Sponsorship Application Instructions and Information Regular Cycle Research Activities

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1 Spnsrship Applicatin Instructins and Infrmatin Regular Cycle Research Activities I. Student Eligibility Only cmplete applicatin packets where applicants meet the fllwing criteria will be cnsidered fr Spnsrship funding: Only fficially admitted UNLV graduate and prfessinal students wh currently enrlled are in a recgnized graduate degree r prfessinal prgram may apply fr spnsrship funding. Funding may nt be awarded t UNLV graduate and prfessinal students wh will have graduated prir t the start f the semester fr which funding is awarded (e.g., a student may nt apply fr Summer Cycle funding if they graduate in the previus Spring semester). Each applicant must cnduct his/her prject with a graduate faculty member. Only activities that make a cntributin t the applicant s field as well as directly affect their degree prgram are eligible fr funding Students wh have received GPSA spnsrship mney and have since had the pprtunity t present at the annual GPSA Student Research Frum but have nt yet dne s are nt eligible fr additinal GSPA spnsrship funding. After a student presents at the GPSA Student Research Frum, they nce again becme eligible fr GPSA spnsrship funding. Spnsrship funding is awarded t supprt pending prjects and is nt available fr activities that are in prgress r have been cmpleted (e.g., applicatins must be submitted prir t purchasing research materials). Research materials must be purchased thrugh yur department using a departmental PCard r purchase rder. Please d nt use a persnal credit card t make these purchases. All equipment/materials/ etc. purchased with GPSA funds fr yur research prject must remain in yur department fr future use. Yu cannt be reimbursed fr items already purchased. Applicatins may nt be submitted mre than nce fr the same activity regardless f whether funding fr that activity was granted r denied in a previus cycle Research 1

2 II. Deadlines GPSA Spnsrship awards are ffered in three (3) regular cycles per academic year: Fall, Spring, and Summer. Applicatins are als accepted fr emergency funding in cases where an applicant was unable t apply during ne f the regular cycles. The annual deadlines fr submissin f spnsrship applicatins shall be: Summer spnsrship prpsals are due n March 15 th Activities ccurring frm the day fllwing the last day f instructin f the spring semester and ending n the day befre the first day f instructin f the fall semester Fall spnsrship prpsals are due n April 15 th Activities ccurring frm the first day f instructin f the fall semester and ending n the last day f instructin f the fall semester Spring spnsrship prpsals are due n Nvember 15 th Activities ccurring frm the day fllwing the last day f instructin f the fall semester and ending n the last day f instructin f the spring semester Fr semester start and end dates, see the UNLV Academic Calendar at: III. Funding Pririties The GPSA shall supprt activities which make a cntributin t the schlar s field as well as directly affect the graduate/prfessinal student s degree prgram. The Spnsrship Cmmittee has established the fllwing pririties in cnsidering applicatins wing t the cmpetitive nature f the GPSA spnsrships: First Pririty (Tier I) Any research prject r travel that is required, per the applicant s degree prgram, fr the cmpletin f a degree prgram (e.g., research fr a thesis, dissertatin, r culminating prject) Secnd Pririty (Tier II) Any research, prject, r travel that is nt required fr the cmpletin f a degree prgram, and travel expenses necessary fr presenting at cnferences, perfrmances, presenting/sharing f schlarly wrk. Third Pririty (Tier III) Cnference attendance r ther prfessinal develpment with n presentatin Research 2

