Joining SportsWareOnLine

Transcription

1 Dear new MBU Student-Athletes, Prir t participating n an athletic team fr Missuri Baptist University (MBU), student-athletes must prvide the Athletic Training Department with lcal and permanent addresses, emergency cntacts, insurance, medical alert, and health histry infrmatin. T expedite this prcess MBU uses an nline data entry system t keep yur electrnic medical recrds (EMR s) and persnal health recrds (PHR s). T enter yur infrmatin, visit The first time yu visit the website yu will need t click the Jin SprtsWare buttn and fllw the instructins belw. Jining SprtsWareOnLine Example Instructin G t Click the Jin SprtsWare buttn n the right side f the hmepage. Enter ur Schl ID: The schl ID is MBUAthletics Then click the Next buttn Schl ID: MBUAthletics Enter yur First Name, Last Name, address and Grup (SprtsWare Cllege) and click the Send buttn. Please use an address that yu have access t and will check regularly. 5/15/2018 9:50 AM 1 Yur request t jin SprtsWare will then be sent t the MBU Athletic Training Department fr review and apprval within 24 hurs. Yu d nt get apprved immediately.

2 Once yur request is accepted yu will receive an with the Subject SprtsWare nline passwrd request. The sender will be Open the and click the link t cntinue t SprtsWare OnLine and set yur passwrd. Enter yur address, new passwrd, cnfirm passwrd (fllw passwrd requirements) and click the Save buttn. Remember yur lgin and passwrd infrmatin. This will be hw yu sign in fr treatments in the athletic training rm. Entering Yur Infrmatin Example Instructin G t Enter yur Address, Passwrd, and click the Lgin buttn. 5/15/2018 9:50 AM 2

3 This is yur Dashbard page. At the tp f the page is the Dashbard Menu. The Dashbard Menu cntains: My Inf: Cmplete the General, Address, Emergency, Insurance, and Medical Tabs within this sectin (Details n hw t cmplete these sectins can be fund n pages 4-6)* Med Histry: Cmplete a Medical Histry questinnaire COMPLETELY! (Details n hw t cmplete this sectin can be fund n page 7)* Frms: Cmplete required paperwrk. (Details n hw t cmplete this sectin can fund n pages 7-9)* *IMPORTANT: THESE GUIDELINES START ON THE NEXT PAGE 5/15/2018 9:50 AM 3

4 GUIDELINES: Dashbard Page: Frms This sectin will tell yu hw many frms yu have t cmplete Status This sectin will tell yu if yur Athlete Infrmatin and Medical Histry are cmplete r incmplete Ntices & Handbks This sectin cntains all dcuments that yu will need t read in rder t cmplete yur frms My Inf Tab (n the Dashbard Menu): ALL LINES MARKED WITH A RED ASTERISK ARE REQUIRED TO BE COMPLETED. General Tab: General Sectin: ID = MBU Student ID Number Class = Academic Year Gender = Female r Male Birth Date = Birth Date Sprts/Grup Sectin: Sprt1 = Primary Sprt (f = female, m = male) Sprt2 = Secndary Sprt (f = female, m = male) if playing mre than ne sprt Current = First sprt yu participate in the schl year if playing mre than ne sprt Grup = SprtsWare Cllege Address Tab: Primary Address Sectin = Permanent Hme Address* *Internatinal Student-Athletes please prvide us with yur full mailing address in this sectin; State = N/A if nt applicable; Zip Cde = Pstal Cde Address = Street number and name, PO Bx City = City/Twn State = State Zip = Zip cde Cuntry = Cuntry Phne = Huse phne number r N/A if yu dn t have a landline Secndary Address Sectin = St. Luis/lcal address during the schl year r drm** **If yur Secndary Address is the same as yur Primary Address, type Same as Primary in the address line fr secndary address. If yur Secndary Address is different than yur Primary Address, cmplete the fllwing items: Address = Street number and name, PO Bx Enter drms n this line nly City = City/Twn State = State Zip = Zip cde Cuntry = Cuntry Cell = Student-Athlete s US cell phne number 5/15/2018 9:50 AM 4

5 Emergency Tab: Emergency Cntacts = Tw peple yu are allwing the Athletic Training Department t cntact in case f an emergency. Bth Primary and Secndary Cntacts are REQUIRED! Primary Emergency Cntact Sectin*: *Internatinal Student-Athletes please prvide us with his/her full mailing address in this sectin; State = N/A if nt applicable; Zip Cde = Pstal Cde First = First Name Last = Last Name Relatinship = His/her relatinship t yu Address = Street number and name, PO Bx City = City/Twn State = State Zip = Zip cde Cuntry = Cuntry Emergency cntact must have at least ne phne number t be reached at. Hme Phne = Huse phne number r N/A if he/she des nt have a landline Wrk Phne = Wrk phne number with extensin r N/A if he/she des nt have ne Cell Phne = Cell Phne number r N/A if he/she des nt have ne = r N/A if he/she des nt have ne Secndary Emergency Cntact Sectin**: **Internatinal Student-Athletes please prvide us with his/her full mailing address in this sectin; State = N/A if nt applicable; Zip Cde = Pstal Cde First = First Name Last = Last Name Relatinship = His/her relatinship t yu Address = Street number and name, PO Bx City = City/Twn State = State Zip = Zip cde Cuntry = Cuntry Emergency cntact must have at least ne phne number t be reached at. Hme Phne = Huse phne number r N/A if he/she des nt have a landline Wrk Phne = Wrk phne number with extensin r N/A if he/she des nt have ne Cell Phne = Cell Phne number r N/A if he/she des nt have ne = r N/A if he/she des nt have ne Insurance Tab: Primary Insurance Cmpany Sectin: Cmpany = Health Insurance Cmpany Name Address = Health Insurance Cmpany Claims Address (can be fund n back f health insurance card r their website) Address = Street number and name, PO Bx City = City/Twn State = State Zip = Zip cde 5/15/2018 9:50 AM 5

