EMD (In Rs.) 2,37,000/-

Transcription

1 एसज व एन ल ल ट ड SJVN Ltd. (भ रत सरक र तथ ह म चल प रद श सरक र क स झ उपक रम) (A Mini Ratna and Schedule A Company) (6X250MW न थप झ कड़ ज ववद य त स ट शन) प र पण एव स ववद ववभ ग, झ कड़, जज लश, ह प र फ न ,275459,275106, फ़ क स , , ज एस ट स ख य (GST No.) 02AAICS1307F1ZY ससन स ख य (CIN No.) L40101HP1988GOI fufonk vkeu=.k lwpuk Open e-tender under two bid system are hereby invited on behalf of SJVN Limited from the reputed transporters / owner of vehicles for hiring of the following public transport vehicle as per description given below :- Tender No. Description. EMD (In Rs.) Cost of tender document. (In ` ) Period of Contract PCD 2472 Hiring of two (02) Nos. fully manufacturer Built-up staff buses 42 seater capacity (+/- 2 seats) of any reputed manufacturer for NJHPS duties. 2,37,000/- ` 5900/- (i/c 18% i.e. ` 900/-) 06 years from its first purchase or running upto 1.50 Lac. Kms. which ever is earlier Note :- (i) The detailed NIT, Tender document, IFB, schedule-1 (B.O.Q.), Schedule 2 (Bank Account Detail), Schedule-3 & Schedule-4 shall be available at w.e.f. 09/10/2018. The detailed NIT, IFB shall also be available at & (ii) The bids are to be submitted electronically through e-tendering at (iii) The corrigendum s and amendments if any shall be uploaded on and above websites ; therefore all bidders requested to frequently visit the web sites till the schedule date of submission of bid. TERMS & CONDITIONS 1. The schedule for bid submission and opening is as under: Date of availability/ Last date of downloading of bid submission/ uploading document. of bids (10:00 Hrs.) to (12:00 Hrs.) Date of opening of bid (13:00 Hrs) (14:00 Hrs) 1

2 2. BID SUBMISSION : (A) The tender shall be comprises of three parts in the following manner : (B) (a) Technical Bid : Part-I EMD & Cost of tender Document. (I) Part II Techno-Commercial bid comprises of Tender document, NIT, IFB, Schedule-2, Schedule-3 & Schedule-4. Necessary documents as per pre qualification criteria including an undertaking to the effect that the bidder has read the entire document uploaded along with the NIT and there are no deviation from the standard terms and conditions of the tender document and NIT etc. Also the bidder shall certify that the documents as uploaded by the bidder are as per original document. The bidder has to upload the scanned copy of original document along with his bid. The bid documents shall be uploaded electronically and submitted online alongwith scanned copies of all the requisite documents. Some of the documents viz. Bid Security, Power of Attorney, Integrity Pact, JV Agreements etc., are required to be submitted in physical form also. (II) The time limit for submission of documents required in physical form shall be seven (07) days after the deadline for submission of e-bids in respect of following documents:- (i) Cost of bid documents (If not received online) (ii) Bid security/ EMD (If not received online) (iii) Power of Attorney on stamp paper. (iv) JV Agreement (If applicable) on stamp paper. (v) (vi) Integrity Pact (If applicable). Any other documents required to be submitted in physical form in addition to above as per the requirement of particular tender. (III) The original documents in physical form submitted after the period as specified above shall not be entertained and such bids shall be treated as late bids. If the original documents in physical forms are found to be at variance than the scanned copies submitted earlier alongwith e-bids, the bids will be treated as non-responsive. Price bid : Part-III- Price bid i.e. schedule I (B.O.Q.). The bidder must submit the bid through e-tendering as explained in the information & instructions to bidder. The bid is to be submitted in the schedule-1, 2, 3 & 4 as uploaded alongwith the tender document. The schedule-1, 2, 3 & 4 can not be downloaded and to be filled up through online. 3. BID OPENING : The bid shall be opened in the following sequence: (i) First of all, the Part-I & Part-II i.e. EMD, tender document cost and Technocommercial part shall be opened. 2

