Governing Rules of English for Specific Purposes

Transcription

1 Gverning Rules f English fr Specific Purpses An Interest Sectin f TESOL Internatinal Assciatin (Amended n 30 Nvember 2012) Article I. Name The name f this Interest Sectin shall be English fr Specific Purpses, hereinafter referred t as ESP-IS. Article II. Statement f Purpse TESOL's ESP-IS exists t serve the needs f thse teachers, prgram develpers, cnsultants and researchers wh are interested in the design and delivery f curses fr individuals with identifiable academic and prfessinal/ccupatinal gals. These curses may be fr students in specific graduate and undergraduate disciplines r technical skills training, r fr peple wrking r preparing t wrk in business, industry, gvernment r ther places f emplyment. The primary gals and activities f the interest sectin are t: encurage the sharing f expertise and specialized curricula amng ESP practitiners; prmte research int the spken and written discurse invlved in areas f ESP; fster cmmunicatin between ESP researchers and practitiners; prvide a centralized frum within TESOL fr the exchange f infrmatin n ESP issues thrugh cllquia, papers, demnstratins and discussin grups at the annual cnference and thrugh newsletters during the year; fster the recgnitin f English fr Specific Purpses language training as an academic/prfessinal/wrkplace discipline; prmte ethical and high prfessinal standards f instructin, administratin, and emplyment practices in ESP prgrams; Cmpile and maintain a directry f ESP-IS members listing their gegraphical lcatins, areas f ESP invlvement, ESP practice settings, and ther necessary details such as names, addresses, cntacts, etc. identify persns within the ESP cmmunity wh may serve as resurces t thers; advcate fr the prfessinal cncerns f the members and the individuals the members teach/train; mentr, advise, and train members with regard t cnference prpsals, publicatins, and prfessinal cncerns; 1

2 represent the needs and cncerns f ESP prfessinals t the TESOL membership, Executive Bard, Central Office, and Interest Sectin Cuncil; ensure viability and cntinuity f TESOL by training and encuraging practitiners in ESP-IS t becme fficers; cperate with ther rganizatins addressing the needs f ESP learners in rder t achieve cmmn gals; and be recgnized by TESOL Internatinal as a regular resurce n issues and task frces related t the dmains f ESP Article III. Membership A. Membership shall be pen t any member f TESOL wh is interested in any cncerns related t English fr Specific Purpses prgrams. B. All members wh designate English fr Specific Purpses as their primary prfessinal interest shall be entitled t ne vte in any meeting f ESP-IS r in any mail r e-ballt it cnducts. C. Members wh designate ESP-IS as a secndary prfessinal interest shall be cnsidered assciate members withut vting privileges. Article IV. Annual Meetings A. A Business Meeting f the general vting membership f ESP-IS shall be held at the annual TESOL Cnventin at sme pint fllwing the annual Steering Bard meeting. B. The Steering Bard f the ESP-IS shall meet at the annual TESOL Cnventin at sme pint befre the ESP-IS Business Meeting Article V. Officers A. The Officers shall be a Chair, a Chair-Elect, and an Immediate Past Chair. B. T maintain a balance between the different areas f ESP represented in the ESP-IS, the Chair and Chair-Elect shall represent different primary fields f interest (EAP, EOP, EPP, EVP) in accrdance with Article X. A. C. The term f ffice shall be frm the clse f ne annual TESOL Cnventin until the clse f the next annual Cnventin. Officers appinted t fill a vacancy will take ffice upn their acceptance. D. The Chair, the Chair-Elect, and the Immediate Past Chair will each hld ffice fr ne year. At the end f this term, the Chair-Elect will becme the Chair, and the Chair will becme Immediate Past Chair. E. Officers shall be elected r appinted as stipulated in Article X. 2