6 Phne = Health Insurance Cmpany s Custmer Service Phne Number (can be fund n the back f health insurance card) Plicy Hlder Sectin*: *If yur primary health insurance is nt thrugh wrk, please enter the plicyhlder s hme address. Last Name = Plicyhlder s last name First Name =Plicyhlder s first name Middle Initial = leave blank Address = Plicyhlder s WORK address City = Plicyhlder s Wrk City/Twn State = Plicyhlder s Wrk State Zip cde= Plicyhlder s Wrk Zip cde Phne = Plicyhlder s Wrk Phne Birth Date = Plicyhlder s Birth Date ID = Member ID number (fund n yur Insurance card if applicable) Plicy Infrmatin Sectin**: **Any infrmatin nt knwn belw, please cntact yur insurance prvider t btain the infrmatin. N/A is nt acceptable in this sectin. Plicy = Plicy number Type = Type f Insurance (PPO, HMO, HSA, POS, Medicaid, Open Access) Insurance Card Sectin: Uplad Insurance Card - Yu must scan a legible cpy f the frnt AND back f yur health insurance card and uplad that cpy in this sectin. See Appendix A t d this with yur phne. Secndary Insurance Cmpany Sectin: If yu have a secndary health insurance plan, cmplete the secndary insurance cmpany sectin (fllw the abve Insurance Tab guidelines t cmplete yur Secndary Insurance Infrmatin). Medical Tab: Alerts Sectin: Alerts = Any medical cnditin that the Athletic Training Department shuld knw (Ex: allergies, asthma, sickle cell, diseases, etc.). If yur cnditin is nt n the drp dwn menu, mark Other. If yu d nt have any cnditins t reprt, yu must mark N/A in the first Alert bx. Drugs Taken Sectin: Medicatin = Leave blank Ntes: Use this sectin t type the specific medicatins/supplements/vitamins yu are currently taking. *If yu use an inhaler, specify the type f inhaler yu use in this sectin. If yu are nt n any medicatins/supplements/vitamins yu must mark N/A. 5/15/2018 9:50 AM 6

7 Medical Histry Tab (n the Dashbard Menu): ALL LINES MARKED WITH A RED ASTERISK ARE REQUIRED TO BE COMPLETED. General Sectin: Date = Date yu are submitting this frm Evaluatr = Leave Blank Sprt = Primary Sprt In the items that fllw the General Sectin: Family Histry sectin pertains t yur immediate family = please state wh had/has the cnditin, what the cnditin was/is, and the year it was diagnsed. If the questin des NOT have Family Histry then the questin is in regards t the student-athlete s health. If yu answer YES t any questins, yu MUST prvide an explanatin in the cmment sectin. Please state when the injury/cnditin ccurred, right r left side, diagnsis, and the cnditin/injury sustained (Ex: 3/10, Right Knee ACL sprain). If injury is reslved (healed), please write reslved in the explanatin (Ex: 3/10, Right Knee ACL sprain reslved). Female Sectin des nt need t be cmpleted if yu are a male at the end f the Medical Histry. Yu can leave thse questins blank r mark N. Frms Tab (n the Dashbard Menu): Fr student-athletes under 18 years f age: G t MBU Athletic Training website r SprtsWare s dashbard page t print and cmplete the minr packet with yur parent/guardian. Bth yu and yur parent/guardian MUST physically initial (when applicable) and sign all frms. Once frms are signed yu can d ne f the fllwing t return the frms t the MBU Athletic Training Department: Uplad the frms back t SprtsWare under the Frms Tab by clicking Add n the left f yur screen. Print the frms, scan and the frms t Meredith Dill at meredith.dill@mbap.edu Fr student-athletes age 18 r abve: All frms will be verified using electrnic signatures The Student-Athlete s electrnic signature is needed n all frms EXCEPT the Insurance Infrmatin Dcument. The POLICYHOLDER S electrnic signature is the ONLY signature needed fr this frm. The student-athlete will electrnically sign ONLY if they are the sle POLICYHOLDER. Hw t Open a frm Select a frm by clicking Select t the left f the frm. Once it is highlighted, click Open n the left f the screen. Hw t Cmplete Each Frm Release, Safety and Treatment frm 5/15/2018 9:50 AM 7 Enter yur Sprt Activity in the shaded bx at the tp f page ne. If participatin in multiple sprts, please list all. Please carefully read and understand the frm befre selecting Save & Submit. See next sectin fr instructins n electrnically signing a frm.

