E l e c t r o n i c A p p l i c a t i o n S y s t e m ( E A S Y ) P e o p l e A d m i n

Transcription

1 Staff Psitin Management: Reclassify an Existing Psitin E l e c t r n i c A p p l i c a t i n S y s t e m ( E A S Y ) P e p l e A d m i n T h i s g u i d e i s i n t e n d e d t a s s i s t h i r i n g m a n a g e r s i n m a n a g i n g p s i t i n s.

2 Table f Cntents Lgin Instructins 3-5 What are yu trying t d? 6 Understanding the hmepage links 7 Reclassify an existing psitin 8-16 Cntact Fr Assistance 17 2

3 Lgin Instructins T lg int the system: g t: jbs.hr.txstate.edu/hr Firefx is recmmended but Chrme, Explrer, and Safari can be used click n Lgin with yur Texas State ID here. r SSO Authenticatin D nt input username and passwrd. 3

4 Lgin Instructins cnt The system is single sign n. Enter the Texas State NetID and passwrd that yu use daily t lg int yur cmputer. 4

5 Lgin Instructins cnt This will bring yu t yur hme page where yu decide what yu are trying t accmplish with the requisitin. The staff system is brken int tw sectins: Psitin Management (range header) Applicant Tracking (blue header) 5

6 What are yu trying t d? When t use the Psitin Management: t request audit fr a new psitin (withut an SAP psitin number) fr reclassificatin f an existing psitin (title change n psitin that exists in SAP) fr the prmtin/transfer f an emplyee t a different psitin (a prmtin mves emplyee t higher pay grade and a transfer is a lateral mve t the same pay grade) When t use the Applicant Tracking: t create a jb psting frm previus psting t create a jb psting frm jb descriptin after an audit is cmpleted and apprved yu must create a jb psting in Applicant Tracking s the jb can be psted. Imprtant: Make sure yur Current Grup is in HIRING MANAGER status. 6

7 U nderstanding the hmepage links The Inbx gives a brief verview f any requests that require actin by the user. The Watch List displays any items yu have flagged t fllw. The Shrtcuts are quick links t assist starting yur requisitin. The Useful Links are links that are available t be used thrughut the hiring prcess. 7

8 The fllwing slides walk yu thrugh hw t reclassify an existing psitin. 8

9 R eclassificatin f an Existing Psitin g t Psitin Descriptins and Staff find the psitin yu want t reclassify click n the number and it pens up giving yu ptins fr what yu are trying t d. If yu are part f the ACADEMIC DIVISION yu will always chse Reclassify Academic Staff Psitin Descriptin. If ne f the OTHER DIVISIONS yu will always chse Reclassify Regular Staff Psitin Descriptin. FAQ: Can I d a reclassificatin request n my wn psitin? N, yu cannt d a reclassificatin requisitin n yur wn psitin. 9

10 R eclassificatin f an Existing Psitin cnt Click n Start Fill in all f the required fields and thers as apprpriate and click n Next. As yu g thrugh the prcess yu will get the green check marks by each item letting yu knw that everything is cmplete. 10

11 R eclassificatin f an Existing Psitin cnt Cmplete all f the required items and thers as apprpriate. Enter the date yu want it effective but depending n the cmpletin date this may be changed. Click n Next t cntinue Reclassificatins are typically effective n the first f the mnth fllwing the mnth that the audit is cmpleted. 11

12 R eclassificatin f an Existing Psitin cnt This prtin is cmpleted by HR when the audit is cmpleted. If there is a persn in the psitin the data fr the persn will appear. If it is vacant it will say, This psitin descriptin is vacant. 12

13 Reclassificatin f an Existing Psitin cnt Answer each drp dwn. 13

14 R eclassificatin f an Existing Psitin cnt Supervisr will appear in list belw the selected supervisr. Change the infrmatin as apprpriate. Then, attach the required dcuments needed fr the reclassificatin t be cmpleted. Org Structure Justificatin Mem Jb Analysis Frm (JAF) Audit will nt be started withut these dcuments attached. 14

15 R eclassificatin f an Existing Psitin cnt After hitting return thrugh the whle requisitin it will bring yu t the summary Lk fr all green check marks, if incmplete an errr will shw. 15

16 R eclassificatin f an Existing Psitin cnt Once yu are at the summary click n Take Actin n Psitin Request and mve t the first apprver. Yu will be ntified when audit is cmpleted by HR Class & Cmp Reminder: reclassificatins typically g int affect n the first f the mnth fllwing cmpletin f the audit. 16

17 Cntacts Applicant Tracking Bbbie Brandenburg, HR Representative: LynnAnn Brewer, Emplyment Manager: Psitin Management: Blake Bissing, HR Analyst: Jeff Lund, Cmpensatin Manager:

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