No. SJVN/NJHPS/P&C/ PCD-657(O&M) NOTICE INVITING QUOTATION (Domestic Competitive Bidding)

Transcription

1 एसज व एन ल ल ट ड SJVN Ltd. (भ रत सरक र तथ ह म चल प रद श सरक र क स झ उपक रम) (A Mini Ratna and Schedule A Company) (6X250MW न थप झ कड़ ज ववद य त स ट शन) प र पण एव स ववद ववभ ग, झ कड़, जज लश, ह प र फ न ,275459,275106, फ़ क स , , ज एसट स ख य (GST No.) 02AAICS1307F1ZY ससन स ख य (CIN No.) L40101HP1988GOI No. SJVN/NJHPS/P&C/ PCD-657(O&M) Dated: NOTICE INVITING QUOTATION (Domestic Competitive Bidding) The open tender enquiries under two part bid system through e-tendering are herewith invited for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at O&M Store at NJHPS, SJVN Ltd, Jhakri as given below: - Sr. No. Description Qty. Unit Earnest Money In ( ) 1. {Details scope of supply, BOQ and installation as per as per Technical Specification Annexure-A &B, as Enclosed } 22,000/- (Rupees Twenty Two Thousand Only) Last Date & Time of Submission of filled in bids and Opening Last date & time of the availability/ downloading of the bid documents at 12:00 Hrs. Last date of bid submission at 13:00 Hrs. Bid opening date at 14:00 Hrs. Note: 1. The detailed NIQ and procedure for vendor registration for e-tendering shall be available at & w.e.f. 11/10/ The detailed NIQ along with price schedules shall be available at w.e.f. 11/10/ The bids are to be submitted electronically through e-tendering at एसज व एन सलसमट ड क ओर स ख य प रबन धक प र पण ए व स ववद ववभ ग एनज एचप एस, एसज व एन सलसमट ड, झ कड़ SJVN Complex, Shanan, Shimla, Himachal Pradesh Pin No

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3 (Annexure A ) INTENT OF TECHNICAL SPECIFICATIOS The intent of specifications is to carryout renovation/up gradation of Electrically operated Wire Rope Hoist with motorized Trolley( Double Girder) / crab unit of Existing 12.5 T Crane installed in O&M Store. The scope envisages replacement of Trolley (Crab Unit)/Bridge Girder, Rope drum with rope, Hook, motors, gear boxes and electric control (i.e. Electrically operated Wire Rope Hoist with motorized control) as detailed below. The bridge girders, wheels,dsl, End carriage shall be reused from the existing crane by the successful bidder, for which the bidder before quoting must visit the site to acquaint themselves with the actual site conditions. The site visit before bidding is mandatory as being a case of retrofitting. 1. Description : Design, manufacture, supply and Erection and Commissioning of electrically operated Wire Rope Hoist with Motorized Trolley (Double Girder)/crab unit, conforming to IS: 3177 & IS:807, tested to 25% overload and as per the following specifications a. Safe Working Load : 12.5 Tons b. Span : 21.5 Mtrs. c. Height of Lift : Mtrs d. Bay Length : 73.6 Mtrs. e. Location : Indoor f. Crane Operation : a) Pendent Control from floor level b) Through wireless remote control 2. Type of Hoist: Wire Rope Hoist with Motorized Trolley conforms to IS: 807, 3177 & Speeds: Operating speeds for :- Main Hoist : 3 meters/minutes Cross travel : meters/minutes Long travel : meters/minutes 4. Supply: The 3 phase electrical supply for the power shall be at 415±10% at 50 HZ. All the systems shall be properly earthed as per code. The control supply shall be at 110 VAC. The crane shall be operated only by means of push button operated pendant at a height of 1.0m from the ground level. The pendant shall be movable along the girder independent of the movement of the trolley. 5. Motors: The motors shall be totally enclosed fan cooled (TEFC) squirrel cage induction motor suitable for crane operation. All the motors shall be protected by suitable relays. The class of insulation for the motors shall be of Class "F" or better. All motors to be designed adequately. 6. Gears: Gear Box should be Helical ground gear to maintain the noise level with splash lubrication. 7. Bearings: Anti-friction Ball / Roller /Needle bearings shall be provided wherever required with grease nipples for easy lubrication of reputed make. 8. Rope Drum: Rope drum shall be of seamless pipe and will be duly machined

