Board Members, participation via teleconference 1. Tom Nadler, Government, Education, and Healthcare, Sprint/Nextel

Transcription

1 E911 Bard Meeting Meeting Date: Wednesday February 15, 2017 Meeting Lcatin: Hiltn Garden Inn, Pnte Vedra, FL Bard Members, in attendance: 1. Heath Beach, Directr (Department f Management Services), Bard Chairman 2. Christie Pntis, State Regulatry and Legislative Affairs Manager, Vice Chair Pr Temp. 3. Ira Pyles, 911 Cunty Crdinatr, Hillsbrugh Cunty 4. Laurene Laurie Andersn, 911 Cunty Crdinatr, Charltte Cunty 5. Ben Guthrie, 911 Cunty Crdinatr, Gulf Cunty 6. David Dave Knuch, Attrney, Vice President, Gvernment and Regulatry Affairs Cmcast 7. Carlyn Dill-Cllier, 911 Cunty Crdinatr, St. Lucie Cunty 8. Chesley Dilln, Vice-President, Crprate Tax, Tracfne Bard Members, participatin via telecnference 1. Tm Nadler, Gvernment, Educatin, and Healthcare, Sprint/Nextel Staff Members in attendance: 1. Matthew Matney, Chief, Public Safety Bureau, DMS-Divisin f Telecmmunicatins 2. Len Simmnds, State 911 Crdinatr, DMS-Divisin f Telecmmunicatins 3. Dnald Lamb, Technical Supprt, DMS-Divisin f Telecmmunicatins 4. Diane Guillemette, Legal Cunsel, Office f the Attrney General Staff Members, participating via telecnference: 9. Kim Bickley, Accuntant 3, DMS-Divisin f Telecmmunicatins 10. Glria Watfrd, Administrative Supprt, DMS-Divisin f Telecmmunicatins 11. Larry Huff, Accuntant CRI 12. Daniel Rdriguez, Accuntant CRI Members f the Public, in attendance: 1. Linda Wlski, Akimeka 2. Ed Gnzalez, Akimeka 3. Chuck Freeman, Pinellas Cunty 4. Edith Taylr, Len Cunty 5. Stacy Rberts, Indigital 6. Keith Gdwin, Alachua Cunty 7. James Rbinsn, AK Assciates 8. Steve Raval, Venture Technlgies 9. Tim Gundlach, TGRA (If meeting participants are nt listed, it may be due t a lack f sign-in acknwledging participatin.) Members f the Public, participating via telephne cnference: 1. Christine Cper, ENP 911 Crdinatr, Okalsa Cunty 2. Victria Ogaga GISP, MPA E911 Supervisr 3. Rlf D. Preuss, ENP, FPEM Prject manger 4. Gregry A Hlcmb, E911 Crdinatr, Lake Cunty 5. Lesil Taylr, E911 Specialist Bay Cunty 1 P a g e

2 E911 Bard Meeting Call t Order Meeting called t rder at apprximately 9:00 a.m. Staff cnducted rll call. Nine f the current E911 Bard Members were present. Rll call fr staff members was cnducted. Public members attending this meeting r participating in the telephne cnference were requested t acknwledge their participatin by signing in n the sign-in spreadsheet n the cmputer in the back f the rm r by sending an t staff t ensure that they wuld be prperly nted in the meeting minutes. Public members with issue(s) t be presented t the bard fr cnsideratin were requested t list their issue(s) n the issue(s) index cards prvided, r t send the issue(s) via electrnic mail t the staff. 2. Apprval f Meeting Minutes Mr. Guthrie mved t apprve the January E911 Bard Meeting Minutes. Mrs. Andersn secnded the mtin which carried (9-0). 3. Public Cmment Keith Gdwin, Alachua Cunty, had fur items he wuld like t address with the Bard. Mr. Gdwin asked if the E911 Bard will cntinue the practice f reimbursing the cunties $ each fr travel cst fr the crdinatrs attending the Jint NENA/APCO cnference held in May in Daytna Beach. Mr. Gdwin stated, in the past there has been a 911 crdinatrs meeting held at the NENA/APCO cnference. The Agenda was develped by the State 911 Crdinatr. The cnference cmmittee is asking fr the agenda. Ms. Dill-Cllier respnded that Sally Lawrence, Plk Cunty, usually wrked with the state 911 crdinatr t set the agenda. Mr. Gdwin expressed his dissatisfactin n the quality f the audi during the telephne cnference. Mr. Gdwin requested mre face-t-face bard meetings and n telephne cnferences, and he recmmended additinal face-t-face meetings in Tallahassee instead f cnference calls. Several Bard members agreed with Mr. Gdwin cmments. Last, Mr. Gdwin requested legislative changes t allw Carry Frward funds t be used fr eligible 911 related service expenses. Chairman Beach replied that a statutry change will require a significant amunt f research and wrk. The Bard will try t get it n the agenda in the next few mnths. Mr. Chuck Freeman, Pinellas Cunty, als expressed his cncern abut the quality f the audi telephne cnferences. Mr. Freeman als stated that while Pinellas Cunty is cnsidered a large cunty, the fee change had a big impact n their cunty. The cst has gne up significantly t upgrade their services while the revenues they received have gne dwn. He recmmended disbursing all r a majr prtin f the excess funds frm the wireless and interest and put it tward a special disbursements. Ms. Lawrence, Plk Cunty, als agreed that cnference calls are difficult t understand due t audi quality. Ms. Lawrence expressed her supprt fr a special disbursement. Ms. Lawrence advised the bard knw that Plk Cunty s system is ver seven year s ld and they will sn be submitting a grant applicatin fr a new system. Ms. Dina Walker, Seminle Cunty, als agreed that cnference calls d nt wrk very well. Ms. Walker als supprts a special disbursement t the cunties. 2 P a g e

