CPHD DEVELOPMENT FUND Department of Community Planning, Housing and Development DEVELOPMENT FUND SUMMARY
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- Lucinda Randall
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1 Department f Cmmunity Planning, Husing and Develpment Our Missin: T set the standard fr excellence in public service by prviding cnsistent quality and timely permitting, plan review, and inspectin services bth in building cnstructin and zning. DEVELOPMENT FUND SUMMARY The fee-supprted units that cmprise the CPHD Develpment Fund are the Zning Divisin and the fllwing sectins f the Inspectin Services Divisin: Cnstructin Permit Administratin Services, Cnstructin Field Inspectin Services, and Cnstructin Plan Review Services. SIGNIFICANT BUDGET HIGHLIGHTS The FY 2019 adpted expenditure budget fr the CPHD Develpment Fund is $21,722,133, a seven percent increase ver the FY 2018 adpted budget. The FY 2019 adpted budget reflects: In supprt f the Cunty Manager s strategic pririties (ecnmic develpment, service delivery, and strategic planning), the Cunty has adpted a One-Stp Arlingtn initiative that fcuses n streamlining business prcesses and prviding superir custmer service. One-Stp Arlingtn prjects include the replacement f the enterprise-wide permitting system, business prcess re-engineering, website imprvements, creatin f a custmer service center, and enhanced case management. Persnnel increases reflect emplyee salary increases, an increase in the Cunty s cst fr emplyee health insurance, and retirement cntributins based n current actuarial prjectins. FY 2019 expenses include the fllwing psitin changes: Transfer in f a psitin fr the Department f Human Services fr the creatin f Prgram Manager psitin in the Cnstructin Permit Administratin sectin t supprt the One Stp Arlingtn initiative ($173,478, FTE). Additin f a Mechanical Cde Inspectr psitin in Cnstructin Field Inspectin services ($82,954, FTE). Additin f a Permit Prcessing Specialist in the Inspectin Services Divisin ($71,481, FTE). Transfer ut f an Assistant Permit Administratin Manager t the Department f Envirnmental Services ($106,037, FTE). Persnnel expenses als reflect an adjustment t accunt fr savings due t staff vacancies and turnver ($254,493). Nn-persnnel increases due t the increase f ne-time csts assciated with the implementatin f the enterprise permitting system as part f the One-Stp Arlingtn initiative ($810,284), increases t verhead csts related t General Fund peratinal supprt ($391,087), and nn-persnnel funds added fr the Mechanical Cde Inspectr and Permit Prcessing Specialist psitins ($26,900). The increase is partially ffset by adjustments t rent csts assciated with the 10 th flr ffice space ($131,479) and adjustments t the annual expense fr maintenance and replacement f Cunty vehicles ($49,523). Revenue increases primarily due t the applicatin f an Emplyment Cst Index increase f 2.5 percent t all existing fees ($309,252), and increasing the existing Autmatin Enhancement Surcharge frm five t 10 percent based upn the successful implementatin f the first phase f the One-Stp Arlingtn n-line permitting system ($316,983).
2 FUND SUMMARY FINANCIAL SUMMARY FY 2017 FY 2018 FY 2019 % Change Adpted Adpted 18 t 19 Persnnel $10,229,489 $12,140,068 $12,584,713 4% Nn-Persnnel 7,433,156 8,090,151 9,137,420 13% Ttal Expenditures 17,662,645 20,230,219 21,722,133 7% Fees 16,013,656 14,838,948 15,526,903 5% Ttal Revenues $17,662,645 $20,230,219 $21,722,133 7% Change in Fund Balance $1,648,989 $5,391,271 $6,195,230 15% Permanent FTEs Temprary FTEs Ttal Authrized FTEs CPHD Develpment Fund Fund Statement FY 2017 FY 2018 FY 2018 FY 2019 Adpted Re-estimate Adpted ADJUSTED BALANCE, JULY 1 Cntingent Fund Reserve $4,795,219 $5,938,374 $5,298,793 $6,085,077 Capital Reserve 12,695,916 6,567,678 10,543,353 5,657,945 TOTAL BALANCE 17,491,135 12,506,052 15,842,146 11,743,022 REVENUE Fees 16,013,656 14,838,948 16,184,467 15,526,903 TOTAL REVENUE 16,013,656 14,838,948 16,184,467 15,526,903 TOTAL REVENUE & BALANCE 33,504,791 27,345,000 32,026,613 27,269,925 EXPENSES Persnnel 10,229,489 12,140,068 10,633,613 12,584,713 Nn-persnnel 7,433,156 8,090,151 9,649,978 9,137,420 TOTAL EXPENSES 17,662,645 20,230,219 20,283,591 21,722,133 BALANCE, JUNE 30 15,842,146 7,114,781 11,743,022 5,547,792 Cntingent Fund Reserve 5,298,793 6,069,066 6,085,077 5,547,792 Capital Reserve 10,543,353 1,045,715 5,657,945 - TOTAL BALANCE $15,842,146 $7,114,781 $11,743,022 $5,547,792