4 and grooved to accommodate full length of wire rope in one layer. The drum will be mounted on anti-friction ball / roller bearings. 9. Hook: Drop forged C Shank type swiveling hook conforming to IS:3815/8610 supported on thrust bearings with fail-safe hook latches. Hook shall be rated for 5T and shall be drop forged. 10. Wire rope: Steel Wire Rope of following specs:- Type : 6x37 or 36 FMC Tensile strength : Kg/mm2 Dia : 18 mm No of falls : Type of Motors : Totally enclosed Squirrel Cage Induction Motors, 150 starts/ hrs., totally enclosed TEFC with class F insulation and S4 Duty with 40 % CDF suitable for 3-Phase, 415V, 50Hz AC power supply, motor conforming to IS:325. LT motion must have motors of suitable ratings on both the sides. 12. Limit Switch: Snap action type, adjustable limit switches shall be provided for hoisting motion and two way lever type for CT & LT motion. Limit switches shall be provided to prevent over hoisting and over lowering of hook. Limit switches shall also be provided for extreme limits of Crab travel at both ends. 13. Brake: Brake should be AC/DC Disc type or EHT Type for Hoisting control & Disc type AC brake for, Cross Travel and Long travel motions. 14. Protective model: The crane protective panel shall b e S t e e l f a b r i c a t e d t h a t w i l l consist of Overload / single phasing protections, contactors, MCB, Time Delay relays, control transformers etc. 15. Power Supply: 415V, 3 phase, 50Hz, AC supply. All the systems shall be properly earthed as per IS code. 16. Painting: One coat of Red Oxide Primer with 25 micron DFT (Dry Film Thickness).The hoist should be painted with two coats of Enamel Paint (Colour Golden Yellow) each with a DFT of 25 micron and intermittent curing of 16 hours. Final touching will be done after erection & commissioning at site if required. 17. Makes of Components a) Hoist Hooks: Herman Mohtta / Hercules / Silpa Udyog / Smriti Forgings/ Karachiwala or as per IS: 3815 / 8610 b) Wire Ropes: Usha Martin / Fort William c) Electric Motors: GE / Bharat Bijlee / Siemens / KEC / ABB / Crompton / Alstom d) Thruster Brake Unit: Electromag / Speed-O-Control / Omega/ Crane Control Equipments e) Limit Switches (Gravity Type): Siemens / EMM / BCH / SOC / SKC f) Contactors: Siemens / L&T / GE / BCH g) MCB / MCCB: Siemens / L & T / GE h) Bearings: SKF / FAG / NTN / INA only i) Cables: Anchor/Havells/ CCI / Fort Gloster / Grandley / Finolex confirming to relevant IS

5 ( Annexure B) SCOPE OF WORK A) Suppliers Scope: a) Dismetalling of Existing Hoists (12.5T) at SJVN site. b) Unloading & Erection of supplied hoists at SJVN site. c) Leveling and Alignment of Track (both sides). d) Inspection of crane span and Diagonal along with rectification,if required as per specifications. e) Replacement of existing Trolley/Crab unit with new crab unit (Double girder )having Electrical panel for Hoist, CT and LT Motion having requisite controls and protections like Main Switch, Fuses (HRC), Over Load protection, Under Voltage and Single phasing Protection, Timers and suitable contactors inside a steel panel. f) Replacement of Control cables, limit switches for all motions and pendent with cable. g) Replacement of pendent alongwith cable. h) Installation of wireless remote control ( Dual option i.e. pendent control as well as wireless remote control), the certificate for which shall be arranged by the supplier. i) Installation of suitable buffers j) Successful bidder must get the detailed drawings/scheme approved from SJVN prior to commencement of job. k) Necessary tools & equipments as required for unloading/dismetalling and erection shall be responsibility of supplier. l) Smooth Functioning of the Hoist (at SJVN sites) shall be the responsibility of the supplier. m) Final Load testing as per IS at 125% of rated load shall be conducted at site. n) All safety equipments like safety boot, safety belt, helmet, gloves, loader, goggles etc. required for erection personnel shall be arranged by the vendor. o) Vendor shall submit 02 sets of Drawings and Manuals and list of mandatory spares at the time of commissioning. B) SJVN Scope : a) Hydra/ crane shall be provided by SJVN at the time of unloading and erection (as and when required) free of cost. b) During commissioning period Electricity shall be provided free of cost. c) Reusable components like Girder, Wheels and DSL shall be used from existing crane. C) LOAD TESTING :Final Load 125% of rated load,after erection shall be the sole responsibility of the bidder. D) PERFORMANCE GURANTEE: The Performance of the Hoist shall be guaranteed for a minimum period of 12 months against any manufacturing defects from the date of final testing by SJVNL.

