Club and Organization Conduct Procedures

Transcription

1 Club and Organizatin Cnduct Prcedures Purpse The purpse f the Student Cde f Cnduct ( Cde ) is t maintain the general welfare f the University cmmunity and supprt cmmunity safety and student grwth by helping students. The University strives t make the campus cmmunity a place f study, wrk, and residence where peple are treated with respect and civility. The University views the student cnduct prcess as a learning experience that can result in grwth and persnal understanding f ne's respnsibilities and privileges within bth the University cmmunity and the greater cmmunity. The UCCS Student Cde f Cnduct gverns bth individual and rganizatinal behavirs. This dcument serves as a supplement t the Student Cde f Cnduct and utlines the prcedures fr addressing any alleged vilatins invlving clubs and rganizatins, including fraternities and srrities. Jurisdictin All University f Clrad at Clrad Springs (UCCS) student clubs and rganizatins are required t uphld federal, state, and lcal gvernment laws, as well as University plicies and prcedures. Furthermre, fraternities and srrities are required t cmply with the Standards fr Natinal Fraternities and Srrities at UCCS. The Club and Organizatin Cnduct Prcess is facilitated by the Department f Student Life in cnjunctin with the Office f the Dean f Students. The apprpriate Student Life Directr (r designee) will versee the prcess. The Club and Organizatin Cnduct Prcedures apply t all registered and recgnized student clubs and rganizatins, including fraternities and srrities. Any student club r rganizatin can be held respnsible fr its actins f ne f mre f its members (active r inactive). There is nt a minimum number f grup members wh must be invlved in an incident befre disciplinary actin may be taken against the club r rganizatin. In sme instances, the cnduct f a single member may prvide sufficient grunds fr actin against the entire club r rganizatin. A student club r rganizatin may be subject t cnduct prceedings when it engages in a vilatin f law, University plicy, the Student Cde f Cnduct, r the Standards fr Natinal Fraternities and Srrities in ne r mre f the fllwing ways: 1. Members f the club r rganizatin act tgether t vilate the Cde f Cnduct; 2. One r mre members, alumni, r guests allegedly vilate the Cde f Cnduct at a club- r rganizatinspnsred, financed, r therwise supprted activity; 3. One r mre members f a club r rganizatin knew that an act cnstituting a vilatin was either ccurring r abut t ccur, and fails t prevent the actin, r fails t reprt it t apprpriate University fficial in a timely manner; 4. A vilatin ccurs n premises and/r transprtatin wned, perated, r rented exclusively by the student club r rganizatin; 5. A pattern f individual vilatins that negatively reflects upn, and cmprmises the status f, the University student club r rganizatin cmmunity has ccurred and/r cntinues t ccur withut adequate cntrl, respnse, r sanctin n the part f the student club r rganizatin, r its leaders; 6. The acts ccurred within the cntext f a student club r rganizatin related activity; Updated and Apprved 3/12/2018

2 7. The student club r rganizatin knwingly chse t prtect r cver up ne r mre individual ffenders wh are members, alumni, frmer members, r guests f the student rganizatin frm fficial actins, r members knwingly interfere with a University investigatin; 8. Members f the club r rganizatin vilate a plicy f a related natinal gvernance grup that designates the behavir as being n behalf f an rganizatin. 9. Individual member(s) and/r fficer(s) wh partake in actins that vilate the Cllective Respnsibility Prvisin fund in the UCCS Student Organizatin Agreement, signed at the cmmencement f each academic year. Referrals 1. Sexual Miscnduct and Prtected Class Discriminatin and Harassment: The UCCS Office f Institutinal Equity receives cmplaints f and investigates all allegatins f sexual miscnduct and prtected class discriminatin and harassment. 2. Academic Miscnduct: Cases invlving academic miscnduct are heard thrugh the individual cllege r schl in which the alleged miscnduct ccurred. The UCCS Student Academic Ethics Cde Plicy is available at Each cllege and schl has their wn prcesses available. Fr infrmatin abut classrm behavir, see the Office f the Dean f Students Classrm Behavir Plicy, available at 3. Individual Miscnduct. Individual students wh may have engaged in miscnduct will be referred t the Office f the Dean f Students. While the prcesses are similar, individual and rganizatinal utcmes and sanctins may vary. Duties and Expectatins f Students All club and rganizatin members are expected t read and be familiar with the Student Cde f Cnduct and the Club and Organizatin Cnduct Prcedures and make a timely reprt f all incidents related t clubs and rganizatins t the Department f Student Life. It is the duty f all students invlved in clubs and rganizatins t participate hnestly and cnscientiusly. Students have a duty t cperate and discuss relevant infrmatin with a cnduct fficer ver the telephne r in persn, adhere t stated deadlines, attend scheduled meetings, participate in all prceedings, and cmplete all sanctins as assigned. Knwingly prviding false r misleading infrmatin during an inquiry r investigatin is a vilatin f the Cde. This prvisin des nt apply t reprts made r infrmatin prvided in gd faith, even if the facts alleged are nt later substantiated. Failure t meet these duties and expectatins may result in a decisin being made withut the benefit f the club r rganizatin members participatin, r it may result in individual students being charged with failing t cmply with the student cnduct prcess. Updated and Apprved 3/12/ P a g e

