Setup Earnings Distribution in Job Data
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1 OneUSG Cnnect Earnings Distributin Setup in Jb Data New President Allwance Setup Earnings Distributin in Jb Data Descriptin This prcess describes the steps necessary t setup the new allwance fr presidents under Earnings Distributin in Jb Data. The best practice fr paying the president s allwance is t set up the allwance n jb data. The utilizatin f the additinal pay methd fr paying this allwance is nt recmmended due t segregatin f duties issues fr which cmpensating cntrls must be established, dcumented and verified. Cnditins Husing, car and subsistence allwances have been end-dated n the Additinal Pay panel Earnings distributin/cmb cdes shuld be setup crrectly n the psitin in the Department Budget Table Crdinatin between Human Resurces, Payrll and Cmmitment Accunting departments is key Obtain the fllwing infrmatin prir t data entry: Effective date f change Earnings cde fr allwance Percentages f earnings types Surce Dcuments Offer letter, emplyment cntract, reappintment ntice Page 1 f University System f Gergia. All Rights Reserved.
2 OneUSG Cnnect Earnings Distributin Setup in Jb Data New President Allwance Output Infrmatin Earnings distributin is setup crrectly in Jb Data with the apprpriate earnings cdes and percentages. Update Jb Data PATH Wrkfrce Administratin > Jb Infrmatin > Jb Data Select Emplyee Enter the emplyee ID (EMPLID) Click Search Wrk Lcatin Tab Insert a new rw and enter the fllwing data Effective Date: Enter apprpriate date New Earn Cdes are effective 07/01/2018 Effective Sequence: If using the same effective date as the prir rw, use the next effective sequence number Actin: Data Change Reasn: Change Earnings Distributin Page 2 f University System f Gergia. All Rights Reserved.
3 OneUSG Cnnect Earnings Distributin Setup in Jb Data New President Allwance Cmpensatin Tab, Pay Cmpnents area Enter the Cmp Rate The cmpensatin amunt shuld include the base salary and allwance. Example: Base Salary $200,000 President Allwance $3000 annually ($250 mnthly * 12 mnths) Ttal Earnings $203,000 Benefits Prgram Participatin Link The Annual Benefits Base Rate (ABBR) shuld nly reflect the base salary. It shuld NOT include the allwance. Earnings Distributin Link On the Jb Earnings Distributin panel, enter the fllwing data Page 3 f University System f Gergia. All Rights Reserved.
4 OneUSG Cnnect Earnings Distributin Setup in Jb Data New President Allwance Earnings Distributin Type: Select By Percent Update Distributin Key Fields Psitin Number: Enter the Psitin Number frm the Wrk Lcatin tab Business Unit: Enter the institutin s business unit number After entering the Psitin Number and Business Unit, yu can click the green refresh buttn t the right f the Business Unit field and the system will aut ppulate the Department and Jb Cde. Earnings Cde: Enter apprpriate cde PAN fr ERS participants PAL fr TRS/ORP participants Percent f Distributin: Enter apprpriate percentage fr the earnings cde Nte: The Percentage f Distributin will be the percent f the ttal earnings listed n the cmpensatin panel (regular earnings plus allwance). Yu will need t wrk with yur Page 4 f University System f Gergia. All Rights Reserved.
5 OneUSG Cnnect Earnings Distributin Setup in Jb Data New President Allwance Payrll and/r Cmmitment Accunting departments t get the crrect percentages. Example f percentages and number frmat: Regular Earnings (REG) % Presidents Allwance (PAN r PAL) % Ttal Earnings 100% ($203,000) Yu will click the plus sign (+) t add a new rw fr the REG earnings cde infrmatin. Cmplete the same fields fr the REG earnings as yu did fr the PAN/PAL earnings. Nte: If the recrd already has Jb Earnings Distributins setup, the rws will need t either be updated r deleted by clicking the minus sign (-). Save Data Click the Save buttn Warning Messages Yu may receive the fllwing warning messages when saving the data: Page 5 f University System f Gergia. All Rights Reserved.
6 OneUSG Cnnect Earnings Distributin Setup in Jb Data New President Allwance Warning Grade is invalid fr salary plan r salary ranges are missing n jb rw. Yu are entering a transactin prir t the current pay perid begin date. Click OK thrugh the messages t save the data, just be sure t review salary plans, etc. t ensure they are crrectly entered (if applicable). Nte: If yu receive a message indicating that the percents must add up t 100, yu will need t g back and review the percentages entered fr the earnings cdes. They must be in the (##.###) frmat and add up t %. Page 6 f University System f Gergia. All Rights Reserved.
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