3 F. All Officers shall be vting members f ESP-IS as specified in Article III.B., and they shall maintain vting membership during their terms f ffice. Article VI. Steering Bard A. The Steering Bard shall be the plicy-making bdy f ESP-IS. It shall cnsist f the Officers, the ESP News Editr(s), a Secretary/Archivist, tw English in Academic Settings (EAS) representatives, tw English in Occupatinal Settings (EOS) representatives, ne t fur Member(s)-at-Large, the ESP-IS cmmunity manager, and the TESOL Executive Bard Representative, if ne is currently serving wh was nminated by ESP-IS. B. All Officers f ESP-IS shall be vting members f its Steering Bard and will functin as Officers f the Bard. C. It is critical that the membership f the Steering Bard represent the range f ESP areas present in the ESP-IS, which can be divided int tw majr divisins: EAS and EOS. Representatives frm bth f these tw majr divisins shall be vted int ffice by the general membership and hld ffice fr tw years, with ne member elected each year frm each divisin t prvide staggered terms and, thus, cntinuity n the Bard. Whenever pssible, EOS and EAS representatives n the Steering Bard shuld represent different subfields within their divisins. D. The Secretary/Archivist, wh is appinted by the Steering Bard, will hld ffice fr tw years. As far as practicable, the Secretary/Archivist will serve the first year as an apprentice t the current Secretary/Archivist while training an apprentice secretary during the secnd year. E. The Cmmunity Manager, wh is appinted by the Steering Bard, will hld ffice fr tw years. As far as practicable, the Cmmunity Manager will serve the first year as an apprentice t the current Cmmunity Manager while training an apprentice manager during the secnd year. F. At least ne member-at-large, but n mre than fur, will be appinted t the Steering Bard fr staggered 2-year terms. As far as practicable, members-at-large shall be frm cuntries/regins less represented n the ESP-IS Steering Bard. G. The term f a new member f the Bard shall begin at the clse f the annual TESOL Cnventin fllwing the electin. The term f the retiring member f the Bard shall end at the clse f the annual TESOL Cnventin during the year f retirement. H. All members f the Steering Bard Shall be vting members f ESP-IS as specified in Article III. B., and they shall maintain vting membership during their terms f ffice. 3

4 I. Nminatin, electin, and filling f vacancies shall be carried ut as specified in Article X. J. All vacant psitins shall be advertised fr a perid f at least thirty days via the ESP-IS cmmunity e-list and ther means if available. Hwever, if n nminatins are received, re-appintments may be permissible by apprval f the Steering Bard. K. The Steering Bard shall cnvene at least nce during the annual TESOL Cnventin and befre the annual ESP-IS Business Meeting. Mst Bard business between annual Business Meetings shall be cnducted by , telephne, r any ther available technlgy such as Skype. L. Fifty percent (50%) f the membership f the Steering Bard shall cnstitute a qurum fr meetings f the Steering Bard. M. Within the rules f TESOL and the limits set by these Gverning Rules and the Interest Sectin Cuncil, the Steering Bard shall establish such plicies as are necessary fr the peratin f ESP-IS and such prjects as are necessary t achieve the gals f TESOL and f ESP-IS. N. Any Steering Bard member wh has been inactive and with whm there has been n cntact fr a perid f six mnths thrugh , regular mail, telephne r any ther means, will autmatically lse his/her membership in the Steering Bard. The Chair shall be respnsible fr identifying any Steering Bard members wh shuld be replaced. The resulting vacancy may be filled in immediately in accrdance with the prcedures in the Gverning Rules fr appintment/electin f the vacant psitin. Article VII. Duties f Officers and Steering Bard A. Chair: 1. Assumes respnsibility fr the functining f ESP-IS. 2. Assumes the general and cnventin duties f Interest Sectin Chairs as established by TESOL guidelines, including the refereeing f cnventin prpsals, mnitring f the perating budget, supervising f special prject grants, managing special requests f IS r TESOL membership. 3. Assumes respnsibility fr prviding the Chair-Elect with a updated binder cntaining the ESP-IS Gverning Rules and Histry Statement, addresses f Steering Bard members and their retirement dates, and cpies f any ther current business dcuments. 4. Plans the agenda fr and presides at the annual business meetings f ESP-IS and the Steering Bard. 5. Represents ESP-IS in making public its plicy decisins, except n the TESOL Executive Bard where the Executive Bard representative frm ESP-IS, if there is ne, will represent the Interest Sectin. 6. Serves as a member f the TESOL Cnventin Prgram Cmmittee and cnsults with the Chair-Elect t ensure ESP-IS representatin n the prgram. 4

