USER MANUAL DIGITAL APPLICATION FORM MOBILITY GRANTS

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Elwin O’Neal’
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1 USER MANUAL DIGITAL APPLICATION FORM MOBILITY GRANTS

2 1. REGISTRATION IN THE SYSTEM 1.1. Register in the system thrugh the link I wish t register t participate in the call Enter yur cntact details. Make sure yu have read and understd the cnditins f the call and click n Accept. Acción Cultural Españla, AC/E Page 2 f 25

1.3. Once yur cntact details have been registered, yu will receive an email at the indicated email address. Yu will need t access this email t cmplete yur registratin. 1.4.

3 1.3. Once yur cntact details have been registered, yu will receive an at the indicated address. Yu will need t access this t cmplete yur registratin The link yu have received in yur will take yu t this screen, where yu will be able t create a persnal passwrd that will allw yu t access the system. Acción Cultural Españla, AC/E Page 3 f 25

4 1.5. When yu click n Submit yu will return t the screen where yu started the registratin prcess. Frm here, and having cmpleted the prcess, yu can access the system with yur new user ID ( address) and passwrd. Acción Cultural Españla, AC/E Page 4 f 25

5 2. REGISTRATION OF APPLICATION Once yu have accessed the system with yur user ID and passwrd, yu can begin t fill in the frm. The system will have created a blank applicatin fr yu by default, called <Sin nmbre>. Yu can start registering frm this applicatin r by clicking n Add new applicatin With yur user ID and passwrd yu will be able t register as many applicatins as yu wish The applicatin frm cnsists f several tabs: General infrmatin n the event: here yu can enter general details n the event r prject included in the activity with Spanish participatin fr which yu wish t request aid. As it says in the tab, the infrmatin yu prvide in this sectin helps us t put the activity int cntext. We wuld suggest yu be cncise. Acción Cultural Españla, AC/E Page 5 f 25

6 Acción Cultural Españla, AC/E Page 6 f 25

7 Which infrmatin d yu have t register in each ne f the fields? Event cde: this field will be autmatically filled in by the system. Thematic area f the event*: chse an ptin frm the pssible nes. Remember that each applicatin may nly be submitted fr ne thematic area nly (Scenic Arts, Visual Arts, Films and Dcumentaries, Literature and Bks r Music) Name f the event (indicate n. f the editin if applicable)*: full name f the event. If this is a regular event, please indicate the editin number. Fr example: 65 Internatinale Filmspiele Berlin Acrnym f the event: if the event is als knwn by an acrnym, register it here. Fr example: FIMCE General descriptin f the event*: please describe what the event cnsists f fr which yu are requesting aid. Maximum: 500 characters. In the case f a regular event, descriptin f the editin fr which aid is requested *: if this is a regular event, please give us a specific descriptin f the editin fr which aid is being requested. Maximum: 500 characters. Start date f the event*: the start date scheduled fr the event. End date f the event*: date n which the event is scheduled t end. Descriptin f event start and end dates: When several dates are invlved, yu can cmplete the infrmatin in this field. Venue(s)*: details n the venue r venues where the event will be held. City / Cuntry*: give us the exact address f the main venue where the event will be held. Chse n f the ptins given. City event: this field will be autmatically filled in by the system. Cuntry event*: give us the cuntry f the main venue where the event will be held. Chse n f the ptins given. Summary f the activity in the past year: include a brief descriptin f the event s last editin. This infrmatin helps us t place in cntext the prject yu are presenting and the aid yu are requesting. Maximum: 500 characters. Reasns t request the aid: details f the reasns r causes behind the request in a maximum f 500 characters. Acción Cultural Españla, AC/E Page 7 f 25

8 Overall budget fr the event: apprximate budget allcated t the event. This infrmatin helps us t place in cntext the prject yu are presenting and the aid yu are requesting. Multimedia infrmatin frm previus editins: uplad phtgraphs, vides and ther multimedia materials frm previus editins. The maximum file size is 20 MB. If yu wish t uplad a dcument larger than 20Mb, please prvide a link frm which we can dwnlad it. Reprts f previus editins: please prvide us with infrmatin n past editins. Yu can attach reprts n results, press kits, list f participants and guests, number f visitrs, etc. The maximum file size is 20 MB. If yu wish t uplad a dcument larger than 20Mb, please prvide a link frm which we can dwnlad it. This infrmatin helps us t place in cntext the prject yu are presenting and the aid yu are requesting. * The fields marked with an asterisk (*) are mandatry fields Details f the activity with Spanish participatin fr which aid is requested: thrugh the ptin f Add new activity yu will be able t register specific details f the activity/activities that, as part f the event, will have Spanish participatin and fr which aid is being requested. Althugh yu can add as many activities as yu wish, yu have t keep in mind that, shuld aid be granted, the maximum amunt assigned by AC/E may nt exceed the maximum established in the call (currently eurs per event). Acción Cultural Españla, AC/E Page 8 f 25