3 Student Club and Organizatin Cnduct Prcess: 1. Cmplaint Received by Department f Student Life Upn receipt f an allegatin r reprt, the Student Life Directr (r designee) will review the infrmatin t decide whether the allegatins fall within the jurisdictin f this prcess, and render the fllwing preliminary dispsitin: Infrmatin is insufficient, and persnal interviews are cmpleted with ther individuals, including members f the club r rganizatin, wh might have pertinent infrmatin relating t the alleged miscnduct. Infrmatin is sufficient, but reslutin thrugh an infrmal prcess is mst apprpriate based n infrmatin available. Infrmatin is sufficient, and a Reslutin Meeting shuld ccur. Infrmatin is sufficient and behavir des nt cnstitute a plicy vilatin. If the allegatin des nt fall within in the jurisdictin f this prcess, apprpriate referrals will be made. 2. Organizatinal Ntificatin If it is determined that allegatin(s) fall within the jurisdictin f this prcess and there is sufficient infrmatin, the club r rganizatin will be ntified in the fllwing manner: An ntice shall be sent t the registered fficers f the student club r rganizatin that is the subject f the reprt r cmplaint. If the fficers fail t respnd by the date specified in the , ther student club r rganizatin members may be cntacted t reslve the matter. The ntice t the club r rganizatin will include: A descriptin f the alleged miscnduct; The law, University plicy, prcesses, and prcedures, r Standard fr Natinal Fraternities and Srrities that are alleged t have been vilated; The deadline fr scheduling the meeting and the staff member that shuld be cntacted. If a club r rganizatin representative des nt schedule a cnference by the date specified in the ntice, r if the club r rganizatin representative des nt attend the scheduled meeting, the utcme f the case will be decided in the representative s absence based n the infrmatin available. 3. Reslutin Meeting The purpse f the reslutin meeting is fr rganizatinal representatives t exchange infrmatin abut the alleged vilatin and give the club r rganizatin an pprtunity t respnd. N mre than tw (2) student representatives may attend the Reslutin Meeting withut prir authrizatin. The student club r rganizatin may be accmpanied t the Reslutin Meeting by an advisr. The student rganizatin must prvide the name f the advisr t the Directr (r designee), at least twenty-fur (24) hurs befre the Reslutin Meeting. At n time may the advisr advcate n behalf f the club r rganizatin r participate directly in the prceedings. They may nly cnsult with the students representing the club r rganizatin. Nn-students accused f miscnduct may nt serve as advisrs during the cnduct prcess, regardless f their affiliatin with the rganizatin. Updated and Apprved 3/12/ P a g e

