Procedures for Oral Defense of PhD Dissertation
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- Wendy Wilcox
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1 1 Dissertatin research and ral defense must be cmpleted within three years f admissin t candidacy Must btain apprval f the dissertatin Cnduct the ral defense 2 weeks after submissin f the dissertatin Must include 1-2 readers wh will have vting rights Fllw the guidelines fr cnducting the dissertatin ral defense Majr Advisr chairs the ral defense Makes sure (ahead f time) that candidate has met all prgram requirements up t this pint Circulate the evaluatin frm and the prcedures described belw t the cmmittee and readers ahead f time Remind cmmittee members T be apprpriately attired fr the ccasin as a shw f respect t the dignity and decrum f the ral defense prceedings, as well as hnr the candidate's rite-f-passage ritual as they transitin frm being a dctral candidate t a dctral graduate T prepare several questins in advance T be present fr the entire ral defense lasting 3.5 t 4 hurs T cme prepared t take ntes The Dissertatin Cmmittee must include 1-2 readers wh will have vting rights.
2 2 Summary f timeline leading up t Oral Defense Candidate attends mandatry dissertatin btcamp Beginning f semester Candidate applies fr graduatin Middle f semester Candidate submits finished draft f dissertatin t Advisr 9 weeks ut Candidate s names f 1-2 readers t Prgram Directr 9 weeks ut *Advisr apprves and distributes dissertatin t members 5 weeks ut Candidate reserves the ral defense presentatin rm 2 weeks ut Candidate submits time and place f ral defense t Prgram Directr 2 weeks ut Candidate submits apprval f dissertatin draft t Prgram Directr 2 weeks ut Candidate s time and place f ral defense t everyne 2 weeks ut Advisr s prcedures fr ral defense t cmmittee and readers 2 weeks ut Advisr s ral defense evaluatin frm t cmmittee and readers 2 weeks ut Advisr s cmmittee members 2 weeks ut T be apprpriately attired fr the ccasin T prepare several questins in advance T be present fr the entire ral defense lasting 3.5 t 4 hurs T cme prepared t take ntes Candidate s presentatin t cmmittee and readers 2 weeks ut *See Appendix A fr details Summary f timeline n the day f Oral Defense Public sessin Advisr intrduces cmmittee members and candidate Candidate presents dissertatin Candidate answers questins frm the public Break Clsed cmmittee sessin Candidate answers questins frm cmmittee and readers Candidate leaves the rm Cmmittee discusses the candidate's perfrmance, vtes, and infrms candidate f utcme Ttal 5 minutes 45 minutes 15 minutes 15 minutes 90 minutes 45 minutes 215 minutes
3 3 1. The ral defense will be annunced publicly 2. Dissertatin cmmittee (including the readers) will be chaired by Majr Advisr 2.1. All cmmittee members and readers must attend the public and private cmpnents f the exam 2.2. Cmmittee members & readers shuld read the dissertatin ahead f time and prepare several questins in advance 2.3. Cmmittee members & readers shuld cme prepared t take ntes PROCEDURES FOR THE PUBLIC COMPONENT OF THE ORAL DEFENSE 3. Majr Advisr will welcme the candidate and guests (including members f the public), thank the cmmittee and readers and intrduce the cmmittee members and candidate 3.1. Intrduce the candidate s backgrund and curse f study 3.2. Briefly explain the public and private cmpnents f the ral exam 4. Candidate will make a minute public presentatin f the dissertatin, generally uninterrupted 4.1. Presentatin will be in the standard frmat f a scientific research seminar utilizing apprpriate visual aids 5. Fllwing the presentatin, the Majr Advisr will pen the flr t questins frm the general audience 5.1. Advisr will mderate the questin/answer sessin t allw fr as many questins as are feasible 5.2. Prevent excessive fllw-up n questins fr which the candidate is unable t prvide a satisfactry answer 5.3. Cmmittee members may take nte f such questins and repen discussin during the cmmittee s runds f questining if the tpic/subject is deemed essential t the defense 5.4. This public presentatin & questin sessin shuld last n mre than 1-hur Advisr will end the questins at the apprpriate time and thank the candidate fr the presentatin (applause) Annunce that the public sessin is adjurned, and that the cmmittee will begin its private examinatin f the candidate after a minutes break PROCEDURES FOR THE PRIVATE COMPONENT OF THE ORAL DEFENSE 6. If presentatin has been held in a large venue, the candidate and cmmittee may adjurn t a smaller rm fr the remainder f the prceedings 6.1. Rm shuld be equipped fr the student t shw their presentatin, including a white bard 7. Cmmittee including readers shuld prepare several questins in advance
4 Questins shuld relate t dissertatin and generate discussin frm candidate t defend statements, graphs, tables, statistics, techniques, and cnclusins 7.2. Advisr will mderate the sessin Tw r three runds f questining are expected In each rund, a member has 10 minutes t ask questins Candidate can seek clarificatin f any questin Advisr may help t clarify questins Sessin shuld last n mre than 90 minutes 8. Candidate is permitted reasnable time t gather his/her thughts befre answering questins 8.1. Candidate is permitted any time t leave the rm t attend t persnal functins 9. Fllwing cnsensus that questining by the cmmittee is cmplete, candidate will be asked t leave the rm 10. The clsed cmmittee meeting will be called t rder by the Advisr Advisr will prvide the cmmittee with the candidate s backgrund and curse f study (similar t the intrductin earlier) and attest t the cmpletin f all prgram requirements up t this pint 11. Advisr will cnduct a 45-minute discussin f the candidate s perfrmance Each cmmittee member and reader shuld discuss the perfrmance and the dissertatin in the fllwing terms: A. Pass (Includes Minr Revisins) B. Pass (Pending Majr Revisins) C. Fail A frmal vte will be taken and a plurality will be taken as t the cnsensus f the cmmittee If Pass with Minr Revisins, majr advisr will assume respnsibility fr seeing that the revisins are in place befre the final dissertatin is submitted electrnically t The Graduate Schl Cmmittee members will additinally vte (by ballt) (readers nt included) whether the student passed with distinctin based n verall perfrmance If Distinctin, the dean will indicate in the student s recrd that the student passed with distinctin If Pass with Majr Revisins, Advisr will wrk with The Graduate Schl t appint a cmmittee f at least tw t supervise the revisins and a deadline fr cmpletin f the revisins 12. The candidate will be invited int the rm by the cmmittee chair (i.e., Majr Advisr) and infrmed f the cnsensus f the examining cmmittee
5 5 Appendix A Apprval f Dissertatin Yur apprval f the candidate's dissertatin at this pint des nt imply that there are n crrectins that have t be made later. Yur apprval implies the fllwing: That there are n majr alteratins necessary in the investigatins r in the bdy f the text; That the review f the literature is adequate; That the data adequately supprts the cnclusins; That the quality and amunt f wrk represented by the dissertatin is, in general, cnsistent with the expectatins f a dctral degree. D nt apprve the scheduling f the ral defense until these criteria are met. Yur apprval at this pint will have n bearing n the utcme f the ral defense.
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