmplete the frm prvided in Appendix A s that HOC may apprpriately advertise the psitin. Please nte that this ptin is nt available if the rganizatin des nt plan t hire additinal emplyees fr the purpses f a given cntract. 2. Cntracts: Cntractrs and their respective subcntractrs may demnstrate cmpliance thrugh a cmmitment f awarding HOC Wrks Business Cncerns at least three percent (3%) f the ttal dllar amunt f the given cntract. Please see Appendix B fr the definitin f an HOC Wrks Business Cncern. 3. Other Ecnmic and Training Opprtunities: Cntractrs may make a minimum cash cntributin f five (5) percent f the ttal value f the cntract amunt, plus any mdificatins t the price, t HOC s nnprfit affiliate, Husing Opprtunities Cmmunity Partners (HOCP). Cntributins are directed twards emplymentrelated skills training pprtunities fr HOC residents and are tax deductible. Payment shuld be made ut t Husing Opprtunities Cmmunity Partners, Inc. with a ntatin that the cntributin is fr the purpses f meeting the cntractr s HOC Wrks bligatins. Cntractrs may prvide training pprtunities fr HOC residents (especially n-the-jb training). Opprtunities shuld fall under ne, r mre, f the fllwing categries: Life skills/emplyment readiness skills Budgeting, resume writing, interview techniques, etc.; Wrkfrce Training Applied training such as frklift peratin, truck driving, cmputer skills with Micrsft Office, etc.; Business develpment skills Entrepreneurship and small business training skills; and/r 2

4 Other Cntractrs may submit recmmendatins, which will be reviewed by HOC staff fr apprval. Mnetary Value f Other Ecnmic Opprtunities A cntractr may use any ne r mre f the abve described ther ecnmic and training pprtunities, but the cntractr must demnstrate that the cst r value f such ecnmic pprtunities with respect t each HOC Wrks Cvered Cntract is nt less than five (5) percent f the ttal cntract amunt fr cntracts valued abve $50,000 and nt less than three (3) percent f the ttal cntract amunt fr cntracts valued belw $50,000. In rder t demnstrate that the cst r value f such ecnmic pprtunities meets the minimum percentage described abve, cntractrs are subject t the fllwing: Fr paid ecnmic pprtunities such as purchasing materials, hiring HOC Wrks Residents fr ther prjects, and subcntracting t HOC Wrks Business Cncerns fr ther prjects, cntractrs must use the real amunt paid t demnstrate that the cmbined ttal cst r value meets the minimum percentage described abve. Fr nn-paid ecnmic pprtunities such as training, internship, and mentrship pprtunities, cntractrs must assume that the mnetary value f every ne hur f assistance is equal t $100. Cntractrs then must prvide the apprpriate number f hurs f ecnmic pprtunities needed t equal the minimum percentage described abve. These hurs can be divided up amng multiple recipients. Fr example: If the value f the HOC Wrks Cvered Cntract is $51,000, then the cntractr must prvide at least $2,550 wrth f ther ecnmic pprtunities (5%). At a rate f $100 per hur, the cntractr wuld need t prvide apprximately 26 hurs wrth f ecnmic pprtunities. If the value f the HOC Wrks Cvered Cntract is $49,000, then the cntractr must prvide at least $1,470 wrth f ther ecnmic pprtunities (3%). At a rate f $100 per hur, the cntractr wuld need t prvide apprximately 15 hurs wrth f ecnmic pprtunities. The HOC Wrks Prgram Crdinatr will mnitr t ensure that cntractrs adhere t these cmpliance requirements. HOC WORKS COMPLIANCE REQUIREMENTS Assuring cmpliance with HOC Wrks plicies requires affirmative effrts frm all invlved parties. All cntractrs, subcntractrs, and develpers subject t HOC Wrks are required t prvide ecnmic pprtunities t HOC Wrks Residents and/r HOC Wrks Business Cncerns. Failure r refusal t cmply with HOC Wrks plicies will necessarily lead t the penalties and sanctins identified in this sectin. 3

5 Befre a new cntract is released fr public bid, HOC s Real Estate Develpment Department submits a cmpleted Prject Infrmatin (PI) frm t the Cmpliance Department. Cmpliance staff reviews the scpe f wrk and funding surce f each prject t determine if the prject is subject t these HOC Wrks Prgram Requirements. The Cmpliance Department cmpletes its prtin f the PI frm and returns it t the Real Estate Develpment Department. The Real Estate team infrms the Prcurement Department f the apprpriate HOC Wrks requirements s that they may be added t the bid prpsal which is released t ptential respndents. HOC cntractrs and subcntractrs must cmply with the versin f these Prgram Requirements which are in effect at the time HOC releases the Request fr Prpsal (RFP), Request fr Qutatin (RFQ), Invitatin fr Bid (IFB), r Payment Order (PO) fr the cvered cntract, s lng as the cntract is awarded and executed within 10 days f the RFP, RFQ, IFB, r PO issuance. If the cntract is awarded and executed mre than 10 days after the RFP, RFQ, IFB, r PO issuance then the current versin f these Sectin 3 Prgram Requirements at that time is in effect. Once the cntract is awarded and executed the applicable versin f these Prgram Requirements is lcked-in based upn the abve criteria. Prir t cntract award, all cntractrs subject t HOC Wrks must submit t HOC an HOC Wrks Plan which features all f the fllwing: 1. Identificatin f which cntract value categry the cntractr is subject a) Cntracts Valued Belw $50,000 r b) Cntracts Valued Abve $50, Identificatin f which ecnmic pprtunity categry the cntractr seeks t implement. a) Fr cntracts valued belw $50,000, the ptins are: i. Training r ii. Acts f Service. b) Fr cntracts valued abve $50,000 the ptins are: i. Direct Hiring, ii. Cntracts, r iii. Other Ecnmic and Training Opprtunities. 3. A narrative describing hw the cntractr will track and implement HOC Wrks requirements. If the HOC Wrks Crdinatr has questins r cncerns, the cntractr s apprpriate representative(s) must address them within five (5) business days. In the event a cntractr, subcntractr, r develper refuses t cmply with the HOC Wrks Prgram Requirements after the award f a cntract, HOC will prvide the cntractr with 10 business days frm the date f ntificatin t remedy their nncmpliance. If the cntractr fails t cure the breach f cntract, HOC may chse t terminate the cntract r apply the fllwing penalties: Fr cntracts under $50,000, HOC will retain three percent (3%) f the ttal value f the cntract amunt, plus any mdificatins t the price. HOC Academy will receive these funds and use them fr emplyment-related skills training pprtunities fr HOC residents. 4

