Electronic Funds Transfer Payment Instructions for Financial Institutions ACH Credit Instructions

Transcription

1 Electrnic Funds Transfer Payment Instructins fr Financial Institutins ACH Credit Instructins Financial institutins shuld use the fllwing ACH frmat fr credit payments. 1. The ACH Credit must include the tax payment (TXP) banking cnventin within the addendum recrd f a NACHA CCD+ transactin. The TXP cnventins must be fllwed exactly fr prper psting f payment. Other addenda banking cnventins shuld nt be used. 2. NACHA recrds fr CCD+ entries must appear in the fllwing sequence: File Header Recrd ("1" Recrd) Cmpany/Batch Header Recrd ("5" Recrd) Entry Detail Recrd ("6" Recrd) Addenda Recrd (Carries an 80 character free frm field, field 3) ("7" Recrd) Cmpany/Batch Cntrl Recrd ("8" Recrd) File Cntrl Recrd ("9" Recrd) 3. T create an ACH file, the Entry Detail Recrd ("6" Recrd) must be set up fr the ACH Credit transactin file t include: The State's depsitry bank's ABA (American Bank Assciatin) Ruting Transit Number (RTN) in the Receiving Bank Number and Check Digit psitins (fields 3 and 4) US Bank - Milwaukee's ABA Ruting Transit Number (RTN) is Fr a list State's bank accunt numbers t send yur payment t: See tax type infrmatin table (Table 5A) fr the specific tax type yu are paying. The bank accunt number must include any suffix indicated in that table. 4. A pre-ntificatin transactin (a "zer-dllar" transactin) must be initiated at least 10 business days prir t the first transmissin f an actual remittance transfer. These transactins are nt acknwledged by US Bank unless a prblem ccurs. The fllwing sectins cntain infrmatin n hw t use the TXP Cnventins within the Payment Related Infrmatin Field (field 3) NACHA Addenda Recrd ("7" Recrd). Fr mre specific infrmatin n NACHA frmats, specificatins and definitins, refer t the NACHA Operating Rules. Cntact NACHA ( ) if yu need further infrmatin. Sample Addenda Recrds: (The frmat is shwn in "TXP Cnventins fr the Addenda Recrd fr ACH Credits" with the definitins, tax types, and filing requirement details in the fllwing tables.) Estimated Tax - Crpratin: TXP* *02100*101231*T* *****ABCCOM\ This represents an addenda recrd fr ABC Cmpany with a FEIN f , paying $20, fr crprate estimated taxes (02100) fr the tax year ending December 31,. D nt reference the quarterly perid fr which yu are paying.

2 Estimated Tax - Trust: TXP* *01211*101231*T*25000*****BUGSBU\ TXP* *01211*101231*T*10000*****MINNIM\ TXP* *01211*101231*T*200000*****BULLWI\ This represents a (CTX - multiple addenda recrd) payment f $ frm Acme Trust Accunting fr submitting Trust estimated payments (01211) fr three clients, Bugs Bunny Family Trust (FEIN ) $250.00, Minni Muse Family Trust (FEIN ) $100.00, and Bullwinkle Trust (FEIN ) $2,000.00, fr the tax year ending December 31,. D nt reference the quarterly perid fr which yu are paying. Mtr Vehicle Fuel Tax & Petrleum Inspectin Fee: TXP* *05100*100331*T*569156*****FUELCO\ This represents an addenda recrd fr Fuel Cmpany with a FEIN f , paying $5, fr mtr vehicle fuel tax and petrleum inspectin fee (05100) fr the reprting mnth ending March 31,. D nt reference the payment due date. Sales Tax: TXP* *04100*100131*T*249300*****XYZCOR\ This represents an addenda recrd fr XYZ Crpratin with a Wiscnsin Tax Number (WTN) f , paying $2, fr sales taxes (04100) t be filed fr the tax liability perid ending January 31,. D nt reference the payment due date. Unemplyment Insurance TXP* *13000*100331*T*249300*****XYZCOR \ This represents an addenda recrd fr XYZ Crpratin with unemplyment insurance ID # fr unemplyment insurance (13000) t be filed fr the tax perid ending March 31, paying $2, NOTE THAT THE CORRECT FORMATTING OF THE UNEMPLOYMENT INSURANCE ACCOUNT NUMBER IN THE ACH CREDIT ADDENDA RECORD IS TO NOT INCLUDE THE DASHES AND JUST PROVIDE US WITH A 10 DIGIT UI ACCOUNT NUMBER. PREVIOUS INSTRUCTIONS ASKED THAT YOU NOT INCLUDE THE DASHES AND THE THREE ZEROS BETWEEN THE DASHES AND JUST SUBMIT A 7 DIGIT UI ACCOUNT NUMBER. IF YOU HAVE ALREADY BEEN SUBMITTING PAYMENTS WITH A 7 DIGIT UI NUMBER WE WILL CONTINUE TO ACCEPT THAT NUMBER. YOU DO NOT NEED TO MAKE ANY CHANGE.

