GEF SGP PROJECT PROPOSAL TEMPLATE 1. Country:...Submission date. Project No. (For SGP Official Use. Do not write anything here) Project Title:

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1 GEF SGP PROJECT PROPOSAL TEMPLATE 1 1. TABLE OF CONTENTS 2 2. COVER PAGE Cuntry:....Submissin date. Prject N. (Fr SGP Official Use. D nt write anything here) Prject Title: (The title must capture the essence f prject and aligns t GEF fcal areas) APPLICANT Name f Organizatin: Year established Number f members Number f prjects implemented Mailing Address: Physical Address: Telephne: Fax: Principal Officer: (Name and Psitin) Prject Cntact/Manager: (Name and Psitin) PROJECT GEF SGP Classificatin Thematic/Fcal Area (Tick ne) 3 Cnservatin f Bidiversity Climate Change Land Degradatin and Sustainable Frest Management Internatinal Waters Chemicals (POPs) Capacity develpment Prject Categry (Tick ne) Demnstratin Prject Capacity Develpment Prject Applied Research/Plicy Analysis Infrmatin/Netwrking/Plicy Dialgue Prpsed Start Date 4 : Expected Prject Duratin: 1 This generic prject template can be custmized if needed in accrdance with the cuntry needs and cuntry prgramme strategy. 2 Details are prvided in the guidelines which include what shuld g int the cntents page 3 Each prject shuld have ne primary Fcal Area which shuld be indicated. In additin prjects may have secndary fcal areas which shuld be specified in the prject ratinale and apprach. Apprpriate indicatrs shuld be selected in line with the primary and secndary fcal areas f the prject. 4 Fur mnths after submissin

2 ii FINANCES Ttal GEF SGP Request: [Lcal currency] [US$ ] Ttal frm Other Surces: [Lcal currency] [US$ ] Ttal prject cst : [Lcal currency] [US$ ] UN rate f exchange (Fr SGP Official Use. D nt write anything here) 3. PROPOSAL SECTION A: PROJECT RATIONALE AND APPROACH 1.1. Prject Summary 1.2. Organizatinal Backgrund and Capacity t implement the Prject 1.3. Prject Objectives and Expected Results 1.4. Descriptin f Prject Activities 1.5. Implementatin Plan and Time-frame 1.6. Plan t Ensure Cmmunity Participatin 1.7. Knwledge Management 1.8. Gender Mainstreaming 1.9. Cmmunicatin f Results and Replicatin SECTION B: PROJECT RISKS, MONITORING & EVALUATION 2.1. Risks t Successful Implementatin 2.2. Mnitring, Evaluatin Plan and Indicatrs 2.3. Sustainability f Results Achieved SECTION C: PROJECT BUDGET 3.1 Financial Details 3.2 Prjected Expenditures 3.3 Bank Details ANNEX 1: INDICATORS A. GEF SGP Prject Indicatrs B. SGP CBA Prject Indicatrs ii

3 GENERAL REQUIREMENTS GEF SGP PROJECT PROPOSAL GUIDELINES The Prject Prpsal shuld include the standard cver sheet, a ne-page table f cntents and shuld nt exceed 15 pages f text (including any charts r diagrams). The Prpsal shuld be submitted in typed frm. Additinal attachments (nt mre than 10 pages) may be submitted, including dcuments certifying the status f the rganizatin, endrsements f the prpsed prject, funding cmmitments r ther indicatrs f participatin and supprt frm ther institutins, and evidence f cmmunity supprt and participatin. Please ensure that the prject prpsal and all attachments are legible. All supprting dcuments (attachments) shuld als have the name f the prject n them. Submit ne riginal cpy f the Prpsal (sft and hard cpy) t the Natinal Crdinatr, GEF Small Grants Prgramme, [Full address f the SGP Offices]. Keep a cpy f yur prpsal fr yur wn recrds as the ne yu submit will nt be returned. PREPARING YOUR PROPOSAL In preparing a Prject Prpsal, please fllw the majr pints f the utline set frth belw. Ensure that all bullet pints included in the utline are addressed, as these cver the majr issues which the Natinal Steering Cmmittee (NSC) will cnsider in reviewing the Prpsal. It is suggested that the prpsal des nt exceed the ttal number f pages stipulated. 1. TABLE OF CONTENTS The table f cntents shuld be prepared in a lgical and cnsistent manner and fllwing the frmat presented. 2. COVER PAGE The cver page prvides an imprtant summary f the prject. Each prject will be assigned a prject number by GEF SGP as apprpriate t the cuntry. The cver page shuld indicate the duratin and start date f the prject, prvide the applicant s details, identify the GEF fcal area the prpsal is targeting,, and include infrmatin n prject finances specifying ttal requested supprt frm the GEF and c-financing available and/r expected. The c-financing can be in kind, cash r parallel in nature. The UN rate f exchange at the time f prpsal submissin by the grantee shuld be lgged in by the Natinal Crdinatr (NC) regardless f the fact that prjects may be evaluated and apprved by the NSC at a later date. 3. PROPOSAL The prpsal includes the fllwing main sectins: Prject Ratinale and Apprach (Sectin A), Prject Risks, Mnitring & Evaluatin (Sectin B) and Prject Budget (Sectin C). SECTION A: PROJECT RATIONALE AND APPROACH This sectin prvides the ratinale and backgrund f the prject, as well as the prpsed apprach.

