San José State University

Transcription

1 A. Backgrund Cllectin f the SSETF cmmenced with the Fall 2012 term. As a mandatry student fee that applies t all students, SJSU is bligated t ensure the revenues cllected are used in ways that were detailed in the fee prpsal and cnveyed thrugh pen frums held in Spring The six pririties supprted by the SSETF are detailed belw. Exclusins are nted n page 3. Effective Fall 2014, the SSETF was unbundled int three categries and frzen at the Fall 2013 fee amunt. Fall 2014 Unbundled Fee: SSETF IRA $147 This fee supprts activities that fall under the definitin f and statutes related t Instructinally Related Activities (IRA) in Title 5 and the Califrnia Educatin cde, including Athletics. SSETF Curse $30 This fee will enhance supprt fr instructinal materials and methds used in the delivery f instructin. SSETF - Student Success $118 This fee shall prvide enhanced and cmprehensive supprt fr Student Academic Success Services t imprve graduatin and retentin rates f all students (including under-represented minrity students) by implementing a variety f evidence-based, best practice student supprt and High Impact Practice (HIP) prgrams. This additinal funding t supprt student success and excellence will be imperative in rder t address SJSU's retentin and graduatin rates which currently lag slightly belw the system average. Additinally, the SSET Student Success Fee shall be used t deepen and strengthen student learning by prviding innvative and effective technlgy-enabled learning experiences fr students. B. SJSU s Six Pririties Supprted by the SSETF: 1. Student Success Services & Graduatin Pathways Expand supprt fr cmprehensive student success services and imprved pathways t graduatin. Fr example: maintain access t high demand classes and labs increase cmprehensive and crdinated writing, math and tutrial services enable wrkfrce, career and prfessinal develpment and alumni mentring implement a new integrative First Year Prgram implement mre high impact practices such as utilize early-warning technlgy-enhanced advising and tutring supprt undergraduate and graduate research increase service learning and cmmunity engagement pprtunities expand summer bridge University Budget & Risk Office, Revised Page 1

2 enhance services fr students with disabilities 2. Academic Technlgy Enhance supprt fr effective student-related academic technlgy initiatives that cmplement, but d nt duplicate, technlgy initiatives identified in CSU s annual supprt budget. Fr example: imprve academic technlgy infrastructure (e.g., LMS supprt, lecture capture, enhanced classrm technlgy) imprve student access t state-f-the art sftware (e.g., adptin f digital media sftware such as Adbe Suite) imprve student access t academic technlgy hardware and devices, including explratin f e-readers, ipads, and increased utilizatin f effective electrnic multiplatfrm-based educatinal learning materials (e.g., Pearsn MyWritingLab, ETS Criterin writing supprt prgrams, etc.) st Century Teaching Spaces Create 21 st century classrms, labs and learning spaces, including virtual spaces (e.g., lecture capture, eprtflis, scial media, etc.) 4. Retentin & Graduatin Expand supprt fr all students and wrk t clse the retentin and graduatin gap fr Underrepresented Minrity students (URM) 5. Curse Supprt Enhance supprt fr instructinal materials and methds used in the delivery f instructin. 6. Instructinally Related Activities Supprt fr activities that fall under the definitin f and statutes related t Instructinally Related Activities (IRA) in Title 5 and the Califrnia Educatin cde, including Athletics C. The SSETF Advisry Cmmittee (SSETFAC) has been replaced with the Campus Fee Advisry Cmmittee (CFAC) effective January 2015 CFAC reviews requests fr SSETF resurces and makes a recmmendatin t the President. Prpsals that are deemed t best prmte the gals f Visin 2017 within the six pririties supprted by the SSETF will be identified by the Cmmittee, and then submitted t the President as fficial Cmmittee recmmendatins. CFAC membership is as fllws: SSETF Advisry Cmmittee Membership is appinted by the President with recmmendatins frm varius cnstituent grups/psitins identified belw. The cmmittee is cmprised f 11 members wh serve ne- fiscal year terms, with reappintments allwed. Membership is as fllws: Assciate Students President, r designee Five students selected by Assciated Students in accrdance with nrmally established prcedures Academic Senate Chair, r designee One faculty member, appinted by the campus President after cnsultatin with the Executive Cmmittee f the Academic Senate One representative frm the Academic Affairs Divisin, appinted by the campus President University Budget & Risk Office, Revised Page 2