3 FUND SUMMARY Ntes: Beginning in FY 2013, the CPHD Develpment Fund maintains a cntingent reserve, which is a 30 percent balance f the ttal fiscal year s perating budget; this amunt is equivalent t three t fur mnths f annual perating expenditures. The CPHD Develpment Fund is nt authrized t spend frm this cntingent withut the Cunty Bard s apprval. The Capital Reserve is a funding surce fr planned and unanticipated needs that exceed the amunt available in the annual perating budget. The multi-year technlgy and ne-time prjects utilizing the Capital Reserve mnies are: implementatin f the Cunty Manager s One-Stp Arlingtn initiative which includes replacement f the enterprise-wide permitting system and business prcess re-engineering; website imprvements; creatin f a custmer service center enhanced case management; and enabling the submissin f electrnic plans thrugh E-Plan Review.
4 EXPENDITURE, REVENUE, AND FULL-TIME EQUIVALENT TRENDS $25,000 FTEs EXP REV Change in Fund Balance 200 $20,000 $15, $10,000 $5, $0 50 -$5,000 -$10,000 0 $ in 000s FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Adpted FY 2019 Adpted EXP $9,859 $10,566 $11,902 $11,564 $13,258 $14,376 $15,984 $17,663 $20,230 $21,722 REV $12,237 $13,387 $16,627 $14,415 $14,695 $13,990 $15,095 $16,014 $14,839 $15,527 Change in Fund Balance $2,378 $2,821 $4,725 $2,851 $1,437 -$386 -$889 -$1,649 -$5,391 -$6,195 FTEs
5 Fiscal Year Descriptin FTEs FY 2010 Revenue increased by $413,337 due t a 4.7 percent increase in fee rates and a prjectin f cnstant and sustainable permitting activity. FY 2011 Revenue increased by $191,460, a tw percent increase, due t minr fee rate increases fr Zning fees and a prjectin f cnstant and sustainable permitting activity. Transferred tw Cmmunity Cde Inspectr psitins frm the General Fund Cmmunity Cde Enfrcement Prgram ($134,398) resulting in an increase f Zning field inspectrs frm three t five. 2.0 FY 2012 Revenue increased based n a prjected increase in permitting activity. There are n fee increases fr FY FY 2013 Increased persnnel csts t supprt the cst f a Fire Department Inspectr psitin fr site plan reviews ($103,768). The FTE fr the psitin is in the Fire Department. Increased payment t the Cunty that cvers internal services prvided by Cunty staff ($241,900). Increased building rent fr the 10th flr f Curthuse Plaza ($43,630). Revenue increases are based n a prjected increase in permitting activity ($569,300). There are n fee increases in FY FY 2014 Increased persnnel csts due t the additin f a Sign Crdinatr psitin ($106,020), a Zning Plan Reviewer psitin ($84,169), and a Business Systems Analyst psitin ($102,737). Nn-persnnel expenditures decreased due t the fllwing items: reductin in cnsultant services ($210,000), eliminatin f the cntingent funding ($210,000), reductin in ther nn-persnnel csts t reflect actual spending ($167,000), partially ffset by an increase in building rent fr the 10 th flr f Curthuse Plaza ($130,588). Revenue decreases are based n three fee reductins: the autmatin fee decreases frm 10% t 5% ($590,920), the permitting fees fr residential cnstructin and residential additins t ne-and tw-family buildings decreased by $0.05 per square ft frm $0.54 t $0.49 per square ft ($79,071), and the minimum permit fee and applicatin filing fee fr new cnstructin, alteratin and additin t ne-and tw-family residential buildings decreased by $25 frm $92 per applicatin t $57 per applicatin ($76,950). These three fee changes als reduced the amunt f indirect cst revenue ($23,404). The reductin in revenue frm these fee changes is partially ffset by a prjected increase in permitting activity ($570,000). 3.0