3 Wage Attachment Payment TXP* *15030*100425*T*25000*****SMITHJ\ TXP* *15030*100425*T*10000*****ANDERS\ TXP* *15030*100425*T*200000*****MARTIN\ This represents an addenda recrd fr ABC Crpratin fr submitting wage attachment payments fr the delinquent taxes (15030) f Jhn Smith (SS# ) $250.00, Andy Andersn (SS# ) $100.00, and Chuck Martinez (SS# ) $2,000.00, fr the pay perid ending April 25,. Withhlding Tax: TXP* *01100*100115*T*249300*****PAYROL\ This represents an addenda recrd fr Payrll Cmpany with a Wiscnsin Tax Number (WTN) f # , paying $2, fr withhlding taxes (01100) t be filed semi-mnthly fr the tax liability perid ending January 15,. Please, D Nt reference the payment due date, r the payrll issue date. Only use the 15th, r the last day mnth.. TABLE 1 -- TXP Cnventins fr the Addenda Recrd fr ACH Credits Field # Field Name (Data Elements & Separatrs) Field Requirements Data Element Type Min/Max Use Cntents Segment Identifier TXP TXP01 Taxpayer Identificatin M AN 1/15 XXXXXXXXX TXP02 Tax Type Cde M ID 5/5 XXXXX TXP03 Tax Perid End Date M DT 6/6 YYMMDD

4 TXP04 Amunt Type M ID 1/1 T TXP05 Amunt M N2 3/10 $$$$$$$$ TXP06 Amunt Type O ID 1/1 Nt Used TXP07 Amunt C N2 3/10 Nt Used TXP08 Amunt Type O ID 1/1 Nt Used TXP09 Amunt C N2 3/10 Nt Used TXP10 Taxpayer Verificatin O AN 1/6 XXXXXX Terminatr \ TABLE 2 -- Definitins f TXP Cnventins - Data Elements and Separatrs Segment Identifier Identifies the transfer as a tax payment. It must always be cded as TXP. Taxpayer Identificatin Number This is a number which identifies yur cmpany t WDOR. This number may be different fr each tax type, and varies in length. See Table 5B. Tax Type Cde This field is always 5 characters in length. WDOR fllws the FTA standardized tax type cdes fr the first 3 characters. The final tw characters are department assigned. See Table 5A.