9 Acción Cultural Españla, AC/E Page 9 f 25

10 Which infrmatin shuld yu register in each ne f the fields? Title f the activity with Spanish participatin fr which aid is requested*: full name f the activity with Spanish participatin fr which aid is being requested. Shuld the activity cnsist f ne r several Spanish participants in the event, yu can specify Participatin f [name f participant/s]. Start date f the activity: the start date scheduled fr the event End date f the activity: date n which the event is scheduled t end. Brief descriptin f the activity*: please prvide a descriptin f the activity with Spanish participatin fr which aid is being requested. At least 500 characters. Bdies rganising the activity*: list f entities participating in this activity as rganisers. Shuld there be mre than ne, please separate the names with a semicln (;). Other bdies cllabrating in the activity: list f entities participating in this activity as cllabratrs. Shuld there be mre than ne, please separate the names with a semicln (;). The Spanish participatin in the event has its surce in a previus visitr grant: if the request fr Mbility Aid is mtivated by a Visitr Aid granted by AC/E in a previus call, please indicate the previus call and event in this field. Overall budget fr the activity*: apprximate budget fr the activity. Budget requested*: please indicate the amunt fr which yu are applying t AC/E. Yu can break it dwn int the differente items.. Try t be as extensive as pssible. Keep in mind that any items nt listed in the applicatin will subsequently nt be taken int accunt. Additinal ntes: if yu wish t recrd additinal cmments n the requested budget, yu can d s in this field. Ttal requested: autmatic field that calculates the ttal requested amunt. Please keep in mind that the tl will cntrl that the ttal amunt requested fr the aid des nt exceed 50% f the activity s verall budget. The applicant is cmmited t fund at least 50% f the activity fr which the grant is requested*: it s a mandatry field whereby the applicant cmmits t fund at least 50% f the ttal budget f the activity. Acción Cultural Españla, AC/E Page 10 f 25

11 Spanish participants in the activity*: please recrd here the specific details f the Spanish participants (individual r cllective) wh will be present in the activity fr which aid is being requested. Yu can d s thrugh the ptin f Add new Spanish participant. Remember that yu can register as many participants as yu wish, repeating the peratin fr each ne f them. Acción Cultural Españla, AC/E Page 11 f 25

12 Stage nameeeee Which infrmatin shuld yu register in each ne f the fields? Participant type: please indicate whether the participant is an individual r a cllective. If it is an individual participant: First name*: name f the participant Last name*: the participant s first surname Secnd surname: the participant s secnd surname, if applicable Stage name: tha participant s stage name Tax N.: the participant s tax number Passprt number: the participant s passprt number Acción Cultural Españla, AC/E Page 12 f 25

13 Gender*: male r female Birth date: the participant s date f birth Address: the participant s cntact address *: the participant s cntact address Autnmus Cmmunity*: the participant s autnmus cmmunity. Telephne*: the participant s cntact telephne number. Please, dn t frget the cuntry cde. Authrised phtgraph: phtgraphs f the participant. (Max size: 20MB) Authrised CV*: cpy f the participant s curriculum vitae. (Max size: 20MB) URL: website f the participant Ntes: if yu wish t recrd additinal cmments, yu can d s in this field. Reasns t request the aid: details f the reasns r causes behind the request in a maximum f 500 characters. If the participant is a cllective: Cllective name*: name f the cllective Nº f cllective members taking part n the activity*: number f members fr which the grant is been requested First name*: name f the cntact persn within the cllective Last name*: first surname f the cntact persn within the cllective Secnd surname: secnd surname f the cntact persn within the cllective, if applicable Gender: male f female Address: the cllective s cntact address *: the cllective s cntact address Autnmus Cmmunity*: the cllective s autnmus cmmunity. Telephne*: the cllective s cntact telephne number. Please, dn t frget the cuntry cde. Authrised phtgraph: phtgraphs f the cllective. (Max size: 20MB) Acción Cultural Españla, AC/E Page 13 f 25

