Community Planning Association of Southwest Idaho FY Strategic Plan Report No Approved by the COMPASS Board, December 16, 2013

Transcription

1 Cmmunity Planning Assciatin f Suthwest Idah FY Strategic Plan Reprt N Apprved by the COMPASS Bard, December 16, 2013 FINAL COMPASS FY2015 FY2017 Strategic Plan Page 1

2 Cmmunity Planning Assciatin f Suthwest Idah FY Strategic Plan The Cmmunity Planning Assciatin f Suthwest Idah (COMPASS) is an assciatin f lcal gvernments wrking tgether t plan fr the future f the Treasure Valley. The agency als serves as the metrplitan planning rganizatin (MPO) fr Ada and Canyn Cunties, Idah. An MPO is a reginal planning entity respnsible fr transprtatin planning and apprval f US Department f Transprtatin funding fr federally designated urbanized areas. All urbanized areas ver 50,000 in ppulatin are required t have an MPO if lcal and state transprtatin agencies spend federal mney n transprtatin imprvements. MPOs prvide crdinatin, cllabratin, and cllective decisin-making n reginal transprtatin system investments and prvide a frum that brings tgether all aspects f the reginal transprtatin system in rder t achieve a unified vice. Strategic Planning Prcess A strategic plan shuld utline an rganizatin s visin, missin, values, and gals and guide decisins n allcating resurces t align with, and achieve, thse aspiratins. The COMPASS Executive Cmmittee undertk a prcess frm August 2012 September 2013 t update the previus COMPASS strategic plan, develped in Many high-level elements f the previus strategic plan were kept, r mdified nly slightly. In additin, a new agency missin replaced separate Bard and staff missins, and new bjectives were develped t reach agency gals. A timeline f the prcess is prvided n Page 2. The COMPASS FY Strategic Plan is designed t be a living dcument that is used when develping tasks and allcating resurces. Beginning in FY2015, the Unified Planning Wrk Prgram (UWPW) the COMPASS budget will include a sectin utlining FY Strategic Plan gals and bjectives and depicting hw thse will be accmplished during that fiscal year. The bjectives, alng with specific deliverables and targets, will als be included in individual prgram wrksheets. Tasks t achieve gals and bjectives set frth in this plan will be utlined in the FY2015, 2016, and 2017 UPWP dcuments; hwever, wrk n many f the tasks t achieve plan gals will begin in FY2014. This plan will be updated n a three-year schedule, with the next update t be cmplete by December 31, This schedule will allw adequate time fr new gals and bjectives t be incrprated int the fllwing fiscal year s UPWP, which is typically adpted in August. Reprt prgress in COMPASS annual reprt Update strategic plan (every 3 years) Evaluate Prgress (cntinual) Include gals/ bjectives in UPWP (yearly) Accmplishments relating t COMPASS FY Strategic Plan gals and bjectives will be highlighted in the COMPASS nline annual reprt ( which is updated fllwing the end f each fiscal year. FINAL COMPASS FY2015 FY2017 Strategic Plan Page 1

3 Planning Prcess (2012/2013) August 2012 Review strategy and timeline fr the update prcess (Executive Cmmittee) Octber 2012 Review current strategic plan and jint pwers agreement (Executive Cmmittee) Octber 2012 Brainstrm services COMPASS culd prvide t help fulfill reginal needs (Executive Cmmittee) Nvember 2012 Directin n what types f planning elements t include in the updated strategic plan (Executive Cmmittee) June 2013 Review draft visin statement, missin statement, values, and gals (Executive Cmmittee) July 2013 Review previus brainstrming f services COMPASS culd prvide t help fulfill reginal needs (Executive Cmmittee) August 2013 Review draft plan bjectives (Executive Cmmittee) September 2013 Recmmend full draft plan t COMPASS Bard (Executive Cmmittee) Nvember 2013 Review f draft COMPASS FY Strategic Plan (COMPASS Bard f Directrs) December 2013 Adptin f COMPASS FY Strategic Plan (COMPASS Bard f Directrs) FINAL COMPASS FY2015 FY2017 Strategic Plan Page 2

4 Strategic Plan Elements COMPASS Visin COMPASS is a frum fr reginal cllabratin that helps maintain a healthy and ecnmically vibrant regin, ffering peple chices in hw and where they live, wrk, play, and travel. Agency Missin The missin f COMPASS is t cnduct reginal planning, facilitate reginal crdinatin and cperatin, and serve as a surce f infrmatin and expertise n issues affecting suthwest Idah. In its rle as the Metrplitan Planning Organizatin fr Ada and Canyn Cunties, COMPASS fulfills this missin by develping transprtatin plans and pririties t enable members t access state and federal transprtatin funds. COMPASS Values Integrity: COMPASS values integrity in that it adheres t a cde f behavir t live by and emulate, which includes ethics, hnesty, and t principles gverning fairness. COMPASS exhibits integrity by sharing infrmatin and data, cnsidering all views, discussing prs and cns, wrking tward cnsensus, and wrking within individual and cllective capabilities. Teamwrk/Cllabratin: COMPASS values teamwrk in that a cllabrative team has gd cmmunicatin, well-defined rles, and shared authrity f wrk prduct. COMPASS supprts this value thrughut many areas f agency wrk and attempts t create cllabrative wrking grups bth internally and externally. Quality: COMPASS values quality and strives fr prfessinalism, achievement, and cmpetence. This is exhibited thrugh internal and external helpfulness, an rganizatinal review prcess fr written materials, and prviding timely infrmatin including sending advance ntice f meetings. Staff is knwledgeable and curteus. FINAL COMPASS FY2015 FY2017 Strategic Plan Page 3