3 (ii) The Part-III i.e. Price bid shall be Open of only those firms whose part I & II of bid found substantially responsive. Necessary information will be given to successful bidders through website only. 4. Tender for works shall remain open for acceptance for the period of one hundred twenty (120) days from the date of opening of tenders. 5. Cost of Bid Document and Earnest Money deposit (EMD/ Bid Security) 5.1 The cost for purchase of bid document is Rs. 5,900/- (i/c 18% i.e. Rs. 900/- ) (Rupees five thousand nine hundred only) (Non-refundable). 5.2 The bidder shall furnish, a bid security/ earnest money as part of the bid amounting to Rs. 2,37,000/- ( Rupees Two lac thirty seven thousand only). 5.3 The cost of Bid Document and Earnest Money (EMD) shall be submitted using below mentioned facilities:- a) Credit Card b) Debit Card c) Net Banking d) NEFT/RTGS Credit Card/Debit Card/Net Banking: Bidder is required to add website in Trusted Zone as suggested above. Bidder needs to feed correct details while making the payment through online payment gateway. NEFT/RTGS: To make payment through NEFT/RTGS, bidders will get an auto generated e- Mail which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of NEFT/RTGS Instruction once bidder gets login. Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time. This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS / NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Hence please ensure that Bidder remit funds at least one day in advance before he/she would like to make the document fees and EMD payment through RTGS / NEFT option on payment gateway. 3

4 Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not responsible for the same. FDR/TDR: Please note that EMD (Earnest Money Deposit)/ Bid Security in the form of FDR/TDR ( Pledged in favour of the NJHPS, SJVN Limited Jhakri) is also acceptable and the same in physical form should reach preferably before the last date and time of submission of bid. If EMD in the form of FDR/ TDR does not reach in physical form within the seven (07) days after closing date of bid as mentioned as above at Sr. 2 A (a) Part-II-I, II & III) of terms & conditions; the bid shall be considered as non-responsive and price bid of such firms shall not be opened in case of two bid system. Remarks:- The EMD submitted in the form of BG, DDs, local Cheque/ outstations Cheque will not be considered. 5.4 Bid security shall remain valid for a period of 30 days beyond the original bid validity period and beyond any extension subsequently requested. Any correction, alteration and addition in computer generated / other hand written instrument subsequently needs to attested by the appropriate authority of bank. 5.5 EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or derogates form the bid in any respect with in the period of validity of the bid. The EMD of the successful bidder shall be retained as contract security until such period the contractor furnishes the required security deposit. If the contractor is failed to fulfill his obligations, the EMD, retained as contract security shall be forfeited. 5.6 The bid securities/emd of unsuccessful bidders shall be returned within twenty eight (28) days after the expiry of the bid validity period or award of work whichever is earlier. 5.7 No interest shall be payable by the SJVN on EMD. 5.8 Tender without cost of document and EMD will be rejected. Micro or Small Enterprises (MSE)/NSIC registered firms are exempted from submission of the Tender Document Cost, EMD and must Upload the scanned copy of the MSE/NSIC certificate. If the MSE/NSIC certificate does not contain the item, (s)/ works (s)/ Services as listed in our NIT and no EMD is found submitted, then SJVN may ask the bidder to submit the EMD and the same should reach within seven (7) days from the date of SJVN s notification by /fax/letter, otherwise the bid shall be considered as non-responsive and price bid of such firms shall not be opened in case of two bid system.. Startup and Micro & small Enterprises (MSEs) are relaxed from the condition of prior turnover and prior experience subject to meeting the quality and technical specifications. The startups and Micro & Small Enterprises (MSEs) are to substantiate their eligibility for availing the relaxation by providing documentary proof alongwith their bid as per the norms fixed by government in this regard. 4

5 Note: It is compulsory to all MSEs to get registered as MSEs data bank and Udyog Aadhaar positively. MSEs registered firms are not exempted from the submission of the Security Deposit amount. 7. The vehicle shall be intended to deploy by Nathpa Jhakri Hydro Power Station for SJVN LTD. duties. 8. Taxes & Duties: The registration fees, route permit, renewal of route permit, insurance charges, charges for passing of vehicle & all other taxes & levies etc. will be borne by the contractor except GST. The applicable GST shall be released separately on submission of GST invoice as per GST act. 9. Duration of Contract : The buses shall be hired for six (06) years from its 1 st purchase or upto 1.50 Lac. Kms. whichever is earlier. 10. Qualification requirements : Before the submission of bids the bidder in his own interest ensures that he meets the requisite qualification criteria as given below and shall upload copies of the same alongwith the techno-commercial bid: - SJVN Ltd. has to finalize its tender within a limited time schedule. Therefore it may not be feasible in all case for SJVN Ltd. to seek clarifications in respect of incomplete offers. The decision will be made based on available documents. Prospective bidders are advised to ensure that their bids are complete in all respects and confirm to our terms and conditions. Bids not complying with SJVN Ltd. requirements may be rejected without seeking any clarifications. (i) (ii) (iii) (iv) (v) (vi) (vii) The bidder must have valid PAN, GST No., copies of RC s for the vehicles owned by the bidder. Certificate / proof for financial turn over during last three (03) financial years. The bidder shall have average financial turnover of ` 5,90,400/- lacs per year during last three years ending 31 st March. The bidder should have a proven track record and experience in running of buses etc. Bids from inexperienced bidders will not be considered. Any tie up to meet the qualification requirement will not be considered. The successful bidder shall deploy the vehicles within a period of 30 days after the issue of LOA. Vehicles having model not more than six month older from the date of issuing of LOA is acceptable for deployment purpose. 5

