KEYSTONE OKTOBERFEST 2018

Transcription

1 KEYSTONE OKTOBERFEST 2018 Fd Vendr Applicatin September 1 st / 1pm-6pm Saturday / Keystne, Clrad EVENT DETAILS Date: Saturday, August 18 th, 2018 Hurs: 1:00PM 6:00PM Lcatin: River Run Village, Keystne Resrt, Clrad Number f Oktberfest Enthusiasts: 2,000+ FESTIVAL AND MENU GUIDELINES NEW THIS YEAR: All menu items must be priced between 1-5 fd tasting tickets (each ticket is wrth $1). Each exhibitr can serve up t 3 items. N full plates r meals are t be served at this festival. Be unique with yur items. We strive fr a unique and diverse fd exhibitr experience fr ur guests. All vendrs will nly take tickets, NO CASH is t be accepted. Fr each ticket cllected and turned in, the exhibitr will be reimbursed $.80. The $.20 difference is retained by the Festival Prmter and is reinvested back int the festival and nn-prfit beneficiaries. Please create yur prtin sizes and ticket prices with the 80/20 reimbursement in mind. This is a marketing pprtunity s we encurage yu t bring business cards, discunt cupns, brchures, etc. s guests are incentivized t visit yur business after the event. All menus are subject t apprval and availability Yu may be asked t tweak r change yur item if it cmpetes with anther vendr that has already applied ahead f yu. Only items n yur applicatin that have been apprved by the KNC will be able t be served. BOOTH SPACE GUIDELINES A single bth is 10 x10. Vendrs are t prvide their wn freestanding display bth, with a minimum f 40lb weights attached t EACH leg and t the canpy in an apprved manner (ex: ratchet straps, high quality rpe). All spaces are n pavement utside. Cncessin trailers will be cnsidered as a duble bth space. Nt all requests fr duble bth spaces will be granted. HEALTH DEPARTMENT REQUIREMENTS All fd vendrs must cmplete the Summit Cunty Envirnmental Health Vendr Applicatin Please cntact Chelsea Rybak at chelsea@keystnenighburhd.cm, if yu need a Summit Cunty Vendr Applicatin r g t P a g e 1

2 Keystne Oktberfest 2018 Fd Vendr Applicatin INSURANCE REQUIREMENTS All fd vendrs must maintain insurance that cmplies with the fllwing requirements: Wrkman s Cmpensatin Insurance cvering all emplyees r subcntractrs engaged by Applicant in accrdance with the minimum statutry requirements f the State f Clrad. Cmmercial General Liability Insurance in the minimum amunt f $1,000,000 per ccurrence and $2,000,000 aggregate, including the fllwing cverages: cntractual liability, persnal injury, brad frm prperty damage, independent cntractrs, and premises peratins. Keystne Neighburhd Cmpany, Vail Summit Resrts, Inc., and any ther entity reasnably requested by KNC shall be named as additinal insureds n the cmmercial general liability plicy. Autmbile Liability Insurance in the minimum amunt f $500,000/$1,000,000 bdily injury limits and $500,000 prperty damage limits r cmbined single limits f $1,000,000. Vendr shall supply a certificate f insurance t KNC evidencing the abve insurance cverage by n later than May 25 th, WHAT WE PROVIDE Menu signage at yur bth with yur business name and all yur menu fferings Access t electricity, if electrical fees are paid. Listing n festival map and website. $.80 reimbursement fr every ticket yu turn in. There is a.5% Village Assessment Fee that will be deducted frm yur reimbursement check. Trash can at yur bth. 8ft black table linens t cver 2 tables. If nt needed, please indicate here: YES NO WHAT YOU PROVIDE Sample-size tastings fr guests ver the festival weekend. Serving trays, warmers, dishes/cups ALL supplies related t preparing and serving yur dish. If yu will be needing pwer, please indicate n yur electrical wrksheet, hwever yu are respnsible fr all electrical crds and pwer strips necessary. Staffing fr yur bth. Health department apprved hand washing statin - paper twels, sap, waste water bucket, spray bttle with sanitizer and a thermmeter. Yu can find a link t this frm n ur website r I can it t yu as well as the fficial guidelines fr temprary fd establishments. Banner, signage, r discunt cupns t market yur cmpany at yur bth (menu signage will be prvided). APPLICATION DEADLINES & FEE SCHEDULE Friday, April 27 th Applicatins Due Friday, May 11 th Ntificatin f Acceptance Infrmatin Packet Sent Out Friday, May 25 th Payments Due (Bth and Electrical) Will run payments n the card prvided in applicatin All Paperwrk Due Certificate f Insurance, Envirnmental Health, CO License N refunds prvided after this date P a g e 2

