Section 4: Nominating Committee. Approved: 07/24/17. Policy

Transcription

1 Sectin 4: Nminating Cmmittee Apprved: 07/24/17 Plicy The Nminating Cmmittee will nminate in accrdance with Bylaws Sectin IX a slate f fficers fr the Executive Cuncil, specifically fr the psitins f President, Vice President, Secretary, and Treasurer in the first half f even numbered years. The Executive Cuncil members are elected thrugh membership ballting fr a tw-year term, beginning n January 1 f dd-numbered years. The Nminating Cmmittee will nminate a slate f qualified candidates fr the Audit Cmmittee fr electin by the Bard f Directrs. The Cmmittee may nminate three but n mre than five representatives frm the Bard f Directrs, Zne Representatives, and Natinal Cmmittee Chairs, excluding members f the Executive Cuncil. Nminatins are t be cmpleted early in dd numbered years such that the BOD can be ntified prir t Audit Cmmittee electins which will be held at the Summer Telecnference Bard Meeting. The Cmmittee members are elected fr a tw-year term, beginning n August 1 f dd-numbered years. The Nminating Cmmittee will recmmend wh n the slate will be Cmmittee Chair as part f its Audit Cmmittee reprt fr vte by the Bard f Directrs. Prcedures General The Nminating Cmmittee must have a gd understanding f the past, an excellent sense f the current, and a defined picture f the future. In rder t maintain Nminating Cmmittee member cntinuity thrugh the entire nminating prcess, it is recmmended that the Executive Cuncil make any changes, new appintments t the Nminating Cmmittee by August 31 in the first year f an Executive Cuncil term. Executive Cuncil (EC) Nminatins Once appinted by the President and apprved by the EC, the Nminating Cmmittee Chair will: Review the Manual f Natinal Plicy and Prcedures (MNPP) and PCA Natinal Bylaws (especially Article IX) t understand the scpe f the Nminating Cmmittee duties and respnsibilities, as well as thse enumerated respnsibilities f each elected psitin. Review previus Nminating Cmmittee dcumentatin, t include reprts and summaries t the Bard and the EC. Cnsult with the previus Cmmittee Chair t review these reprts and attain a better grasp f previus cmmittees wrk and recmmendatins. Cnsult with the current Cmmittee members t draft a tentative schedule f Cmmittee activities with prjected expenses n all requirements as mandated by the MNPP and Bylaws. Cnsult with the PCA s Plicy Cmmittee Chair t review the abve schedule and the Cmmittee's respnsibilities. Prvide this Cmmittee and the EC with a cpy f the Cmmittee's schedule n later than the Fall EC Meeting Attend the Fall EC Meeting t bserve deliberatins and ptential candidates.

2 Prir t Octber 1, Cmmittee Chair submits annuncement fr publicatin in the Nvember issue f PANORAMA inviting the general membership t recmmend, thrugh their Regin Presidents, any candidate wrthy f cnsideratin by the Cmmittee fr EC ffice. At the start f Octber, Cmmittee Chair t ntify Natinal Staff f intent t cnduct 1:1 interviews and t get their recmmendatins fr ptential EC candidates. Interviews and input t be cmpleted by December 10. In mid-octber, Cmmittee Chair psts n natinal website and begins regular E-Brake News annuncements inviting the general membership t recmmend, thrugh their Regin Presidents, any candidate wrthy f cnsideratin by the Cmmittee fr EC ffice. Respnses are requested by December 31. Prir t the end f December, the Cmmittee Chair will cnsult with Cmmittee members and develp cnsensus n thse persnal qualities, backgrund, experience and visin fr PCA that each ptential candidate will be expected t have if he r she is t rise t EC ffice. Once cnsensus is reached, the Cmmittee will develp a list f pssible candidates wh meet these criteria. Als during this time frame, members f the Cmmittee will call each member f the EC, the PCA Cmmittee Chairs, all Special Appintees, and every Zne Representative t discuss the Cmmittee's cnsensus n candidate attributes and t review each pssible candidate's ptential t serve n the EC. The Cmmittee members will then share the results f this canvassing with each ther, but n ne else. The Cmmittee Chair will ask the Bard fr their recmmendatins fr candidates, as well. By the end f this canvassing prcess, the Nminating Cmmittee Chair will have develped detailed dssiers n each candidate's strengths and weaknesses and their ptential fr EC ffice. The Cmmittee Chair will share infrmatin cmpiled n these dssiers with the Cmmittee members and develp a list f candidates t invite t the Winter Bard Meeting fr the interview phase. All cnversatins with the EC, Cmmittee Chairs, Special Appintees, Zne Reps, and thers, will be cnsidered strictly cnfidential and nn-attributable. Prir t the end f January, the Cmmittee Chair will have telephnically ntified each pssible candidate and scheduled him/her fr an interview the Friday befre the Winter Bard Meeting. The Chair will cnfirm the interview time in writing ( is acceptable) t the candidate wh frmally apprises him/her f his/her status and explains the cntext f the interview. The Chair will then infrm the Cmmittee f the interview schedule. The Chair will then draft a list f interview questins fr review by the Cmmittee. Cnsensus shuld be reached n the mst significant questins that will fcus the interview prcess and will be a key t frming the Cmmittee's impressins n each candidate's philsphy with respect t PCA. This finalized list f interview questins will be prvided t each Cmmittee member prir t their arrival at the Winter Bard Meeting. The Cmmittee Chair will btain permissin frm the Natinal President and ntify the Natinal Treasurer that the Cmmittee members will require ne additinal day f travel and per diem