6 (viii) (ix) The bidder must have ownership of One No. Bus having seats or more capacity. Evidence of access to line(s) of credit and availability of other financial resources/ facilities of Rs lac or more certified by banker (the certificate being not more than 3 months old.) 11. Payment Procedure: (I) (II) In case of Micro & Small Enterprise (MSE) All the payments for the supplies and / or services (as applicable) rendered by MSEs (Micro & Small Enterprises) supplier / contractor under the contract shall be released within forty five (45) days from the day of acceptance, subject to submission of invoice on or before the day of acceptance. Day of acceptance means day of actual delivery of goods or the rendering of services ; or where any objection is made in writing by SJVN regarding acceptance of goods or services within fifteen days from the date of delivery of goods or the rendering of services, the day on which such objection is removed by the contractor / supplier. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus compound interest with monthly rests from the date immediately following the date agreed three times of bank rates as notified by Reserve Bank of India from time to time. In case of non-mse. All the payments for the supplies and / or services (as applicable) rendered by non-mses (Non-Micro & Small Enterprises) supplier / contractor under the contract shall be released within forty five (45) days from the receipt of invoice / bills form the contractor / supplier complete in all respects. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus simple interest from the date immediately following the date agreed p.a. 12. The work will be awarded to L-1 bidder whose bid will be found substantially responsive on overall basis. If a firm / contractor quotes NIL charges / consideration in that case the bid shall be treated as unresponsive and will not be considered for evaluation. 13. Notwithstanding anything stated above, the SJVN Ltd. reserves the right to assess bidder s capability and capacity to perform the works, should the circumstances warrant such an assessment in the overall interest of the SJVN Ltd. 14. Correction of Errors (Applicable to extent possible). The prices are to be filled in ONLINE DYNAMIC Schedules as under:- A. The bidder has to fill the Unit Rates in the FIGURES only. B. The entered UNIT RATES in figures shall be automatically converted in to the words. C The above entered UNIT RATES in the figures and calculated amount shall be multiplied with quantity to calculate the TOTAL AMOUNT in figures & as well as in words automatically. 6

7 15. The vehicles will be deployed normally for 12 hours per day for 6 days in a week. 16. SJVN LTD. reserve right to discontinue the hiring of vehicles by giving three months notice & vice versa. 17. The deployment of the vehicles will be governed by the General Conditions & other provisions of tender document/ contract. 18. Conditional / telegraphic tenders or tenders without earnest money shall not be considered. 19. If it happens to be holiday or poor internet connectivity on the date of receipt / opening of the tenders, the same shall be opened on the next working day at the same time. 20. SJVN LTD. reserves right to accept or reject any tender or all tenders without assigning any reasons thereof. 21. The above mentioned requirements are minimum and the SJVN Ltd. reserves the right to ask for any additional information. 22. For any enquiry/ clarification for registration etc., bidder may contact at the following address:- Designation: Manager Office Address: P&C deptt. NJHPS, SJVN Ltd. Jhakri, Tehsil Rampur Bsr., Distt Shimla (HP) Phone No / Fax No / Mobile sharma.anilkr@sjvn.nic.in All submissions/ correspondence /clarification to bid document and any other information, with regard to the above shall be made at the following Address: Designation : Dy. General Manager Office Address: P&C deptt. NJHPS, SJVN Ltd. Jhakri, Tehsil Rampur Bsr., Distt Shimla (HP) Phone No / Fax No / sk.bhargava@sjvn.nic.in Dy. General Manager, Procurement & Contract Deptt., NJHPS, SJVN Ltd., Jhakri, Distt. Shimla (HP). Registered & Corporate Office Shakti Sadan, SJVN Corporate office c complex, Shanan, Shimla (HP), PIN , Tel: , 490, Fax: Website : 7