14 Authrised CV: cpy f the curriculum vitae f the members f the cllective. (Max size: 20MB) URL: website f the cllective Ntes: if yu wish t recrd additinal cmments, yu can d s in this field. Reasns t request the aid: details f the reasns r causes behind the request in a maximum f 500 characters. * The fields marked with an asterisk (*) are mandatry fields. Shuld the requested aid be granted, remember that the infrmatin prvided in the fields f Authrised phtgraph and Authrised CV may be used by AC/E fr the purpses f prmting and disseminating the PICE Prgramme. Once yu have entered the infrmatin n the activity and n the Spanish participants, please click n the Accept buttn at the end f this windw. Acción Cultural Españla, AC/E Page 14 f 25

The tl will cntrl that the ttal budget requested fr the aid des nt exceed the maximum amunt established in the call (currently 15.000 eurs per event).

15 The tl will cntrl that the ttal budget requested fr the aid des nt exceed the maximum amunt established in the call (currently eurs per event). If the amunt is exceeded, the system will warn yu that the budget amunt fr all the activities applied fr exceeds this amunt and, shuld the aid be apprved, the assigned amunt will cnsequently be lwer than the requested amunt. Acción Cultural Españla, AC/E Page 15 f 25

16 Acción Cultural Españla, AC/E Page 16 f 25

17 Infrmatin n the freign applicant rganisatin: sme basic details n the freign entity submitting the applicatin are registered here. Which infrmatin shuld yu register in each ne f the fields? Name f the rganisatin r institutin in its native language*: full name f the freign entity submitting the applicatin, in its riginal language. Example: Internatinale Filmspiele Berlin Name f the rganisatin r institutin in Spanish r English: cmplete this field nly if the name f the applicant in its riginal language is nt in Spanish r English. If the applicant is internatinally knwn by a denminatin in Spanish r English, please register it here. Example: Berlinale Acrnym f the rganisatin r institutin: if the rganistin is als knwn by an acrnym, please register it here. Example: MOMA Acción Cultural Españla, AC/E Page 17 f 25

Tax number f the rganisatin r institutin*: tax number f the freign applicant. Address*: register the exact address f the freign applicant. URL: website f the freign applicant.

18 Tax number f the rganisatin r institutin*: tax number f the freign applicant. Address*: register the exact address f the freign applicant. URL: website f the freign applicant. * The fields marked with an asterisk (*) are mandatry fields Details f the legal representatives f the freign applicant rganisatin: click n Add new ne t enter the details f the legal representative f the entity submitting the applicatin. Acción Cultural Españla, AC/E Page 18 f 25

Which infrmatin shuld yu register in each ne f the fields? First name*: name f the legal representative f the applicant. Last name*: first surname f the legal representative f the applicant.

19 Which infrmatin shuld yu register in each ne f the fields? First name*: name f the legal representative f the applicant. Last name*: first surname f the legal representative f the applicant. Secnd surname: secnd surname f the legal representative f the applicant, if applicable cntact f the legal representative f the applicant. Psitin in the institutin: psitin ccupied by the legal representative f the applicant. Telephne number: cntact telephne number f the legal representative f the applicant. Please, dn t frget the cuntry cde. * The fields marked with an asterisk (*) are mandatry fields Cntact names f the freign applicant rganisatin: frm this tab yu will have access t the cntact details f the persn/s wh manage the applicatin at the applying entity. By default, the system registers as the main cntact the user wh, after having registered in the system, is registering the details. This cntact, thrugh the ptin f Add new ne, will be able t give access t ther users frm the same institutin t cmplete the nging applicatin r t create new nes. Acción Cultural Españla, AC/E Page 19 f 25

If he is nt registered, please click n the link at the end

20 If the new cntact is already registered n ur system, please key in his address n this screen. If he is nt registered, please click n the link at the end f the text. Acción Cultural Españla, AC/E Page 20 f 25

21 If the new event management cntact is nt registered n the PICE tl, yu can prvide us with his/her cntact details n the fllwing frm. Once yu click n Accept, the new cntact will receive an at the address yu have indicated s that registratin fr access t the applicatin can be cmpleted. Acción Cultural Españla, AC/E Page 21 f 25

T d this, press n the Send request ptin available in every ne f its tabs. 3.2.

