General Faculties Council ACADEMIC PLANNING AND PRIORITIES COMMITTEE Approved Minutes

Transcription

1 General Faculties Cuncil ACADEMIC PLANNING AND PRIORITIES COMMITTEE Apprved Minutes Meeting #51 Nvember 16, 2015, 2:00 4:00 p.m. A167 Vting Members Rb Thmpsn, Academic C-Chair Bart Beaty Carlyn Emery Ebba Kurz Anders Nygren Mike Webster Nn- Vting Members Kari Cleman Lesley Gerein Sandra Henle Kevin McQuillan Regrets Dru Marshall Levi Nilsn Mike Ptter Richard Sigurdsn Secretary and Scribe Cherie Tutt, Gvernance Crdinatr Guests Susan Barker, C-Chair Calendar and Curriculum Subcmmittee present fr Item 5 Yat-Sing Cheng, Specialist Enterprise Risk Management present fr Item 9 Michele Jacbsen, Assciate Dean (Graduate Prgrams), Werklund Schl f Educatin present fr Item 7 Mary O Brien, Academic C-Chair Graduate Academic Prgram Subcmmittee present fr Item 4 & 7 Heather Smith-Watkins, Analyst (Planning & Reviews) - present fr Item 8 Lynn Taylr, Vice-Prvst (Teaching and Learning) - present fr Item 8 Observers Christine Jhns, Senir Directr (Academic & Internatinal Strategies) The Academic C-Chair called the meeting t rder at 2:03 p.m. and cnfirmed qurum. 1. Apprval f the Agenda That the Agenda fr the Nvember 16, 2015 Academic Planning and Pririties Cmmitttee meeting be apprved.

2 Academic Planning and Pririties Cmmittee Nvember 16, 2015 Apprved Minutes Page 2 f 6 2. Remarks f the Academic C-Chair The Academic C-Chair welcmed new member Anders Nygren, frm the Schulich Schl f Engineering, t his first meeting f the Academic Planning and Pririties Cmmittee (APPC). The increase f items that will be cming t the Cmmittee was highlighted. 3. Reprt n the Campus and Facilities Develpment Subcmmittee Meeting held n Octber 20, 2015 Dcumentatin fr this item was circulated with the Agenda. Kevin McQuillan, C-Chair f the Campus and Facilities Develpment Subcmmittee (CFDS), presented this item. CFDS reviewed the prcess fr develping the Capital Plan, a chapter f the Cmprehensive Institutinal Plan (CIP). This was imprtant backgrund infrmatin fr the Cmmittee as it frms the framewrk fr what will be discussed ver subsequent meetings. In respnse t a questin, it was cnfirmed that nce the Capital Plan is drafted, it will g t the Cmmittee fr discussin. The deadline fr submissin f the CIP has nt yet been set by gvernment. 4. Reprt n the Graduate Academic Prgram Subcmmittee Meeting held Octber 21, 2015 Dcumentatin fr this item was circulated with the Agenda. Mary O Brien, C-Chair f the Graduate Academic Prgram Subcmmittee (GAPS), presented this item. Evidence f cnsultatin with the University f Alberta n the additin f the Finance Specializatin t the Executive Masters f Business Administratin has been received by GAPS The GAPS Calendar Wrking Grup has started wrk n the re-draft f the Calendar entry fr the Finance Specializatin Changes t the Leadership Specializatin fr the MA and PhD streams in the Educatinal Research prgram (EDER) were presented t GAPS as Calendar changes, but after thrugh cnsideratin, the Cmmittee decided that the changes affected the exit requirements fr the Specializatin and recmmended the item t the APPC fr apprval 5. Reprt n the Calendar and Curriculum Subcmmittee Meeting held n Octber 29, 2015 Dcumentatin fr this item was circulated with the Agenda. Susan Barker, C-Chair f the Calendar and Curriculum Subcmmittee (CCS), presented this item. The Faculty f Arts Calendar changes submitted t CCS fr apprval cntained minr edits and changes t imprve clarity as well as prgram level changes, which have been apprved by APPC

3 Academic Planning and Pririties Cmmittee Nvember 16, 2015 Apprved Minutes Page 3 f 6 In respnse t a questin, it was explained that changes t the curse utline, religius/spiritual bservance and tape recrding f lectures sectins were supplementary t changes that were cmpleted in June, and included mainly edits t the wrding t imprve clarity In respnse t a questin, it was reprted that the changes t the Undergraduate Admissin sectin f the Calendar were cmpleted t imprve clarity and readability f the sectin Any Calendar changes submitted t CCS that will affect r change regulatins will be recmmended t APPC fr apprval 6. Apprval f the Octber 19, 2015 Meeting Minutes Dcumentatin fr this item was circulated with the Agenda. One minr revisin was made. That the Minutes f the Academic Planning and Pririties Cmmittee meeting held n Octber 19, 2015 be apprved, with the requested amendment. 7. Apprval f the Exit Requirements fr the Leadership Specializatin in the MA and PhD in Educatinal Research Prgram Dcumentatin fr this item was circulated with the Agenda. Mary O Brien, GAPS Academic C-Chair and Michele Jacbsen, Assciate Dean (Graduate Prgrams) Werklund Schl f Educatin, presented this item. The prpnent reprted that a recrds search was cnducted by the Werklund Schl f Educatin, the Office f the Prvst and the Secretariat t lk fr evidence f an apprval f the curses and units fr the Specializatin in Leadership in the EDER prgram, hwever, n evidence was fund Students enrlled in the Leadership Specializatin since the inceptin f the prgram have been perating under the requirements presented t the Cmmittee In respnse t a questin, it was explained that the Faculty f Educatin has been auditing and wrking t imprve their Calendar entry and has been cming regularly t GAPS with updates The Cmmittee discussed ways t manage crss-calendar changes That the Academic Planning and Pririties Cmmittee apprve retractively (t the first date required) the specific curses and units t be taken by the students in the Leadership sub-degree Specializatin in Educatinal Research t cmplete bth the MA and PhD degree streams, as set ut in the dcuments prvided t the Cmmittee, and as recmmended by the Graduate Academic Prgram Subcmmittee.

