Administrative Council Meeting November 11, 2008

Transcription

1 Members Present: Executive Vice President Dever, Mr. Fley, Interim Vice President Gabriel, Vice President Garcia, Vice President Gary, Dr. Gueverra, Dr. Hill, Vice President Sachs, Dr. Saperstne, Dr. Tardd, and President Templin. Dr. Hintn participated by phne. Guests: Ms. Myrth Blanchard, Directr, Human Resurces Mr. Ben Pittman, Budget Directr Student Access & Success: Fall semester enrllment Dr. Gabriel reprted that as f Nvember 10, the Fall 2008 data indicate a 2.6% increase in FTES ver the cmparable date fr Fall He anticipates that the Fall 2008 increase will be apprximately 2.5%, which is 1% belw the cllege target fr the semester cllege marketing plan Dr. Gabriel presented a draft f NOVA s marketing strategies and activities fr This effrt will cntinue t fcus n: ptins and pprtunities guaranteed admissin agreements, transfer grants, flexible scheduling, large number f curse ptins; high quality, high value (quality prpsitin and value prpsitin) cmparable r superir educatin at half the cst; reputatin and results student gal achievement, students transfer in large numbers, quality f faculty, etc. Included in this strategy are: The aggressive use f direct, persnalized mail t high schl students, parents, and adults in the Nrthern Virginia and Washingtn, D.C., area t build awareness f pprtunities available at NOVA. The basic message is that NOVA can prvide a path fr pursuing a cllege degree even during these difficult financial times. The cllege will als cntinue t practively prmte summer pprtunities fr visiting (transient) students. Individual and persnal utreach thrugh the wrk f recruiters and cmmunity relatins specialists bth in the schls and the cmmunity. Campus-by-campus training, supprt, and cllabratin n resurces will be prvided by the cllege t enhance the marketing effrt. It was suggested that a catalg f apprved marketing items be prvided t the campuses t ensure a cnsistent NOVA lk. T increase NOVA s visibility within its service regin, Dr. Gabriel will prvide a template fr a brchure that culd include bth cllege-wide and specific campus infrmatin. Cnsistent fllw-up n cntacts, including admit packets, crdinatin with Call Center, tracking f inquiries, and and text cmmunicatins. It was suggested that welcme letters t prspective students be fllwed by a persnal call. A pilt by ne campus using wrk study students t cntact prspective students is being cnsidered. Invlvement f the Call Center in bth inbund and utbund calls. Calls t applicants wh have applied but never registered will be made befre the end f summer/fall registratin. Data relating t financial aid, registratin, reenrllment, and payment will be mnitred; utbund calling will be

2 Page 2 implemented where apprpriate as an early interventin and persnal cmmunicatin strategy. Utilize radi, print, and utdr media advertising t emphasize pprtunities prvided by Guaranteed Admissins Agreements with majr universities and the Cmmunity Cllege Transfer Grant. Cntinue t explre scial media marketing pprtunities with Ripple Effects Interactive (REI) and ther cllege units fr sites such as YuTube and Facebk. marketing and ther nline cmmunicatins is als expected t increase. Cntinue t streamline distributin f n-campus materials fr Academic Advising Week and pririty registratin. Expand data cllectin and develp a prtcl t measure utcmes. It was suggested that pprtunities in the career/technical fields and the availability f financial aid shuld als be addressed in this marketing. The impact f replacing the mailed Schedule f Classes with a pstcard r ther material will be discussed at a future meeting campus high schl recruitment plans The campus plans fr high schl recruitment are due t Dr. Templin tday. Achieving the Dream Plans are underway fr the visit by the caches in January. Dr. Tardd reprted that the AtD initiative has received a small grant frm the VCCS t supplement cllege funding. Implementatin f FY09 Budget Reductin: Psitin freeze Vice President Garcia prvided a reprt n NOVA s 2009 vacancy status (excluding faculty and plice) as f Nvember 10, In additin t identifying vacant psitins, the reprt als identifies the prjected savings fr each vacancy if frzen. This reprt will be updated and reviewed n a rutine basis t assist in the management f vacancies under the freeze. By Nvember 30, cuncil members are t identify any f these psitins being used t meet their freeze targets. Up t ne half f the targeted psitins may be returned after the freeze is lifted; the remaining psitins are subject t reallcatin. Cuncil members were asked t cntact Ms. Blanchard in Human Resurces if additinal infrmatin is needed n specific psitins r fr questins abut this reprt. Carryfrward funds Vice President Garcia reprted n the prpsed implementatin f prjects t be funded by Fiscal Year 2009 carryver funds and additinal salary savings. He advised that, as mst f this funding is being targeted tward physical plant prjects, all prjects in this categry are presently being reviewed. Each prvst will receive a listing f his r her campus prjects. It was agreed that prjects that were in place at the beginning f FY 09 shuld be funded befre thse prjects requested after that time. Mr. Pittman will advise as t the status f the varius prjects. Fllw-up frm Ad Hc Budget Crisis Cmmittee meeting. Discussin deferred. Allcatin f New Teaching Faculty Psitins fr : Fr the first rund f faculty allcatins, there are 25 identified faculty vacancies. In additin t these, new psitins will be added t supprt enrllment grwth. Tw scenaris are under cnsideratin. First, adding 15 new faculty psitins, thereby bringing the ttal recruitment fr

