Commission Meeting Minutes Tuesday, May 28, 2013 Petersen Event Center th Street, Modesto, CA

Transcription

1 Cmmissin Meeting Minutes Tuesday, May 28, 2013 Petersen Event Center th Street, Mdest, CA Children & Families Cmmissin th Street, Suite 5000, Mdest, CA Phne: Fax: Members Present: Vicki Bauman (Chair), Vit Chiesa, Denise Hunt, Mary Ann Lee, Nelly Paredes Walsbrn, Madelyn Schlaepfer, Gerge Skl, and Dr. Jhn Walker. Members Absent: David Cper Staff Present: Jhn Sims, Executive Directr; Stephanie Lmis, Administratin; Erica Inaci, Prgram Mnitr; Tina Jamisn, Accuntant; and Jack Dering, Cmmissin Cunsel. I. Chair Bauman called the meeting t rder at 4:01 p.m. Cmmissin members and attendees recited the Pledge f Allegiance. II. III. IV. Cmmissin members were intrduced and attendees were welcmed. Annuncement f Cmmissiner Recusals Jhn Sims infrmed the audience that during the budget apprval prcess, there wuld be several recusals during discussins and vtes n specific prgrams and recusals wuld be nted at that time. Public Cmment Perid Nne. V. Cnsent Calendar The Cnsent Calendar was apprved. Mved Chiesa, Secnded Skl. Unanimusly apprved. VI. Agenda Items A. The Cmmissin apprved the Cmmissin Meeting Minutes f March 26, Apprved n the cnsent calendar. Mved Chiesa, Secnded Skl. Unanimusly apprved. B. Executive Directr s Office 1. The Cmmissin heard a staff presentatin n a prpsed budget fr and a lng range financial plan fr fiscal year thrugh State law requires the Cmmissin t hld a public hearing befre adpting a budget fr fiscal year peratins and befre adpting a lng range financial plan. Adptin f the budget by the Cmmissin is the first step twards authrizing expenditures by prgram cntractrs. Sme f the significant features f the budget and lng range financial plan include: Budgeted revenues are estimated t increase 2.9% ($153,492) between and due t: Higher tbacc taxes a slight increase f $19,575 (0.4%) $105,000 fr the Child Signature Prgram (which was nt budgeted in ) Higher interest earnings an increase f $28, cntracts and prgrams are budgeted at current amunts except fr: Family Justice Center increased t include $11,430 t supprt 3 mnths f Legal Services (July September) 1 P age

2 Other Changes: The cntract is decreased frm $100,000 t $80,000 due t utsurcing calls CASA $30,000 cntract fr curt advcacy services has been added The Brwn & Armstrng cntract fr audit financial/administrative services has increase $400 t $11,200 $10,000 has been added fr a spnsrship f the Octber 2013 Dmestic Vilence Cnference (speaker fees) Fr , a $494,000 cntingency has been established. N funds will be spent frm cntingency withut the apprval f the Cmmissin. Staff salaries cntinue t be decreased 6% in due t impsitin f furlugh days by Stanislaus Cunty and unin agreements. In the lng range financial prjectins, 6% f salary csts are reinstated in n the assumptin the furlugh prgram ends The State s revenue prjectins fr Stanislaus Cunty have been used in the lng range financial plan The lng range financial plan assumes cntractrs will spend 95% f their allcatins The lng rang financial plan assumes a minimum reserve f six mnth s wrth f perating csts The budget des nt include funds t prvide a cash match t the Stanislaus Cunty Office f Educatin s CARES Plus stipend prgram fr early childhd educatrs. While the prgram is wrthy, the Cmmissin s Strategic Plan and Pririties Plan d nt rank early childhd educatr stipends as a high pririty and therefre funding fr the unslicited prpsal is nt recmmended. Part f the budget includes funds fr FRC/DR Cntract Awards. The Children and Families Cmmissin (CFC), in partnership with the Cmmunity Services Agency (CSA), issued Request fr Prpsal (RFP) #12 68 SS n January 30, 2013 fr the prvisin f services t children by Family Resurce Centers (FRC s) in seven gegraphic areas f Stanislaus Cunty fr a 3 year perid. The RFP was designed t identify cntractrs wh will prvide family supprt and strengthen services at the cmmunity r neighbrhd level and prmte child abuse/neglect preventin and early interventin prgrams thrugh the Differential Respnse (DR) apprach. The Stanislaus Cunty Cmmunity Services Agency is making available $500,000 annually (a ttal f $1,500,000) t fund FRC/DR services fr a three year perid. The Children and Families Cmmissin will cntribute up t $1,559,357 per year (a ttal f up t $4,678,071) fr a three year perid. The cmbined ttal funding fr the three year cntract perid is up t $6,178,071 t prvide services in seven gegraphic areas cvering all f Stanislaus Cunty. Pririty was given t prpsals prmting, encuraging, and develping cllabratin between cmmunity based rganizatins in targeted areas. A review panel f three cmmunity members reviewed each prpsal based n the infrmatin set frth in the Request fr Prpsals packet. The fllwing table summarizes successful prpsers and the amunt recmmended fr apprpriatins fr prpser fr each f the next three fiscal years. The cntracts authrized will be three party cntracts between the Cmmissin, CSA, and the cntractr. Agency Area Ttal Award CFC Share AspiraNet Turlck $ 269,945* $ 204,405 Center fr Human Services Westside $ 229,181* $ 173,537 Center fr Human Services Ceres $ 243,855* $ 184,648 2 Page