5 7. Prepares, in cperatin with the Steering Bard, the Secnd Vice President f TESOL, the TESOL Lcal Cnventin Chair(s), and the lcal ESP-IS membership, an actin plan t attract, rient, and invlve lcal ESP-affiliated educatrs in the annual TESOL Cnventin. 8. Appints members f all ad hc cmmittees, task frces, r cmmissins, upn apprval f the Steering Bard. 9. Presides ver and serves as a vting member f the Steering Bard. 10. Serves as an/the ESP-IS representative t the Interest Sectin Cuncil if that psitin is nt already filled. 11. Serves in such ther capacities as may be determined r assigned by TESOL, the Interest Sectin Cuncil, and/r the ESP-IS Steering Bard. 12. Submits an annual reprt f the ESP-IS activities t the TESOL Executive Bard thrugh the Interest Sectin Cuncil. This annual reprt shall be published in the ESP-IS Newsletter (ESP News). 13. Prir t the meeting f the Interest Sectin Cuncil, prvides the Cuncil with the name(s) f the persn(s) wh will serve as the Interest Sectin Cuncil Representative(s) frm ESP-IS. Ensures that bidata fr the ESP-IS nminees t the TESOL Executive Bard and TESOL Nminating Cmmittee be prepared and that nminatrs be designated. 14. Serves n the Nminating Cmmittee. B. Chair-Elect: 1. In the temprary absence f the Chair, presides at the annual business meetings f ESP-IS and the Steering Bard. 2. Assumes the duties f the Chair-Elect as established by TESOL. See appendix. 3. In cperatin with the Chair and the Secnd Vice President f TESOL, prepares ESP-IS's Academic Sessin and Discussin Grups fr the annual TESOL Cnventin. 4. Wrks with the Steering Bard t develp mechanisms fr clse liaisn with ther TESOL grups and ther prfessinal rganizatins having similar cncerns. 5. Serves as a vting member f the Steering Bard. 6. May be asked t serve as an ESP-IS Interest Sectin Cuncil Representative t the annual meeting f the Interest Sectin Cuncil, if the ESP-IS membership is adequate t warrant tw representatives and if there is a vacancy. Serves as First Alternate in the event the Chair is unable t attend. 7. Assists the Chair in carrying ut her/his assigned respnsibilities and perfrms ther duties assigned by the Chair and/r the Steering Bard. 8. Serves n the Nminating Cmmittee. C. Immediate Past Chair: 1. Assumes the duties f the Chair, if pssible, shuld the Chair becme unable t serve the remainder f his/her term. 2. Assists and advises the Chair and Chair-Elect in the perfrmance f their duties. 3. Serves as a vting member f the Steering Bard. 4. May be asked t serve as an ESP-IS Interest Sectin Cuncil Representative t the annual meeting f the Interest Sectin Cuncil. Serves as Secnd Alternate in the event the Chair and Chair-Elect are unable t attend. 5