3 Keystne Oktberfest 2018 Fd Vendr Applicatin CONTACT INFORMATION Cmpany Name: Mailing Address: City, State, Zip: Cmpany Website r Facebk: Name f Primary Cntact: Cntact s Phne (REQUIRED): Cntact s (REQUIRED): Bth Space: 10 x 10 - $200 Trailer / Mbile Unit - $350 All trailers/mbile units are subject t apprval based n size and electrical needs, may be asked t perate frm 10x10 space MENU ITEMS TO BE SOLD: Be sure t write clearly and include all items yu will be serving, n additinal items can be sld withut the cnsent f the KNC. The KNC reserves the right t request menu changes at any time. We strive fr diverse fd fferings and d nt allw duplicate fd items. There are n restrictins n N/A beverages. Item 1: Descriptin: Item 2: Descriptin: Item 3: Descriptin: Item 4: Descriptin: PAYMENT INFORMATION: The required bth fee and electrical fees will nt be charged until yu have been accepted int the festival. Be aware that we will likely be charging yur card n r abut May 25 th. Card Type: VISA Mastercard Discver Name On Card: Card Number: CCV: Zip Cde: Expiratin: P a g e 3

4 Keystne Oktberfest 2018 Fd Vendr Applicatin 2018 Keystne Oktberfest Electrical/Equipment Wrksheet Business Name: Please list all electrical items that will be used during the 2018 Keystne Oktberfest. Be very specific and all-inclusive regarding electrical requirements. All vendrs must prvide (at a minimum) their wn 100 ft 3-prng extensin crd and pwer strip. Vendrs are respnsible fr checking all equipment prir t the event t make sure it is in prper wrking rder. Any equipment that is faulty and requires n-site electrical wrk will be charged an additinal $100 fee. Any Vendr fund verlading circuits r causing nuisance tripping f breakers, will als be charged an additinal $100 fee. Initial Here Please place an X next t each cking element yu will be bringing and cking with: BBQ Grill Charcal Grill Gel Fuel Burners Flat Tp Prpane Chafing Dish Fryer Other: D yu need electricity in yur bth space? YES NO D yu have a specialty plug r hk-up, such as RV hk-up r 220v? YES NO If yes, please list the types f plugs: ELECTRICAL WORKSHEET If yur equipment des nt list amps, fllw this equatin t find the amps: Watts Vlts = Amps Item Amps Ttal: ELECTRICAL FEES (TO BE PAID WITH BOOTH FEE) 1-20 AMPS $ AMPS $50 Specialty Plug Additinal $25 P a g e 4

5 Keystne Oktberfest 2018 Fd Vendr Applicatin ACKNOWLEDGEMENT AND ASSUMPTION OF RISK AND RELEASE The undersigned ( Applicant ) des hereby and frever release Keystne Neighburhd Cmpany, Vail Summit Resrts, Inc., their subsidiaries, parent cmpanies, spnsrs, emplyees, agents, cntractrs and related entities and persns ( Released Parties ) frm all actins, suits, damages, claims and demands whatsever in law r equity frm any lss r damage t the undersigned r its prperty arising ut f participatin in any f the 2018 Summer Festivals. Applicant agrees t abide by all the rules set frth in this applicatin and t be present t cnduct business during all agreed festival hurs. By signing belw, Applicant understands that KNC has the right t refuse any vendr fr any reasn, which may include items t be sld r cmpetitin with KNC and/r River Run Merchants. Als, placement f all vendr space is nnnegtiable and will nt be changed fr any reasn. Applicant agrees t defend, indemnify and hld harmless the Released Parties frm any and against all claims, liabilities, suits and causes f actin (including attrney's fees and ther csts) fr injuries and/r deaths t any persn r fr damage r destructin f prperty resulting frm any act r missin f Applicant, its agents and emplyees arising r grwing ut f the perfrmance f this Agreement. PLEASE READ CAREFULLY AND INITIAL THE FOLLOWING ITEMS My bth will be pen fr business during all festival hurs, I may chse t pen prir t the festival but nt befre n 8am any festival day. I will be sure t have sufficient weights (40lbs each) n all fur crners f my tent t prevent any danger due t high winds as well as be sure my tent tp is tethered t each leg. Please refer t then select tents and canpies I will clean-up arund my bth space befre leaving the festival grunds n Saturday, September 1 st. If I leave garbage, debris, etc. in my space, I understand there will be a $100 clean-up fee t be withheld frm my reimbursement. I am aware that I must submit my wn Sales Tax t the State f Clrad, which is currently 6.375% fr the River Run Village. I understand that the menu items listed n my applicatin are the nly items I will be permitted t sell during the festival. I als understand that I may be asked t tweak r change my item if I have submitted a duplicate menu item t anther exhibitr. I understand that I must have a CO Retail Fd License and all ther required dcumentatin in rder t participate in the event. It is my respnsibility t cntact the lcal Envirnmental Health Department t btain any licensure r dcumentatin I may need. I will als be sure t submit my Temprary Event Vendr Applicatin alng with my festival applicatin. This can be fund n ur website, under the festival applicatin. Print Name: Signature: Date: Fr nline applicatins and mre infrmatin, please visit Be sure yu have the fllwing items cmpleted befre yu submit yur applicatin: Applicatin Page Certificate f Insurance Electrical Wrksheet CO Retail Fd License Cpy Temprary Event Vendr Applicatin Credit Card Infrmatin P a g e 5