Create/Modify a Position Description for Benefits Eligible Staff (ONLY)

Transcription

1 Create/Mdify a Psitin Descriptin fr Benefits Eligible Staff (ONLY) GENERAL POSITION INFORMATION Start psitin descriptin prcess frm the Dashbard FIELD REFERENCES Click n Manage psitin descriptins and create a new requisitin next t the pink bubble labeled Psitin Descriptin OR select Manage psitin descriptins and create new requisitin frm the stacked menu (hamburger menu) n the tp right hand side f the screen. Nte: Fr Benefits Eligible Staff Psitins ONLY: Yu will have t create the psitin descriptin and it must be apprved befre yu can create a requisitin t recruit fr the psitin. T Edit r Create a New Psitin Descriptin (PD) Select the best ptins based n yur needs: T start frm a blank template, click New psitin descriptin at the tp left f the screen. T update r mdify an existing psitin descriptin, click Edit. T cpy an existing psitin descriptin, click View next t the psitin descriptin yu want t cpy. When descriptin pens, click n Cpy psitin descriptin. 1

2 Create/Mdify a Psitin Descriptin fr Benefits Eligible Staff (ONLY) Select the Type f actin requested fr editing r creating the PD (select the reasn that best applies) Select Campus Univ f Mass Lwell Select the department frm the drp dwn menu Select the psitin number if a psitin number exists by clicking n the magnifying glass, if this is a new psitin, leave blank ***Tip: If yu are unable t search fr a psitin, yu may have pp ups blcked. Be sure t allwpp ups fr PageUp. Enter the psting title Enter the current/previus incumbent s name Enter the fficial supervisr in the Reprts t field by entering the name r by clicking n the magnifying glass t search fr the supervisr If Temprary specify duratin, if nt, leave blank Enter Campus Lcatin by clicking n the magnifying glass t search fr the building and flr Select the Psitin/Classificatin type Staff Full Time Enter Hurs per week Pay Grade shuld default in the blue bx when yu enter psitin # at the tp, if new, leave blank Enter salary range Select Unin frm the drp dwn menu Cpy the details f jb descriptin wrd dcument int the fields listed belw in the psitin descriptin: Enter the Jb Summary/Basic Functin (summary) Cpy the Essential Jb Duties frm the Jb descriptin dcument int the Jb Duties sectin f the Psitin Descriptin Click New t add each essential jb duty & percentage f time Enter the percentage f time, then enter duties/respnsibilities T enter click the Add buttn T enter additinal jb duties, click n the New buttn and fllw the steps abve Check ff any Physical demands that apply, then cpy and paste any cmments frm the Physical Effrts sectin f the jb descriptin Nte: Percentages shuld add up t 100% 2

3 Create/Mdify a Psitin Descriptin fr Benefits Eligible Staff (ONLY) Cpy the details f jb descriptin wrd dcument int the fields listed belw in the psitin descriptin: Other Functins/Respnsibilities Minimum Qualificatins/Required Preferred Qualificatins Additinal Cnsideratins Wrking Cnditins Impact f Actins Cmplexity Supervisin Exercised Internal/External Cmmunicatin Special Skills Fr guidelines see GUIDELINES FOR DEVELOPING JOB DESCRIPTIONS dcument Enter Justificatin fr Psitin (fr Budget/Essential Hiring Cmmittee) If grant funded, enter % and grant infrmatin Enter Speed Type/HR cmb cde Jb Psting Infrmatin (This infrmatin will shw n the jb psting) Enter a psting summary cpy frm the general summary n the psitin descriptin T frmat the psting click n Click HERE a wrd dcument will pen up and yu can cpy and paste the frmat int the Psting text bx If yu wuld like t add a recruiting vide t the psting, please cntact us at emplyment@uml.edu 3

4 Create/Mdify a Psitin Descriptin fr Benefits Eligible Staff (ONLY) APPROVALS/NOTES/ATTACHED DOCUMENTS Users and Apprvals Enter the name f the Department Admin respnsible fr updating and psting requisitin (if applicable) in the Administrative Supprt field r enter the hiring manager s name Enter the name f the hiring manager (supervisr fr this psitin) ** Magnifying glass search feature t find Hiring Manager/Administrative Supprt name Select the apprpriate apprval prcess. Fr nngrant funded psitins select Lwell FT Staff Operating Funds PD Apprval. If Grant/Trust/Startup funded, select Lwell FT Staff Nn Operating Funds PD Apprval Ntes Tab T add a nte, click Next page at the bttm f the PD r scrll up t the tp f the page and click n the Ntes tab Select nte and add yur nte Ntes can be ed directly t user(s) Files/dcuments can be attached t ntes Ntes remain with the psitin descriptin and are visible t anyne wh can access the psitin descriptin Dcuments Tab T attach the wrd versin f the Psitin (Jb) Descriptin click Next page at the bttm f the PD r scrll up t the tp f the page and click n the Dcuments tab Select Dcument frm a file frm the drp dwn menu Select the Dcument categry f Psitin descriptin A title can als be entered name f psitin/jb title recmmended Then click n the Uplad file buttn t attach **Be sure that yu ve selected the apprpriate apprval prcess befre yu click Submit Save a draft can be used when yu need t save the PD yu are wrking n withut starting the apprval prcess Submit will save and begin the apprval prcess n yur psitin descriptin 4

5 Create/Mdify a Psitin Descriptin fr Benefits Eligible Staff (ONLY) Submit and exit will save and begin the apprval prcess and exit yur screen back t the hme screen Cancel will exit the psitin descriptin withut saving 5