Budget Committee AGENDA. September 21, :00 A.M. AD/SS 207

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1 Budget Cmmittee AGENDA September 21, :00 A.M. AD/SS 207 Sctt Stark M C- Chair Laura Gwen - C Girija Raghavan - C Dr. Rger Pwell F C-Chair Rick Hrdlicka - M Steve Sarres - ASG Karl Pasillas - SS Achala Chatterjee - F Jel Murphy - F Review/Apprve Minutes Apprve Minutes fr Review f the Budget Next Meeting: Octber 19, 2016 San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

2 V SBVC Budget Cmmittee Meeting Minutes AD/SS :00 a.m. - 12:00 p.m. Sctt Stark M C- Chair X Laura Gwen - C X Dr. Rger Pwell - F X Dr. Riase Jakpr F C-Chair X Rick Hrdlicka - M X Girija Raghavan - C X Karl Pasillas - SS X Achala Chatterjee - F X Jel Murphy - F X Steve Sarres - ASG X Tpic: Review Minutes Old Business Adjurned Discussin: Apprved the minutes fr Nne 1. Pwell nminated Jakpr as the new C-Chair f the Budget Cmmittee. a. Ayes: Stark, Chatterjee, Gwen, Hrdlicka, Murphy, Pwell, Raghavan and Sarres b. Nes: Nne c. Absent: Nne d. Abstentins: Nne 2. It is encuraged fr the C-Chair t attend the District Budget Cmmittee Meetings. 3. As an intrductin t cmmunity cllege budget fr new members, Sctt reviewed the State funding apprpriatin mechanism as well as the Resurce Allcatin Mdel fr :00 p.m. NEXT MEETING Octber 19, A.M. AD/SS 207 San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

3 Budget Cmmittee AGENDA Octber 19, :00 A.M. AD/SS 207 Sctt Stark M C- Chair Laura Gwen - C Dr. Rger Pwell F Dr. Riase Jakpr F C-Chair Rick Hrdlicka - M Girija Raghavan C Karl Pasillas - SS Achala Chatterjee - F Jel Murphy - F Steve Sarres ASG Review/Apprve Minutes Apprve Minutes fr Cmmittee Charge and Cmmunicatin with Campus Review Multi Year Frecast Review Fund Balance and Use fr Prgram Review Next Meeting: Nvember 15, 2016 San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

4 V SBVC Budget Cmmittee Meeting Minutes AD/SS :00 a.m. - 12:00 p.m. Sctt Stark M C- Chair X Laura Gwen - C X Dr. Rger Pwell - F X Dr. Riase Jakpr F C-Chair X Rick Hrdlicka - M Girija Raghavan - C X Karl Pasillas - SS X Achala Chatterjee - F Jel Murphy - F X Steve Sarres - ASG X Tpic: Review Minutes Old Business Discussin: Apprved the minutes fr Reviewed the Cmmittee Charge. 2. Discussed n hw t distribute Budget Cmmittee infrmatin t the campus. 1. Distributed Rger s San Bernardin Valley Cllege Budget Cmmittee Cmmunicatin Sheets. 2. Sctt reviewed the San Bernardin Cmmunity Cllege District Multi-Year Frecast. a. Additinal faculty, cst f living and step and clumn are included. b. Classified grwth psitins, additinal equipment, cntract services r supplies are nt included. 3. Sctt reviewed the SBVC Campus Needs Funding Prcess. a. Discussed hw items fr Prgram Review are ne time allcatins except psitins. 4. Reviewed the fund balance and what SBVC available amunt culd be. 5. The budget cmmittee recmmends making $250,000 available fr expenditure n Prgram Review and $250,000 available fr any arising Urgent Emerging Needs fr SBVC campus fr fiscal year 17. Sarres mtined, Gwen secnd and the cmmittee vted as fllws: a. Ayes: Gwen, Murphy, Pwell, Raghavan and Sarres b. Nes: Stark c. Absent: Chatterjee, Hrdlicka, d. Abstentins: Nne Adjurned 12:00 p.m. San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