6 Fiscal Year Descriptin FTEs FY 2015 Transferred a Business Systems Analyst frm the CPHD General Fund ($72,110). Cnverted an Elevatr Inspectr ($106,910) as well as psitin reclassificatin savings ($43,090) t cntractual services fr the elevatr inspectin prgram. Increased building rent fr the 10 th flr f Curthuse Plaza ($13,643). Reduced annual expense fr maintenance and replacement f Cunty vehicles ($927). 0.5 () FY 2016 Transferred a Business Systems Analyst frm the CPHD General Fund ($72,739). Added a Plan review ($84,711), Recrds Technician ($74,079), and a Zning Planner ($79,382). Added $83,000 fr Zning related expense in the Office f the Cunty Attrney fr an Assistant Cunty Attrney. Nn-persnnel expenses increased fr cnsulting expenses ($18,297) and fr the nging csts f recrds management and scanning ($225,000). Revenue increased due t prjected increase in permitting activity ($1,202,541). There are n fee increases fr FY FY 2017 Expense increases due t One-Stp Arlingtn including implementatin f a new business permitting system, prject management, system supprt, space recnfiguratin, and the additin f fur limited term psitins ($3,986,042). Nn-persnnel increased fr adjustments t rent csts assciated with the tenth flr ffice space ($30,193). 4.0 FY 2018 Added an Assciate Planner psitin t serve as the Assistant Cunter Services Manager in Zning Administratin ($124,686). Added a Principal Planner t serve as the Zning Administrative Supervisr in Zning Administratin ($141,730). Added psitins related t One Stp Arlingtn including: Prductin Supprt Manager ($148,500), GIS Systems Administratr ($155,997), tw Help Desk supprt psitins fr the secnd half f FY 2018 (141,730). Changes include a cnversin f a limited term Assistant Permit Prcessing Manager psitin t a full-time psitin. Transferred a Cmmunicatins Specialist II ($147,770) frm the Business Operatins Divisin t the Permits Administratin Divisin in the Develpment Fund. 4.0
7 Fiscal Year Descriptin FTEs Nn-persnnel decreased due t the remval f ne-time csts assciated with the implementatin f the business permitting system as part f the One-Stp Arlingtn Initiative ($949,250), and adjustments t the annual expense fr maintenance and replacement f Cunty vehicles ($13,928). The decrease is partially ffset by nn-persnnel increases fr adjustments t rent csts assciated with the 10 th flr ffice space ($63,832) and indirect csts related t General fund peratinal supprt ($62,134). Revenue increased due t the creatin f a new permit type fr Accessry Hmestay hme ccupatin at a rate f $60 per applicatin ($29,452) and increased utilizatin f fund balance t cver prjected expenses ($282,662). FY 2019 Transfer in f a psitin fr the Department f Human Services fr the creatin f Prgram Manager psitin in the Cnstructin Permit Administratin sectin t supprt the One Stp Arlingtn initiative ($173,478). Additin f a Mechanical Cde Inspectr psitin in Cnstructin Field Inspectin services ($82,954). Additin f a Permit Prcessing Specialist in the Inspectin Services Divisin ($71,481). Transfer ut f an Assistant Permit Administratin Manager t the Department f Envirnmental Services ($106,037). Persnnel expenses als reflect an adjustment t accunt fr savings due t staff vacancies and turnver ($254,493). Nn-persnnel increased due t the increase f ne-time csts assciated with the implementatin f the enterprise permitting system as part f the One-Stp Arlingtn initiative ($810,284), increases t verhead csts related t General Fund peratinal supprt ($391,087), and nn-persnnel funds added fr the Mechanical Cde Inspectr and Permit Prcessing Specialist psitins ($26,900). The increase is partially ffset by adjustments t rent csts assciated with the 10 th flr ffice space ($131,479) and adjustments t the annual expense fr maintenance and replacement f Cunty vehicles ($49,523). Revenue increased primarily due t the applicatin f an Emplyment Cst Index increase f 2.5 percent t all existing fees ($309,252), and increasing the existing Autmatin Enhancement Surcharge frm five t 10 percent based upn the successful implementatin f the first phase f the One-Stp Arlingtn n-line permitting system ($316,983). ()
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