4 Academic Planning and Pririties Cmmittee Nvember 16, 2015 Apprved Minutes Page 4 f 6 8. Recmmendatin f the Revisins t the Academic Quality Assurance Handbk Curriculum Reviews Dcumentatin fr this item was circulated with the Agenda. Lynn Taylr, Vice-Prvst (Teaching and Learning), presented this item. The Curriculum Review prcess is a cmpnent f the University s Quality Assurance prcess. The purpse f the Curriculum Review prcess is t imprve the develpment f prgrams, t make prgrams better and t demnstrate the quality f prgrams The prpnent reprted that the changes t the Handbk are based n experience and infrmatin gathered frm cnducting curriculum reviews ver the past tw years In respnse t questins, it was reprted that: the Prvst s Office is aware that there are sme issues with links n the website and they are wrking with Infrmatin Technlgy (IT) t fix these there will be little t n impact n reviews already underway, as these review grups have been ntified f the changes suggested and are fllwing prcedures The Cmmittee requested the fllwing revisins: add the website address link t the Curriculum Review Handbk where the public reprts will be psted amend the cntact infrmatin sectin t be mre generic and add detailed cntact infrmatin t the cmpanin resurce dcument That the Academic Planning and Pririties Cmmittee recmmend that the General Faculties Cuncil apprve the revisins t the Academic Quality Assurance Handbk Curriculum Reviews, as set ut in the dcument prvided t the Cmmittee, with the requested amendments. 9. Enterprise Risk Management Cmmittee Risk Assessment and Oversight Dcumentatin fr this item was circulated with the Agenda. Yat-Sing Cheng, Specialist Enterprise Risk Management, presented this item. The Cmmittee reviewed its rle regarding the versight f the risks assigned t it The prpnent reprted that risk wners have tried t prvide the Cmmittee with a 360 degree view f each risk and have identified the significant assciated cmpnents and challenges The Cmmittee had a fulsme discussin n the Inability t Offer Curses that Meet Students Demands risk that included the fllwing: curse availability is nt cnsistent fr students wanting t enrl in inter-disciplinary curses ffered t them utside f their wn faculty, as these curses ften fill with students in the respective Faculty wh require the curse/s. Students are therefre nt

5 Academic Planning and Pririties Cmmittee Nvember 16, 2015 Apprved Minutes Page 5 f 6 able t gain an interdisciplinary perspective, which creates a challenge as there is a fcus n interdisciplinarity within Eyes High. The scale f this issue was cnsidered, and the Cmmittee requested, as there are n mechanisms in place t review this in a systematic way, that this be added t the Risk Reprt. the ptential impact n student experience was raised frm nt ffering curses that students are led t believe will be available questin f when des an issue reach the pint and/r have a great enugh impact that it becmes a risk was cnsidered In respnse t a questin, it was explained that the Curriculum Review prcess has been included as it helps t ensure the right curses are being ffered and identifies gaps in curricula The name f the risk and whether it required further clarity r needed t be expanded was cntemplated In respnse t a questin, it was explained that the Teaching and Learning Cmmittee have versight f the risk Inability t Maintain Desired Levels f Teaching Quality and the Vice-Prvst (Teaching and Learning) has prvided input fr managing the Inability t Offer Curses that Meet Students Demands risk Ptential tls fr helping t mitigate this risk were raised In respnse t a questin, it was reprted that there is a gd tracking system in place fr mnitring transfer credits frm ther universities, which is used t identify curses in high-demand. The Cmmittee suggested that this be nted in the Risk Reprt. The Cmmittee discussed the Inability t Ensure Online Educatin Prgrams Meet Institutinal Academic Standards and requested the fllwing be added t the Risk Reprt: the ptential prblem with verifying the identity f students issues with Intellectual Prperty, in particular arund the wnership f nline curse materials Guidelines n best practices fr creating nline curse and the availability f infrmatin specific t Canada was discussed The Cmmittee discussed the develpment f nline curses fr students needing accmmdatins (e.g. visual r auditry impairments). Infrmatin n resurces such as Universal Design fr Learning was ffered t help supprt a practive apprach. In respnse t a questin, it was explained that IT risks are being verseen by the Executive Leadership Team, the Finance and Prperty Cmmittee, the Audit Cmmittee and the Bard f Gvernrs and that there is currently a tremendus amunt f effrt and resurces being put int mitigating IT related risks The Inability t Offer Curses that Meet Students Demands and the Inability t Ensure Online Educatin Prgrams Meet Institutinal Academic Standards Risk Reprts will be updated with the Cmmittees recmmendatins and will cme back t the Cmmittee fr assessment in Spring 2016, as part f the semi-annual reprting cycle. This allws time fr the risk wners t address the Cmmittee s cncerns. The tw risks that were deemed t be managed by the APPC in Spring 2015 will be mnitred and evaluated as part f the Enterprise Risk Management prgram but will nly cme back t the

6 Academic Planning and Pririties Cmmittee Nvember 16, 2015 Apprved Minutes Page 6 f 6 Cmmittee if there is an issue and if the risk is flagged 10. Status f Prgram Apprvals Dcumentatin fr this item was circulated with the Agenda fr infrmatin nly. 11. Other Business There was n ther business. Adjurnment The Academic Planning and Pririties Cmmittee adjurned the Nvember 16, 2015 meeting by cnsensus. The meeting was adjurned at 3:34 p.m.