6 installed in a computer system from where you want to login on website. Perform PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-1 of 17) INSTRUCTIONS TO BIDDERS (ITB) The bids are invited using e-procurement mode, so please read the instructions carefully and upload the filled in bids as per requirement of bid documents. The acknowledgement copy is to be sent as a proof for the bid submission through tendering. 1.0 General Instructions 1.1 The SJVN Limited, hereinafter called "SJVN Ltd." / "Owner" is a Joint Venture of Govt. of India and Govt. of Himachal Pradesh having its registered office at SJVN Complex, Shanan, Shimla, Himachal Pradesh Pin No , have their Nathpa Jhakri Hydroelectric Power Plant with a capacity of 6x250 MW at Nathpa (Distt. Kinnaur) and Jhakri (Distt. Shimla) in the State of Himachal Pradesh, India. 1.2 SJVN Ltd. has issued an invitation to bid as enclosed and will receive bids as set forth in the accompanying Bid documents. 1.3 Bids can not be uploaded after the time & date fixed for receipt of bids as set out in the Invitation of Bid. 1.4 SJVN Ltd. reserves the right to accept or reject any or all Bids without assigning any reason for such a decision. 1.5 All the cost and expenses incidental to preparation of the proposals, discussions and conferences, if any, including pre-award discussions with the Bidder, technical and other presentation including any demonstrations etc. shall be to the account of the Bidder and Owner shall bear no liability whatsoever on such costs and expenses. 1.6 The complete filled in bids and necessary scanned documents shall be uploaded at the mentioned address up to at 13:00 hrs. The last date of availability /downloading of the bid document are on at 12:00 hrs. The commercial bid shall be opened on at 14:00 hrs. The bids cannot be uploaded / submitted later than at 13:00 hrs. However, Price bid part of qualified & commercial responsive bidders shall be opened on subsequent date, for which the qualified bidders shall be informed separately. 1.7 Please note that bids in physical form shall not be entertained under any circumstances and are only to be submitted through e-tendering at DIGITAL SIGNATURES: The bidder should also have the Digital Signatures (Class IIA or higher with signing & encryption) which are mandatory for security purpose. The digital signatures can be obtained from any of the authorized agencies in India as per IT Act Valid Digital Certificate must be SJVN Complex, Shanan,

7 PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-2 of 17) the below steps to confirm whether valid digital certificate is available on your computer system or not. Steps: Open Internet Explorer. Select Tools menu from menu bar. OR (Press Alt + T on your keyboard). Click on Internet Options >>Content >>Certificate button. The bidder should view your digital certificate under Personal heading Requirement of Digital Signature Certificate Please enable ActiveX Controls & Plug-ins. (Tools->Internet Options-> Security- >Custom Level) Active-X controls need to be enabled in your Internet browser. In order to ensure this, please do the following: a. In Menu Bar ---Click on Tools - Internet Options Security Click on Trusted Sites Icon Click on Sites button. Add 2 Website in Trusted Sites 1. & 2. After that, click on Tools menu of Internet explorer - Internet Options Security Click on Internet Icon. After Click on Custom Level button From below ActiveX controls and plug-ins ---- Select below 5 Items to be enabled 1) Download signed ActiveX controls select Prompt or Enable 2) Download unsigned ActiveX controls select Prompt or Enable 3) Initialize and script ActiveX controls not marked as safe for scripting select Prompt or Enable 4) Run ActiveX controls and plug-ins-select Enable 5) Script ActiveX controls marked safe for scripting select Enable After completed this above selection----below option has available---reset custom settings---reset To: Select low or medium ---Click on OK. Also, please check your system Date & Time it should be set as current date & time. In case of Digital Certificate based Login, user need to download & install "Signer" file available under Download Section at Download & Install "Intermediary Certificate" available under Download Section at Please disable or uninstall Third Party Toolbar / Add-ons from Browser. SJVN Complex, Shanan,

8 1.9 The contract & procurement process through e-tendering/e-procurement system is in process at NJHPS, SJVN Jhakri and hence this tender is to be processed through e- tendering/e-procurement system. The bids are to be filled and submitted online. To participate in e-tendering/e-procurement, it is requested to register with our website The one year cost of registration on web site is Rs. 3068/- (Rs 2600/- plus 18%) is payable directly to M/s e-procurement Technologies Ltd. The bidder should also have the Digital Signatures for security purpose. The detailed procedure for the registration is as under:- PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-3 of 17) a. Go to the url:- In the home page click on vender Registration. b. Click on New Bidder s Registration link available on home page. c. You need to furnish individual details as well as of company details in registration form. d. After filling all mandatory fields, you need to click on submit button to complete the registration process. e. After submission of the form, the user id and password are generated in the form of Acknowledgement. f. The payment of annual registration fee amounting to Rs. 3068/- is to be made through DD/ Online through Net Banking/ Credit card/ debit card etc. g. The User ID will be activated after DD/RTGS/NEFT/Net Banking/ Credit Card is received or realization of payment online. Send the Acknowledgement copy and uploaded document below mentioned ID. For Registration enquiry and to activate User ID please call abcprocure Help Desk Centre , Cell: , E- Mail ID support@abcprocure.com and info@abcprocure.com All the bidders are requested to get themselves registered well in advance to facilitate timely submission of the bid. In case bidders wait till last moment for uploading the bids and if any technical problem is encountered at that time, the bid closing date & time may elapse Down loading Bid Documents: Bidder to access e-tender portal of SJVN ( to access NIT document, after completing registration formality and successful login vendor need to process for Tender Fee / Document Fee (if any) and after that bidder can download detailed tender document. Download Document link is available at the end of every tender notice along with access to Corrigendum Bid Submission: (i) Bidder needs to login first on the tendering portal of SJVN (i.e. (ii) Search tender by filling necessary searching criteria after Login. (iii) After finding the tender on the screen, click on the Dashboard. (iv) Click on Declaration and then click on I Agree. (v) Click on the Tender Fees & Pay the Tender Fees Online (if any). (vi) Click on EMD and pay the EMD on line. SJVN Complex, Shanan,