6 5. Shall be respnsible fr supervising the cmpilatin and/r maintenance f the directry f ESP-IS members. 6. Serves n and chairs the Nminating Cmmittee. D. Secretary/Archivist: 1. Prepares the minutes f the annual meetings f the Steering Bard and f ESP-IS. Recrds prceedings f the Steering Bard that may take place between the annual meetings. 2. Distributes the minutes f these meetings t the Steering Bard members within 30 days after the annual TESOL Cnventin fr apprval and subsequent entry int the permanent recrds f ESP-IS and prepares a summary f the minutes fr publicatin in ESP News. Prepares a similar summary f any prceedings f the Steering Bard that may take place between the annual meetings. 3. Prepares cpies f reslutins and ther dcuments assigned by the Steering Bard fr transmittal t apprpriate persns r fr the recrds. 4. Prepares fr distributin a list f the names, addresses, and prfessinal psitins f the Officers, Steering Bard Members, Editrial Bard Members, and Nminating Cmmittee Members. 5. Serves as a vting member f the Steering Bard. 6. Supervises the maintenance f the ESP-IS permanent recrds and archives. 7. Arranges fr the apprpriate display f the ESP-IS recrds and archives at the annual TESOL Cnventin. 8. Arranges apprpriate decratin and display f ESP materials at the cnventin ESP Hspitality Bth. 9. Maintains the ESP-IS Gverning Rules, keeping them current and distributing them as directed by the Steering Bard. 10. Serves as Parliamentarian fr the annual business meetings f bth the Steering Bard and ESP-IS. E. EAS and EOS Representatives 1. Establish regular nline exchange with the IS members by initiating/rganizing activities such as e-list discussins and/r taking any ther steps necessary t fster sharing f ideas and expertise in the cntexts f the tw areas and in accrdance with the primary gals and activities f the IS as utlined in Article II. 2. Pst at least biannual reprts n the ESP-IS e-list r cmmunity website, frm their respective settings that may include latest develpments, issues, news, etc., in ESP. F. Members-at-Large 1. Establish regular nline exchange with the IS members by initiating/rganizing activities such as e-list discussins, and/r taking any ther steps necessary t fster sharing f ideas and expertise in the cntexts f their respective areas f expertise and in accrdance with the primary gals and activities f the IS as utlined in Article II. 6

7 2. Bring t the IS cmmunity latest news, develpments and issues in ESP field frm their respective regins by psting at least biannual reprts n ESP-IS e-list r cmmunity website. G. The Steering Bard: 1. Sets plicies fr the general peratin f ESP-IS. 2. Cnducts lng-range planning fr ESP-IS, develping thse prjects and prgrams as are necessary t achieve the gals f TESOL and f ESP-IS. 3. Supprts the Chair and Chair-Elect in effrts t btain clse liaisn with ther TESOL grups and ther prfessinal rganizatins having similar cncerns. 4. May establish ad hc cmmittees, task frces, r cmmissins and gives them specific charges. Apprves the appintments f all members by the Chair. 5. Appints the Secretary/Archivist, Member at Large, and the Editr(s) f ESP News and the Editr f the TESOL Matters ESP clumn. 6. Sets general plicy fr ESP News and TESOL Matters ESP clumn. 7. In additin t their wrk n the Steering Bard, representatives frm the majr divisins (EAS, EOS) and members-at-large encurage prpsal submissins frm their cmmunities and serve as reviewers fr cnference prpsals. Article VIII. Cmmittees A. Nminating Cmmittee 1. The Nminating Cmmittee is a standing cmmittee and shall cnsist f the Officers and Past Chairs. 2. The Chair f the Nminating Cmmittee shall be the Immediate Past Chair f ESP-IS. 3. The Nminating Cmmittee shall prepare a slate f candidates fr a ballt as specified in Article X. 4. All members f the Nminating Cmmittee shall be vting members f ESP-IS as specified in Article III. B. B. Ad hc cmmittees, wrking grups, task frces, and cmmissins may be established by the Steering Bard fr a perid f ne year, which shall be renewable by apprval f the Steering Bard. Members f such bdies shall be appinted by the Chair r initiated frm within the membership upn apprval by the Steering Bard. The Steering Bard shall give such bdies their specific charges fr that year. The prcess fr frming such grups will be as fllws: 1. A call fr participatin shall be psted thrugh the ESP-IS cmmunicatin channels, including the e-list, newsletter, cmmunity website, and the annual Open Meeting. 2. A grup will be frmed frm thse wh express interest in participating. 3. The grup will name a grup member liaisn wh will reprt annually t the membership n the activities f the grup via the annual Open Meeting, e-list, cmmunity website and/r newsletter. 7

