Human Services Commission

Transcription

1 Page AGENDA Human Services Cmmissin Regular Meeting 6:30 PM - Wednesday, February 28, 2018 City Hall Cuncil Chambers, Sammamish, WA Estimated Time CALL TO ORDER 6:30 pm ROLL CALL APPROVAL OF AGENDA PUBLIC COMMENT WELCOME & INTRODUCTIONS CHAIR/VICE CHAIR ELECTIONS PRESENTATIONS 1. Intrductin t Advisry Bards INTRODUCTION TO COMMISSION BYLAWS Bylaws Discussin - Review Draft View Draft Bylaws ADJOURNMENT 6:35 pm 6:45 pm 7:00 pm 7:10 pm 7:30 pm 8:30 pm Human Services Cmmissin meetings are wheelchair accessible. American Sign Language (ASL) interpretatin is available upn request. Please phne (425) at least 48 hurs in advance. Assisted Listening Devices are als available upn request. Page 1 f 5

2 Human Services Cmmissin th Avenue SE Sammamish, WA phne: fax: web: ARTICLE I: MEMBERS CITY OF SAMMAMISH HUMAN SERVICES SAMPLE COMMISSION BYLAWS The Human Services Cmmissin cnsists f seven (7) members wh are appinted by the City Cuncil, per the authrizing rdinance O ARTICLE II: PURPOSE The Human Services Cmmissin serves in an advisry capacity t the City Cuncil, prviding guidance and recmmendatins in meeting the human service needs f the Sammamish cmmunity. The City Cuncil reviews and apprves all plicy recmmendatins prvided by the Cmmissin. ARTICLE III: DUTIES & RESPONSIBILITIES (O ) The Human Services Cmmissin shall make reprts and recmmendatins t the City Cuncil cncerning human services issues including: 1. Develpment and assessment f human services in the City. 2. Determinatin f pririties f human service needs within the City. 3. Evaluatin and recmmendatin n funding requests submitted t the City. 4. Review f City actins which may affect the availability and quality f human services prvisin in the City. 5. Crdinatin with ther grups and human services planning agencies and rganizatins t pursue the gal f reginal cperatin in the planning, funding and delivery f human services. 6. May prvide recmmendatins t the City Cuncil n emerging issues and cncerns related t human services. As an advisry bard, the Human Services Cmmissin shall nt direct significant staff wrk, nr is the Cmmissin authrized t cmmit any funds f the City withut apprval frm the City Cuncil. ARTICLE IV: OFFICERS (O ) The elected fficers f the Cmmissin shall cnsist f a Chair and Vice-Chair. The Vice-Chair serves in the absence f the Chair. In the absence f bth, the Chair and Vice-Chair, the members present shall elect a Chair Pr-Tempre. The term f ffice fr Chair and Vice-Chair is ne (1) year with the pssibility f reelectin. Fr Chair Pr- Tempre, the term shall be nly fr the meeting at which appinted. In the event f a vacancy frm ffice, a replacement Chair and/ r Vice-Chair shall be elected t serve the unexpired term f the vacant ffice(s). Prcess/Timeline: At the February meeting the fllwing prcess is cnducted fr the new Chair and Vice Chair psitins: Mtin t elect Chair and Vice Chair will be placed n the agenda and electin will ccur at meeting. Each Cmmissin member has the pprtunity t nminate a candidate. Nminatins d nt require a secnd vte. Human Service Cmmissin Sample Bylaws Page 1 Page 2 f 5

3 If n further nminatins, the Chair declares nminatins clsed. Vting takes place in the rder nminatins are made. Cmmissiner s will be asked fr a vice vte and a raise f hands. Once a nminee receives a majrity vte they are declared elected t the psitin. If nne f the nminees receive a majrity vte, nminatins are requested again, and the prcess repeated until a candidate receives a majrity vte. The prcess is repeated fr Vice Chair. A tie vte will result in failed nminatin. One year terms fr Chair and Vice Chair take effect at the 1st meeting in February. Repeat cycle annually. Chair/ Vice Chair Duties: Run/facilitate Human Services Cmmissin meetings in a fair, efficient, prductive, infrmative manner; Act as spkespersn t City Cuncil and when necessary, t the public and/r media; Wrk with City staff t schedule/calendar and meeting agendas. The Vice Chair is t attend meetings with staff and Chair and t fulfill duties f the Chair in the Chair's absence. ARTICLE V: MEETINGS The regular meetings f the Cmmissin are nrmally held n the 2 nd Wednesday f every calendar mnth at a time set in advance by the Cmmissin s as t ensure reasnable public participatin. Meetings are nt held during the mnth f August. Staff is respnsible fr ntice t the public and t generate and update a calendar fr upcming Human Service Cmmissin meetings. All regular and special meetings f the Cmmissin are pen t the public. ARTICLE VI: AGENDA AND STAFF REPORTS FOR MEETINGS A cpy f the agenda and accmpanying materials fr each meeting shuld be prvided t each member nt less than fur (4) business days prir t the date f the meeting. The City Manager shall appint apprpriate staff t assist the Human Services Cmmissin as necessary fr the prper peratin f the cmmissin. ARTICLE VII: MINUTES AND RECORDS The apprved actin minutes serve as the recrd f actins taken. Draft actin minutes will be prvided t the Human Services Cmmissin Chair fr initial review and crrectin. The Chair's prpsed final minutes will be distributed t the entire Human Services Cmmissin fr review. Apprval will ccur at a subsequent Cmmissin meeting. ARTICLE VIII: PUBLIC INVOLVEMENT Public cmment at the beginning f each meeting is limited t three (3) minutes per individual, r five (5) minutes per grup. At the end f public cmment and at the discretin f the Chair, the cmmissin may ask questins. Human Service Cmmissin Sample Bylaws Page 2 Page 3 f 5