3 One representative frm the Administratin and Finance Divisin, appinted by the campus President One representative frm the Student Affairs Divisin, appinted by the campus President The Cmmittee is staffed by the Directr f University Budget & Risk Management D. Prpsal Prcess The University will issue a call fr prpsals in late winter as funding allws. Prpsals must supprt new initiatives that prmte ne f the 4 pririties. (If requesting funds t augment r enhance a prven prgram, include nly the enhancement csts t be funded frm SSETF alng with data supprting the success f the prgram. Prven pilt activities that were launched with dnr r grant funds and are seeking nging supprt will be cnsidered new initiatives.) Prpsals must be apprved by the head f each Divisin and submitted t the University Budget & Risk Management Office. The University Budget & Risk Management Office will cmpile, summarize, and frward all received prpsals t CFAC and t the President s Cabinet simultaneusly. The President s Cabinet and CFAC will separately frward recmmendatins t the President fr final determinatin. Frwarded prpsals may include base and/r ne-time funding, but must fall within available resurces as reprted by the University Budget & Risk Management Office each year. At the end f each year (in June), SSETF recipients may be required t prvide a reprt describing the utcmes achieved, including supprting data. University Budget & Risk Office, Revised Page 3

4 1. Annual Resurce Request Prcess/Schedule New Requests February The University issues call fr prpsals fr fllwing academic year March Prpsals are due t University Budget & Risk Management Office CFAC meets t discuss prpsals and submits final recmmendatin t the April President President s Cabinet meets t discuss prpsals and submits final recmmendatin t the President May President s Final Decisin and Award letters issued t recipients July Funds transferred t receiving departments by Budget & Risk Management Fllwing June Outcmes reprts due frm recipients (where required) 1 June 30 th Unused funds revert t the University Cntinuatin Requests June July Fllwing June June 30th The University issues call fr requests t cntinue funds fr unfinished prjects Requests fr unfinished/cntinuing prjects are due t the University Budget & Risk Management Office CFAC meets t discuss prpsals and submits final recmmendatin t the President President s Cabinet meets t discuss prpsals and submits final recmmendatin t the President President s Final Decisin and Award letters issued t recipients f cntinuatin funds Funds transferred t receiving departments by Budget & Risk Management Outcmes reprts due frm recipients (where required) Unused funds revert t the University E. Year-End Balances As nted abve, a prcess is available fr departments/divisins t request the cntinuatin f funds nt unencumbered prir t June 30th. In rder t allcate new funds t departments/divisins in July, any balance remaining in departments frm prir year awards will be returned t the University at yearend. CFAC will review requests t cntinue prjects that were nt cmpleted due t extenuating circumstances and make recmmendatins t the President. Any lapsing funds (nt reallcated) will be made available fr the fllwing year's allcatin prcess. 1 Outcmes reprts may be required by the SSETF Advisry Cmmittee, the President, and/r per Divisin plicy University Budget & Risk Office, Revised Page 4

5 F. Exclusins Overarching guidance: SSETF fllws the same hspitality and purchasing rules as the Operating Fund (70000). SSETF mnies may NOT be used fr: 1. Salary increase supplements. Fr example, an individual s salary shuld nt be split 95% t Fund A (e.g., CSU Op Fund) and 5% t SSETF at the same time a 5% salary increase is awarded. 2. Csts related t self-supprt prgrams (e.g., prgrams ffered thrugh Cllege f Internatinal and Extended Studies). 3. Student recruitment r yield events. SSETF is meant t assist students already admitted. G. Questins Questins abut the use f SSETF may be addressed t Jsee Larchelle, Assciate Vice President fr Finance, r Directr f University Budget & Risk Management. University Budget & Risk Office, Revised Page 5