3 IV. Fraudulent Dcumentatin Submissin All applicatins must be the riginal wrk f the applicant. Repeat r duplicate applicatins, and applicatins with sectins duplicated frm any ther applicatin will nt be cnsidered fr spnsrship funding (even where individuals in a grup are applying separately fr their part in the same activity). The presentatin f false r therwise incrrect infrmatin will lead t immediate disqualificatin f the applicatin, suspensin f an further GPSA funding, a freeze n any existing GPSA funds accunt, the immediate repayment f any funds utilized tward the abve mentined research prject, and the student will be referred t the Office f Student Cnduct fr further cnsideratin. V. Funding Limitatins and Nn Cvered Items N applicant may btain mre than tw (2) GPSA spnsrship awards per academic year. Only ne applicatin per applicant may be submitted fr each spnsrship cycle (Fall, Spring, and Summer).This includes emergency applicatins. Fr instance, a student awarded funding ne semester is nt eligible fr emergency funding fr that semester. Each applicatin may request funding fr a single activity, prject, r event. N individual shall receive mre than ne thusand tw hundred fifty ($1,250.00) dllars per academic year. Any research items that have been purchased prir t the starting date f the semester award are nt reimbursable. Salaries, wages, hnrarium, tuitin, vlunteer/participant cmpensatins, rutine supplies, prfessinal rganizatin membership, and thesis/dissertatin cpies are nt permissible and, therefre, are cnsidered nn cvered items. Per diem will nt be funded. VI. Acknwledgment Any and all reprts, papers, articles and bks resulting frm the applicant s funded prject shuld include an acknwledgment t the Gradate & Prfessinal Student Assciatin VII. Required Applicatin Items Applicatins missing any cmpnent listed belw are cnsidered incmplete and therefre will nt be cnsidered fr spnsrship funding. Research 3

4 Sectin 1: Cver sheet The cver page must be signed, dated, and all sectins cmpletely filled in. The cver sheet is part f the Qualtrics applicatin and all infrmatin shuld be typed nt the page and nt handwritten. Sectin 2: Explanatin f Activities (1 page maximum) A strng prject descriptin/explanatin f activities sectin is cherent, well-rganized and includes the fllwing: A cncise summary f the research prject This shuld include a descriptin f the methdlgy, expected results, and specific gals f the prject An explanatin f the significance f the activity t yur field f study, yur department, UNLV, and the cmmunity An explanatin f yur rle in the prject (e.g., yur cntributin t the design, methds, data cllectin, etc.) A timeline fr the prject frm initiatin t cmpletin A brief statement f the intended use f the spnsrship funds An explanatin f why the GPSA shuld supprt yur prject, including discussin f hw this supprt wuld benefit the GPSA, yur department, and UNLV Sectin 3: Letter(s) f Recmmendatin One letter f recmmendatin is required frm a member f the student s cmmittee, preferably the cmmittee chair. Additinal letters f recmmendatin and supprt frm graduate/prfessinal faculty members can be submitted t speak t the imprtance/relevance f the student s research. Please nte all letters must be signed and n fficial university letterhead. A strng faculty letter is: Free f grammar and spelling errrs Individualized and specific t the applicant s strengths and their prject Addresses the quality and value f the research being cnducted r the prject/wrk being presented If yu are unable t prvide the letter f recmmendatin, please have the recmmender the letter t gpsa@unlv.edu Sectin 4: Itemized Budget A detailed, itemized, and justified budget that utlines the entire cst f the prject as well as the csts requested in the applicatin. A strng budget sectin requires the fllwing: Neat and rganized, preferably arranged in a table Itemized Break dwn each item requested by unit price, number f units, and ttal price fr each item Research 4

5 Sectin 4: Itemized Budget (cntinued) Detailed Describe each item Fr example, an item listed under the Travel sectin might be described as Rundtrip airfare frm Las Vegas, NV t San Francisc, CA n Suthwest Airlines Explain hw each item will be used in the prject Include vendr/retailer infrmatin (name, address, phne number, website) Supprted with a justificatin sectin Explain why yu chse t include each item and hw the item was selected Fr example, a piece f equipment may have been chsen because it is necessary t cmplete the research prject and the vendr was selected because they ffer the lwest price fr the item with shipping csts included The budget MUST be supprted with supplemental materials This includes internet searches, quting prices fr travel csts, materials needed t cnduct research, etc. Include nly the first tw pages f each search Nte that this des nt replace the need fr an rganized/detailed itemized budget with a justificatin An itemized budget is prvided n page 8-13 Identifies additinal funding surces and amunts, including: previusly awarded funding that will cntribute t this prject funding fr which an applicatin has been submitted but yu have nt yet received a decisin funding fr this prject fr which yu plan t apply sme examples f these funding surces are department r cllege supprt, Graduate Cllege and university-wide schlarships, and external funding agencies (e.g., NSF, NIH, Fulbright) NOTE: Travel expenses UNLV s travel allwance may be used t calculate travel csts but preference will be given t applicants that find the least expensive rates. Please check the GSA website used by UNLV t determine per diem rates: Sectin 5: IRB / IBC / IACUC Apprval Frm(s) (if applicable) Animal use r human subject apprval frms shall be submitted when required fr the applicant s prject. Check with yur department chair r the UNLV Office f Spnsred Prgrams fr further infrmatin: Research 5