8 Authrizatin fr PHI frm Enter yur name in the student-athlete shaded bx. Please carefully read and initial t the left f each categry that yu indicate yur agreement t the release f yur PHI. Please carefully read and understand the frm befre selecting Save & Submit. See next sectin fr instructins n electrnically signing a frm. Cncussin Statement frm Please carefully read and understand the NCAA Student-Athlete Cncussin Fact Sheet. Please initial in the shaded bx t the left f each statement after yu have read and agreed t the statement. Please carefully read and understand the frm befre selecting Save & Submit. See next sectin fr instructins n electrnically signing a frm. Sickle Cell Trait Testing Awareness frm Please carefully read the entire frm and initial in ONE shaded bx that yu are electing. See Appendix B fr instructins n hw t uplad results t SprtsWare if yu are making the electin t prvide results. Please carefully read and understand the frm befre selecting Save & Submit. See next sectin fr instructins n electrnically signing a frm. Insurance Infrmatin Dcument ONLY the Plicyhlder s electrnic signature is needed! The student-athlete s electrnic signature is NOT required unless they are the sle plicyhlder. Please carefully read and understand the frm befre selecting Save & Submit. See next sectin fr instructins n electrnically signing a frm. Cnsent t Perfrm Uranalysis frm Please carefully read and understand the frm befre selecting Save & Submit See next sectin fr instructins n electrnically signing a frm. Hw t Save & Submit frm with an electrnic signature: Once have read, understand, and cmplete the frm, select the Save & Submit buttn at the tp f the screen. Once yu electrnically sign the dcument yu will nt be allwed t g back in and make any changes t the dcument. If yu d nt want t submit the frm but save what yu have dne, click the Save buttn and yu can cme back t the dcument later t make changes t it. This will prmpt the electrnic signature bx t appear as shwn in the picture belw. 5/15/2018 9:50 AM 8

9 Read the statement and cmplete the bxes with First Name, Middle Initial (MI), Last Name, and check the bx fr I acknwledge that I am electrnically signing this request. Then click Submit buttn, a bx will be prmpted that states, Yu will nt be able t make any changes after this. MAKE SURE THE FORM YOU ARE SUBMITTING IS ACCURATE AND COMPLETE BEFORE CLICKING OK and click Ok buttn. Repeat these steps fr all f the frms in the Frms Sectin Thank yu in advance fr cmpleting yur SprtsWare prfile. If yu have any questins, please cntact the Athletic Training Department fr assistance: Meredith Dill Ashley Brughtn Drake Ott Alex Shaw Sincerely, MBU Athletic Training Department 5/15/2018 9:50 AM 9

10 Appendix A Hw t uplad yur insurance card frm a smart phne Step 1: Take a picture f the frnt f yur insurance card (make sure all numbers are legible). Step 2: Take a picture f the back f yur insurance card (make sure all numbers are legible). Step 3: the pictures t yur frm yur phne. Step 4: Get n a cmputer and pen the with the pictures. Step 5: Save the pictures t yur cmputer r flash drive. Step 6: Lg nt yur SprtsWare ( prfile and click My Inf. Step 7: Click n the insurance tab at the tp f the page. Step 8: At the bttm f the insurance tab, in the uplad sectin, click the Chse file buttn and find the saved picture f the frnt f yur insurance card. Select the file and click Open. Step 9: Click the Add buttn n the SprtsWare site fr the Frnt Upladed sectin (meaning uplad the frnt f yur insurance card). Step 10: Repeat steps 8 & 9 fr the back f yur insurance card. Make sure t uplad the back f yur insurance card t the Back Upladed sectin. Step 11: Once file has been added t the insurance tab, click save at the tp f the page and yur insurance card will be upladed. Step 12: T ensure that the card is upladed, g back int the My Inf sectin and click n the insurance tab. At the bttm f the page, in the uplad sectin, click Open. This shuld pen the dcuments that yu just upladed f yur insurance card. 5/15/2018 9:50 AM 10

11 Appendix B Hw t uplad yur Sickle Cell Trait testing results Step 1: Scan r take pictures f yur results if yu have a paper cpy and save them t a cmputer. Step 2: If results are ed r digital, save files t a cmputer. Step 3: Lg nt yur SprtsWare ( prfile and click Frms. Step 4: Click the Add buttn n SprtsWare lcated n the left-hand tl bar in the Frms sectin. Step 5: Click the Chse file buttn and find the testing result dcuments. Select and click Open. Step 6: On SprtsWare, name the file Sickle Cell Trait testing results. Step 7: Click the OK buttn in the tp right f the webpage. Step 8: Ensure that the dcument is in the frms sectin with the title Sickle Cell Trait testing results. Step 9: Click OK in the Frms sectin and yu will return t yur Dashbard page. 5/15/2018 9:50 AM 11