ARP Training. Adjusted Budget Refresher Demo. September/October 2017

Transcription

1 ARP Training Adjusted Budget Refresher Dem September/Octber 2017

2 Agenda Training Expectatins Data Mvement WFP Changes Restricted Fund Budgeting Managing yur Unrestricted Allcatin (Accunt 83075) Reprting What s Next? 2

3 What is the Adjusted Budget? Begins as a cpy f the Adpted Budget All data/templates are cpied frm Adpted Budget Pled Labr Funds Transfer OpEx Serves as the base, r Year 1, f the 5-year plan Multi-Year planning template will ppulate Years 2-5 based n cre grwth assumptins input by Budget Office. Identifies available recurring resurces Similar t Banner Adjusted Budget, WFP recrds are assumed t be fully budgeted fr all FY17 regardless f changes made during the fiscal year Default budget fr next spring budget prcess (FY18) Will be used t ppulate the default FY18 Adpted Budget next spring Available as a cmparisn scenari in budgeting templates 3

4 Data and Expectatins Tw surces fr changes t Adjusted Budget: Beginning Fund Balance (Accunt 50000) Changes in Banner HR New Jbs replace vacant psitins Vacated psitins default t prir incumbent salary and labr dist. New psitins frm Banner Labr Distributin changes E-Class changes Hme Org Changes Data Mvement WFP updated twice per mnth frm Banner HR (15 th and 30 th /31 st ) Accunt-level budgets laded t Banner n a daily basis Expectatins budgets will be balanced n a quarterly basis August 5 th (re-establishing the base) Octber 14 th December 15 th (in preparatin fr Fiscal 18 budget allcatins) April 14 th Pre-Clse (exact date TBD) 4

5 Scenaris FY17_Adpted Budget (lcked) FY17_Allcatin (lcked) FY17_Adjusted Budget (editable) FY17_Adjusted Budget Snapshts (lcked) cpies f the Adjusted Budget at pints in time fr cmparisn purpses zadj Bud Inc 7-20 Difference = Wrk f End Users zadj Bud PRE Inc 8-15 Difference = Banner HR Refresh zadj Bud POST Inc

6 Wrkfrce Planning Updates frm Banner HR pushed t Hst twice/mnth Cpies f the Adjusted Budget will be made befre and after each refresh t islate changes pushed frm Banner Cpied scenaris will be archived fr future reference/reprting Hst reprts will pint end users t places where adjustments are needed Budget Office will prvide an Excel reprt by Hst ID that islates changes t WFP recrds WFP dynamic reprting (currently in Beta) will eventually replace the Budget Office Excel reprts WFP fields available fr adjustment (Hst is surce f truth) Vacants: salary, hurly rate, labr distributins Name field n Vacant recrds Hurs/Mnth n all hurly WFP recrds Hst created recrds (thse nt surced frm Banner, ie. Overtime) 6

7 Wrkfrce Planning Quarter End - Budgets balanced by Octber 14 th Budget Office supprt Open ffice hurs Schedule ne n ne meetings Reprts: WFP-FY17 Incremental Budget Cmparisn Identifies funds impacted by the WFP refresh Banner WFP-FY17 Incremental Budget Cmparisn Detail (Prvided by the Budget Office). Ties in ttal t the Hst reprt. Identifies WFP changes that are driving the variances Pled Labr by FOPA identifies available pled labr resurces Wrkfrce Planning Reprts Still available t review additinal detail Labr Summary, Labr Detail, Labr Distributin, Cmpensatin Perfrmance 7

8 Balancing Unrestricted Budget Unrestricted Allcatin (Accunt 83075) managed by Budget Office Accunt lcked in E&G and Auxiliary OpEx templates Once balanced verall, request the Budget Office t adjust Accunt t balance by each FOPA Accunt drives Budget AND Actuals in FY17 Reprts: Unrestricted Balance t Net Allcatin by FOPA Review t identify balancing requirement fr FY17 Adjusted Budget Unrestricted Balance by Accunt Cde - Review t identify changes since the spring budget prcess was clsed 8

9 Restricted Fund Budgeting Budgeted Beginning Fund Balance Updated Accunt budgeted in the Adpted Budget replaced with the actual beginning fund balance Laded t Default Org and Prgram fr restricted fund, which may be different than the FOPA planned in the Adpted Budget Applies t all funds (type 31-35) budgeted in Hst, and all funds with a fund balance greater than $10,000 Impact n multi-year planning as Accunt is calculated each future year based n the budgeted surplus/deficit f the previus year Reprting: Restricted Balance by Fund review t identify if any funds have been placed in a prjected deficit based n changes t WFP r Accunt ARP One Year by Fund Type review t identify significant changes by department 9

10 Identifying Available Resurces Unrestricted Resurces Review net unrestricted budget Surplus = available Deficit = balancing required (may need t reduce vacant r cntingency) Identify vacant psitins with unrestricted funding Review pled labr fr cntingencies Nte: Cntingencies with Activity cde (Variable Pay) cannt be reallcated Restricted Resurces Review current year net restricted budgets Surplus = available Deficit = balancing required (may need t reduce vacant r identify additinal resurces) Identify vacant psitins with restricted funding 10

11 What s Next? Reprt Training: Fall/Winter Training will be ffered fr tweaking existing reprts, and building custm reprts New peratinal reprts will cntinue t be rlled ut Frecasting: 2 nd & 3 rd Quarter Actuals replace budgets n a mnthly basis Allws units t prject year-end results Allws units t identify and reallcate ne-time resurces created frm labr vacancies Multi-Year Planning: Summer 17 Allws units t demnstrate changing resurces and pririties Built/driven frm Budget Office assumptins n key grwth rates Restricted fund balances rll frm year-t-year 11

12 Frecasting Expectatins Quarterly evaluatin f current year plan Each mnth, actuals will replace budget t help prject fiscal year-end results All templates will be editable t adjust ut-perids/mnths t realign resurces with changing plans Data Mvement WFP updated twice per mnth frm Banner HR, starting August 15 th Data is in Hst ONLY WFP Changes: Vacant psitins assumed t be starting 7/1/17 Adjust start perid fr vacant psitins Adjust end perid fr existing jbs 12

13 Multi-year Planning Expectatins 5 Year plan will be prepared fr BWG in early Fall t demnstrate the changing needs f yur department, and utilizatin f existing resurces 5 Year Plan will utilize FY17 Adjusted Budget as the base year Leverages cre grwth drivers input by the Budget Office t create budgets fr Years 2-5 (FY18-21) Tuitin Faculty, Staff, Fringe Endwment 5 Year Planning Templates: WFP Existing lines pushed ut 5 years. Yu can als use Hst t create future (FY18-21) lines fr planning Pled Pushes ut 5 years f data with cre grwth drivers Funds Transfer Already has 5 years available fr planning Multi-Year Replaces OpEx fr Years 2-5. Nn-labr data input, and calculates grwth fr FY18-21, and beginning fund balance rllver fr restricted funds 13