3 Page 3 Rund 1 t 40, with 6 (15%) f the psitins reserved fr distributin by presidential discretin. Secnd, adding 7 new faculty psitins, thereby bringing the ttal recruitment fr Rund 1 t 32, with 3 (10%) f the psitins reserved fr distributin by presidential discretin. Althugh the first scenari is preferable, it is recgnized that budget cnstraints may necessitate ging t the secnd scenari. The prpsed allcatins, based n the mdel used fr the past fur years, were accepted as presented by Dr. Gabriel. Prvsts were asked t submit faculty psitin requests t Dr. Templin by Nvember 22. The requests will be based n the first scenari with the recgnitin that budget cncerns culd later result in ging t the secnd scenari r ther alternative plan. Dr. Templin stated that he is lking fr enrllment-driven recmmendatins r new initiatives expected t have immediate and psitive financial results. Faculty Recruitment Strategy fr Class f 2009: Dr. Dever presented the Plan fr Faculty Recruitment fr the Faculty Class f As in the past, this plan cntinues t be driven by NOVA Strategic Visin 2010: Gateway t the American Dream. Accrding t this plan The Faculty Allcatin Mdel remains the same. Apprximately 15% f the available psitins will be reserved fr presidential discretin. If a campus has nt successfully hired fr a psitin within the recruiting cycles ver a perid f tw academic years, the psitin will nrmally be subject t reallcatin thrugh the mdel, unless an exceptin is granted by the President. The prcedures fr hiring full-time teaching faculty were apprved by the Administrative Cuncil in February 2006, underwent cnsultative review during , and were revised by Administrative Cuncil in May In August 2008, representatives frm the Academic Deans Cuncil met with Executive Vice President Dever, Prvst Tardd, and Human Resurces Directr Blanchard t identify areas that are still prblematic in the hiring prcess. Fr the recruitment ccurring in , imprvements are expected in uplading and prviding access t applicatin packets; clarifying expectatins fr diversity in the pl f apprved candidates; revising the Emplyment Checklist; and expediting the hiring prcess, particularly between the time a hiring recmmendatin has been made by the campus and the actual cntractual ffer is made by the cllege t the recmmended candidate. There is cnsensus that it wuld be desirable fr emplyment verificatin t be cnducted by HR rather than by the divisin ffices, but HR currently lacks the persnnel resurces t take ver this functin. If HR is able t secure the necessary resurces, it will assume the emplyment verificatin functin. During any time that HR lacks the resurces, the functin will remain with divisin ffices. The schedule fr the first rund f faculty recruitment fr Class f 2009 is: Nvember 22 Campuses submit requested psitins and justificatin t Dr. Templin. Nvember 25 Dr. Templin reviews and apprves requests. Presidential discretin psitins will als be allcated. Early December General advertisement fr recruitment. A general meeting f prvsts, deans, and cmmittee chairs regarding verall gals and specific prcedures fr recruitment will be held in late January r early February. Rund 1 hiring is expected t be cmpleted by mid-may, A secnd rund f faculty recruitment fr the Class f 2009 will begin in February and will cnsider any vacancies ccurring after thse accunted fr in Rund One. A reprt n faculty diversity is expected at the Administrative Cuncil meeting n Nvember 25.