4 2 1.1 Prject Summary The Prject Summary shuld describe the prject cntext, including the key envirnmental prblem t be addressed, and the prpsed apprach, including the ratinale/justificatin fr the prject. This sectin shuld describe the prject lcatin, a prfile f the prject sites, as well as the target cmmunity (ies) invlved. The relevance f the prject t the GEF/SGP Cuntry Prgramme Strategy shuld als be presented. 1.2 Organizatinal Backgrund and Capacity t implement the prject This sectin shuld demnstrate that the prpsing rganizatin has the experience, capacity, and cmmitment t successfully implement the prpsed prject, r, is prepared t wrk with SGP t build its capacity t undertake the prject. The issues t be cvered in this sectin include: Nature f the prpsing rganizatin is it an infrmal grup f interested parties, a cmmunity-based rganizatin (CBO), natinal r sub-natinal NGO, research r training institutin Purpse and cre activities f the prpsing rganizatin/grup Organizatinal apprach fr prject implementatin, i.e. hw des the rganizatin r grup intend t deliver the prject? Length f existence and prject management experience if any Organizatinal structure, gvernance and administrative framewrk: prvide the number f paid staff members if it is a well cnstituted rganizatin If relevant, state membership and affiliatin t assciatins r umbrella grupings Prvide an indicatin f the legal status. If nne, prvide an elabratin f its nature f existence. Target ppulatin grup (indicate relevant cmmunity grups, wmen, indigenus peples, yuth, etc.) If the rganizatin has been in existence befre, the prpnents shuld explicitly describe previus experience relevant t the prpsed prject including, as relevant: prjects addressing prblems f bidiversity lss; climate change mitigatin and/r climateprfing; land degradatin/sustainable frest management; pllutin f internatinal waters; chemicals management; OR experience with prjects that fcus n envirnment and natural resurces management and sustainable develpment at cmmunity level. 1.3 Prject Objectives and Expected Results This sectin can be laid ut in a matrix frm and shuld cntain a clear and specific statement f what the prpsed prject will accmplish. Preferably this shuld fllw a lgical framewrk. Amng the issues t address include: The prblem statement r challenge the prject intends t address The primary bjective and specific bjectives f the prpsed prject The full descriptin f the ratinale (justificatin) fr the prject. The ratinale shuld indicate the imprtance f the prpsed prject t the GEF Sm1 Trvanes Pregreme, in t itm1 and s)s. ts shuldcald nd prject t the 2

5 the planned interventin (e.g. land area under frest cver increasing because f tree planting and prmtin f natural regeneratin f vegetatin etc). 1.4 Descriptin f Prject Activities This sectin, t be included in a lgical framewrk, shuld describe what will actually be dne t prduce the expected results and accmplish the prject's bjectives. There shuld be a clear and direct linkage between the activities and the expected results r utcmes. (The prpnent must ensure that the activities are a means t achieving the results). Nte that weakness in this area may be a majr reasn fr failure t receive funding. Activity descriptins shuld be as specific as pssible, identifying what will be dne, wh will d it, when it will be dne (beginning, duratin, cmpletin), and where it will be dne. In describing the activities, an indicatin shuld be made regarding the rganizatins and individuals invlved in r benefiting frm the activity. 1.5 Implementatin Plan and Time Frame This sectin may be presented in graphical (table) frm and can be attached as an annex. It shuld indicate the sequence f all majr activities and implementatin milestnes, including targeted beginning and ending dates fr each step. Prvide as much detail as pssible at this stage. The Implementatin Plan shuld shw a lgical flw f steps, indicating that all the things that must happen have been carefully thught thrugh frm the current t the end f prject situatin. Please include in the Implementatin Plan the required reprts, prject reviews and evaluatin activities. 1.6 Plan t Ensure Cmmunity Participatin 5 Please describe hw the stakehlder cmmunities were invlved in Prject planning and design and will be invlved in: i) Prject implementatin and ii) Prject mnitring and evaluatin. This infrmatin will serve a basis fr assessing and understanding cmmunity participatin and wnership. 1.7 Knwledge Management Please describe hw yu plan t capture, share and disseminate the knwledge, lessns learned and gd practices gained thrugh the implementatin f the prject. 1.8 Gender Mainstreaming Please describe hw the prject takes int cnsideratin the rles and needs f men and wmen (with a fcus n the needs f wmen), and hw this wuld be reflected in the results and benefits f the prject. 1.9 Cmmunicatin and Replicatin f Prject Results Please describe hw yu wuld cmmunicate the gals, activities and results f the prject with the cmmunity members, ther cmmunity-based rganizatins and ther key stakehlders. If the prject requires awareness-raising at the lcal level, please describe the plan/activities yu wuld use t achieve the target results and ensure replicatin f prject results. 3 5 Nte that cmmunity participatin means much mre than hw the cmmunity will benefit frm the prject. It refers t active invlvement and wnership by the relevant stakehlders. Describe the specific steps that have been taken/planned t maximize this invlvement. 3

