2018 NEW BUSINESS CLIENT TAX ORGANIZER

Transcription

1 2018 NEW BUSINESS CLIENT TAX ORGANIZER Instructins: The fllwing infrmatin is required fr preparatin f yur Business Tax Returns. Please fill ut this frm cmpletely and return it with the requested infrmatin fr yur business tax preparatin. Place checkmarks in applicable bxes t indicate infrmatin being submitted. If item des nt apply t yur business, mark N/A beside the bx and nte any discrepancies in the margins r n a separate piece f paper. T avid any cnfusin and facilitate mre efficiency in preparatin f yur tax returns, please wait t submit the infrmatin until all f the requested items are available. Cmpany Name: Federal ID: Business Address (T be used n tax return): Yur Name: Yur Phne Address: Cmpany Bkkeeper: Their Wrk Phne: Their Address: Cmpany Website: Please Circle if Yur Business is n Either f the Fllwing Facebk: Yes r N Twitter: Yes r N ORGANIZATIONAL INFORMATION Signed Engagement Letter fr preparatin f this entity s returns returned t ur ffice. (We are nt able t begin wrk n yur returns until this is received in ur ffice.) Describe the principal business activity f yur cmpany: Federal Identificatin Number (EIN): Incrpratin/Organizatin Date: Cpy f Articles f Incrpratin/LLC Organizatin WELCOME Cpy f LLC Operating Agreement r Partnership Agreement Cpy f Partner/Sharehlder Buy/Sell Agreement Cpy f IRS S Crpratin Acceptance Ntice (if applicable) Business Ownership Infrmatin OWNER NAME(S) HOME ADDRESS SOCIAL SECURITY NUMBER TO OUR FIRM! NO. OF SHARES % OF OWNER- SHIP % OF TIME WORKING IN BUSINESS Page 1 f 7

2 ORGANIZATIONAL INFORMATION - cntinued Officer Appintments President: Treasurer: Vice President: Secretary: Business Vehicle Infrmatin: VEHICLE MAKE/MODEL PRIMARY DRIVER DESCRIPTION OF BUSINESS USE PURPOSE BUSINESS USE % LEASE OR OWN Physical Address f Principal Business Lcatin: Physical Address f Additinal Business Lcatin(s): Cpy f Prir Year Federal Tax Return as prepared by yurself/prir accuntant* (if applicable) Cpy f Prir Year State Tax Return(s) as prepared by yurself/prir accuntant* (if applicable) Cpy f Prir Year City Tax Return(s) as prepared by yurself/prir accuntant* (if applicable) Cpy f Prir Year Fixed Asset/Depreciatin Reprt as prepared by yurself/prir accuntant* (if applicable) Cpy f Amrtizatin Schedule(s) fr ALL Lans/Leases/Mrtgages n cmpany bks as prepared by yurself/prir accuntant* (if applicable) Sharehlder/Member Basis amunts as f prir year tax return calculatins as prepared by yurself/prir accuntant* (S Crps & LLCs nly) Page 2 f 7

3 TAX COMPLIANCE MATTERS Have all required 1099s been filed & issued? If n, wuld yu like ur assistance? If yes, please prvide cpies f all 1099s and Did yu maintain mileage lgs fr all vehicles driven fr business purpses? D yu keep recrds t supprt business purpse fr all travel, and meals? Entertainment expenditures are n lnger deductible. Please be sure yu are nt deducting in a meals and entertainment accunt. D yu maintain recrds t supprt all business expense reimbursements issued t all sharehlder/members and emplyees? Can yu supprt the reasnableness f all salaries paid t sharehlders? D yu have the required dcumentatin t supprt all charitable cntributins f $250 r mre? D yu have a Sales Tax accunt? If n, wuld yu like ur assistance? D yu have a Use Tax accunt? If n, wuld yu like ur assistance? D yu file annual Unclaimed Funds reprts? If n, wuld yu like ur assistance? D yu have any verdue Payrll Taxes, r sme returns nt filed? If yes, please explain. D yu have any verdue Sales Taxes, r sme returns nt filed? If yes, please explain. D yu have any verdue Prperty Taxes, r sme returns nt filed? If yes, please explain. Were yu a grantr r transferr fr a freign trust, have an interest in r a signature r ther authrity ver a bank accunt, securities accunt, r ther financial accunt in a freign cuntry? If yes, please explain. Did yu carry $10,000 in a freign bank accunt fr even ne day during the year? If yes, please list and explain. Did yu have any freign incme r pay any freign taxes? If yes, please list and explain. Hw many hurs per year d yu wrk in yur business? If yu have partners r sharehlders, please list by wner hw many hurs each wrks in the business. SPECIAL DEDUCTIONS AND TAX CREDITS Did yu cntinue t pay wages t any armed service members while away n active duty this year? (Differential Wage Credit) Did yu pay r incur any expenses t prvide access t persns with disabilities? (Disabled Access Credit) D yur emplyees receive tips and are thse tips prperly reprted as wages? (Emplyer Tip Credit) If yur business is lcated in an Empwerment Zne, d yu have emplyees wh als reside within that Empwerment Zne? (T check t see if yu might be in an Empwerment Zne lcale, g t ) (Empwerment Zne & Renewal Cmmunity Credit) Did yu buy fuel t perate business equipment r ff-rad vehicles? (Fuel Tax Credit) If yes, please prvide ttal gallns used. Page 3 f 7