5 Budget Cmmittee AGENDA Nvember 16, :00 A.M. AD/SS 207 Sctt Stark M C- Chair Laura Gwen - C Dr. Rger Pwell F Dr. Riase Jakpr F C-Chair Rick Hrdlicka - M Girija Raghavan C Karl Pasillas - SS Achala Chatterjee - F Jel Murphy - F Steve Sarres ASG Review/Apprve Minutes Apprve Minutes fr SBVC Missin Statement cnsideratin when making budget/spending decisins. Bard f Trustees Budget meeting- infrmatin District Budget Cmmittee Strng Wrkfrce Grant Recmmendatin Discussin and recmmendatins fr prjected excess FY Next Meeting: December 14, 2016 San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

6 V SBVC Budget Cmmittee Meeting Minutes AD/SS :00 a.m. - 12:00 p.m. Sctt Stark M C- Chair X Laura Gwen - C X Dr. Rger Pwell - F Dr. Riase Jakpr F C-Chair X Rick Hrdlicka - M X Girija Raghavan - C Karl Pasillas - SS X Achala Chatterjee - F Jel Murphy - F X Steve Sarres - ASG X Tpic: Review Minutes Old Business Adjurned Discussin: Apprved the minutes fr Nne 1. Sctt discussed the missin f the cllege and that it must be cnsidered by each cmmittee member when perfrming cmmittee wrk and decisins, t insure that ur wrk and decisins fully supprt ur missin. Sctt stated that this is part ur mst recent accreditatin actin plan fr imprvement. The missin f the cllege is at the fter f each agenda and meeting minutes t keep it up frnt and n ur minds at each cmmittee meeting. 2. The Bard f Trustees Budget Cmmittee is pen t anyne and Sctt will send ut the dates and times fr thse wh wuld like t attend. 3. Reviewed the 50% and FON Rules. 4. Sctt mentined that the district might cnsider anther early retirement incentive. Fr this incentive t be effective in salary savings, 15 faculty and 10 classify emplyees wuld have t take it. 5. Sctt revealed that the DBC vted fr the Strng Wrkfrce Grant t be distributed using the current resurce allcatin mdel with an agreement t revisit the mdel early next year. 6. Sctt handed ut draft Bard Directives, Fiscal Year Budget Calendar and SBCCD Multi- Year Frecast. 7. The cmmittee needs t develp guidelines n hw t distribute any grwth allcatins that SBVC might receive. a. What percentage fr faculty, supplies, equipment, classified, cntracts, utilities, etc.? 11:55 a.m. San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

7 Budget Cmmittee AGENDA February 15, :00 A.M. AD/SS 207 Sctt Stark M C- Chair Laura Gwen - C Dr. Rger Pwell F Dr. Riase Jakpr F C-Chair Rick Hrdlicka - M Girija Raghavan C Karl Pasillas - SS Achala Chatterjee - F Jel Murphy - F Steve Sarres ASG Review/Apprve Minutes Apprve Minutes fr Prgram Review List f Funded items 2018 Budget Develpment Update Discussin & Recmmendatin fr Prjected Excess Next Meeting: Tentative- March 15, Discussin San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