3 expenses t perfrm their duties at the Winter Bard meeting. The Chair will request either a suite r a meeting rm, when making ldging reservatins with the htel, t facilitate candidate interviews. Fd and beverage shuld be available t candidates and Cmmittee members during the curse f interviews. On the Friday mrning prir t beginning candidate interviews, the Cmmittee Chair will discuss the day's schedule f interviews, hw the interviews will prceed, and what the desired endstate f each interview will be. The Cmmittee will interview each candidate fr apprximately ne hur in accrdance with the agreed-upn prcedures. Suitable time will be alltted between interviews t allw the Cmmittee time t discuss their impressins f the respective candidates' strengths and weaknesses. At the cnclusin f all interviews, the Cmmittee will begin initial discussins n pssible candidate slates. The Cmmittee Chair will attend the mrning sessin f the EC meeting during the Winter Bard Meeting sessin t bserve deliberatins and ptential nminees. The entire Cmmittee will attend the Bard Meeting that afternn fr the same purpse. Fllwing cnclusin f all interviews and the Bard Meeting n that Saturday, the Cmmittee will meet ne final time t discuss ptins n pssible slates. They will cnfer with the PCA Plicy Cmmittee Chair n their required timelines and cmpliance with the Bylaws and MNPP. The Cmmittee will telephnically interview any candidates unable t attend the Winter Bard Meeting n later than April 15. The Cmmittee will decide n a final slate f nminees n later than April 22. The Cmmittee Chair will telephnically ntify each candidate nminated, as well as thse cnsidered, but nt nminated. The Cmmittee Chair will submit the slate f nminees t the Editr f PANORAMA n later than May 1 fr publicatin in the June issue. The Chair will submit this same slate t the Natinal Secretary n later than May 31. The Nminating Cmmittee will draft a reprt f its activities, encapsulating the results f their 1:1 discussins with the leadership and staff, the results f their interviews, and the ratinale fr their recmmended slate. This reprt will be submitted t the President fr his/her situatinal awareness and actin. Nminating Cmmittee Time Schedule fr EC selectin: N later than September 30: Cmmittee Chair submits annuncement inviting membership input t Editr f PANORAMA fr publicatin in the Nvember issue. By end f first week in Octber: The Chair ntifies Natinal Staff by , f 1:1 interviews and the call fr candidate recmmendatins. By mid-octber: The Chair psts annuncements inviting recmmendatins by membership fr pssible EC candidates n natinal website and weekly e-brake. Recmmendatins t be received by Nvember 30. January 15: The Chair telephnically schedules interviews with all candidates and cnfirms with a fllw-up letter r . Thursday evening, prir t Winter Bard Meeting: Cmmittee members register at the designated htel. Friday mrning, prir t the Winter Bard Meeting: Cmmittee members cnvene t discuss the interview prcess. Friday befre Winter Bard Meeting: Individual interviews f candidates by Nminating Cmmittee members are cnducted.

4 Winter Bard EC Meeting-Mrning Sessin: The Chair bserves deliberatins and candidates fr pssible nminatin. Entire Cmmittee attends the Bard f Directrs meeting that afternn fr the same purpse. Fllwing the Winter Bard Meeting: Cmmittee meets privately with PCA Plicy Cmmittee Chair t review timelines and respnsibilities. April 15: Cmmittee cmpletes any and all remaining interviews. April 22: Cmmittee decides n final nminatin slate. April 30: Cmmittee Chair submits the Cmmittee s reprt t the Editr f PANORAMA fr publicatin in the June issue. Between April 30 - May 31: Chair ntifies all candidates f the Cmmittee s selectin r nnselectin. N Later Than May 31: Cmmittee Chair submits the reprt t the Natinal Secretary. Within 10 days after receipt, the Natinal Secretary will frward a cpy f this reprt t each Regin President. Financial Audit Cmmittee (AC) Nminatins The Nminating Cmmittee Chair and Cmmittee members will: Review the Manual f Natinal Plicy and Prcedures (MNPP), especially Finance Sectin 6, t understand the scpe f the Nminating Cmmittee duties and respnsibilities, as well as thse enumerated respnsibilities f AC members. Review previus Nminating Cmmittee dcumentatin, t include reprts and summaries t the Bard and the EC. Cnsult with the previus Cmmittee Chair t review these reprts and attain a better grasp f previus cmmittee s wrk and recmmendatins. In cnsultatin with the Cmmittee members, draft a tentative schedule f Cmmittee activities with prjected expenses n all requirements as mandated by the MNPP and Bylaws. Cnsult with the PCA s Plicy Cmmittee Chair t review the abve schedule and the Cmmittee's respnsibilities. Prvide this Cmmittee and the EC with a cpy f the Cmmittee's schedule n later than the Fall EC Meeting. Nminating Cmmittee time schedule fr the Audit Cmmittee selectin By Nvember 30, the Cmmittee Chair will cnsult with Cmmittee members and develp cnsensus n thse persnal qualities, backgrund, experience and financial visin fr PCA that each ptential candidate will be expected t have if he r she is t be successful as an AC member. Examples f these identified attributes will be requested frm interested members. By December 1, Cmmittee Chair crdinates with Natinal Office t send an annuncement t the Bard f Directrs, Zne Representatives, and Natinal Cmmittee Chairs requesting recmmendatins fr ptential AC candidates. Replies requested by December 31. By the end f the secnd week in January, Cmmittee members will evaluate the respnses based n the criteria established and determine wh t schedule fr interviews at the Winter Bard f Directrs Meeting. Telephnic interviews may ccur during this time t ensure that recmmended candidates are interested in the psitin and reasnable

