April 20, 2017 IMPORTANT: THESE GUIDELINES START ON THE NEXT PAGE: Go to

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1 April 20, 2017 Dear Returning Lyn Cllege Athlete: Prir t participating n a team frm Lyn Cllege, athletes must prvide the Athletic Training Department with current address, emergency cntact, insurance, medical alert and health histry infrmatin. T expedite this prcess Lyn Cllege uses an nline data entry system. T enter yur infrmatin, visit The first time yu visit the website yu will need t set a passwrd. If yu frget yur passwrd, then yu can als use the Reset Passwrd buttn. Otherwise, yu can enter yur address and yur passwrd and fllw the Updating Yur Infrmatin directins belw. Setting Yur Passwrd Instructin Example G t Enter yur Lyn Cllege Address and click the Reset Passwrd buttn. Yu will receive and with the Subject SprtsWareOnLine Passwrd Request. Open the and click n the link t reset yur passwrd. Enter yur address, new passwrd and click the Save buttn. Updating Yur Infrmatin Instructin G t Example Enter yur Lyn Cllege Address and click the Lgin buttn. At the tp f the page is the Menu Bar. My Inf: Update yur address, emergency cntact and insurance infrmatin. Med Histry: Cmplete a Medical Histry questinnaire. Frms: View/cmplete required paperwrk. Nte: SprtsWare will als display Yu have? frms t cmplete/dwnlad. Print: Print My Inf and Medical Histry data. IMPORTANT: THESE GUIDELINES START ON THE NEXT PAGE:

2 Dashbard Page: Frms This sectin will tell yu hw many frms yu have t cmplete. Status This sectin will tell yu if yur Athlete Infrmatin and Medical Histry are cmplete r incmplete. Ntices & Handbks This sectin cntains all dcuments that yu will need t read in rder t cmplete yur frms. There is a frm (Physical Examinatin & Signature Frm) that yu will need t print and take with yu t yur physician in rder t cmplete yur pre-participatin physical examinatin. ALL LINES MARKED WITH A RED ASTERISK ARE REQUIRED TO BE COMPLETED. My Inf Tab (n the Menu Bar): General Tab: General Sectin: ID = Lyn Cllege Student ID # (Can be fund n yur Lyn Cllege Student ID Card) Class = Academic Year Gender = Female r Male Birth Date = Birth Date (mm/dd/yyyy frmat) Athlete Picture Sectin: Yu are nt required t uplad a picture in this sectin, but yu can if yu chse t. The Athletic Training Staff will uplad yur individual head sht frm yur team s rster n the Lyn Cllege Athletic website ( Sprts/Grup Sectin: Sprt 1 = Primary Sprt (f = female, m = male) Sprt 2 = Secndary Sprt (f = female, m = male) if playing mre than ne sprt

3 Current = First sprt yu participate in the schl year if playing mre than ne sprt Grup = Lyn Cllege Address Tab: Primary Address Sectin = Permanent Hme Address Address = Street number and name, P.O. Bx City = City/Twn Zip = Zip Cde Cuntry = Cuntry Internatinal Student-Athletes: Please prvide us with yu full mailing address in this sectin; State = N/A if nt applicable; Zip Cde = Pstal Cde. Phne = Huse phne number r N/A if yu dn t have a landline Cell = Student-Athlete s US phne number Secndary Address Sectin = Address during the schl year r drm (Building Name, Suite, & Drm Number) If yu d nt knw yur drm infrmatin yu can give it t us as sn as yu knw it. If yur Secndary Address is the same as yu Primary Address, type Same as Primary in the address line fr the secndary address. Address = Street number and name, P.O. Bx City = City/Twn Zip = Zip Cde Cuntry = Cuntry Internatinal Student-Athletes: Please prvide us with yu full mailing address in this sectin; State = N/A if nt applicable; Zip Cde = Pstal Cde. Phne = Huse phne number r N/A if yu dn t have a landline Cell = Student-Athlete s US phne number Address = Lyn Cllege Address Emergency Tab: Primary Emergency Cntact Sectin: First = First Name Last = Last Name Relatinship = His/Her relatinship t yu Address = Street number and name, P.O. Bx City = City/Twn Zip = Zip Cde Cuntry = Cuntry Internatinal Student-Athletes: Please prvide us with his/her full mailing address in this sectin; State = N/A if nt applicable; Zip Cde = Pstal Cde. Hme Phne = Huse phne number r N/A if he/she dn t have a landline Wrk Phne = Wrk phne number r N/A if he/she des nt have ne Cell = Cell Phne Number = Address. If they d nt have an address, type xxx@xxx.xxx Secndary Emergency Cntact Sectin: First = First Name Last = Last Name Relatinship = His/Her relatinship t yu Address = Street number and name, P.O. Bx City = City/Twn Zip = Zip Cde Cuntry = Cuntry Internatinal Student-Athletes: Please prvide us with his/her full mailing address in this sectin; State = N/A if nt applicable; Zip Cde = Pstal Cde.