6 VIII. Appeal Prcess: The applicant may appeal in writing t the GPSA Executive Bard. A letter f intent t appeal shuld be sent within ten (10) university business days f ntificatin f award status with the final appeal being sent n mre than thirty (30) university business days explaining the appellant s argument in respnse t the cmmittee s decisin t deny r limit funding. If a spnsrship award decisin is appealed, the riginal applicatin will be cnsidered in its entirety and n new applicatin materials may be cnsidered. Denials based upn appellant s incmplete and/r inaccurate spnsrship applicatin, r ineligibility, shall nt be recnsidered in mst cases. The appellant shall be ntified f the GPSA Executive Bard s decisin. Please submit the riginal applicatin t the GPSA Office lcated in the Graduate Student Cmmns, Lied Library rm 2141 r via t gpsa@unlv.edu IX. Questins: If yu have any questins regarding the research spnsrship applicatin prcess r any ther cncerns, please cntact us at (702) r via t gpsa@unlv.edu Research 6

7 Clear Frm Spnsrship Research Applicatin Checklist Please nte that applicatins may nt be submitted mre than nce fr the same activity and all applicatins must be the riginal wrk f the applicant. Repeat r duplicate applicatins, and applicatins with sectins duplicated frm any ther applicatin will nt be cnsidered fr spnsrship funding (even where individuals in a grup are applying separately fr their part in the same activity).funding requests fr research activity submitted during the emergency cycle are limited t expenses fr travel. The fllwing sectins are REQUIRED unless therwise stated. Applicatins missing any cmpnents are cnsidered incmplete and therefre ineligible fr spnsrship funding. Cver Sheet All sectins cmplete Explanatin f Activities (1 page maximum) Cncise prject summary identifying the prject gals and applicant s rle in the prject Methdlgy and expected results Significance t field f study, UNLV, and cmmunity Explanatin f why the prject shuld be funded by the GPSA Timetable frm initiatin t cmpletin f prject Statement f intended use f funds Letter(s) f Recmmendatin Frm supervising faculty member(s) Descriptin f applicant s strengths Descriptin f quality and value f prpsed research Itemized Budget Itemized and rganized Detailed Justified Supprting dcumentatin and cst cmparisns prvided fr each item IRB / IBC / IACUC apprval frm(s) (if applicable) Research 7

8 Itemized Budget Research Supplies fr Thesis Research Supplies Descriptin Unit Cst Ttal Cst Amunt Requested frm GPSA Immunassay Measure IGF- 1 Fr 1 ELISA kits $ $1, kits Serum levels ($490) x2 (LSBi) ($35 shipping cst estimate) Deer Antler Supplement Fr 3 bttles f $ $ Velvet being used in 180 capsules Capsules the study (Tnic Tinctures) Placeb Used t make Fr 1 bag f $16.08 $16.08 Capsules placeb 500 capsules capsules fr cntrl grup and 1 bag f 100 capsules Ttal Requested frm GPSA $1, Explanatin f Csts 1 LifeSpan Biscience Inc. ELISA kits were selected because they were the least expensive when cmpared t ther brands while als maintaining a price that didn t fluctuate weekly. 2Tnic Tinctures deer antler velvet capsules were selected because they are the least expensive brand selling bttles f 180 capsules while still maintaining quality. Als shipping was free, with ther brands shipping was an additinal cst. 3 Slary Empty Vegetarian Capsules were selected because they were the least expensive brand that sld packages f 500 capsules. Research 8

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