5 COMPASS Gals Cmmunicatin and Public Awareness encurages greater agency effrt t reach residents f suthwest Idah and supprts the implementatin f an integrated cmmunicatins plan. Public invlvement, cmmunity cllabratin, educatin pprtunities, and media relatins are cmpnents f this gal. Peple and Structure reflects the need fr a cmprehensive strategy in managing the rganizatin, including the COMPASS Bard, staff, cmmittees, dcuments, financial stability/budget, and human resurces. Planning Excellence and Cllabratin ensures cperatin with member agencies and ther jurisdictins s that each can share knwledge abut cmprehensive plans, rdinances, land use regulatins, reginal studies, cnferences, and resurces. Prducts and Services supprt reginal transprtatin planning, including lng-range transprtatin plans, transprtatin imprvement prgrams, reginal studies, cngestin management systems, unified planning wrk prgrams, transprtatin mdeling, air quality analysis, demgraphics, and gegraphic infrmatin systems. FINAL COMPASS FY2015 FY2017 Strategic Plan Page 4

6 Objectives Gal: Cmmunicatin and Public Awareness Objective 1.1. Develp an integrated cmmunicatins plan. FY: 2014, 2015 Prgram: 653 (Cmmunicatin and Educatin) Task: Develp integrated cmmunicatins plan, which will include public invlvement, cmmunity cllabratin, educatin pprtunities, media relatins, and marketing f the agency itself. Plan will align with the COMPASS Public Invlvement Plicy and related Title VI and Envirnmental Justice requirements. Target Date: Plan cmpleted: April 30, Objective 1.2. Implement integrated cmmunicatins plan. FY: 2015, 2016, 2017 Prgram: 653 (Cmmunicatin and Educatin) Task: As defined in the integrated cmmunicatins plan t meet plan gals. Target Date: Meet target dates as established in the plan. Objective 1.3. Initiate wrk t evaluate the effectiveness f the integrated cmmunicatins plan. FY: 2015 Prgram: 653 (Cmmunicatin and Educatin) Tasks: Execute a statistically significant randm husehld survey n the public s awareness f COMPASS prgrams, prjects, and pprtunities fr cmment t establish baseline data fr evaluating effectiveness f the integrated cmmunicatins plan. Baseline survey results will be used in future years fr cmparisn t evaluate the effectiveness f the integrated cmmunicatins plan. Develp reprt summarizing results. Target Date: Baseline survey and reprt cmpleted: September 30, FINAL COMPASS FY2015 FY2017 Strategic Plan Page 5

7 Gal: Peple and Structure Objective 2.1. Evaluate the effective use f agency resurces t prvide the best value fr members. FY: 2014, 2015, 2016, 2017 Prgrams: 990 (Operatins) and 601(UPWP Budget Develpment and Mnitring) Tasks: Identify enhanced peratins, imprve wrkflw, and increase efficiency. Aggregate data prvided in the agency s quadrennial certificatin review, annual financial audit, staff perfrmance reviews, and frm Bard and member agency feedback. Mdify expenses, as apprpriate, in the upcming COMPASS UPWP based n evaluatins. Present t the public and member agencies in a visual, easy-t-understand frmat, such as via the COMPASS nline dashbard (see Objective 3.2). Target Dates: Mdificatins made: June 30 f each year. Presentatin t public: cntinual. Objective 2.2. Increase knwledge and skill sets f existing staff t remain n the cutting edge f best practices and technlgies in planning and related fields. FY: 2014, 2015, 2016, 2017 Prgrams: 801 (Staff Develpment) and 990 (Operatins) Tasks: Create a wrkfrce develpment plan. Create an inventry f existing agency knwledge base and skill sets and identify gaps. Use inventry as basis fr plan. Execute wrkfrce develpment plan. Update/reassess skills inventry and gaps. Update develpment plan accrdingly and execute n the plan in the subsequent year. Target Dates: Inventry created: June 30, Develpment plan prepared: September 30, Execute plan: cntinual. Reassess/update plan: annually, as needed. Objective 2.3. Develp and prmte leadership skills and prfessinal develpment fr COMPASS Bard members and staff. FY: 2014, 2015, 2016, 2017 Prgrams: 801 (Staff Develpment) and 990 (Operatins) Tasks: Develp an inventry f relevant prfessinal rganizatins, cnferences, and educatinal/leadership develpment pprtunities fr Bard members and staff. Supprt Bard and staff participatin in prfessinal rganizatins. Supprt Bard and staff in assuming leadership rles in prfessinal rganizatins. Target Dates: Inventry created: March 31, Inventry updated: annually. FINAL COMPASS FY2015 FY2017 Strategic Plan Page 6