9 (vii) Click on Prepare Bid and fill necessary Forms (Schedules). (viii) After filling Price Bid Form click on Final Encrypt. (ix) After filling all Forms & final Encryption of Price Bid click on Final Submission. (x) After Final Submission bidder will get receipt of Final Submission of their Bid The link help manual and vendor help for submission of bids is also available on the website. For any assistance/ clarification for e tendering registration, submission of bid through e- tendering/ procurement, bidder may contact the following persons/ representatives of M/s abcprocure:- (i) Mr. Chanderkant-M , Jhakri@eptl.in (ii) Mr. Raman Kumar-M , dehradun.sjvn@eptl.in (iii) Mr. Rakesh Panwar-M , rakesh.panwar@eptl.in (iv) Mr. Rahul Dixit -Ph , rahul.dixit@eptl.in (v) Mr. Pankesh Kumar-Ph , pankesh@aeptl.in (vi) Mr. Pradip Parmar-Ph pradip@eptl.in (vii) Link Contact us available on the home page of The above persons are to be contacted for help/ assistance related to e tendering registration, submission of bid through e-tendering only. For any other clarifications regarding the tender bidder may contact the following persons/ representatives of M/s SJVN:- (i) Sh. Anil Kumar: Mobile No ( ID: kr_anil@sjvn.nic.in (ii) Sh. Ajay Kumar: Mobile No ( ID : aj.kumar@sjvn.nic.in) (iii) Sh. Rajesh Negi: Mobile No ( ID: rajeshkr.negi@sjvn.nic.in) 2.0 Plant Information The 1500 MW Nathpa Jhakri Hydroelectric Power Plant is located between Nathpa (Distt. Kinnaur) and Jhakri (Distt. Shimla) in the State of Himachal Pradesh. 3.0 Communication and Transport Limitation The Plant Site is located in the interior of Himachal Pradesh. The dam is located on the Sutlej River near village Nathpa in District Kinnaur. The underground power house is located near village Jhakri in District Shimla. Jhakri is ahead of Shimla, the capital of the State of Himachal Pradesh about 150Km on NH-5. The rail head (broad gauge) is at Kalka (NR). Kalka is about 235 Km (Approx.) from Jhakri. Approximate Distance from Kalka To Mumbai To Kolkata (i) By Rail (ii) By Road The distance from Kalka to Delhi by road is 285 Km (approx.). To Chennai PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-4 of 17) SJVN Complex, Shanan,

10 From the Kalka rail head, the Project is approachable by the following roads/routes:- (i) Kalka - Dharampur - Solan - Shimla - Narkanda - Rampur - Jhakri (NH -5). (ii) Kalka - Dharampur - Solan - Shimla - Dhalli - Basantpur - Rampur Jhakri. (iii) Kalka - Dharampur - Sabathu - Arki - Shalaghat - Dhami - Basantpur - Rampur - Jhakri. : 235 Km (Approx.) : 252 Km (Approx.) : 337 Km (Approx.) PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-5 of 17) Transport Limitation The transport limitation by road from Kalka to the Plant Site at Jhakri would be the governing factor in respect of the permissible package size and weight. Bidder should consider all factors as can be envisaged for transportation of equipment to avoid and overcome the hindrances/ limitations on existing road on account of weather conditions and any other reasons without affecting the schedule. 4.0 Minimum Qualifying Requirement: NA 5.0 Scope of Proposal The scope of Proposal includes the Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at {Details scope of supply & installation as per Technical Specification Annexure-A &B as Enclosed}: 5.1 The detail complete scope of supply & installation is detailed in the Technical specifications Annexure-A &B enclosed. 5.2 The Transport & insurance charges shall be reimbursed as actual against the documentary proof & maximum restricted to the total amount as quoted in the bid. 5.3 The material is to transport through Registered Common Carrier only (Registered Common Carrier mean the carrier registered with a State Transport Authority or a Regional Transport Authority). 5.4 Inspection: - The final inspection of the material shall be carried out at O&M Store, NJHPS, SJVN Ltd. Jhakri. 5.5 The intending bidder must upload the certificate issued by EIC, AGM (PH Elect. Maint.) that the bidder has visited the site before uploading/submitting the bid. The bidder who will not submit/upload the certificate issued by EIC along with the bid, then their bid will be rejected. It is mandatory for all the bidders who want to participate in this tender to visit to make acquaintance with work before uploading/submitting the bid. The bidder(s) are requested to contact the followings persons regarding the co-ordination of site visit. SJVN Complex, Shanan,