6 4 SECTION B: PROJECT RISKS, MONITORING & EVALUATION This sectin shuld detail the risks, issues, assumptins, sustainability strategies and als describe the prject wrk plan and mnitring during the implementatin. It shuld prvide a full descriptin f the issues utlined belw: 2.0 Risks t Successful Implementatin Please identify and list the majr risk factrs that culd result in the prject nt prducing the expected results. These shuld include bth internal factrs (fr example, the technlgy invlved fails t wrk as prjected) and external factrs (fr example, significant currency fluctuatins resulting int changes in the resurces f the prject). Please als prpse risk mitigatin measures t address the ptential risks. Please include in this sectin the key assumptins n which the prject plan is based (fr example, gvernment and envirnmental plicy remaining stable) which are anticipated in prject planning, and n which the feasibility f the prject depends. 2.1 Mnitring, Evaluatin Plan and Indicatrs This sectin shuld be laid ut as per table 1 belw. It shuld cntain an explanatin f the plan fr mnitring and evaluating the prject, bth during its implementatin (field activities) and at cmpletin (review and analysis). Brief descriptin f General Objective f Prject: Brief Descriptin f Specific Objective N 1 6 : List the activities necessary t fulfil this bjective. Indicate wh is respnsible fr each activity and an indicatr f activity accmplishment. Activity Respnsible Party Table 1: Activity Planning Prject mnitring schedule The prject shuld be mnitred accrding t a planned schedule, in line with the milestnes identified in the Implementatin Plan and Time Frame (sectin 1.5 abve). Amng the key issues t be addressed as part f M&E are: Duratin f Activity in Mnths (r Quarters) Indicatr Hw will the perfrmance f the prject be tracked in terms f achievement f the steps and milestnes set frth in the Implementatin Plan; Hw will the impact f the prject be assessed in terms f achieving the prject's bjective(s); 6 Please indicate as many bjectives as in the prject and include rws as required fr the prject under preparatins. 4

7 Hw will the mid-curse crrectin and adjustment f the prject design and plans be facilitated n the basis f feedback received; Hw will the participatin f cmmunity members in the prject mnitring and evaluatin prcesses be achieved. Prject indicatrs Please prpse specific and measurable indicatrs which help capture the achievement f prject results. These indicatrs will frm the basis fr mnitring and evaluatin. These indicatrs shuld be aligned with the SGP Cuntry Prgramme Strategy (CPS) and may be refined in cnsultatin with the NC and r NSC. The indicatr set fr the prject shuld draw upn the set f SGP prject level indicatrs (see Annex 1), but can als be enriched by ther prject-specific and r natinal indicatrs that are apprpriate fr the prject t track. Please identify at least ne biphysical indicatr pertaining t the relevant GEF fcal area (r fcal areas, if the prject has a secndary fcal area) and ne indicatr frm each f the categries f capacity develpment, plicy influence & innvatin ; livelihds & sustainable develpment, cmmunity based adaptatin and empwerment indicatrs prvided (see Annex 1). 2.2 Sustainability f Results Achieved Sustainability is a critical aspect in all the GEF SGP funded prjects. The prpsal shuld utline the steps t be taken befre, during, and at prject cmpletin t ensure that nce all the SGP funds have been disbursed, the prject impact will cntinue fr many years thereafter. The funds prvided by SGP are primarily seed funds, designed t give the prject a significant start. Hwever, prject prpnents shuld envisin the prject three r even five years after SGP funds have been utilized, and cnsider the factrs that culd cntribute t the success and cntinued impact f their prject, and address them accrdingly. SECTION C: PROJECT BUDGET The Prject Budget is an imprtant part f every GEF SGP prject prpsal and must be cmpleted prir t cnsideratin f a prpsed prject fr funding. Once a prject has been apprved fr funding, the budget infrmatin becmes part f the binding Memrandum f Agreement (MOA) between the GEF SGP and the prpsing rganizatin. The develpment and management f a realistic budget is an imprtant part f develping and implementing a successful GEF prject. Careful attentin t issues f financial management and integrity will enhance the effectiveness and impact f the prject. In keeping with the rle f the GEF SGP as a supprt mechanism fr cmmunity-level initiatives, every effrt has been made t keep financial management requirements as straightfrward and nn-burdensme as pssible. The fllwing imprtant principles shuld be kept in mind in preparing a prject budget: Include nly csts which directly relate t efficiently carrying ut the activities and prducing the bjectives which are set frth in the prpsal. Other assciated csts shuld be funded frm ther surces. The budget shuld be realistic. Find ut what planned activities will actually cst, and d nt assume that yu will be able t make d fr less. The budget shuld include all csts assciated with managing and administering the prject. In particular, include the cst f mnitring and evaluatin. 5 5