4 Page 4 Review f Student Activity Fee: Dr. Gueverra distributed a reprt n student activity prgrams at varius institutins. This reprt included the missin, funded and nn-funded activities, and related issues. One purpse f this review was t identify what ther institutins cnsider apprpriate and inapprpriate use f these funds. After reviewing this reprt, it appears that NOVA s student activities plan is cmpatible with thse f ther institutins. The psitin f cllege-wide Student Activities Crdinatr is expected t be filled in the near future. Dr. Dever stated that the cllege appears t be n track with the student activities rerganizatin. As prvided by the rerganizatin plan, an end-f-year reprt detailing specific activities and expenditures will be distributed. He acknwledged the versight prvided by Dr. Gueverra fr this effrt. There remain sme questins as t the apprpriate interface between cllege-wide and campuswide student activities. Specific pprtunities r issues shuld be frwarded t Dr. Gueverra. Dr. Dever discussed the prcess fr increasing the student activities fee and the pssibility f raising the fee by $0.25 per credit hur (frm $1.10 t $1.35) fr This fee was increased by $0.27per credit hur in He nted that any prpsal fr an increase must clearly demnstrate benefit t the students and identify hw the mnies wuld be used. Cnsultatin with students is a critical cmpnent in the develpment f any prpsal t increase the student activity fee. An increase in this fee must als be cnsidered in terms f ther fee increases such as parking. Campus discussins regarding such an increase shuld begin sn t allw sufficient time t develp the request. The Administrative Cuncil will revisit the subject in early January. Dr. Sachs nted the need t address student life issues fr distance educatin students. Curriculum Cmmittee Recmmendatin: The Semicnductr Labratry Prcesses (SLP) specializatin f the Science Assciate f Science degree, the Semicnductr Labratry Prcesses (SLP) Technician (Operatr) career studies certificate, and the Semicnductr Labratry Prcesses (SLP) Technician (Advanced) career studies certificate prgrams were established in Fall 1998 in respnse t a request frm MICRON. Current technlgies have gne beynd thse ffered in these prgrams. The Administrative Cuncil apprved the discntinuance f the Semicnductr Labratry Prcesses specializatin f the Science Assciate f Science degree, the Semicnductr Labratry Prcesses Technician (Operatr) career studies certificate, and the Semicnductr Labratry Prcesses Technician (Advanced) career studies certificate prgrams, effective Fall This recmmendatin will be frwarded t the Cllege Bard fr final apprval. Virginia Outstanding Faculty Award Nminatins: NOVA has submitted the fllwing nminatins fr the 2009 Virginia Outstanding Faculty Award: Dr. Ralph Eckerlin, Prfessr f Bilgy; and Ms. Maria Rynn, Assciate Prfessr f Infrmatin Technlgy. Bth are at the Annandale Campus. Dr. Dever nted the imprtance f encuraging nminatins f faculty fr this majr statewide recgnitin f excellence. The request fr nminatins fr 2010 will g ut in February.

5 Page 5 Apprval f the Wrking Calendar: Dr. Dever nted that the respnse f the Deans Wrking Grup regarding the questin f pssibly scheduling the Student Services Cnvcatin during the nn-instructinal days in Octber had been distributed. He further nted the desirability f having all cnvcatin events early in the semester. The Administrative Cuncil apprved the General Infrmatin Wrking Calendar as presented. Revised Plicy Prpsal n Firearms & Other Dangerus Weapns and Materials: NOVA s current plicy addressing firearms and dangerus weapns des nt explicitly address explsives and ther dangerus materials as required in Recmmendatin 2.18 f the Reprt f the Chancellr s Emergency Preparedness Review Task Frce. The Administrative Cuncil apprved amending NOVA s current plicy as fllws t bring it int cmpliance with Recmmendatin 2.8: Firearms and Other Dangerus Weapns and Materials Bringing firearms and ther dangerus weapns nt campus is prhibited. It is a vilatin f the rules t carry weapns r t leave them in a car parked n the campus. The nly exceptin applies t law enfrcement fficers. While civilian-attired law enfrcement fficers have the authrity t carry firearms, they must d s by keeping them cncealed s as nt t alarm thers. Bringing explsives and ther dangerus chemicals nt campus is als prhibited. Nvember Admin Cuncil meetings Nvember 18 n meeting Nvember 25 9:30-12:30 The next meeting f the Administrative Cuncil is Tuesday, Nvember 25, at 9:30 a.m. in the Large Bard Rm. Tracking & Upcming Items: New Classified, Admin & Prfessinal Faculty Psitin Requests Nv 25 Center fr Excellence in Teaching & Learning (CETL) Nv 25 Faculty Diversity Nv 25 Military Outreach Services Reprt Nv 25 SACS- Institutinal Effectiveness & Student Learning Outcmes Dec 2