6 Fr cntracts ver $50,000, HOC will retain five percent (5%) f the ttal value f the cntract amunt, plus any mdificatins t the price. HOC Academy will receive these funds and use them fr emplyment-related skills training pprtunities fr HOC residents. Cntractr Reprting: Cntractrs subject t HOC Wrks are required t submit regular reprts t the HOC Wrks Prgram Crdinatr n a schedule t be determined based n the length f a given cntract. These reprts are designed t demnstrate a cntractr s prgress twards meeting the gals identified in their HOC Wrks Opprtunities Plan. In cnnectin with an audit fr cmpliance, HOC reserves the right t request additinal infrmatin frm a cntractr at any time during the cntract t supprt the cntractr s effrts t cmply with the requirements f HOC Wrks. Please direct any questins regarding HOC Wrks cmpliance r the cmpletin f HOC Wrks frms t the HOC Wrks Crdinatr at hcwrks@hcmc.rg r via phne at

7 Appendix A: HOC Wrks Vacancy Request Frm Detrick Avenue Kensingtn, MD (240) HOC Wrks Vacancy Request Frm If yu are interested in advertising a vacant psitin(s) in yur rganizatin t be filled by an HOC Wrks Resident(s), please cmplete the belw frm and submit it t the HOC Wrks Prgram Crdinatr via at hcwrks@hcmc.rg. Cmpany Name: Psitin Title: Number f Vacancies fr this Psitin: Wage Rate: Lcatin f the Jb Site: Address: City, State, Zip: Full-Time r Part-Time: Duratin f the Psitin (please specify weeks r mnths): Any additinal infrmatin yu wuld like t share abut the psitin: 6

8 Appendix B: HOC Wrks Definitins Cntractr Any entity which cntracts with HOC t perfrm wrk generated by the expenditure f funds by any surce ther than the U.S. Department f Husing and Urban Develpment. HOC Wrks Business Cncern An entity that prvides ecnmic pprtunities fr lw- and very lw-incme persns and is ne f the fllwing: 1. A business that is at least 51 percent r mre wned, cntrlled, and managed daily by HOC Wrks Residents; r 2. Permanent, full-time emplyees include persns, at least 30 percent (30%) f whm are currently HOC Wrks Residents, r within three years f the date f first emplyment with the business cncern were HOC Wrks Residents; r 3. An entity that prvides evidence f a cmmitment t subcntract in excess f 25 percent (25%) f the dllar award f all subcntracts t be awarded t business cncerns that meet the qualificatins set frth in paragraphs (1) r (2) in this definitin f HOC Wrks Business Cncern ; r 4. A business that is at least 51 percent r mre wned, cntrlled, and managed daily by a minrity persn(s) as defined by Cunty Cde and regulatins t include the fllwing categries: African American, Hispanic American, Asian American, Native American, Disabled Persns, and Wmen. Certificatin f any ther grups that are utside f these categries will nt be accepted. HOC Wrks Resident In rder f preference, an HOC Wrks Resident* is ne f the fllwing individuals: 1. A public husing resident f HOC; r 2. An individual wh resides in the metrplitan area r nnmetrplitan cunty in which the wrk t be cmpleted under the HOC Wrks cntract will be dne, and wh is: 7

9 New Hires i. A lw-incme persn, as this term is defined in sectin 3(b)(2) f the 1937 Act (42 U.S.C. 1437a (b) (2)). Sectin 3(b)(2) f the 1937 Act defines this term t mean families (including single persns) whse incmes d nt exceed 80 percent (80%) f the median incme fr the area, as determined by the Secretary, with adjustments fr smaller and larger families, except that the Secretary may establish incme ceilings higher r lwer than 80 percent (80%) f the median fr the area n the basis f the Secretary's findings that such variatins are necessary because f prevailing levels f cnstructin csts r unusually high r lw-incme families; r ii. A very lw-incme persn, as this term is defined in sectin 3(b)(2) f the 1937 Act (42 U.S.C. 1437a (b) (2)). Sectin 3(b)(2) f the 1937 Act (42 U.S.C. 1437a(b)(2)) defines this term t mean families (including single persns) whse incmes d nt exceed 50 percent (50%) f the median family incme fr the area, as determined by the Secretary with adjustments fr smaller and larger families, except that the Secretary may establish incme ceilings higher r lwer than 50 percent (50%) f the median fr the area n the basis f the Secretary's findings that such variatins are necessary because f unusually high r lw family incmes. *A persn seeking the training and emplyment preference prvided by HOC Wrks bears the respnsibility f prviding evidence (if requested) that the persn is eligible fr the preference. Full-time emplyees fr permanent, temprary, r seasnal emplyment pprtunities. 8