3 E911 Bard Meeting Mr. Ed Gnzales, Akimeka, als said it is hard t understand the audi when the bard meetings are held as a cnference call. Mr. Gnzales als stated that Akimeka is assisting cunties with evaluating their GIS requirements. Flrida cunties have a significant need fr GIS upgrades t their current system befre NG-911 can be effectively implemented. 4. Review and Vte n Disbursements t the Cunties Wireless Wireless financial reprts fr the perid ending Nvember 30, 2016, were reviewed and discussed by the Bard. Mr. Guthrie mved t authrize distributin f wireless revenues in the amunt f $3,964, t the cunties. Mrs. Dill-Cllier secnded the mtin which carried unanimusly (8-0). Nn-wireless Nn-wireless financial reprts fr the perid ending Nvember 30, 2016, were reviewed and discussed by the Bard. Mr. Guthrie mved t authrize the distributin f nn-wireless revenues in the amunt f $2,453, t the cunties. Vice Chair Pntis secnded the mtin which carried unanimusly (8-0). Prepaid Wireless The cunty allcatins f the fee in the Prepaid Wireless categry fr the perid ending Nvember 30, 2016, were reviewed and discussed. Mrs. Dill-Cllier mved t distribute $1,142, t the cunties. Mrs. Andersn secnded the mtin which carried unanimusly (8-0). 5. Review Accuntant s Financial Statement Mr. Huff presented the financial statement. There were n cmments n the presentatin. 6. DMS Financial Presentatin Ms. Filln presented the funds available fr the grant prgrams and the spending authrity available as f January Ms. Filln stated the Bard is prjected t have $8.3 millin in spending authrity fr a special disbursement at the end f the fiscal year. 7. Special Disbursements Mr. Guthrie mved t make the Special Disbursement in the amunt f $173, t the cunties. Mrs. Dill-Cllier Secnded the mtin and it carried (8-0). 8. Hlmes Cunty Change Request Mr. Simmnds presented the Hlmes cunty change request t reduce their grant amunt by $2,000. A Mtin was made by Mrs. Dill-Cllier t apprve the Hlmes cunty change request. Mr Guthrie secnded the mtin which carried unanimusly (8-0). 9. Review and Vte n Items fr Cst Recvery Reimbursements On item #1, Ms. Dill-Cllier made a mtin t disburse $274, frm current-year funding. Vice Chair Pntis secnded the mtin, which carried unanimusly (8-0). On item #2, Ms. Dill-Cllier made a mtin t disburse $272, frm current-year funding. Mrs. Andersn secnded the mtin, which carried unanimusly (8-0). Ms. Dill-Cllier presented the FY Cst Recvery payments t date. 10. Other Business Bard Discussin n the Special Disbursement Ms. Guillemette prvided statutry backgrund n what is allwed when ding a special 3 P a g e