3 Parent Resurce Center Central Mdest $ 524,706* $ 397,310 Sierra Vista Nrth Mdest/Salida $ 427,485* $ 323,694 Sierra Vista Hughsn $ 156,205* $ 118,279 Center fr Human Services Oakdale/Riverbank $ 207,980* $ 157,484 * These amunts reflect the maximum cntract value fr each agency. Ttal $2,059,357 $1,559,357** ** The ttal f the Cmmissin s share is the maximum amunt that will be spent n the FRC/DR prgram by the Cmmissin. Individual cntractr amunts are estimates. While actual cntractr expenses paid by the Cmmissin may vary frm these estimates, ttal Cmmissin expenditures will nt exceed $1,559,357 annually After the presentatin, Chairman Bauman pened the public hearing at 4:20 p.m. t btain cmments frm the audience. Hearing n cmments, Chairman Bauman clsed the hearing at 4:21 p.m. Cmmissiner Skl made a mtin t: 1. Apprve a $7,515,250 recmmended budget fr fiscal year Adpt the financial prjectins fr fiscal years thrugh as the Cmmissin s lng range financial plan. 3. Authrize staff t submit the prpsed budget fr inclusin in the Cunty s budget. 4. Authrize staff t wrk with cntractrs t develp budgets fr the fiscal year up t the amunts specified in the budget summary. 5. Designate the fllwing agencies in the specified gegraphical areas as successful prpsers under the Request fr Prpsal (RFP) #12 68 SS: Agency Area AspiraNet Center fr Human Services Center fr Human Services Parent Resurce Center Sierra Vista Sierra Vista Center fr Human Services Turlck Westside Ceres Central Mdest Nrth Mdest/Salida Hughsn Oakdale/Riverbank 6. Direct staff t wrk with the Administrative and Finance cmmittee t implement the budget. 3 P age

4 7. Apprve the cncept f a $2,059,357 FRC/DR initiative with the Cmmunity Services Area (CSA) with the Cmmissin s share f the prgram nt t exceed $1,559,357 in Apprve the fllwing cntract allcatin recmmendatins listed n the budget summary and authrize the ED t sign the cntracts: Prgram /Agency Line Amunt La Familia Cunseling Prgram (El Cncili) Line 2 $98, Prject (United Way) Line 3 $80,000 The BRIDGE (Sierra Vista) Line 11 $185,000 Family Justice Center Line 14 $111,430 Curt Apinted Special Advcates (CASA) Line 15 $30,000 Kindergarten Transitin Keyes Line 16 $10,000 Graysn Line 17 $10,000 Riverbank Line 18 $20,000 Turlck Line 19 $30,000 Shaken Baby Syndrme Line 23 $13, Apprve a $2,059,357 FRC/DR initiative with CSA with the Cmmissin s share f the prgram nt t exceed $1,559,357 in Authirze the ED t sign 3 way cntracts with CSA and the fllwing agencies in the fllwing cntract amunts: Prgram /Agency Amunt Ceres Partnership fr Health Children (Center fr Human Services) $243,855 Hughsn FRC (Sierra Vista) $156,205 N. Mdest/Salida FRC (Sierra Vista) $427,485 Oakdale/Riverbank FRC (Center fr Human Services $207,980 Parent Resurce Center fr Central Mdest $524,706 Turlck FRC (AspiraNet) $269,945 4 P age