11 a) Sh. Manoj Kumar, AGM (PH Elect. Maint.), NJHPS, SJVN, Jhakri, Distt. Shimla (HP) Phone no Mobile no Fax no b) Sh. D.P. Sharma, Assistant Mgr. (PH Elect. Maint.), NJHPS, SJVN, Jhakri, Distt. Shimla (HP) Phone no Mobile no Fax no Quality Assurance Programme: The material is to be supplied & installed as per relevant standard of technical specification Annexure-A& B enclosed. 7.0 Cost of Bidding The Bidder shall bear all costs associated with the preparation and submission of its bid, and the Owner will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process. 8.0 The Bidder is expected to examine all instruction, forms, terms, specifications, and other information in the bidding documents. Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at the Bidder's risk and may result in rejection of its bid. 9.0 Amendment of Bidding Documents 9.1 At any time prior to the deadline for submission of bids, the Owner may, for any reason, whether at its own initiative, or in response to a clarification requested by a prospective Bidder, amend the bidding documents. 9.2 The amendment will be notified in writing or by cable or through website (on and to all prospective Bidders that have received the bidding documents and will be binding on them. Bidders are required to immediately acknowledge receipt of any such amendment, and it will be assumed that the information contained therein has been taken into account by the Bidder in its bid. 9.3 In order to afford prospective Bidders reasonable time in which to take the amendment into account in preparing their bid, the Owner may, at its discretion, extend the deadline for the submission of bids. 9.4 The amendment(s) of the NIT shall be put on our web-sites directly. The bidders who have not informed us about the download would be required to regularly visit our website for updating themselves about any amendments which may arise from time to time. It will be assumed that all the information contained/updated in the website has been taken into account by the Bidder in its bid Language of Bid PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-6 of 17) SJVN Complex, Shanan,

12 The bid prepared by the Bidder and all correspondence and documents related to the bid exchanged by the Bidder and the Owner shall be written in English language. Any printed literature furnished by the bidder may also be written in English language Cost of Bid Document and Earnest Money deposit {EMD/ Bid Security (FDR/TDR)}(ONLINE) The cost for purchase of bid document: NIL 11.2 The bidder shall furnish, a bid security/ earnest money as part of the bid amounting to 22,000/-(Rupees Twenty Two thousand Only) Micro or Small Entreprises (MSE)/NSIC registered firms are exempted from the submission of the Tender Document Cost (if any) and EMD and must enclose (Upload scanned copy of the MSE/ NSIC certificate). If the MSE/ NSIC certificate does not contain the item(s)/work(s)/services as listed in our NIQ/NIT and no EMD is found submitted, then SJVN may ask the bidder to submit the EMD and the same should reach within ten (10) days from the date of SJVN s notification by /Fax Letter, otherwise the bid shall be considered as non-responsive and price bid of such firms shall not be opened The Cost of Bid Document and Earnest Money (EMD) shall be submitted using below mentioned facilities:- a) Credit Card b) Debit Card c) Net Banking d) NEFT/RTGS Credit Card/Debit Card/Net Banking: Bidder is required to add website in Trusted Zone as suggested above. Bidder needs to feed correct details while making the payment through online payment gateway. NEFT/RTGS: To make payment through NEFT/RTGS, bidders will get an auto generated e- Mail which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of NEFT/RTGS Instruction once bidder gets login. Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-7 of 17) SJVN Complex, Shanan,

13 be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time. This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS / NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Hence please ensure that Bidder remit funds at least one day in advance before he/she would like to make the document fees and EMD payment through RTGS / NEFT option on payment gateway. Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not responsible for the same. The EMD submitted in the form of BG, DDs, local Cheque/ outstations Cheque will not be considered FDR/TDR: Please note that EMD (Earnest Money Deposit) / Bid Security in the form of FDR/TDR {Pledged in favour of the NJHPS, SJVN Ltd. Jhakri valid till 60days beyond the bid validity period } is also acceptable and the same in original/physical form should reach preferably on or before bid closing date. If EMD in the form of FDR/TDR does not reach in physical form within seven (07) days after the bid closing date, the bid(s) shall not be entertained and such bid(s) shall be treated as late bid(s)/non-responsive bid(s) The bid securities of unsuccessful bidders will be returned as promptly as possible, but not later than twenty-eight (28) days after the expiration of the bid validity period The bid security of the successful bidder will be returned when the bidder has furnished the required performance security No interest shall be payable by the Owner on the above Bid security The bid security may be forfeited (a) (b) (c) (d) if the Bidder withdraws its bid during the period of bid validity specified by the Bidder in the Bid Form; if the Bidder does not accept the correction of its Bid Price; if the Bidder does not withdraw any deviations listed in Deviation Schedule at the cost of withdrawal indicated by him; if the Bidder refuses to withdraw, without any cost to the Owner, any deviation not listed in Deviation Schedule but found elsewhere in the bid; or PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-8 of 17) SJVN Complex, Shanan,