4 E911 Bard Meeting disbursement. Ms. Guillemette reviewed the three different categries, Wireless, Nn- Wireless and Prepaid Wireless and she explained hw any fund balance culd be used fr a special disbursements. Wireless categry has the mst flexibility. If Wireless funds are disbursed, the Bard culd d s as lng as it was dne equitably t all the cunties with a methdlgy apprved by the Bard. Chairman Beach identified the spreadsheet created by Mr. Raheb fr Special Disbursement. Mr. Simmnds explained hw t use the spreadsheet and walked the Bard thrugh several iteratins f changing the base disbursement amunt. Chairman Beach identified that even thugh the Bard wuld select a base amunt, the actual amunt needed t distribute wuld be higher t prvide a minimum amunt t all cunties. Chairman Beach then asked the Bard if there were any cncerns with the methdlgy that had been presented. Mr. Pyles stated this prcess was equitable, but stated the larger cunties did nt necessarily need the mney. This cncern was shared t him by sme ther cunties. Mr. Pyles als asked if it was pssible that sme f the larger cunties revenue incme wuld exceed their expenditures, and they wuld pssibly have t give the mney back. Mr. Lamb stated that Special Disbursements d nt cunt against the carry frward calculatin and wuld nt be an issue. Chairman Beach asked if this wuld cause them t have mre funding than expenditures. Mr. Simmnds stated he wuld need t d an analysis based n input frm the cunty. Mr. Beach stated that he wuld like t have the cunties request the funding and encurage them t use the funds fr sme f the bard s initiatives like GIS r text-t-911. If the cunties will nt be using the funds fr these initiatives, they shuld prvide an explanatin t the Bard. Mr. Dillin recmmended that the Bard cnsider nt nly a flr, but by als reducing the ttal. This wuld reduce the amunt t the larger cunties and prvides a base amunt t the smaller cunties. Chairman Beach then the amunt the Bard is lking at disbursing and the minimum that they wish t disburse. Chairman Beach recgnized Mr. Freeman frm Pinellas Cunty, wh presented a recmmendatin fr a maximum amunt t limit the ceiling. Chairman Beach said they had previusly cnsidered, but they were nt certain that wuld be cnsidered an equitable prcess fr determining the distributins. Chairman Beach asked the Bard what is the minimum they wuld like each cunty t receive. Mr. Dillin asked hw the Bard plans t disburse. Mr. Pyles stated that based n the DMS financial presentatin, there was slightly mre than $8 millin available in spending authrity in the Wireless categry. Ms. Guillemette cmmented that $8 Millin was prjected by the end f the fiscal year, in the Wireless categry, but wuld recmmend having sme funds left in reserve fr any unexpected expenses. Chairman Beach stated he wuld be cmfrtable with 50% r less f the available spending authrity, including interest. Mr. Pyles asked if the medium and small cunties culd spend $50 thusand prir t the end f the fiscal Year. Mr Guthrie and Ms. Andersn said that they wuld be able t spend the mney. The Bard discussed hw this mney culd be used fr service and maintenance. Mr. Guthrie als said this disbursement wuld help rural cunties and pssibly reduce the amunt requested fr spring Rural Grants. Ms. Andersn asked, with a special disbursement f $4.1 millin, what funds wuld be left fr the State Grant in December. Mr Lamb stated it wuld leave apprximately $3.8 millin. 4 P a g e

5 E911 Bard Meeting The Chairman asked if having a printut wuld be helpful fr the Bard t decide. The Bard agreed t review three scenari with a $50 thusand dllar minimum, and a base disbursement f $2 millin, $2.5 millin and $3 millin dllars. After reviewing the three ptins, the Bard chse ptin t make the minimum $50 thusand, and set the base dllar amunt at $2 millin. There was discussin abut the amunts previusly available fr State Grant funding as well as hw much wuld be available fr the December 2017 State Grant funding cycle. There were suggestins made n hw t handle the prcess mving frward. Mr. Freeman stated that any delay in the disbursement wuld make it harder fr the cunties t spend the funds by the end f the fiscal year. Als, the funds set aside fr prepaid were specifically slated fr State Grants. Ms. Lawrence asked fr the Bard t disburse funds frm prepaid categry fr State Grant. Chairman Heath said we wuld lk int this. The Chairman said that a mem wuld be sent ut t the cunties asking the cunties t prvide, within 90 days, a letter telling the Bard hw they will spend the mney. Mr. Pyles cmmented that this is a netime mney fr an nging expense. There was discussin abut the text-t-911 prgram being funded frm the same surce and cncerns raised abut the funding being depleted. The Chairman stated that if the rule was in place and a cunty asked fr reimbursement, he wuld recmmend that they use the special disbursement t fund their text-t-911 expense, nt the text-t-911 prgram. After ne year, cunties can request reimbursement fr text-t-911 netwrk cst. Chairman Beach made a mtin stating that the Bard wuld use a base figure f $2 millin and a minimum f $50 thusand distributin t each cunty, that the cunties wuld be asked t submit a letter within 90 days f receiving the funds, describing hw they are planning t utilize the funds. The Bard is putting an emphasis n the funds being used fr text-t-911 r GIS. The ttal t be disbursed is $4,089, Ms. Dill-Cllier secnded the mtin, which carried unanimusly (8-0). Mr. Nadler was absent frm the vte. Annual Reprt The Bard reviewed the Annual reprt and n changes were made. Ms. Dill-Cllier asked abut putting a paragraph acknwledging retired Bard member Dale Mitchell. Chairman stated, staff will review past reprt and insert in a suitable place. E911 Bard Rule Develpment Mrs. Guillemette gave an update n the E911 Bard rule and develpment. Ms. Guillemette stated, the text-t-911 rule is ging thrugh the prcess, and it will be 21 days minimum befre it can be annunced fr adpting. Public Cmment There are n Public cmments at this time. Adjurn Next scheduled meeting: DATE: March 15, 2017 LOCATION: Telephne Cnference 5 P a g e