4 Hme Phne = Huse phne number r N/A if he/she dn t have a landline Wrk Phne = Wrk phne number r N/A if he/she des nt have ne Cell = Cell Phne Number = Address. If they d nt have an address, type xxx@xxx.xxx Insurance Tab: Primary Insurance Cmpany Sectin: Cmpany = Health Insurance Cmpany Name If yu d nt have insurance cverage thrugh a parent s emplyer r privately, then type N Insurance in this sectin. Yu will nt need t cmplete any further infrmatin in the Insurance Tab. Internatinal Student Athletes: Since yu are required t purchase insurance thrugh Lyn Cllege administratin, please type Cmmercial Travelers Mutual Insurance C in this line. Yu will nt need t cmplete any further infrmatin in the Insurance Tab. Address = Health Insurance Cmpany Claims Address (can be fund n the back f the health insurance card) Address = Street number and name, P.O. Bx City = City/Twn State = State Zip = Zip Cde Phne = Health Insurance Cmpany Custmer Service Phne Number (can be fund n the back f the health insurance card) Plicy Hlder Sectin: Name = Plicyhlder s first and last name (Name f the parent/individual wh prvides the insurance cverage) Birth Date = Plicyhlder s Birth Date (mm/dd/yyyy frmat) ID = Plicyhlder s Scial Security Number Plicy Infrmatin Sectin: Plicy = Plicy Number/Member ID Number Grup = Grup Number Plan = Plan Number Type = Type f Insurance (PPO, HMO, HAS, PCP, Medicaid, Open Access, Pint f Service) See First = Leave Blank Phne = Plicyhlder s best cntact phne number Insurance Card Sectin: Uplad Insurance Card = Yu must scan a cpy f the frnt AND back f yur health insurance card and uplad that cpy in this sectin. Yu can nw uplad the scan f the frnt f the card where indicated by Frnt Upladed. Repeat the prcess with the back f the card. See Appendix A t d this with yur phne. Secndary Insurance Cmpany Sectin: If yu have a secndary health insurance plan, cmplete the Secndary Insurance Cmpany Sectin (fllw the abve Primary Insurance Cmpany Sectin guidelines t cmplete yu Secndary Insurance Infrmatin). If yu d nt have a secndary health insurance plan, then yu may advance t the Medical Tab. Medical Tab: Alert Sectin: Alerts = Any medical cnditin that the Athletic Training Staff shuld knw (Ex. Allergies, asthma, sickle cell, diseases, wear glasses and/r cntacts, etc.). If yur cnditin is nt n the drp dwn menu, mark Other. If yu d nt have any cnditins t reprt, yu must mark N/A in the first Alert bx. Immunizatin Sectin: Immunizatins = If yu d nt knw the dates f these immunizatins, then leave blank. Measles = MMR Immunizatin. Enter Date (mm/dd/yyyy frmat)