14 (e) in the case of a successful Bidder, if the Bidder fails within the specified time limit; (i) (ii) (iii) To accept the Letter of Award or To furnish the required performance security. To start activities according to Work Completion Schedule Deviations Deviations, if any, from the terms and conditions of Bidding Documents or Technical Specifications including drawings shall be listed only in Deviation Schedule of the bid i.e. Online Schedule of Deviations. The Bidder shall also provide the additional price, if any, for withdrawal of the deviations. Bidder may further note that except for deviations listed in Deviation Schedule, the bid shall be deemed to comply with all the requirement in the bidding documents and the bidders shall be required to comply with all such requirements of bidding documents and technical specifications and drawings without any extra cost to the Owner irrespective of any mention to the contrary, anywhere else in the bid, failing which the bid security of the Bidder may be forfeited. The owner has complete right to evaluate the deviations without prejudice. After evaluation, the deviations may or may not be agreed by the owner. The bidder shall be intimated in writing accordingly Completion Schedule The basic consideration and the essence of the Contract shall be the strict adherence to the Completion Schedule. The Maximum completion period for complete scope of supply including installation of EOT Cranes as per technical specification Annexure-A&B at site NJHPS, SJVN Ltd. Jhakri, is 90 days from the date of issue of LOA Price Adjustment Data Not applicable being "FIRM" Price Contract Bid Prices Unless otherwise specified in the Technical Specifications, Bidders shall quote for the entire supply on a "single responsibility" basis such that the total bid price covers all the supplier's obligations mentioned in or to be reasonably inferred from the bidding documents. Bidders are required to quote the price for the commercial, contractual and technical obligations outlined in the bidding documents. Bidders shall give the required details and breakup of their prices as per Schedules specified. PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-9 of 17) SJVN Complex, Shanan,

15 PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-10 of 17) The Prices quoted by the Bidder shall be FIRM during the performance of the contract and not subject to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected Bid Currencies Bidders shall quote all prices in Indian Rupees only Period of Validity of Bid Bids shall remain valid for a period of 120 days after the closing date prescribed by the Owner for the receipt of bids. A bid valid for a shorter period shall be rejected by the Owner as being non-responsive. In exceptional circumstances, the Owner may solicit the Bidder's consent to an extension of the bid validity period. The request and responses thereto shall be made in writing or by cable/fax. If a Bidder accepts to prolong the period of validity, the bid security shall also be suitably extended. A Bidder may refuse the request without forfeiting its bid security. A Bidder granting the request will not be required nor permitted to modify its bid BID PROPOSAL SHEETS (BPS) The Bidder shall furnish / complete all the appropriate Schedules / data required as per the bidding documents FORMAT AND SIGNING OF BID The Bid must contain the name, residence and place of business of the person or persons making the Bid and must be digitally signed. The name of all persons signing should also be mentioned at appropriate place. Bid by Corporation / Company must be digitally signed with the legal name of the Corporation / Company by the President, Managing Director, or by the Secretary or other person or persons authorized to bid on behalf of such Corporation / Company in the matter. Bidder's name stated on the proposal shall be the exact legal name of the firm. All the requisite documents shall be scanned & uploaded along with bid. If situation so warrants, SJVN Ltd./NJHPS may ask the bidders to produce original documents which were submitted as scanned copies along with bid for verification Sealing and Marking and Submission of Bids The bids will be submitted electronically at designated places in various schedules. The bid document except schedules-1, schedule-2, Schudule-3 and Schedule-4 can be downloaded by the bidder through only after registration as explained above in clause SJVN Complex, Shanan,

16 1.9. The bid is to be filled only in the schedules available on the web. The schedules-1,2,3,4 cannot be downloaded as they are to be filled online, however Bid Proposal Sheet is to be downloaded first and is to be uploaded again after filling the same. The bid is called under two parts system as under:- A. Price Bid Part which consists of the following online schedule: (i) Schedule-1 (Page 1 of 1) - Schedule of Supply, Renovation or Upgradation, Erection Parts Prices & Taxes and Duties Remarks: a. Above dynamic schedule is to be filled ONLINE. The prevailing rate of taxes & duties is to be clearly mentioned in the online Schedule of Prices with Taxes & Duties. In case nothing is mentioned or mentioned NIL OR ZERO then it shall be presumed that the rates quoted are inclusive of taxes and duties or as else the taxes & duties are not applicable. The taxes & duties shall be paid as per applicable rate at the time of delivery & completion of job. Any increase in taxes & duties /new introduction of new taxes & duties/ levy by the Govt. shall be paid by SJVN Ltd. provided that such increase in taxes & duties /new introduction of new taxes & duties/ levy by the Govt. is made with in schedule completion period as per LOA, otherwise same shall be paid by the bidders. B. Techno-commercial bid part which consist of followings: Bid Proposal Sheet PAN no Copy of GST Registration (The bid of unregistered dealer under GST/ Composite Dealers under GST shall be out rightly rejected. ) Bid Security / Earnest Money deposit (EMD)/Copy of NSIC/MSE certificate as per sr. no above. Undertaking as per sr. no below Bank details duly authenticated by bank/ copy of cancelled cheque. Techno-commercial online Schedules: (i) (ii) (iii) Schedule-2 Schedule of Deviations Schedule-3 Contact Information and Bank Account Detail Schedule-4 GST Registration Detail and Other Information PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-11 of 17) SJVN Complex, Shanan,