5 Westside FRC (Center fr Human Services) $229,181 Aggregate Maximum Cmmissin Share $1,559,357 Mved Cmmissiner Skl; Secnded Cmmissiner Hunt. Unanimusly apprved. Mtin Carried: 8 0; Absent: 1 (Cper) Prir t the next mtin, Cmmissiner Schlaepfer annunced her recusal and left the rm. Cmmissiner Skl made a mtin t: 1. Apprve the fllwing cntract allcatin recmmendatin f the budget summary and t authrize the ED t sign the cntract: Prgram /Agency Line Amunt Zer t Five Early Interventin Partnership (BHRS) Line 1 $1,523,009 Mved Cmmissiner Skl; Secnded Cmmissiner Lee. Unanimusly apprved. Mtin carried: 7 0; Abstained: 1 (Schlaepfer); Absent: 1 (Cper) Prir t the next mtin being made, Cmmissiner Schlaepfer returned and Cmmissiner Skl annunced his recusal and left the rm. Cmmissiner Walker made a mtin t: 1. Apprve the fllwing cntract allcatin recmmendatin f the budget summary and t authrize the ED t sign the cntract: Prgram / Cntract Line Amunt Children s Crisis Center Line 13 $460,000 Mved Cmmissiner Walker; Secnded Cmmissiner Paredes Walsbrn. Unanimusly apprved. Mtin carried: 7 0; Abstained: 1 (Skl); Absent: 1 (Cper) Prir t the next mtin being made, Cmmissiner Skl returned, Chair Bauman handed the gavel t Vice Chair Hunt, annunced her recusal, and left the rm. Cmmissiner Schlaepfer made a mtin t: 1. Apprve the fllwing cntract allcatin recmmendatins f the budget summary and t authrize the ED t sign the cntracts: Prgram / Cntract Line Amunt Healthy Start Sites (SCOE) Line 12 $416,020 Healthy Start Supprt (SCOE) Line 24 $82,378 First 5 Califrnia Child Signature Prgram (SCOE) Line 25 $105, Deny the fllwing unslicited funding request frm the Stanislaus Cunty Office Educatin (SCOE): a. $69,00 fr lcal match fr the CARES Plus prgram 5 P age

6 b. $80,000 per year fr 3 fiscal years (starting in 13 14) fr the lcal match f the CARES Plus prgram Mved Cmmissiner Schlaepfer; Secnded Cmmissiner Chiesa. Unanimusly apprved. Mtin carried: 7 0; Abstained: 1 (Bauman); Absent: 1 (Cper) Prir t the next mtin being made, Chair Bauman returned and Vice Chair Hunt returned the gavel t Chair Bauman. Cmmissiner Lee and Cmmissiner Walker annunced their recusals and left the rm. Cmmissiner Paredes Walsbrn made a mtin t: 1. Apprve the fllwing cntract allcatin recmmendatins f the budget summary and t authrize the ED t sign the cntracts: Prgram / Cntract Line Amunt Healthy Cubs (HSA) Line 20 $325,00 Dental Educatin (HSA) Line 21 $15,000 Perinatal Hme Visitatin HBO (HSA) Line 22 $1,339,160 VII. VIII. IX. Mved Cmmissiner Paredes Walsbrn; Secnded Cmmissiner Hunt. Unanimusly apprved. Mtin carried: 6 0; Abstained: 2 (Lee and Walker); Absent: 1 (Cper) Cmmissiners Lee and Walker returned and the meeting cntinued. C. Cmmittee Reprts Apprved n the Cnsent Calendar. Mved Chiesa, Secnded Skl. Unanimusly apprved. 1. The Cmmissin accepted the minutes fr the Administrative Cmmittee meeting held n May 13, 2013 including the Mnthly Financial Reprt as f April 30, The Cmmissin accepted the minutes fr the Operatins Cmmittee meeting held n May 16, The Cmmissin accepted the minutes fr the Executive Cmmittee meeting held n May 20, Crrespndence Accept a letter frm the Hughsn Family Resurce Center RE: Disslving the HFC 501(c)3 Nn Prfit Crpratin and turning the prgrams and services ver t Sierra Vista Child and Family Services Apprved n the cnsent calendar. Mved Chiesa, Secnded Skl. Unanimusly apprved. Cmmissiner Reprts Nne. Staff Reprts Jhn Sims infrmed the Cmmissin that administratively he wuld apprve paying $750 fr the CARES grant X. Meeting adjurned at 4:29 p.m. 6 P age