5 candidates. This is especially imprtant fr Bard Member candidates wh have nt served in a previus Natinal psitin wh may be far remved frm expected respnsibilities. The Cmmittee Chair will telephnically ntify each pssible candidate and schedule him/her fr an interview the Friday befre the Winter Bard Meeting. The Chair will cnfirm the interview time in writing ( is acceptable) t the candidate wh frmally apprises him/her f his/her status and explains the cntext f the interview. The Chair will then infrm his/her Cmmittee f the interview schedule. The Chair will then draft a list f interview questins fr review by the Cmmittee. Cnsensus shuld be reached n the mst significant questins that will fcus the interview prcess and will be a key t frming the Cmmittee's impressins n each candidate's philsphy f PCA. This finalized list f interview questins will be prvided t each Cmmittee member prir t their arrival at the Winter Bard Meeting. The Cmmittee Chair will btain permissin frm the Natinal President and ntify the Natinal Treasurer that the Cmmittee members will require ne additinal day f travel and per diem expenses t perfrm its duties at the Winter Bard meeting. The Cmmittee Chair will request additinal budget fr travel expenses fr candidates wh are nt current members f natinal staff wh will nt already be traveling t the Winter Bard meeting. The Chair will request either a suite r a meeting rm, when making ldging reservatins with the htel, t facilitate candidate interviews. Fd and beverage shuld be available t candidates and Cmmittee members during the curse f interviews. On the Friday mrning prir t beginning candidate interviews, the Cmmittee Chair will discuss the day's schedule f interviews, hw the interviews will prceed, and what the desired end-state f each interview will be. The Cmmittee will interview each candidate fr apprximately ne hur in accrdance with the agreed-upn prcedures. Suitable time will be alltted between interviews t allw the Cmmittee time t discuss their impressins f the respective candidates' strengths and weaknesses. At the cnclusin f all interviews, the Cmmittee will begin initial discussins n pssible candidate slates. The Cmmittee will spend the Winter Bard Meeting Mrning Sessin finishing any remaining interviews and discussing interview results and next steps. The entire Cmmittee will attend the Bard Meeting that afternn. Fllwing cnclusin f all interviews and the Bard Meeting n that Saturday, the Cmmittee will meet ne final time t discuss ptins n pssible slates. They will cnfer with the PCA Plicy Cmmittee Chair n their required timelines and cmpliance with the Bylaws and MNPP. The Cmmittee will telephnically interview any candidates unable t attend the Winter Bard Meeting n later than March 10. The Cmmittee will decide n a final slate f nminees n later than March 20. The Cmmittee Chair ntifies all candidates f the Cmmittee s selectin r nn-selectin by April 1. The Cmmittee Chair will submit the prpsed slate and individual bis t the Natinal Secretary by April 15. The Natinal Secretary will send the slate and bis t the Bard members, Zne Representatives, and Natinal Cmmittee Chairs with 30 days ntice prir t the Summer Telecnference Bard f Directrs meeting. An electin will be held between May 1 and July 31 with the Bard members via a telecnference BOD meeting. Results f the electin will be submitted t the Editr f PANORAMA by August 15 fr inclusin in the September issue. If an Audit Cmmittee member leaves their Bard member, Zne Representatives, r Natinal Cmmittee Chair psitin prir t the cmpletin f their tw year Audit Cmmittee term, then

6 their cntinuatin thrugh the end f their term must be apprved by the Nminating Cmmittee, therwise their Audit Cmmittee psitin will als terminate. If the Audit Cmmittee falls belw the minimum f three members, then the Nminating Cmmittee shall nminate additinal candidates t be elected by the Bard f Directrs t fill the remaining term. Such electin shall ccur at the next telecnference meeting f the Bard f Directrs.