8 Objective 2.4. Review Bard and cmmittee structure, bylaws, and practices and recmmend ways t imprve efficiencies. FY: 2014 Prgram: 820 (Cmmittee Supprt) Tasks: Develp recmmendatins. Dcument recmmendatins in reprt fr the COMPASS Bard. Target Date: Reprt presented t Bard: June 30, Gal: Planning Excellence and Cllabratin Objective 3.1. Establish quarterly meetings with member agency staff t enhance cmmunicatin utside f a frmal cmmittee structure. FY: 2014, 2015, 2016, 2017 Prgram: 701 (General Membership Services) Task: Establish meeting schedules and frmat. Meetings may be held ne-n-ne with individual agencies r with grups f agencies, based n member agency needs. Meetings shall be a frum t share infrmatin, prvide updates n upcming and nging prjects and issues, share resurces, explre cllabratin. Target Dates: Meeting schedule and frmat established: April 30, Meetings scheduled and held: quarterly n an nging basis. Objective 3.2. Facilitate the sharing f data and infrmatin. FY: 2014, 2015, 2016, 2017 Prgrams: 620 (Grwth and Transprtatin System Mnitring), 653 (Cmmunicatin and Educatin), 701 (General Membership Services), 862 (Reginal Data Center) Tasks: Implement a reginal data center and nline dashbard. Prvide/hst a minimum f eight training and educatinal pprtunities annually. Target Dates: Implement Phase 1 f a reginal data center and nline dashbard: August 31, Hst a minimum f eight training and educatinal pprtunities: annually. FINAL COMPASS FY2015 FY2017 Strategic Plan Page 7

9 Gal: Prducts and Services Objective 4.1. Lead a prcess t crdinate lcal land use planning, transprtatin planning, and develpment (mirrrs Cmmunities in Mtin 2040 Gal 2.1) FY: 2015, 2016, 2017 Prgrams: 661 (Cmmunities in Mtin), 620 (Grwth and Transprtatin System Mnitring) Tasks: Establish a prcess t maximize the use f existing infrastructure, increase the effectiveness f investment, and retain r enhance the vitality f the lcal cmmunity. Dcument prcess. Fllw prcess. Target Dates: Prcess established and dcumented: April 30, Prcess fllwed: per schedule established in prcess. Objective 4.2. Implement adpted plans. FY: 2014, 2015, 2016, Prgrams: 601 (UPWP Budget Develpment and Mnitring), 661 (Cmmunities in Mtin), 685 (Transprtatin Imprvement Prgram); 653 (cmmunicatins plan), 801 (develpment plan), all prgrams (Strategic Plan) Task: Implement adpted plans (Cmmunities in Mtin, Reginal Transprtatin Imprvement Prgram, UPWP, strategic plan, integrated cmmunicatins plan [Objective 1.1], and develpment plan [Objective 2.2]) Incrprate tasks int the UPWP as apprpriate. Cmplete tasks. Track and reprt prgress tward individual plan perfrmance measures, targets, and gals, thrugh nline dashbard (see Objective 3.2) and ther means. Evaluate success. Make changes as apprpriate based n evaluatins. Target Dates: As established in individual plans. FINAL COMPASS FY2015 FY2017 Strategic Plan Page 8

10 Objective 4.3. Establish a prcess fr integrating tasks identified in Cmmunities in Mtin int the Unified Planning Wrk Prgram (UPWP). FY: 2014, 2015, 2016, 2017 Prgrams: 601 (UPWP Budget Develpment and Mnitring), 661 (Cmmunities in Mtin), and thers, based n the type f prject Tasks: Establish prcess. Cmplete individual tasks, as determined thrugh the lng-range transprtatin planning prcess. Target Dates: Prcess established: March 31, Objective 4.4. Update planning dcuments. FY: 2014, 2015, 2016, 2017 Prgrams: 601 (UPWP Budget Develpment and Mnitring), 661 (Cmmunities in Mtin), 685 (Transprtatin Imprvement Prgram), 653 (Cmmunicatin and Educatin) Task: Update plans t meet federal requirements and member agency needs (Cmmunities in Mtin, Reginal Transprtatin Imprvement Plan, UPWP, strategic plan, integrated cmmunicatins plan [Objective 1.1], and develpment plan [Objective 2.2]). Target Dates: Cmmunities in Mtin: begin update in 2015; cmplete n later than September UPWP and Reginal Transprtatin Imprvement Prgram: n later than September f each year. Strategic plan: December Integrated cmmunicatins plan: reassess annually; update as needed. Develpment plan: annually; update as needed. t:\fy14\900 peratins\990 direct peratins maint\bard\strat plan update\final_2015_2017_strategic_plan_dec2013.dcx FINAL COMPASS FY2015 FY2017 Strategic Plan Page 9