8 V SBVC Budget Cmmittee Meeting Minutes AD/SS :00 a.m. - 12:00 p.m. Sctt Stark M C- Chair X Laura Gwen - C X Dr. Rger Pwell - F Dr. Riase Jakpr F C-Chair X Rick Hrdlicka - M X Girija Raghavan - C Karl Pasillas - SS X Achala Chatterjee - F Jel Murphy - F X Steve Sarres - ASG Tpic: Review Minutes Old Business Adjurned Discussin: Apprved the minutes fr Nne 1. Handed ut and reviewed the apprved Prgram Review Needs list. 2. Sctt reviewed the Business & Fiscal Services Update: FY Prpsed Budget Revised that had infrmatin abut the Gvernr s prpsed budget. 3. Discussed the District Office Prjected Assessment fr the clleges in FY 18. a. Sctt will send ut the whle package f the District Office Expense Budget fr FY 18 and the 50% and FON Rule t the cmmittee members. 4. Sctt infrmed the cmmittee abut hw the District is ding with reaching the prjected FTES fr FY 17. a. CHC prjected FTES was 5, 2019, they may reach 4,700. b. SBVC prjected FTES was 10,714 and they will meet that gal. c. Since SBVC will meet their FTES gal and CHC will nt, SBVC might receive additinal funds due t the hw the Resurce Allcatin Mdel wrks. d. District Enrllment Management Cmmittee agreed t a 1.5% FTES Grwth fr FY The cmmittee needs t develp guidelines n hw t distribute any grwth allcatins that SBVC might receive. a. What percentage fr faculty, supplies, equipment, classified, cntracts, utilities, etc.? b. Rick recmmended fr Student Success grants t pay fr the additinal funds STEM needs fr tutrs and SIs since the state is shifting funds frm ther grants t these grants. c. D budgets increase acrss the bard if sme prgrams are nt spending their funds? i. Rick suggested having Prgram Review d an evaluatin f prgrams t d a priritizatin fr budget augmentatin. Budget augmentatin using Prgram Review data. ii. Give divisins the budget augmentatin fr them t distribute as they see necessary. iii. Use the frmula frm the ne time Sht in the Arm budget augmentatin. iv. SBVC des nt want t spend/cmmit all f their grwth funds. Need t cme up with percentage/frmula fr nging cmmitments. d. Rick stated that we d nt explre if divisins really need all the funds they receive. i. Use a Zer Based Budget Mdel Prgrams needs t justify the amunts they receive. 12:00 p.m. San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

9 Budget Cmmittee AGENDA March 8, :00 A.M. AD/SS 207 Sctt Stark M C- Chair Laura Gwen - C Dr. Rger Pwell F Dr. Riase Jakpr F C-Chair Rick Hrdlicka - M Girija Raghavan C Karl Pasillas - SS Achala Chatterjee - F Jel Murphy - F Steve Sarres ASG Review/Apprve Minutes Apprve Minutes fr Budget Develpment Update Discussin & Recmmendatin fr Prjected Excess Next Meeting: April 19, 2017 San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

10 V SBVC Budget Cmmittee Meeting Minutes AD/SS :00 a.m. - 12:00 p.m. Sctt Stark M C- Chair X Rick Hrdlicka - M X Dr. Rger Pwell - F Dr. Riase Jakpr F C-Chair X Steven Lee - F X Girija Raghavan - C X Karl Pasillas - SS Laura Gwen - C X Jel Murphy - F X Steve Sarres - ASG Ben Gibsn G X Tpic: Review Minutes Old Business Adjurned Discussin: Apprved the minutes fr Steven Lee abstained. 1. Nne 1. Sctt updated the cmmittee n the prcess and the current stage fr SBVC s FY 18 develpment budget. 2. Sctt reviewed varius scenaris f grwth spending, the 50% and FON law, and FY 18 nging budget cnsideratins/emerging identified needs sheet. a. As SBVC grws, we culd receive additinal FTES funds that may nt be allcated in the current mdel. b. Need t have a grwth mdel that is flexible fr decreasing revenue. c. It is still an SBCCD gal t mve twards 75% full time faculty/25% adjunct, but nging funding will be an issue. d. The cmmittee agreed that the grwth scenaris presented were ratinal and recmmended t cntinue mving in that directin. e. A wage and cmpensatin study fr all classified emplyees will be dne and culd influence the budget. f. Rick suggested using percentages instead f dllar amunts fr the scenaris f grwth funding when presenting t brader audiences. 12:00 p.m. San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