22 3. SEND REQUEST 3.1. Once all the mandatry details have been registered, yu can prceed t submit the request. T d this, press n the Send request ptin available in every ne f its tabs Shuld yu nt have cmpleted any f the mandatry fields, the system will alert yu thrugh the fllwing windw: Acción Cultural Españla, AC/E Page 22 f 25

23 This message will infrm yu f all the mandatry fields and remind yu f the need t create an activity with at least ne Spanish participant thrugh the Spanish participatin tab Hwever, if yu have cmpleted all mandatry fields, the system will alert yu thrugh the fllwing message: Remember that the infrmatin cannt be mdified nce the request has been sent. This is why we recmmend that yu review all the details t make sure they are crrect If yu cnsider that the infrmatin is crrect and wish t submit yur request, please read and accept the cnditins f the call and press n Submit applicatin. Acción Cultural Españla, AC/E Page 23 f 25

24 4. GLOSSARY ACTIVITY WITH SPANISH PARTICIPATION: A set f peratins r tasks invlving the participatin f artists, creatrs r prfessinals wh are Spanish r freign residents in Spain, fr whm the freign applicant requested Mbility Aid. ADVISORY COMMITTEE: A suite f experts (tw per thematic area) wh evaluates the applicatins submitted by the freign entities. BUDGET REQUESTED: Calculatin f the mney requested fr perfrming the activity prpsed in the applicatin, which in n case may exceed 50% f the verall budget fr the activity. Shuld the aid be btained, the justificatin fr said budget will nly be accepted fr the fllwing items: travel, accmmdatin, transprt, living expenses and/r pre-prductin r prductin expenses. COLLECTIVE PARTICIPANT: Tw r mre artists, creatrs r prfessinals wh are Spanish r freign residents in Spain and wh as a grup attend the event fr which the freign applicant requested Mbility Aid. CONTACT FOR THE COLLECTIVE: Natural persn acting as the interlcutr between the cllective participant and AC/E. CONTACT FOR THE LEGAL REPRESENTATIVE: Natural persn acting as the interlcutr between the legal representative f the freign applicant and AC/E during the applicatin and administratin f the Mbility Aid. The legal representative and the cntact fr the legal representative may be the same persn. CONTACTS WITH THE FOREIGN APPLICANT ORGANISATION: Natural persn acting as the interlcutr between the freign applicant and AC/E during the applicatin and administratin f Mbility Aid. EVENT: Activity r suite f activities that define a specific prgramme t be develped ver a defined perid f time: staging a festival, sessin, series, prfessinal encunter, etc. FOREIGN APPLICANT ORGANISATION: Institutin, independent prfessinal r public r private legal persn headquartered utside Spain wh is applying fr ne r Acción Cultural Españla, AC/E Page 24 f 25

25 several elements f Mbility Aid fr incrprating int their schedule any artists, prfessinals and creatrs wh are Spanish r freign residents in Spain. INDIVIDUAL PARTICIPANT: Artist, creatr r prfessinal wh is Spanish r a freign resident in Spain and wh individually (and nt frming part f a cllective) attends the event fr which the freign applicant requested Mbility Aid. LEGAL REPRESENTATIVE: Natural persn with sufficient pwers t act n behalf f the freign applicant. MOBILITY AID: Aid prvided t artists and creatrs wh are Spanish r freign residents in Spain s that public and private freign benchmark institutins in the different cultural areas are incentivised t schedule such artists, prfessinals and creatrs. OVERALL BUDGET FOR THE ACTIVITY: Advance calculatin f the cst f the activity t be perfrmed by the artists, prfessinals r creatrs fr whm Mbility Aid is being requested. OVERALL BUDGET FOR THE EVENT: Apprximate advance calculatin f the cst fr the event invlving the participatin f the artists, prfessinals r creatrs fr whm Mbility Aid is being requested. SPANISH PARTICIPANT: Artist, creatr r prfessinal wh is Spanish r a freign resident in Spain, wh will perfrm a specific activity during the event fr which the freign applicant requested Mbility Aid. THEMATIC AREA: Each ne f the disciplines fr which aid can be requested (scenic arts, visual arts, literature and bks, films and dcumentaries, music, thers). Acción Cultural Españla, AC/E Page 25 f 25

CUTV Production Grant Form

CUTV Production Grant Form CUTV Prductin Grant Frm 1. APPLICANT IDENTIFICATION Name: Address: Phne: Email: I have carefully read the eligibility criteria fr this prgram, which are described in the applicatin guidelines, and I meet