Banner transactions Banner Terminology & Edgar Web Applications

Transcription

1 Understanding the Accunting Distributin Line The Accunting Distributin Line in Banner is made up f 6 cmpnents: Fund, Organizatin, Accunt, Prgram, Activity & Lcatin ften referred t as F O A P A L. Fund The surce f the funding 6 characters (except fr A1) Always starts with a letter First character tells yu the type f fund: FUND DESCRIPTION TYPE A1 University Current Unrestricted FY D Internally Designated Funds FY w/ CF G Gift Funds FY w/ CF H Endwment Funds FY w/ CF R Research Funds ITD B, P, M Prject Management ITD FY = Budgets fr these funds start and end with the Fiscal Year ITD = Inceptin-T-Date = ITD funds have a begin and end date CF = Fund balances Carry Frward t the new fiscal year Hint Lcating yur Fund using the LOV Search Feature within Edgar WebApps On any Web Applicatin: Enter yur ORGN cde Enter at least 1 digit int the Fund Bx then press the List Funds LOV Buttn A list f Fund that yu have access t within the ORGN cde entered will appear. Select the crrespnding radi buttn t select the Fund. admsys@rice.edu 1

2 Fund Owners Principal Investigatr Qualified persn designated by the institutin t direct a research prject r prgram. PI s versee the scientific and technical aspects f a prject and the day-t-day management f the research. R (research funds) nly. Edgar WebApps Finance Financial Queries Summary by PI Research Funds Financial Manager Similar t PI (Principal Investigatr) except fr nn R(research) funds Assigned t D, G r H funds Set up thrugh the Cntrller s ffice (cntact Crystal Davis) Edgar WebApp Finance Financial Queries Summary by Financial Manager FM infrmatin als available n the Fund Cde Dwnlad Gift VS Revenue Funds If yu d nt have an established fund, yu must determine whether the mney is gift r revenue. Gifts are given withut any expectatin by the dnr f receiving smething in return. Revenue is payment in exchange fr gds and services. Gift Revenue Spnsrship Tickets t a special event Schlarship Tuitin Endwment Registratin fee Trust Greensheet sales admsys@rice.edu 2

3 Orgn (Organizatin) The department respnsible fr managing the funds 6 characters Always numeric Example: President s ffice First Number indicates DIVISION (ex: 1) First Three Numbers indicate DEPARTMENT (ex: 101) All Six Numbers indicate ORGANIZATION within Dept (ex: ,101025) DIVISION DESCRIPTION 0 Resurce Develpment 1 President s Office 2 Prvst 3 Schl f Humanities 4 Schl f Natural Sciences 5 Dean f Undergraduates 6 Finance & Administratin 7 Brwn Schl f Engineering 8 Schl f Scial Sciences 9 VP Investments/Treasurer admsys@rice.edu 3

4 Acct (Accunt) The type f revenue r expenditure Five characters Always numeric First TWO DIGITS indicate ACCT TYPE All FIVE DIGITS indicate ACCT CODE Acct Type DESCRIPTION 50 External Sales 58 Internal Sales 60 Labr Expenditures 62 Fringe Benefits 70 Supplies & Expenses 72 Travel 74 Facilities & Admin Csts 75 Equipment/Capital Imprvements 80 Transfers Between Funds Creating a List f Accunt Cdes T create a list f accunt cdes used at Rice University. Edgar WebApps Finance Dwnlads Accunt Cdes Enter a range f accunt cdes (example: t list all Expense acct cdes enter t 79999) Uncheck the PREVIEW FIRST 50 RECORDS buttn admsys@rice.edu 4

5 Enterable Web Entry PCard Term Date Y = Data enterable N = Budget entries nly Y = Permitted fr web entry frms N = Nt permitted fr nline use Searching fr a single accunt cde Edgar WebApps Finance FOAPAL Accunt Cdes P = Permitted fr PCard Reallcatins T = Permitted fr Travel N = Permitted fr neither Travel + PCard B = Permitted fr bth Travel + PCard Accunt can n lnger be used Yu can search by Accunt Cde r Title string (example: search fr Wireless t find all accunt cdes related t wireless charges) Accunt Cde Histry will return bth terminated and active cdes Current Accunt Infrmatin will return nly active cdes Prg (Prgram) Autmatically assigned by Banner based n the Fund + Orgn. Used by the Cntrller s Office fr financial reprting and time & effrt reprting. Actv (Activity) Optinal Department defined. Yu decide which cde t use, what activity (r persn r event) it will indicate and when t use the cde. Aids intra-departmental prject management and expense activity tracking. Lcn (Lcatin) Used t indicate cst share matching fr grants. They are generally used nly with payrll in research departments, but can include S&E r Equipment depending upn the grant. Assigned by the Cntrller s ffice. Categry Cdes Optinal field fr D, G and H funds One categry per fund can be added 6 characters Displayed n the Fund Cde Dwnlad Set up thrugh the Cntrller s Office (cntact Crystal Davis) admsys@rice.edu 5