5 Rubella = MMR Immunizatin. Enter Date (mm/dd/yyyy frmat) Hepatitis B = Enter Date (mm/dd/yyyy frmat) Tetanus = Enter Date (mm/dd/yyyy frmat) Drugs Taken Sectin: Medicatin = Leave Blank Ntes = Use this sectin t type the specific medicatins/supplements/vitamins yu are currently taking and what yu are taking them fr. *If yu use an inhaler, specify the type f inhaler yu use in this sectin. If yu are nt currently n any medicatins/supplements/vitamins, yu must type N/A. Dctr Sectin: Dctr = Primary Physician first and last name Phne = Primary Physician s Office Phne Number If yu d nt have a Primary Physician, yu must type N/A in bth sectins. Paperwrk Tab: Yu d nt need t cmplete anything in this sectin. Medical Histry Tab (n the Menu Bar): General Sectin: Date = Date yu had yur physical cmpleted. (mm/dd/yyyy frmat) Evaluatr = Leave Blank Sprt = Primary Sprt In the items that fllw the General Sectin: Family Histry questins pertain t yur immediate family = Please state wh had/has the cnditin If the questin des NOT have Family Histry, then the questin is in regards t the studentathlete s health. If yu answer YES t any questins, yu MUST prvide an explanatin in the cmment sectin. Please state when the injury/cnditin ccurred, diagnsis, right r left side f bdy, and the cnditin/injury sustained (Example: 3/2014 ACL Sprain). If yu are a male, yu d nt have t cmplete the Female Sectin at the end f the Medical Histry. Yu can leave thse questins blank r mark N. Frms Tab (n the Menu Bar): All frms will be verified using electrnic signatures. The student-athlete s electrnic signature is needed n all frms. Hw t Open a Frm & Electrnically Sign and Submit it: Select a frm by clicking Select t the left f the frm in the gray bx. Once it is highlighted, click Open n the left f the screen. Once the frm is pened, read thrugh the entire dcument and COMPLETE ALL SHADED BOXES thrughut the frm. Once yu have read and cmpleted all the bxes, select the Save & Submit buttn at the tp f the screen. Once yu electrnically sign the dcument, yu will nt be allwed t g back in and make any changes t the dcument. If yu d nt want t submit the frm but save what yu have dne, click the Save buttn and yu can cme back t the dcument later t make changes t it. This will prmpt the electrnic signature bx t appear as shwn in the picture belw.

6 Read the statement and cmplete the bxes with First Name, Middle Initial (MI), Last Name, and check the bx fr I acknwledge that I am electrnically signing this request. Then click the Submit buttn, a bx will be prmpted that states, Yu will nt be able t make any changes after this. MAKE SURE THE FORM YOU ARE SUBMITTING IS ACCURATE AND COMPLETE BEFORE CLICKING OK and click the Ok buttn. Repeat these steps fr all f the frms in the Frms Sectin. Thank yu fr yur assistance in updating ur recrds. If yu have any questins, please cntact me at (Office) r (Cell) fr assistance. Sincerely, Shawn M. Tackett, MS, ATC/L Head Athletic Trainer Lyn Cllege shawn.tackett@lyn.edu

7 APPENDIX A Hw t uplad yur insurance card frm a smart phne Step 1: Take a picture f the frnt f yur insurance card (make sure all numbers are legible) Step 2: Take a picture f the back f yur insurance card (make sure all numbers are legible) Step 3: Lg nt yur SprtsWare ( prfile n yur phne s web brwser and click My Inf. Step 4: Click n the Insurance Tab at the tp f the page. Step 5: At the bttm f the Insurance tab, in the Uplad sectin, click the Chse file buttn and find the picture f the frnt f yur insurance card. Select the picture and click the Open buttn. Step 6: Click the Add buttn n the Frnt Upladed line n the SprtsWare site. Step 7: Once the picture has been added t the Insurance tab, click the Chse file buttn and find the picture f the back f yur insurance card. Select the picture and click the Open buttn. Step 8: Click the Add buttn n the Back Upladed line n the SprtsWare site. Step 9: Once the picture has been added t the Insurance tab, click the Save buttn at the tp f the page and yur insurance card pictures will be upladed. Step 10: T ensure that the card pictures are upladed, g back int the My Inf sectin and click n the Insurance tab. At the bttm f the page, in the Uplad sectin, click the Open buttn n the Frnt Upladed line. This shuld pen the picture f the frnt f yur insurance card. Yu can repeat the prcess fr the Back Upladed line t see the picture f the back f yur insurance card. Step 11: After yu have checked t make sure that the pictures have upladed, then yu can click n the Save buttn again t return t the Dashbard screen.