4 SPECIAL DEDUCTIONS AND TAX CREDITS - cntinued Did yu start a NEW emplyee pensin plan? (Pensin Start-up Credit) D yu prvide health insurance benefits t emplyees wh are nt wners r wners family members? (Small Emplyer Health Insurance Credit) Did the Cmpany dnate anything fr the care f the ill, needy r infants? Did the Cmpany make a charitable cntributin f inventry r prperty? Are there any ther credits r deductins related t yur industry which yu feel yu might qualify? Please explain. OTHER SITUATION IMPACTING TAX PREPARATION Did yu receive any letters r tax ntices frm the IRS r ther tax authrity? Did yu change r add states in which yur cmpany makes sales r des business? Did yu change r add cities in which yur cmpany makes sales r des business? Did the Cmpany buy r sell a business r business segment? Did the Cmpany engage in any new activities? Did the Cmpany incur any theft r casualty lsses during the year? Did the Cmpany abandn r retire any business assets? Did the Cmpany experience freclsure n any business prperty? Is the pssibility f bankruptcy present either nw r pending? Did the Cmpany experience any debt frgiveness? Did the Cmpany refinance r restructure any utstanding debt? Did the Cmpany experience any lawsuits r ther legal matters, r are any pending? Did the Cmpany make any plitical cntributins? If yes, prvide inf. Did the Cmpany engage in any bartering activity? Did the Cmpany lan mney t r receive lans frm its fficers/sharehlders/members? If fficer/sharehlder/member lans ccurred, was a lan agreement prperly drawn up t frmalize the lan? Were there any wner/wnership % changes that ccurred? If yes, please prvide details. Were there any fficer/directr appintment changes? If yes, please prvide details. Are there any ther matters that we shuld be aware f? Page 4 f 7