4 4. Decisin After the Reslutin Meeting and cnsidering all relevant infrmatin and any mitigating circumstances, the Directr (r designee) will take ne f the fllwing actins using the prepnderance f the evidence standard, meaning that based n the infrmatin available it is mre likely than nt that the cnduct ccurred: It is determined the club r rganizatin did nt cmmit r is nt respnsible fr the alleged vilatin, the cmplaint will be dismissed. It is determined the club r rganizatin cmmitted the alleged vilatin, sanctins shall be impsed. Sanctins shall be impsed by the Office f the Dean f Students, in cnsultatin with the Directr (r designee) determining the finding. The utcme will be ed t the registered fficers f the student rganizatin and advisr (if applicable). Other members may be cpied as apprpriate. The ntificatin will include the alleged vilatin, the findings and cnclusins, any sanctins the club r rganizatin must cmplete, and the timeline in which sanctins must be cmpleted. 5. Sanctins Sanctins may include, but are nt limited t: Letter f Ntice Infrmal reslutin ptin ntifying the club r rganizatin that the behavir may be cnsidered inapprpriate and infrming members f University plicies, prcesses, r prcedures. May be used t dcument an educatinal cnversatin. Written Warning - A written statement t the club rganizatin leadership that the behavir was inapprpriate and mre serius cnduct actin will be taken shuld similar infractins ccur in the future. Frmal Reprimand A letter f ntificatin placed in the club r rganizatin s file and sent t its natinal rganizatin (if applicable) warning any future vilatins will result in mre severe sanctins. Club r Organizatinal Prbatin Further prhibited cnduct is likely t result in club r rganizatinal suspensin r withdrawal f recgnitin. Student clubs and rganizatins n disciplinary prbatin are nt in gd standing with the University. The club r rganizatin s ability t represent the University thrugh fficial events, serve n University cmmittees r cuncils, access resurces and services, r travel utside f the lcal area may be impacted. Restitutin A club r rganizatin, whse actins cause damage t public r private prperty r injury t anther persn, may be required t prvide mnetary reimbursement fr restratin f r replacement f prperty r fr medical bills related t injuries. Each member f the club r rganizatin may be held financially respnsible thrugh grup billing. Service Requirement May require members f the club r rganizatin t participate in University r cmmunity service activities. Event Restrictins May limit time, place, and manr in which club r rganizatinal events can ccur in rder t prmte sund risk management plicies and practices. Resurce Restrictins- May limit access t resurces ffered t the club and rganizatin in rder t supprt respnsible resurce use. Updated and Apprved 3/12/ P a g e

5 Educatinal Requirement May require educatinal prgramming hsted and/r attended by a percentage f the club r rganizatin membership. Suspensin f Registratin/Recgnitin Suspensin f recgnitin as a student club r rganizatin and the privileges inherent in that recgnitin indefinitely r fr a specific perid f time. Suspensin in Abeyance The club r rganizatin s recgnitin is suspended, but due t mitigating circumstances, the suspensin is deferred allwing the club r rganizatin t cntinue activities, thus prviding the club r rganizatin ne final pprtunity t prve it can perate respnsibly within the cmmunity. If the club r rganizatin has any further vilatins during this perid, the suspensin is immediately enacted and additinal sanctins may be placed. Withdrawal f Registratin/Recgnitin Withdrawal f University recgnitin as a student club r rganizatin. 6. Appeal Appeals are heard in accrdance with the Student Cde f Cnduct, Sectin X. Appeals, and must cmply with thse guidelines. An appeal des nt prvide a secnd hearing f the case. A respnding student club r rganizatin may nly appeal the utcme f the Reslutin Meeting if the sanctins are Organizatinal Prbatin, Suspensin f Registratin/Recgnitin, r Withdrawal f Registratin/Recgnitin. The appeal is the final step in the cnduct prcess. If a case is appealed, and unless the welfare f a persn r the cmmunity is threatened, all f the sanctins impsed in the case will nt g int effect until either the deadline fr filing an appeal passes and n appeal is filed r, if a timely appeal is filed, the appeal is decided, whichever cmes first. An appeal must be filed by the date specified in the decisin letter. It is the club r rganizatin s bligatin t prvide all materials that the club r rganizatin wishes t have cnsidered at the time f appeal submissin. Subsequent infrmatin and/r revisins t the appeal will nt be accepted. The Cnduct Appeals Bard will make the decisin as t whether these cnditins have been met. A student may file an appeal by delivering the appeal in persn t the Office f the Vice Chancellr fr Student Success. 7. Expedited Administrative Review and Temprary Suspensins Temprary Suspensin. If it is determined that there is substantial cncern fr the health, safety, r welfare f the members f the University cmmunity, a temprary suspensin may be issued. Ntice t cease all activities will be prvided t the club r rganizatin s president. During this time, the club r rganizatin may nt perate r cnduct any rganizatinal activities, unless expressly permitted in writing by the Executive Directr f Student Life. Operatin under Temprary Suspensin will result in lss f recgnitin. Expedited Administrative Review. If it is determined that a prmpt review is essential (e.g. end f the semester, there is substantial cncern fr the health, safety, r welfare f the members f the University cmmunity), the club r rganizatin s leadership t meet within 48 hurs. In these cases, ntice may be given by telephne r . If the rganizatinal leadership fails t attend the cnference in the time specified, the utcme will decided in the club r rganizatin s absence. Updated and Apprved 3/12/ P a g e