11 Budget Cmmittee AGENDA April 19, :00 A.M. AD/SS 207 Sctt Stark M C- Chair Rick Hrdlicka - M Dr. Rger Pwell F Dr. Riase Jakpr F C-Chair Steven Lee -F Girija Raghavan C Karl Pasillas - SS Laura Gwen - C Jel Murphy - F Steve Sarres ASG Review/Apprve Minutes Apprve Minutes fr Budget Develpment Update Next Meeting: May 17, 2017 San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

12 V SBVC Budget Cmmittee Meeting Minutes AD/SS :00 a.m. - 12:00 p.m. Sctt Stark M C- Chair X Rick Hrdlicka - M X Dr. Rger Pwell - F Dr. Riase Jakpr F C-Chair X Steven Lee - F X Girija Raghavan - C X Karl Pasillas - SS x Laura Gwen - C Jel Murphy - F X Steve Sarres - ASG Ben Gibsn G X Tpic: Review Minutes Old Business Adjurned Discussin: Apprved the minutes fr Nne 1. Sctt updated the cmmittee n SBVC s FY 18 develpment budget. a. Distributed San Bernardin Cmmunity Cllege District Multi-Year Frecast. b. The Gvernr s May revised budget may affect FY 18 develpment budget. c. SBVC is a medium size cllege. d. Instructinal/Physical Plant Blck Grant is being cut 75% fr FY 18 cmpared t FY 17. Sme f these funds are ging twards the Strng Wrk Frce Prgram. e. SBVC gal fr FTES in FY 18 is 11,077 based n a 1.5% grwth if we hit 10,900 FTES in FY 17. f. SI/Tutring Center needs additinal funds. i. Tracking student hurs fr when they receive SI r tutring wuld bring additinal FTES t SBVC and help supprt the center. g. A special cmmittee is establishing guidelines and a strategic plan fr the funds the district will receive fr the FCC sale f their bradcast frequencies. 2. Reviewed the District Enrllment Management and Budget Cmmittee s meeting materials pertaining t enrllment recmmendatins. a. The chancellr desires fr SBVC t hit the State Funded Cnstrained Grwth currently estimated at 2.21% instead f the 1.5% grwth we cmmitted t. b. SBVC will need t decide hw much f summer FTES t use fr FY 17 and what t pull ver int FY :00 p.m. San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

13 Budget Cmmittee AGENDA May 17, :00 A.M. AD/SS 207 Sctt Stark M C- Chair Rick Hrdlicka - M Dr. Rger Pwell F Dr. Riase Jakpr F C-Chair Steven Lee -F Girija Raghavan C Karl Pasillas - SS Laura Gwen - C Jel Murphy - F Steve Sarres ASG Review/Apprve Minutes Apprve Minutes fr Budget Develpment Update Next Meeting: September 20, 2017 San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

14 V SBVC Budget Cmmittee Meeting Minutes AD/SS :00 a.m. - 12:00 p.m. Sctt Stark M C- Chair X Rick Hrdlicka - M X Dr. Rger Pwell - F Dr. Riase Jakpr F C-Chair X Steven Lee - F Girija Raghavan - C X Karl Pasillas - SS x Laura Gwen - C Jel Murphy - F X Steve Sarres - ASG Tpic: Review Minutes Old Business Adjurned Discussin: Apprved the minutes fr Nne 1. Sctt updated the cmmittee n SBVC s FY 18 develpment budget. a. Reviewed the May revised Business & Fiscal Services Vice Chancellrs Mem, the Resurce Allcatin Mdel, and several what if scenaris. Reviewed the Cmmunity Cllege League f Califrnia May Revisin mem. b. Measure P bnd fund needs t be recnciled t find ut hw much is actually left. 12:00 p.m. San Bernardin Valley Cllege maintains a culture f cntinuus imprvement and a cmmitment t prvide high quality educatin, innvative instructin, and services t a diverse cmmunity f learners. Its missin is t prepare students fr transfer t fur year universities, t enter the wrkfrce by earning applied degrees and certificates, t fster ecnmic grwth and glbal cmpetitiveness thrugh wrkfrce develpment, and t imprve the quality f life in the Inland Empire and beynd.

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