5 Tax Perid End Date This date shuld be reprted as the last day perid r the incme year fr which the tax is being paid. It is nt the due date. See Table 5B. Amunt Type Indicates the type f payment. T = Tax Amunt This is the ttal amunt paid, except fr withhlding tax it is the amunt withheld fr the perid invlved. This is a variable length field (right justify). This field must always include cents and have a minimum f 3 digits. Separatr The separatr is used t separate fields within a segment. The character t be used is the asterisk. Taxpayer Verificatin The first six letters f yur cmpany name. Terminatr The segment terminatr identifies the end free frm prtin addenda recrd and must always be a back slash. TABLE 3 -- Definitins f TXP Cnventins - Field Requirements M - Mandatry This field must appear in the TXP cnventin. C - Cnditinal The presence f this field is dependent n the value r presence f ther fields in the cnventin. O - Optinal The appearance f this field is the ptin sending party. TABLE 4 -- Definitins f TXP Cnventins - Data Element Types AN (Alpha- Numeric) A sequence f letters, digits, spaces, and/r special characters. The cntents shall be left-justified. Trailing spaces shuld be suppressed. DT (Date) Frmat fr the Date Type is YYMMDD. YY is the last tw digits year (00-99), MM is the numeric value mnth (01-12), and DD is the numeric value day (01-31). ID (Identifier) An identifier shall always cntain a value frm a predefined list f values (T = Tax). N2 (Numeric) N indicates numeric and 2 indicates the decimal places t the right f a fixed, implied decimal pint. The decimal pint is nt transmitted. It is intended that this number will always be psitive fr the TXP applicatin. In the TXP cnventin the amunt fields are defined as N2 type data elements. Thus, $ wuld appear as *120000*. The minimum number f digits fr this data element is 3, s $0.01 wuld appear as *001*.

6 TABLE 5A -- Tax Type Infrmatin Table Tax Types Tax Type Cde ABA/RTN DOR Bank Accunt Ambulatry Surgical Center Fee Business Tax Registratin Crpratin Billings Crpratin - Payment n Return Crpratin - Payment n Amended Return Delinquent Tax Dry Cleaning Estimated Tax - Crpratin (including crpratin extensin payments) Estimated Tax - Estates Estimated Tax - Individual (including individual extensin payments) Estimated Tax - Partnership/S-Crp Recycle Estimated Tax - Pass Thrugh Withhlding Estimated Tax - Trusts Excise Tax - Beer Excise Tax - Cigarette Excise Tax - Liqur & Wine Excise Tax - Tbacc Prducts Exp Tax - Billings

7 Exp Tax - Returns Fuel Tax - Alternate Fuel Tax - Blender Fuel Tax - Carrier Fuel Tax - Flr Tax Fuel Tax - General Aviatin Fuel Tax - Mtr Vehicle & Petrleum Inspectin Fees Fuel Tax - Refund Payback Fuel Tax - Terminal Individual - Payment n Return (Nt fr Estimated Tax- fr Estimated Tax Payments, see abve) Pass-Thrugh Withhlding (Nt fr Estimated Tax- fr Estimated Tax Payments, see abve) Plice and Fire Prtectin Fee - Billings Plice and Fire Prtectin Fee - Returns Premier Resrt - All Districts Real Estate Transfer Sales & Use Tax Sales - Cmputer Bills Unemplyment Insurance Utility & Special Tax - Airline Tax

8 Utility & Special Tax - Assc f Municipal Electric Fee Utility & Special Tax - Car Line Tax Utility & Special Tax - Cnservatin & Regulatin Tax Utility & Special Tax - Electric Cp License Fee Utility & Special Tax - Municipal LHP License Fee Utility & Special Tax - Pipeline Tax Utility & Special Tax - Private LHP License Fee Utility & Special Tax - Railrad Tax Utility & Special Tax - Telecmmunicatins Fee Wage Attachment Payment Withhlding Tax -- (Frm WT-6)(nt Pass- Thrugh -- see abve) Withhlding Tax - Annual Return Payment (Frm WT-7) Withhlding Tax - Bill Payments Table 5B -- Tax Perid and Filing Requirements Tax Types Tax Perid End Date Taxpayer ID Number Other Inf. Estimated Taxes Payments n incme tax returns fr calendar r fiscal filing year. 9 digit FEIN r Scial Security Number r 15 digit Wiscnsin Tax Number (WTN)- D nt mail estimated tax vuchers t WDOR. Cntinue t file tax returns as usual. Crpratin and individual

