Fall 2018/Winter 2019 CCoC Project Evaluation Survey

Transcription

1 Fall 2018/Winter 2019 CCC Prject Evaluatin Survey The Survey can be accessed at: Welcme t the 2019 Annual NYC CCC Prject Evaluatin Prcess! The purpse f this Evaluatin is t demnstrate the effectiveness f the NYC CCC's HUD funded prjects and ascertain prject level perfrmance. Results frm this evaluatin will infrm the prject ranking used in the annual cmpetitive funding applicatin, als knwn as the HUD CC Prgram Ntice f Funding Availability (NOFA). This Survey captures data and infrmatin that is nt fund in the HMIS Data Warehuse. The Survey als includes sme HMIS-related questins fr Quality Assurance verificatin fr the newly autmated Fthld NYC CC Evaluatin Tl. This Survey is t be cmpleted in additin t the autmated Fthld NYC CC Evaluatin Tl. Please cmplete ne (1) survey fr each f yur HUD-funded CC grants nly. (D nt cmplete a survey fr prjects that are nt receiving HUD CC Prgram funding r are in the 1 st year f grant peratins). T cmplete the Survey, yu will need t run an APR frm the NYC HMIS Data Warehuse ( fr the Federal Fiscal Year 10/1/2017 9/30/2018. If yu are having truble uplading supprting dcuments, accessing the NYC HMIS database, r if yu have any questins, please cntact the NYC DSS CCC team at nycccc@dss.nyc.gv. This nline survey must be cmpleted n later than Clse-f-Business (COB) Friday, December 14 th, 2018 fr every HUD-funded prject f yur rganizatin eligible fr renewal. Failure t cmplete this Survey and submit accmpanied back-up dcumentatin specified in the CCC Evaluatin Instructins and belw questins can result in a reductin f the prject scre, as specified in Questin 15. Nte: * indicates that a respnse is required. *1a. Organizatin Name and Cntact Persn Organizatin Name Prject Applicatin Name Cntract Number Identificatin / Grant Award Number (First 6 digits nly. e.g. NY8675) Cntact Name Cntact Address fr persn cmpleting the Survey Cntact Phne Number fr persn cmpleting the Survey *1b. Specify start and end dates fr the mst recently cmpleted CCC funded prject cntract Cntract Start Date Cntract End Date *1c. Please cnfirm the prject type yu are cmpleting this survey fr Transitinal Husing (TH) Permanent Supprtive Husing (PSH) Rapid Re-Husing (RRH) Jint Transitinal Husing t Rapid Re-Husing (TH- RRH)

2 Fall 2018/Winter 2019 CCC Prject Evaluatin Survey *2. Fr PSH ONLY: Percentage f new chrnically hmeless head f husehlds wh entered the prject during the federal fiscal year 2018 (between 10/1/17 and 9/30/18.) i.e. they are chrnically hmeless at placement in t the prgram. (5 pints, calculated frm the HMIS Autmated Tl. This questin is fr autmated tl fidelity verificatin and fund in prject admissin data). Please uplad verificatin dcumentatin (e.g. a print ut f aggregate level results fr prject eligibility) Chse File uplad buttn *3. Fr All Prject Types (PSH, TH, RRH, and Jint TH-RRH): Percentage f literally hmeless individuals and/r head f husehld wh entered the prject during the federal fiscal year 2018 (between 10/1/17 and 9/30/18). (5 pints, calculated frm the HMIS Autmated Tl. This questin is fr autmated tl fidelity verificatin. Infrmatin is fund in APR Questin #15 - Hmeless Situatins). Please uplad verificatin dcumentatin (e.g. a print ut f aggregate level results fr prject eligibility) Chse File uplad buttn *4. Fr All Prject Types (PSH, TH, RRH, and Jint TH-RRH): Average length f stay (in mnths) fr participants served during federal fiscal year 2018 (between 10/1/17 and 9/30/18.) (7 pints, calculated frm the HMIS Autmated Tl. This questin is fr autmated tl fidelity verificatin. Please reference the APR Questin #22 t calculate the answer). *5a. [1 Pint] The NYC CCC requires prjects t maximize the use f mainstream benefits and encurages prviders t have staff members becme SOAR Certified. The SOAR apprach streamlines the SSI/SSD applicatin prcess and establishes an expedited timetable fr benefit apprvals. Is at least ne persn frm yur rganizatin SOAR Certified and/r wh uses SOAR t apply fr client benefits? The staff identified must either be a SOAR-certified user r (in the 2019 Evaluatin) may be a staff member trained via an agency train the trainer prgram held by a SOAR-certified Super User ). Name f persn Please uplad prf f: SOAR Certificatin (SAMSHA cnfirmatin ) Chse File uplad buttn OR Persn wh has been trained in SOAR by their rganizatin thrugh Train-the-Trainer/Super User methd Chse File uplad buttn Sign and uplad the 2019 Evaluatin Survey SOAR Attestatin Frm in Sectin X f the Evaluatin Instructins dcument. NOTE: SAMSHA has advised the NYC CCC that the Train-the-Trainer/Super User apprach is nt permitted. The CCC will make this ne-time nly exceptin fr the 2019 Evaluatin. Fr the 2020 Evaluatin, nly SOAR-Certified persns will be acceptable. If yur agency uses the Train-the-Trainer/ Super User apprach nw is the time t curse-crrect,