17 Remarks: All above dynamic schedules are to be filled ONLINE. The bidders have to fill all the required information in the above schedule. SJVN reserves the right to ask additional information if necessary after opening of the bid. The Bidders not offering the materials Specifications & Makes of the components as per technical specification Annexure-A & B, their bid shall be considered techno-commercially non responsive and price bid of such bidder(s) will not be opened. The bidder(s) not meeting the above techno-commercial requirements shall be considered techno-commercially non responsive & their price bid will not be opened. The price list for the material/ copy of previous orders for similar material is to be submitted/ uploaded for the price justification. The bid will be opened electronically as per schedule time and date as indicated in the bid documents in the O/o Chief. Manager (P&C), SJVN Ltd., Jhakri, Distt. Shimla (H.P.) The Owner further, reserves the right to reject any Bid which is not submitted according to the instructions stipulated above Late Bids including all taxes & duties.. SJVN liability towards GST shall also be PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-12 of 17) No bid shall be received after last date and time of bid submission Withdrawal of Bids No bid may be withdrawn in the interval between the bid submission deadline and the expiration of the bid validity period specified in Bid documents. Withdrawal of a bid during this interval may result in the Bidder's forfeiture of its bid security / EMD Bid Opening and Evaluation The Owner will open all bids electronically in the presence of bidder's representatives who choose to attend the opening at the time, on the date and at the place specified in the NIT / NIQ. Bidder's representatives shall sign a register as proof of their attendance. In the event of the specified date for the opening of bids being declared a holiday for the Owner or network problem, the bids will be opened at the appointed time on the next working day. No Mobile Phone will be permitted inside the bid opening room. Therefore, bidders should deposit Mobile Phones with Security guard at Reception. Bids will be evaluated on entire scope of the work (supply & installation) on single responsibility basis FOR O&M, Store, NJHPS, SJVN Ltd. Jhakri SJVN Complex, Shanan,

18 substantially responsive, it will be rejected by the Owner, and may not PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-13 of 17) loaded / considered as per GST rules. No price preference shall be given to any firm for the price bid evaluations. No cost loading will be carried out on account of lower delivery period. However, the bidder can offer lower delivery period than the scheduled delivery period. Cost loading will be carried out for the deviations taken by the bidder to determine the lowest evaluated Bid which will be considered for acceptance. The items for which bidder does not quote his price i.e. leaves the rate / amount column blank or simply puts a (-) mark or (*) mark or indicates NIL / NA or as applicable, no cost shall be considered for bid evaluation for these items, and for the purpose of award the value of such item shall be deemed to have been included in other quoted items. If the bidder does not agree to this consideration, his bid will be rejected and the bid guarantee may be forfeited Clarification of Bids During bid evaluation, the Owner may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the price or substance of the bid shall be sought, offered or permitted Correction of Errors (Applicable to extent possible) The prices are to be filled in ONLINE DYNAMIC Schedules as under:- A. The bidder has to fill the Unit Rates in the FIGURES only. B. The entered UNIT RATES in figures shall be automatically converted in to the words. C. The bidder has to fill the applicable percentage (%) of the taxes & duties. The amount for the taxes & duties shall be calculated automatically accordingly. D. The above entered UNIT RATES in the figures and calculated amount of taxes & duties shall be multiplied with quantity to calculate the TOTAL AMOUNT in figures & as well as in words automatically. E. After computation of the amounts as above, the values as computed shall be considered for evaluation as well as for award. If the bidder does not accept the above consideration, his bid will be rejected and the Bid Security / EMD may be forfeited. F. The Owner's determination of a bid's responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. If a bid is not SJVN Complex, Shanan,

19 PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-14 of 17) subsequently be made responsive by the Bidder by correction of the nonconformity 26.0 Influencing the Owner No Bidder shall contact the Owner on any matter relating to its bid, from the time of the opening of bids to the time the contract is awarded. Any effort by a Bidder to influence the Owner in the Owner s bid evaluation, bid comparison or contract award decisions may result in rejection of the Bidder s bid Award of Contract The Owner will award the contract to the successful Bidder whose bid has been determined to be substantially responsive and to be the lowest evaluated bid for entire scope of supply on single responsibility, further provided that the bidder is determined to be qualified to perform the contract satisfactorily. The owner may request the Bidder to withdraw any of the deviations listed in Deviation Schedule of the winning bid, at the price shown for the deviation in Deviation schedule. In case the Bidder does not withdraw the deviations proposed by him, if any, at the cost of withdrawal stated in the bid, his bid will be rejected and bid security forfeited. Bidders would be required to comply with all other requirement of the Bidding Documents except for those deviations in Deviation Schedule, which are accepted by the Owner, failing which the bid security of the Bidder may be forfeited. The work shall be awarded on the basis of lowest evaluated on entire scope of supply & installation basis Owner's Right to Accept Any Bid and to Reject Any Bids The Owner reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to award of contract, without thereby incurring any liability to the affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the grounds for the Owner's action Notification of Award Prior to the expiration of the period of bid validity, the Owner will notify the successful Bidder in writing by registered letter or by cable, to be confirmed in writing by registered letter, that its bid has been accepted. The notification of award will constitute the formation of the contract. Upon the successful Bidder's furnishing of the performance security, the Owner will promptly notify each unsuccessful Bidder and will discharge its bid security Corrupt or Fraudulent Practices SJVN Complex, Shanan,

