UNIVERSITY OF NORTH TEXAS. Friday, September 2, 2016 FULL VERSION

Transcription

1 UNIVERSITY OF NORTH TEXAS Friday, September 2, 2016 FULL VERSION

2 General Status Updates Duble Encumbrances Crrected! Issue: Prject expenses fr certain prjects were being reprted n department budgets. This caused the fund balance fr affected departments t be understated. Reslutin: The Fund Categries fr certain prject chartstrings were changed. Check the crsswalk t see if yur prject chartstrings changed. Cming Sn: Transactins that ccurred prir t the change (7/5/16) are still reflecting n the ld chartstrings. Thse transactins will be mved t the new chartstrings ver the next few weeks. Until the transactins are mved, yu ll need t add yur balances frm yur ld and new chartstring t get yur true available balance. Payrll Drill Dwn Detail fr Prjects Nw Available! Issue: Payrll drill dwn detail fr prjects was nt available. Nn-Spnsred Prject Reprting September/Octber Issue: Prject reprts fr nn-spnsred prjects are nt available. Nn-spnsred prjects are thse whse chartstrings cntain a PC Business Unit equal t NDISC, NFCAP, & NINTP. 2

3 General Status Updates Payrll Reallcatins Cmplete! Issue: Payrll reallcatins had nt ccurred. N mre allcatins will ccur fr FY16. Other Payrll Related Csts (Fringe Benefits) Reslutin ETA: September Issue: **This issue applies nly t fringes paid ut f Fund Cat 200 Fund r ut f Fund Cat 105 any Fund.** In 9.0, state-paid benefits were budgeted and expended frm a central institutinal pl, nt in individual departmental budgets. In 9.2, benefits expenses are charged against the departmental budget and then an equal budget amunt is transferred in frm a central pl t cver the charges. The transfers have nt ccurred since cnversin. Purchasing Drill Dwn Detail Available! Issue: Purchasing, and Travel drill dwn detail is nt available. Once crrected, detail will be available dating back t March 1. 3

4 Autmated IDC Revenue Allcatins General Status Updates Reslutin ETA: Nt Available Issue: Autmated F&A/IDC Recvery Revenues which are suppsed t pst mnthly have nt been psting since cnversin. Once crrected, the fix will be applied retractively t 3/1. 4

5 Additinal Infrmatin OSTF and DLFM Distributins Distributins will ccur in Sept fr FY16. Distributins will be carried frward int FY17. ABA Transfer Restrictins There are sme restrictins between fund categries due t differences in the surces f funding. Transfers between FCs Allwed? Why? Yes State /106 NO Can t mix State & Lcal 200 All ther FCs Yes, with exceptins Lcal ABA Submissins The deadline fr submitting an FY16 ABA is 9/8/16. Salary Savings Salary Savings cannt be rlled frward frm year t year. Salary savings frm vacant psitins cannt be used as permanent funds. Fr example, they can t be used t fund salary increases (reclasses). 5

6 FaPs Crsswalk The FaPs Crsswalk reflects the chartstring where yur 3/1 balance was mapped. If yu chse t use a new chartstring, different frm where yur 3/1 balance is carried, then the crsswalk will nt reflect that new chartstring. Fr example, Tennis mved its budget fr FY2017. The crsswalk will still reflect where the 3/1 balance was carried. 9.0 Dept Crsswalk FY17 Chartstring Wmen s Tennis What this means fr yu. The Crsswalk is a guide. When cmpleting an ABA/IDT, cntact the receiving department t verify the apprpriate chartstring t use. 6

7 Get yur chartstrings right fr FY17! Did yu have cmingled funds in FY16 that yu need t keep separate? Use Purpse fields! fit.untsystem.edu/coa 7

8 ABA Mve budget/funds Remit t Budget Office IDT Mve an expense/service Remit t Financial Reprting 8

9 ABA Transfer Funds r Mve Budget ABA & IDT Examples IDT Transfer a Specific Expense r Service Transfer M&O t Wages Transfer funds frm Chemistry t Bilgy Reduce budget in ne Org Dept and increase in anther Org Dept Mve PCard expenses frm ne chartstring t anther Mve the cst f backgrund checks frm ne Dept t anther Share cpier expense Remit t the Budget Office Remit t Financial Reprting 9

10 Fr Help With Cntact IDTs Financial Reprting - x FinancialReprting Accunt Questins Financial Reprting - UNT FINREP My FaPs Accunt Lk Up - my.unt.edu>reprts tab>financial Reprting sectin epros Prcurement - x bsc@untsystem.edu * The budget ffice can nly assist with errr messages that appear next t the budget check line. All ther errrs must be handled by Purchasing. epars Prcurement - x bsc@untsystem.edu epar Hurly Wrker Requests Career Center - x2105 ABAs Budget Office - x3231 Budget Errrs Budget Office - Budget.Office@unt.edu Chart String General Questins Chart String Request a New Chart String Budget Office - x3231 My FaPs Department Lk Up - my.unt.edu>reprts tab>financial Reprting sectin Budget Office - Budget.Office@unt.edu *Attach the cmpleted 9.0 ABA frm. Please d nt cmplete the new ABA frm. Chart f Accunt Resurces fit.untsystem.edu, Lk here fr functin definitins. 10