5 FINANCIAL DATA & DOCUMENTS REQUIRED Signed Engagement Letter fr preparatin f this entity s returns returned t ur ffice. (We are nt able t begin wrk n yur returns until this is received in ur ffice.) Prvide cpy f Crprate minutes frm year Prvide cpies f all letters and tax ntices received frm the IRS r ther taxing authrity Cmplete jurnal f 2018 year accunting/bkkeeping recrds, presented in ne f the three fllwing manners: QuickBks Online: If we are nt currently a user n yur nline accunt. Please add us as yur accuntant. G t settings/yur cmpany/manage users/accuntants and enter my Jdi@CastleRckCPAs.cm. If yu are nt n QuickBks nline, we are currently ffering ur clients a 20% discunt n a mnthly subscriptins. Please prvide a backup cpy with infrmatin entered and updated thrugh year end. Please prvide the QuickBks versin, user name and passwrd belw. D nt use the accuntant s cpy as a backup. QuickBks Versin (Year) User Name Passwrd 2. IF Financial Statements are prepared in anther sftware r by anther firm: Please prvide a cpy f these statements prepared fr cmpletin f the tax return. Als, include a cmplete general ledger fr the entire year. 3. IF n frmal financial statements r cmputerized accunting recrds are available: Please prvide check stubs r check disbursement ledgers with a clear descriptin f the disbursements, as well as cash receipt recrds fr the year. Cpy f the Bank Recnciliatin fr ALL bank accunts fr the last mnth in the perid (if prepared by yu) Cpy f mnthly statements fr ALL bank accunts If Bank Recnciliatins ARE NOT prepared by yu Statements fr EACH mnth in the year If Bank Recnciliatins ARE prepared by yu Statement fr LAST mnth in the year nly FINANCIAL DATA & DOCUMENTS REQUIRED - cntinued Cpies f invices fr purchase f ALL Machinery, Equipment, Furniture & Building Imprvements > $2,500 Did yu make any majr repairs t yur equipment, prperty, r leased facilities THIS year? If yes, describe. Review Prir Year Asset List (attached) Verify assets listed in the prir year are currently in service. Nte any asset dispsals r changes t list (including dispsal date), and return with this checklist. (If reprt is kay as is, please mark N change, sign and return t us). Cpies f ALL new capital lease r new lan agreements entered int during this year. Cpies f ALL lan, line f credit, r credit card statements fr the last mnth in the perid. If recrds are nt maintained in QuickBks/ther sftware prvide statements fr all mnths in the perid If lan statements are nt prvided by lender, prvide a cpy f the amrtizatin schedule yu use t track balance. Cpies f Sharehlder/Officer lan agreements fr ALL Sharehlder/Officer lans made t/given frm business in tax year. (Include interest rates and lan repayment requirements.) Frequency f Physical (Actual) Inventry Cunt: (circle ne): Mnthly Quarterly Annually N/A Listing f Accunts Receivable by incme categry (Only required if the financial recrds are kept n the accrual basis and the tax returns are filed n the cash basis). Listing f Prepaid Expense cmpnents by accunt type - i.e. rent, insurance, etc. (Only required if the financial recrds are kept n the accrual basis and the tax returns are filed n the cash basis). Listing f Accunts Payable by expense categry (Only required if the financial recrds are kept n the accrual basis and the tax returns are filed n the cash basis). Payrll Wh prepares yur payrll? Please prvide 1) a YTD Summary Reprt, 2) all W-2s and W-3, AND 3) a Payrll Summary reprt fr the first pay date in January. Page 5 f 7

6 If using ADP/Paychex/Paycr If we have nt been previusly granted access, please cntact yur rep t prvide us direct access t reprts. (If this has been dne previusly, please disregard.) 1099s Please prvide cpies f all 1099s (w/ 1096) issued t vendrs. If ding business in multiple States r multiple Ohi Cities, please prvide a breakut f Sales by lcatin Wages by lcatin New Fixed Asset purchases by lcatin Fuel fr Off-Highway Business Use (in gallns) Ttal Gallns Unreimbursed Aut Mileage fr use f persnal vehicle fr business purpses (d nt include cmmuting miles) Ttal Prvide cpies f all letters and tax ntices received frm the IRS r ther taxing authrity FINANCIAL DATA & DOCUMENTS REQUIRED - cntinued Estimated Tax Payments Please prvide a listing f all Federal, State & City tax payments made tward the current year in the table belw. If these payments are nt clearly stated in an Incme Tax expense accunt, please indicate where these payments have been psted. FEDERAL STATE CITY OTHER DATE AMOUNT DATE AMOUNT DATE AMOUNT DATE AMOUNT Page 6 f 7

7 NECESSARY BENEFIT DISCLOSURES Cmpany Health Insurance Plan: D yu have a Grup Health Insurance plan? (circle ne): Yes N N/A Is this plan wned by the business? (circle ne): Yes N N/A D yu have mre than ne emplyee - including the wner? (circle ne): Yes N N/A D yu reimburse yurself r ther emplyees fr health insurance? (circle ne): Yes N N/A Please list Ttal Health Insurance Premiums paid n behalf f each wner (List ttal by Sharehlder/Member) Life Insurance Plicy n Sharehlder(s)/Member(s): Plicy wner is (circle ne): Cmpany Other Beneficiary is (circle ne): Cmpany Other List f Ttal Life Insurance paid by cmpany n behalf f each wner (List ttal by Sharehlder/Member) Retirement /Pensin/Prfit Sharing Plan: Type f Plan (circle ne): SIMPLE SEP 401(k) Dn t Knw Amunt / % f emplyer match Please prvide listing f eligible emplyees SIGNATURE OF COMPANY REPRESENTATIVE SUBMITTING INFORMATION FOR TAX PREPARATION: I have cmpiled the infrmatin prvided and answers cntained in this dcument. I certify that the items and infrmatin truthfully reflect Cmpany peratins fr the 2018 tax year. Submitted by: Date: Page 7 f 7