8 INFORMATION & INSTRUCTIONS FOR BIDDER (PCD-2472) Page(1 of 2) 1. SUBMISSION AND FILLING OF BIDS: (i) The bids are to be filled and submitted online. To participate in e-tendering/eprocurement, it is requested to register with our website Annual Vendor / contract Registration charges in e-tendering portal is Rs. 2600/- plus GST@18%. The bidder should also have the Digital Signatures for security purpose. The detailed procedure for the registration is as under:- a. Go to the url:- In the home page click on vender Registration. b. Click on New Bidder s Registration link available on home page. c. You need to furnish individual details as well as of company details in registration form. d. After filling all mandatory fields, you need to click on submit button to complete the registration process. e. On successful completion of registration you will prompted a message saying that You have successfully registered on (SJVN Limited) s e-procurement Portal For Registration enquiry and to activate User ID please call abcprocure Help Desk Centre / 37 / 02 / 85 / 79 / 91 / 23 / 52 ID support@abcprocure.com and info@abcprocure.com. Already valid registered vendor at SJVN Limited need not follow registration formality they may contact support team as per contact details provided at the end of the document for further participation. All the bidders are requested to get themselves registered well in advance to facilitate timely submission of the bid. In case bidders wait till last moment for uploading the bids and if any technical problem is encountered at that time, the bid closing date & time may elapse. 2. DIGITAL SIGNATURES: The bidder should also have the Digital Signatures which are mandatory for security purpose. The digital signatures can be obtained from any of the authorized agencies in India. 3. The vendor who have registered with the e-procurement portal of M/s ITI Ltd. up to 20/11/2013 need not to pay again to register on the new e-procurement portal for their current subscription year respectively. However, the vendors who have registered with the e-procurement portal of M/s ITI Ltd. on or after 21/11/2013 shall have to pay to register on new e-procurement portal as per the contract conditions. The vendors/contractor call to abcprocure helpdesk (Help Desk Centre / 37 / 02 / 85 / 79 / 91 / 23 / 52) and provide their old User ID/Company Name/mail id for activation. 4. Down loading Bid Documents: Bidder to access e-tender portal of SJVN ( to access NIT document, after completing registration formality and successful login vendor need to process for Tender Fee / Document Fee (if any) and after that bidder can download detailed tender document. Download Document link is available at the end of every tender notice along with access to Corrigendum. 1

9 a. Bid Submission: (i) Bidder needs to login first on the tendering portal of SJVN (i.e. (ii) Search tender by filling necessary searching criteria after Login. (iii) After finding the tender on the screen, click on the Dashboard. (iv) Click on Declaration and then click on I Agree. (v) Upload the scanned copy of Tender Fee (if any). (vi) Upload the scanned copy of EMD. (vii) Click on Prepare Bid and fill necessary Forms (Schedules). (viii) After filling Price Bid Form click on Final Encrypt. (ix) After filling all Forms & final Encryption of Price Bid click on Final Submission. (x) After Final Submission bidder will get receipt of Final Submission of their Bid. b. The link help manual and vendor help for submission of bids is also available on the website. For any assistance/ clarification for e tendering registration, submission of bid through e-tendering/ procurement, bidder may contact the following persons/ representatives of M/s abcprocure:- (i) (ii) (iii) (iv) (v) Mr. Rakesh Panwar-M , rakesh.panwar@abcprocure.com - Mr. Vismay Jagad -Ph , vismay@abcprocure.com - Ms. Vaishali Soni-Ph , vaishali@abcprocure.com - Mr. Pradip Parmar-Ph pradip@abcprocure.com -Mr. Chander Kant Sharma -Ph / Link Contact us available on the home page of The above persons are to be contacted for help/ assistance related to e tendering registration, submission of bid through e-tendering only. Local vendors facing any difficulty for registration etc. may visit the SUVIDHA KENDRA established in P&C deptt. for providing assistance to vendors. 5. For any other clarifications, you may contact the following persons/representatives of M/s SJVN:- (i) Sh. Anil Sharma: Mobile No ( ID: sharma.anilkr@sjvn.nic.in ) (ii) Sh. S K Bhargava : Mobile No ( ID: sk.bhargava@sjvn.nic.in) Dy. General Manager, Procurement & Contract Deptt., NJHPS, Jhakri, Distt. Shimla (HP). 2