8 6 3.1 Financial Details "Indirect csts" r administrative verhead csts such as staff salaries and ffice rent are nt funded by the GEF SGP. These therefre shuld nt be part f the funding request. GEF SGP funds shuld be spent accrding t the agreed budget. All relevant, financial recrds shuld be made available. These may be independently audited, and may becme public infrmatin. The budget line items are general categries intended t assist in thinking thrugh where mney will be spent. If a planned expenditure des nt appear t fit in any f the standard line item categries, list the item under ther csts, and state what the mney is t be used fr. The figures cntained in the Budget shuld cncur with thse n the Prpsal Cver page. GEF SGP grant requests shuld nt exceed fifty thusand United States Dllars (US$50,000) per prject, and per Operatinal Phase. a. Prject Funding Summary The prpnent shuld prvide a summary n hw the prject will be funded. This shuld be laid ut in a matrix frm as in table 2 belw. Table 2: Prject funding summary Funding Surce Funding Plan, [lcal currency] Ttal [lcal Year 1 Year 2 currency] a. GEF SGP b. Cmmunity c. Prpsing Organizatin d. Other c-financiers Ttal Prject Cst Ttal US$ b. Cmmunity Cntributin All cst-sharing cntributins (cash and in-kind) shuld be itemized. In particular, the in-kind cntributins shuld be estimated using the SGP methdlgy/guidelines and summarized as in table 3 belw. This shuld include surces and nature f the cntributin (e.g. Yuth Organizatin cntributing labur, land, cash, etc). Please indicate whether the cntributin is already cmmitted r just a prjectin. 6

9 0 0 7 Table 3: Cmmunity Cntributins Surces f Cmmunity Cntributin 1. Type (cash/in kind 7 ) Cmmitted r Prjected?* Value, in lcal currency 2. Ttal c. Prpsing Organizatin Cntributin The GEF SGP applies the principle f c-financing the target activities between the relevant partners in the prject. It is therefre imprtant that prpsing rganizatins make sme cntributin twards the peratinal and prgrammatic csts f the prject. This can be laid ut in a simple matrix as in table 4 belw and shuld capture the different prject partners and prpnents. Table 4: Prpsing rganizatins cntributins Surces f Cntributin Type Cmmitted r Prjected? Ttal Value, lcal currency 3.2 Prjected Expenditures This sectin will detail expenditure categries and hw the funds will be dispensed ver the prject perid. Typically, SGP prjects generally d nt exceed 2 years, hwever, the exact length f the perid can be determined in cnsultatin with Natinal Crdinatr and NSC based n prject bjectives. The anticipated expenditures in the prject must be captured as belw with clear line items. 8 Table 5: Prjected expenditures Expenditure Categry Tta( )]TJET Year 1, [lcal Year , [lcal Ttal, US$ n ref t currency] currency [lcal currency 7

