POSITION DESCRIPTION

Transcription

1 State f Michigan Civil Service Cmmissin Capitl Cmmns Center, P.O. Bx Lansing, MI Psitin Cde 1. STDIVADME08N POSITION DESCRIPTION This psitin descriptin serves as the fficial classificatin dcument f recrd fr this psitin. Please cmplete the infrmatin as accurately as yu can as the psitin descriptin is used t determine the prper classificatin f the psitin. 2. Emplyee's Name (Last, First, M.I.) 8. Department/Agency TREASURY CENTRAL PAYROLL 3. Emplyee Identificatin Number 9. Bureau (Institutin, Bard, r Cmmissin) Tax Plicy Bureau 4. Civil Service Psitin Cde Descriptin 10. Divisin STATE DIVISION ADMINISTRATOR Hearings Divisin 5. Wrking Title (What the agency calls the psitin) 11. Sectin State Divisin Administratr 6. Name and Psitin Cde Descriptin f Direct Supervisr 12. Unit ESCHELBACH, MICHAEL; STATE BUREAU ADMINISTRATOR 7. Name and Psitin Cde Descriptin f Secnd Level Supervisr 13. Wrk Lcatin (City and Address)/Hurs f Wrk GURSKY, GREGORY E; DEPUTY TREASURER TAX POLICY A Ops Center, Dimndale MI / Mnday - Friday 8:00 a.m. - 5:00 p.m. 14. General Summary f Functin/Purpse f Psitin Prfessinal psitin respnsible fr serving as the Administratr f the Hearings Divisin. The Divisin is respnsible fr administering the infrmal cnference prcess fr taxpayer appeals f tax due bills, refund adjustments, tbacc license denials and cigarette/tbacc seizures. This psitin plans, rganizes, implements, and crdinates the administrative functins f the Department's infrmal cnference prcess. This psitin will prvide management structure that cntributes significantly t the achievement f the missins, gals, and bjectives f the Bureau/Divisin. Prmtes and maintains and envirnment cnducive t cntinuus quality imprvements and t encurage emplyee ideas, input, and teamwrk.

2 15. Please describe the assigned duties, percent f time spent perfrming each duty, and what is dne t cmplete each duty. List the duties frm mst imprtant t least imprtant. The ttal percentage f all duties perfrmed must equal 100 percent. Duty 1 General Summary: Percentage: 75 Plans, rganizes and administers infrmal cnference prcess fr the Department. Duty 2 Review the infrmal cnference referees recmmendatins. Determine whether t accept r reject the recmmendatins. If rejected, have rebuttals prepared. Issue final decisins and rders fr infrmal cnference matters n behalf f the State Treasurer. Researches case law related t infrmal cnference recmmendatins. Determines ffice pririties, assigns infrmal cnference dckets t infrmal cnference referees, mnitrs and manages dcket prcessing. Review and accept r reject taxpayer requests fr infrmal cnference. Review and respnd t taxpayer crrespndence regarding the infrmal cnference prcess. General Summary: Percentage: 15 Oversees the peratins f the Hearings Divisin. Establishes lng range gals fr the Divisin and assists with determining methds fr carrying ut the brad verall plicies f the Bureau/Divisin, cnsistent with the Department's missin and gals. Establish prgram bjectives, gals, and pririties and determine perating plicies and implementatin methds within the cntext f verall agency plicies and guidelines. Prduce and submit Hearings metric and status reprts. Direct the activities f staff in the implementatin f agency prgrams and plicies. Advise staff in the reslutin f sensitive, cmplex, r precedent-setting situatins; determine apprpriate curse f actin; assign respnsibilities and mnitr actins and respnses. Direct and review research in such areas f prgram peratins as management systems develpment, assessment f target audience needs, and prgram evaluatin. Determine need fr imprvement. Evaluate emplyee perfrmance during and at the end f year n a timely basis. Prvide cnstructive feedback regarding meeting perfrmance bjectives and take crrective actin n emplyee's perfrmance as needed Duty 3 General Summary: Percentage: 10 Other duties as assigned including respnding t requests fr pinins/interpretatins regarding tax issues. In-depth analysis f issues including multistate tax research.