4 ARTICLE IX: PUBLIC STATEMENTS FROM THE COMMISSION Any member f the Cmmissin has a right t express persnal views and pinins. Hwever, statements representing the views r recmmendatins f the Human Services Cmmissin must be authrized by a majrity r cnsensus f the Cmmissin. ARTICLE X: EX-PARTE CONTACTS AND SHARING OF INFORMATION It is in the public interest that, t the greatest extent pssible, all members f the Human Services Cmmissin have an pprtunity t be aware f and act upn the infrmatin that is available t ther members. All members shuld place upn the recrd f the Human Services Cmmissin the substance f all ex-parte cntacts that have ccurred during the time a matter has been intrduced and is still befre the Human Services Cmmissin fr a recmmendatin. ARTICLE XI: CONFLICT OF INTEREST If an actual r perceived cnflict f interest exists that affects the wrk f the Cmmissin, it is each member's respnsibility t penly describe the issue, and refrain frm any subsequent Cmmissin participatin, deliberatin r vting n the subject. ARTICLE XII: ORDER OF BUSINESS The Chair may adjust r amend the rder f business as needed. The regular meetings nrmally use the fllwing frmat: Call t Order Rll call Apprval f Agenda Apprval f Minutes Public Cmment Agenda Items Adjurn The Chair shall cnduct meetings in an pen, fair and transparent manner. In the event f a prcedural questin, the Chair may refer t Rberts Rules f Order fr guidance. ARTICLE XIII: ATTENDANCE Each Human Services Cmmissin member shuld strive t attend all Cmmissin meetings, t read materials befrehand and t participate fully. Except in instances f sudden illness r ther unfreseen hardship, members shuld advise the staff and the Chair/Vice Chair, f their intended absence prir t 4:30 p.m. n the day prir t the meeting. Excused absences will be nted fr the recrd at the rll call. If a Cmmissiner s repeated absence hinders her r his ability t effectively cntribute t the Cmmissin, the Chair will have a discussin with said Cmmissiner and then determine whether r nt t recmmend t the City Cuncil, in cncert with City Staff, a new appintment fr said Cmmissiner s psitin. ARTICLE XIV: RECOMMENDATIONS OF THE COMMISSION Human Service Cmmissin Sample Bylaws Page 3 Page 4 f 5

5 The Human Service Cmmissin s gal is t prvide a cnsensus recmmendatin t the City Cuncil. When a cnsensus cannt be reached, a majrity vte is taken. Minrity psitins may be cnveyed as well. T dcument the actins taken by the Human Services Cmmissin, staff will prepare a written statement r memrandum, including the facts, findings and ratinale fr the final recmmendatins. The Chair f the Human Services Cmmissin will present the recmmendatins t the City Cuncil n behalf f the Human Services Cmmissin. ARTICLE XV: CODE OF CONDUCT The Human Services Cmmissin has develped the fllwing 'grup nrms' t define the expectatins fr cnduct by Cmmissiners and the interactin amng members. It is the intent that these be simple, self-explanatry and self-enfrced. The Chair is empwered t remind members as the need arises t emply these nrms. Cmmissiners will demnstrate respect fr members f the public, staff and ther Cmmissiners by: Attending each meeting and arriving n time (if late arrival is necessary, please call r ahead) Reading materials in advance, cming t the meeting prepared, and submitting questins in advance Respectful and attentive listening t the speaker (minimal side discussins) Speaking respectfully t and abut the public, staff and ther Cmmissiners Bylaws adpted the Human Services Cmmissin [Date f Apprval] Human Services Cmmissin Chair Signature Date Human Service Cmmissin Sample Bylaws Page 4 Page 5 f 5