9 Individuals and Crpratins Payments n billings fr Crpratins December 31, extensin payments can be made by EFT with this frmat. Use the same tax type cde as the quarterly estimate and enter apprpriate tax year. Dry Cleaning The 25th day mnth fllwing the end f the quarter. 15 digit Wiscnsin Tax Number (WTN)- Cntinue t file tax returns as usual. April 25, Excise Taxes reprting perid (mnth). 9 digit FEIN r Scial Security Number - Cntinue t file tax returns as usual. Octber 31, Fuel Taxes reprting perid (mnth). 9 digit FEIN r Scial Security Number - Cntinue t file tax returns as usual. April 30, Pass-Thrugh Withhlding Tax calendar year r fiscal filing year. 9 digit FEIN r Scial Security Number r 15 digit Wiscnsin Tax Number (WTN)- File frm PW-1 electrnically. June 30,

10 Premier Resrt reprting perid, which is the last day f the mnth fllwing the end f the quarter (r year, fr annual filers). 15 digit Wiscnsin Tax Number (WTN) - Cntinue t file tax returns as usual. April 30, Real Estate Transfer mnth. 9 digit FEIN number - Fax a cpy f Real Estate Transmittal (Frm P-520) t (608) July 31, Sales Taxes reprting perid. 15 digit Wiscnsin Tax Number (WTN) - Cntinue t file tax returns as usual. April 30, Unemplyment Insurance reprting perid. March 31, 10 digit Unemplyment Insurance Number frmatted as shwn in the sample addenda recrd. ID# shuld be When paying yur taxes by EFT yu must cntinue t file yur quarterly unemplyment tax reprt. Yu may file yur reprt electrnically using the File Tax and Wage Reprts nline system under Emplyer Services. If yu file electrnically d nt send in a duplicate paper reprt. If filing the tax reprt n

11 frmatted as paper and paying by EFT, please leave blank r enter 0.00 n line 17 paper tax reprt (Ttal Amunt Enclsed With This Reprt). Line 17 is nly filled in with yur payment amunt when yur payment is enclsed with the paper reprt. When paying by EFT and filing a paper reprt, mail yur reprt t the Department f Wrkfrce Develpment, Divisin f Unemplyment Insurance, PO Bx 78960,Milwaukee, WI Utility and Special Taxes The payment due date. May 10, and Nvember 10, digit FEIN number - Fax cpy f billing ntice t (608) Wage Attachment Payment End f last pay perid included in payment. Frmat: yymmdd 9 digit Scial Security number -. The emplyer will need t cntact the Department f Revenue if the emplyee is laid-ff, quits r is terminated. Cntact the department at PO Bx 8960, Madisn, WI 53708, (608) Withhlding Tax (Frm WT-6) (nt Pass- Thrugh Withhlding - - see abve) reprting perid. March 15, digit Wiscnsin Tax Number (WTN) D nt send WT-6 frms t WDOR. A zer dllar EFT payment is required when there is n tax liability fr the reprting perid. Withhlding Tax Use the 15 digit Wiscnsin The WT-7 annual reprt must be

12 Annual Return Payment (Frm WT-7) last day calendar year. Tax Number (WTN) - filed. WT-7 and payment can be filed nline r mailed December 31, Withhlding Tax Billing Ntice Payments Use the billing ntice perid end date indicated n the ntice. 15 digit Wiscnsin Tax Number (WTN) - D nt mail billing ntice t Wiscnsin Department f Revenue. Frmat: yymmdd. FOR MORE INFORMATION PLEASE CONTACT: WISCONSIN DEPARTMENT OF REVENUE Electrnic Funds Transfer Assistance P.O. Bx 8902 Madisn, WI Phne: (608) Fax: (608) Additinal Questins Last updated June 6, 2011