8 Article IX. Vting A. All members as designated in Article III. B. wh are present at a meeting f the membership are entitled t vte. A simple majrity f thse present and vting shall be required fr actin. B. In mail ballts r e-ballts, all members as designated in Article III. B. are entitled t vte. A simple majrity f all ballts returned within the time designated, t be nt less than 60 days frm the date f mailing r e-ntificatin, shall be required fr actin except in the case f amendments t these Gverning Rules, which shall require a tw-thirds majrity. Article X. Nminatins, Electins, and Vacancies A. The Nminating Cmmittee shall: 1. Nminate candidates fr the ffice f Chair-Elect preserving the balance amng the fficers regarding their primary ESP area, as prvided fr in Article V.B. 2. Nminate candidates t replace the retiring Steering Bard Members, s far as practicable preserving the distributin prvided fr in Article VI. D. and E. 3. Nminate a candidate fr the TESOL Executive Bard and a candidate fr the TESOL Nminating Cmmittee, and prepare relevant bi data prvided by each nminee t be distributed at the annual Interest Sectin Cuncil and Legislative Assembly. 4. Secure the cnsent f all candidates t serve if elected. 5. Determine that each candidate is a vting member f ESP-IS as specified in Article III. B. 6. Prepare the slate f candidates, tgether with relevant bi data prvided by each nminee, fr distributin t the membership. B. Officers and Steering Bard members (except the Secretary/Archivist, Members-at-Large, newsletter editr(s), and cmmunity manager wh are appinted by the Steering Bard), shall be elected by ballt r e-ballt. The ballt shall prvide space fr write-in candidates fr each ffice/psitin. C. If the ffice f Chair becmes vacant, the Immediate Past Chair will cmplete the term. If the Immediate Past Chair cannt serve, each preceding Past Chair, in sequence, shall be given the pprtunity t cmplete the unexpired term. D. In the event f vacancies in the psitins f Chair-Elect and Steering Bard members, the Chair, in cnsultatin with the ther Officer(s), will make temprary appintments effective immediately and until the next annual electin, and will ntify the Nminating Cmmittee t include candidates fr all vacant psitins at the next annual electin. E. In the event that (a) representative(s) and (an) alternate(s) t the Interest Sectin Cuncil is/are unable t attend the annual Cuncil meeting, the Steering Bard at its annual meeting will designate (a) substitute(s). 8

9 F. If the ffice f Secretary/Archivist, Member at Large r an Editr becmes vacant, the Chair, in cnsultatin with the ther Officers, will make a temprary appintment until a regular search can be cmpleted and a candidate apprved by the Steering Bard. Article XI. Publicatins A. ESP-IS will publish ESP News, the English fr Specific Purpses Interest Sectin Newsletter, devted t the special interests f this Sectin and nt cmpeting with any f the fficial rgans f TESOL. B. General plicy fr ESP News will be develped by the Steering Bard. C. The Newsletter Editr: 1. Is respnsible fr the editrial directin and publicatin f the ESP News. 2. Is respnsible fr liaisn as apprpriate with the editrs f TESOL Quarterly, TESOL Jurnal, affiliate newsletters, and ther Interest Sectin newsletters. 3. Shall be appinted by the Steering Bard. 4. Shall serve an initial term f three years and may be reappinted annually by the Steering Bard. 5. May wrk with a C-Editr r Assistant Editr, as apprved by the Steering Bard. 6. Shall train the incming Newsletter Editr t ease the transitin and ensure cntinuity. 7. Shall maintain a binder cntaining all past issues f ESP News and current materials related t prductin f the newsletter. The Editr shall pass the binder n t the incming Newsletter Editr. D. All editrs shall be vting members f ESP-IS as specified in Article III. B. Article XII. Amendments t the Gverning Rules These Gverning Rules may be amended by a tw-thirds majrity vte f the ESP-IS members wh participate in the vting, prvided written ntice f the prpsed change(s) has been given t the membership f ESP-IS at least 30 days prir t the vte. Amendments t the Gverning Rules must always be submitted t a mail r vte. Article XIII. Parliamentary Authrity The rules cntained in Rbert's Rules f Order, Newly Revised shall gvern the business f the ESP-IS in all cases nt cvered by the TESOL Cnstitutin and Bylaws and these Gverning Rules. 9