10 8 3.3 Bank Details Please prvide the bank accunt infrmatin where prject funds are prpsed t be received. When the prpnent is a well established rganizatin, which may have multiple bank accunts, it is necessary t indicate which bank accunt will be used t receive SGP funds, and hw these funds can be tracked and accunted fr. When the prpnent is a new cmmunity grup, details shuld be prvided n hw the bk keeping will be dne and if necessary include a capacity building element within the prject prpsal that will enable the prpnent t perate financially. If the cmmunity grup is successful in receiving an SGP grant, a separate bank accunt wuld have t be pened fr handling f grant funds. This shuld be dne in the shrtest time frame pssible. ANNEX 1: INDICATORS A. GEF SGP Prject Indicatrs GEF SGP prject indicatrs in the fcal areas f bidiversity, climate change, land degradatin and sustainable frest management, internatinal waters, and chemicals are presented belw. Prpnents are advised t select relevant fcal area indicatrs frm the table belw. In additin, prpnents (if necessary in cnsultatin with the NC), shuld identify and include indicatrs within the areas f impact pertaining t Capacity Develpment, Plicy Influence & Innvatin, Livelihds & Sustainable Develpment, Cmmunity Based Adaptatin and Empwerment. Bidiversity (BD) GEF SGP OP5 results indicatrs BD1 BD2 Hectares f indigenus and cmmunity cnserved areas (ICCAs) influenced Hectares f prtected areas influenced Hectares f significant ecsystems with imprved cnservatin status Hectares f prductin landscapes / seascapes applying sustainable use practices Number f significant species with maintained r imprved cnservatin status Ttal value f bidiversity prducts/ecsystem services prduced (US dllar equivalent) Climate Change (CC) CCM1 CCM4 CCM5 Tnnes f CO2 avided by implementing lw carbn technlgies: Renewable energy measures (please specify) Energy efficiency measures (please specify) Other (please specify) Number f cmmunity members demnstrating r deplying lw-ghg technlgies Ttal value f energy r technlgy services prvided (US dllar equivalent) Tnnes f CO2 avided by implementing lw carbn technlgies: Lw carbn transprt practices (please specify) Ttal value f transprt services prvided (US dllar equivalent) Hectares f land under imprved land use and climate prfing practices Tnnes f CO2 avided thrugh imprved land use and climate prfing practices 8

11 9 GEF SGP OP5 results indicatrs Land degradatin (LD) & Sustainable Frest Management (SFM) LD1 LD3 Hectares f land applying sustainable frest, agricultural and water management practices Hectares f degraded land restred and rehabilitated Number f cmmunities demnstrating sustainable land and frest management practices Internatinal Waters (IW) IW Hectares f river/lake basins applying sustainable management practices and cntributing t implementatin f SAPs Hectares f marine/castal areas r fishing grunds managed sustainably Tnnes f land-based pllutin avided Chemicals (POPs) POPS Tns f slid waste prevented frm burning by alternative dispsal Kilgrams f bslete pesticides dispsed f apprpriately Kilgrams f harmful chemicals avided frm utilizatin r release Capacity Develpment, Plicy and Innvatin (all fcal areas) CD Number f cnsultative mechanisms established fr Ri cnventin framewrks (please specify) Number f cmmunity-based mnitring systems demnstrated (please specify) Number f new technlgies develped /applied (please specify) Number f lcal r reginal plicies influenced (level f influence ) Number f natinal plicies influenced (level f influence ) Number f peple trained n: prject develpment, mnitring, evaluatin etc. (t be specified accrding t type f training) Livelihds, Sustainable Develpment, and Empwerment (all fcal areas) Crsscutting Livelihds & Sustainable Develpment: Number f participating cmmunity members (gender disaggregated) (Nte: mandatry fr all prjects) Number f days f fd shrtage reduced Number f increased student days participating in schls Number f husehlds wh get access t clean drinking water Increase in purchasing pwer by reduced spending, increased incme, and/r ther means (US dllar equivalent) Ttal value f investments (e.g. infrastructure, equipment, supplies) in US Dllars (Nte: estimated ecnmic impact f investments t be determined by multiplying infrastructure investments by 5, all thers by 3). Empwerment: Number f NGOs/CBOs frmed r registered Number f indigenus peples directly supprted Number f wmen-led prjects supprted Number f quality standards/labels achieved r innvative financial mechanisms put in place 9

12 10 B. SGP Cmmunity Based Adapatin (CBA) Prject Indicatrs These indicatrs are t be used nly in SGP Cuntry Prgrammes which have access t GEF SPA-CBA and/r Aus-Aid c-funded CBA prgrammes fr grant-making in the area f Cmmunity Based Adaptatin t Climate Change. Cmmunity Based Adaptatin (CBA) Number f husehlds, businesses engaged in vulnerability reductin r adaptive capacity develpment activities, as a prprtin f husehlds in the cmmunity r regin targeted by the prject. Percent change in stakehlders behavirs utilizing adjusted practices r resurces fr CBA managing climate change risks. Number f beneficiaries f prject receiving training in implementatin f specific adaptatin measures r decisin-supprt tls Number f CBA lessns learned frm the prject 10