20 A. The Owner requires that Bidders to observe the highest standard of ethics during the procurement and execution of the Contract. In pursuance of this policy, the Owner: (a) defines, for the purposes of this provision, the terms set forth below as follows: (i) "corrupt practice" means the offering, giving, receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution; and (ii) "fraudulent practice" means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Owner, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Owner of the benefits of free and open competition; (b) (c) will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question; will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a contract of the Owner. B. Furthermore, Bidders shall be aware of the provision stated in the "General Conditions of Contract" Submission of documents by post: The following documents in hard copy/original form sealed in envelope super scribed as Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at. (PCD NJHPS -657 (O&M)} are to be sent through post:- (i) Earnest Money Deposit (In original) / FDR/TDR as per clause no These scanned copies of above documents should be uploaded on web and is to be reach on or before closing date and time as per the bidding document i.e. on or before at 13:00 HRS. Any documents as asked or required are to be sent to the following address:- PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-15 of 17) Chief Manager (CM), Procurement and Contract Department, NJHPS, SJVN Ltd., Jhakri, Distt. Shimla (H.P.) Phone No SJVN Complex, Shanan,

21 Fax No / Remarks: The scanned copy (ies) of the document(s) asked as above are to be uploaded on web and should reach in original/physical form at above address preferably on or before bid closing date as specified in the tender. However, the original document(s) in physical shall also be acceptable within 07 days after bid closing date, otherwise bid(s) shall not be entertained and such bid(s) shall be treated as late bid(s)/nonresponsive bid(s). Also if the original document(s) in physical form are found to be at variance then the scanned copies submitted/uploaded earlier along with e-bids, the bid(s) will be treated as non-responsive. SIGNING OF THE CONTRACT AGREEMENT(Format enclosed) The contract agreement shall be signed at NJHPS, SJVN, Jhakri (INDIA) in the office of TENDER ISSUING AUTHORITY. The Contract Agreement (s) will be signed in three (3) originals on non judicial Stamp Paper (03Nos) of 100/- each along with Six (06Nos) copies of judicial paper of 1/-each within 30(thirty) days of issue of Notification of awards/letter of Awards and the contractor shall be provided with one signed copy of Original Agreement and other will be retained by the owner. The non-judicial stamp papers & judicial papers are to be purchased from Himachal Pradesh only. The agreement shall be signed by the authorized signatory of contractor. Satisfactory evidence of authority of the Authorized Signatory signing on behalf of the Contractor shall be furnished while signing of agreement on non-judicial stamp paper of an appropriate value in the form of a Power of Attorney/Authorization Letter, duly notarized by a Notary Public, indicating that the Authorized Signatory signing the agreement have the authority to sign the agreement and that the agreement is binding upon the contractor. Subsequent to signing of the Contract(s), the contractor at his cost shall provide the owner with at least four (4) copies of Agreement (Hard Bound) with in twenty (20) days after signing of the contracts Undertaking: 32.1 I have read carefully all the bidding documents and agreed to the conditions except for deviation taken clause wise in deviation schedule I have not changed the contents of the bidding documents Scanned copy of documents uploaded along with the bid is true to the best of my knowledge. PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-16 of 17) SJVN Complex, Shanan,

22 32.4 We have understood the requirement of Technical Specifications Annexure-A&B and these shall be complied completely PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at (Page-17 of 17) SJVN Complex, Shanan,

23 1 1.0 Definitions GENERAL CONDITIONS OF CONTRACT (GCC) In this Contract, the following terms shall be interpreted as indicated: (a) (b) (c) (d) (e) (f) (g) "The Contract" means the Contract Agreement entered between the Owner and the Contractor, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. "The Contract Price" means the price payable to the Contractor under the Contract for the full and proper performance of its contractual obligations. "The Services" means all those services necessary for Supply of the material, installation of EOT Cranes and any other incidental services etc and other such obligations of the Contractor covered under the Contract. "The Owner" means the SJVN Limited. "The Contractor" means the individual or firm supplying the material under this Contract. "Corrupt Practice" means the offering, giving, receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution. "Fraudulent Practice" means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Owner and includes collusive practice among Bidders (prior to or after Bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Owner of the benefits of free and open competition". 2.0 CONTRACT PERFORMANCE SECURITY 2.1 Within thirty (30) days of receipt of the notification of Contract award i.e. from the date of issue of LOA, the successful Bidder shall furnish to the Owner, an unconditional performance security for ten percent (10%) of the Contract Price with validity up to 60 days after the Guarantee Period (Refer Clause 5.0). 2.2 The proceeds of the performance security shall be payable to the Owner as compensation for any loss resulting from the Contractor's failure to complete its obligations under the Contract. 2.3 The performance security shall be denominated in the currency of the Contract and shall be in the form of Bank Guarantee ( As per SJVN standard SJVN Complex, Shanan, Fax: GCC- - PCD-NJHPS-657 for Renovation/ Upgradation, Supply and Erection of 12.5T EOT Crane at O&M Store at NJHPS, SJVN Ltd, Jhakri