3 Fall 2018/Winter 2019 CCC Prject Evaluatin Survey *5b. (Unscred Questin) Did staff trained in SOAR use SOAR t attempt t btain benefits fr at least ne client/cnsumer in the last year? N Please uplad prf frm the OAT system Chse File uplad buttn If n, All f the cntracted clients have maximized their benefits and therefre there is n need t utilize SOAR AND there were n new clients in my prgram during this Evaluatin perid and therefre the prgram did nt need t utilize SOAR *6. The fllwing questins require an uplad with the apprpriate screen sht frm LOCCS r the Imprted Grant Infrmatin sectin fr the APR in SAGE, indicating the fllwing: a. The cntract amunt fr the cntract that has just ended (as a whle number, withut $.) b. [8 pints] The ttal HUD funds expended during the last cntract (as a whle number, withut $.) c. [1 pint] Did quarterly drawdwns ccur after receiving the cntract? d. [1 pint] Did yur prgram fully spend dwn HUD Administrative budget line dllars? If N, please prvide the amunt f Administrative dllars spent under this funding line. Des the persn cmpleting this Survey certify that the upladed infrmatin is true and accurate? N Use the space belw t prvide any additinal explanatin r infrmatin yu think might be necessary. NOTE FOR QUESTIONS 7 and 8: This year the NYC CCC included an audit prcess t verify existence f backup dcumentatin and/r data. The CCC may reach ut t the prgram leadership t review materials assciated with these questins fr sme prjects during this Evaluatin perid. Missing r inaccurate back-up verificatin will result in a reductin in pints fr the specific questin, which will impact the prject s verall Evaluatin scre fr this Evaluatin Perid. *7a. [1 pint] Is a hmeless r frmerly hmeless persn n the Bard/Plicy-making-bdy f yur rganizatin? N

4 Fall 2018/Winter 2019 CCC Prject Evaluatin Survey *7b. [1 pint] Bard awareness f the NYC CCC and understanding f the imprtance f the rle and experience f a cnsumer a/k/a persns with lived experience: Has a persn(s) with lived experience and/r staff persn given presentatins n/abut the NYC CCC t the Bard/Plicy-making-bdy in the last year? N *7c. Please attest t the fllwing: [1 pint] Persns with lived experience participatin can be dcumented by signatures frm a client and prject directr. I am unable t prvide verificatin f dcumented signatures frm a client and prject directr. [1 pint] Persns with lived experience participatin can be dcumented by a cmpleted cnsumer participatin survey. I am unable t prvide verificatin f a cmpleted cnsumer participatin survey. [1 pint] Persns with lived experience participatin can be dcumented by the existence f a cnsumer grievance plicy. I am unable t prvide verificatin f a cnsumer grievance plicy. [1 pint] Persns with lived experience participatin can be dcumented by the existence f a cnsumer signature n the Sign-In Sheet and Meeting Minutes/Summary frm a tenant meeting. I am unable t prvide verificatin f a cnsumer signature n the Sign-In Sheet and Meeting Minutes/Summary frm a tenant meeting. *8. Envirnmental Reviews: The envirnmental review is required fr all HUD-funded prjects t ensure that the prpsed prject des nt negatively impact the surrunding envirnment and that the prperty site itself will nt have an adverse envirnmental r health effect n end users. Please attest t the fllwing fr the prject grant: This prject is in cmpliance with Envirnmental Review standards required by HUD and verificatin can be prvided if requested. I am unable t prvide verificatin f cmpliance with HUD Envirnmental Review standards. (This questin will nt be scred during the 2019 Evaluatin. Hwever, it will be scred in the 2020 Evaluatin and guidance will be prvided tward apprpriate standards and dcumentatin). *9. [Minus 1 pint if nt cmpliant] Please prvide the submitted SAGE APR fr the prject t verify prject cmpliance with HUD Reprting Requirements. Please use the fllwing naming cnventin: SAGE APR [NAME OF ORGANIZATION] NAME OF PROJECT] Chse File uplad buttn *10. [5-pint reductin if nn-cmpliant] Did yur rganizatin attend the Evaluatin Infrmatin Sessin? (Held n Nvember 15 th, 16 th, 19 th and 20 th at 4 WTC.) (If multiple persns attended, yu need nly list ne persn.) N Name Date *11. [ 3-pint reductin if nn-cmpliant] Did yur rganizatin attend mandatry HMIS training in September 2018? (Held at the ffice f Fthld Technlgies.) (If multiple persns attended, yu need nly list ne persn.) N Name Date

5 2018 CCC Prject Evaluatin Survey *12. [3-pint reductin if nn-cmpliant] Did a representative f yur agency s senir leadership attend the HMIS Reprting training n Octber 31 st and/r Nvember 1 st, 2018? (Held at the ffice f Fthld Technlgies.) N 13. Please prvide any cmments and/r issues the NYC DSS CCC team shuld be aware f. 14. Please prvide any additinal supplementary dcumentatin described in the tl and/r supprts yur evaluatin respnses. (If yu have multiple dcuments yu will need t them t the NYC DSS CCC team separately). Please use the fllwing naming cnventin: [Type f Dcumentatin]_[NAME OF ORGANIZATION]_[NAME OF PROJECT] *15. By submitting this Survey yu are certifying that the infrmatin cntained herein is true and accurate, and acknwledge that yur Survey is cmplete and all HMIS data is up t date. Any false and/r inaccurate statements will result in a reductin in pints fr this questin and the cntract s verall Evaluatin scre fr this Evaluatin Perid. I agree I disagree Sign and uplad the2019 Evaluatin Survey Attestatin Frm included in Sectin X f the Evaluatin Instructins dcument.