3 Prvides verbal and written respnses t tax questins. 16. Describe the types f decisins made independently in this psitin and tell wh r what is affected by thse decisins. Setting wrk pririties fr staff; interpreting tax law; identifying tax issues requiring clarificatin. Allcatin f staff and resurces with the Divisin. Staff members, taxpaying public, and practitiners are affected. 17. Describe the types f decisins that require the supervisr's review. Majr changes in plicy r recmmendatins requiring a change in law; failure t reach gals and bjectives. 18. What kind f physical effrt is used t perfrm this jb? What envirnmental cnditins in this psitin physically expsed t n the jb? Indicate the amunt f time and intensity f each activity and cnditin. Refer t instructins. The jb is perfrmed in a general ffice envirnment setting. The individual must wrk at a desk fr extended perids with substantial wrk perfrmed n a cmputer. The psitin requires minimal physical effrt r exertin. There may be sme required travel. Cmmunicating infrmatin t grup audiences. Attending cnferences, wrkshps and seminars regarding tax law and plicy. 19. List the names and psitin cde descriptins f each classified emplyee whm this psitin immediately supervises r versees n a fulltime, n-ging basis. NAME CLASS TITLE NAME CLASS TITLE ADMIN LAW EXAMINER-A BURZYCH, KIMBERLY B ADMIN LAW EXAMINER-A 16 HILPERT, SHERRY ADMIN LAW EXAMINER-A 16 ADMIN LAW EXAMINER-A EMLET-DARDAS, ANGELA KOSMET, STEPHANIE D BEACHNAU, BRETT L CHAN, BRANDON EXECUTIVE SECRETARY-E E10 DEPARTMENTAL ANALYST- E DEPARTMENTAL TECHNICIAN-E E9 STUDENT ASSISTANT-E A AVERY, ELISABETH SHEPPARD, JAMIE M NELSON, ALAINA STUDENT ASSISTANT-E

4 Additinal Subrdinates 20. This psitin's respnsibilities fr the abve-listed emplyees includes the fllwing (check as many as apply): Y Cmplete and sign service ratings. Y Assign wrk. Y Prvide frmal written cunseling. Y Apprve wrk. Y Y Apprve leave requests. Review wrk. Y Apprve time and attendance. Y Prvide guidance n wrk methds. Y Orally reprimand. Y Train emplyees in the wrk. 22. D yu agree with the respnses fr items 1 thrugh 20? If nt, which items d yu disagree with and why? Yes. 23. What are the essential functins f this psitin? This psitin is respnsible fr serving as the Administratr f the Hearings Divisin. The duties f this psitin include the administratin f the infrmal cnference prcess; directing the activities f staff, and prviding management structure fr achieving the gals and bjectives f the Bureau/Divisin. 24. Indicate specifically hw the psitin's duties and respnsibilities have changed since the psitin was last reviewed. An additinal duty was added t the psitin descriptin. The psitin will als versee the peratins f the Hearing Divisin. Establishes lng range gals fr the Divisin and assists with determining methds fr carrying ut the brad verall plicies f the Bureau/Divisin. 25. What is the functin f the wrk area and hw des this psitin fit int that functin? The Hearings Divisin hlds administrative hearings cncerning taxpayer appeals f tax due bills, refund adjustments, tbacc license denials and cigarette/tbacc seizures. Recmmendatins and Decisins and Orders f Determinatin are issued fllwing a Hearing. This psitin is directly respnsible fr the administratin f the Hearings prcess. This psitin cntrls and directs the wrk f the divisin t ensure that Hearings are cnducted in a timely manner. 26. What are the minimum educatin and experience qualificatins needed t perfrm the essential functins f this psitin. EDUCATION: Pssessin f a bachelr's degree in any majr. (Preferred: Pssessin f a Juris Dctrate degree frm an accredited schl f law.) EXPERIENCE: Tw years f experience as a prfessinal manager r prgram/staff specialist, r equivalent experience. KNOWLEDGE, SKILLS, AND ABILITIES: Tax administratr r extensive tax research experience; ability t rganize and cmmunicate; knwledge f Michigan, federal and ther states' tax statutes. CERTIFICATES, LICENSES, REGISTRATIONS: Highly desirable: Law degree; member f the Michigan State Bar; and experience related t litigatin, in curts r administrative prceedings. NOTE: Civil Service apprval des nt cnstitute agreement with r acceptance f the desired qualificatins f this psitin.

5 I certify that the infrmatin presented in this psitin descriptin prvides a cmplete and accurate depictin f the duties and respnsibilities assigned t this psitin. Supervisr TO BE FILLED OUT BY APPOINTING AUTHORITY Indicate any exceptins r additins t the statements f emplyee r supervisrs. Nne I certify that the entries n these pages are accurate and cmplete. SONYA CARTER 8/30/2016 Appinting Authrity I certify that the infrmatin presented in this psitin descriptin prvides a cmplete and accurate depictin f the duties and respnsibilities assigned t this psitin. Emplyee