NOTICE INVITING TENDER

Transcription

1 No. SJVN/P&C/PCD-NJHPS-633 (O&M)/2017- एसज लवएन ल ल ट ड (SJVN Limited) (भ रत सरक र एव ह म चल प रद श सरक र क एक स य क त उपक रम) एक हमन रत न और स ड य ल- A क पन (A Mini Ratna and Schedule A Company) (6X250MW न थप झ कड ज लवद य त स ट शन) प र पण एव स हवद हवभ ग झ कड़. ह ल हशमल. ह.प र फ न : ,275459,275106, फ क स न ,234049, tenders_njhps@sjvn.nic.in ह न न. (TIN No.) हसन न. (CIN No.) L40101HP1988GOI NOTICE INVITING TENDER Dated: The open tender enquiry through e-tendering under two part bid system is herewith invited for the following: - Description of Work PCD-NJHPS-633 (O&M)/2017 Providing & Fixing E.I. in Renovated r Club at NJHPS, SJVN Ltd. Jhakri. Earnest Money (In ) 15200/- (Rupees Fifteen Thousand Two Hundred only) Last Date & Time of Submission of filled in bids and Opening Last Date & Time for availability/downloading of Bid Documents is up to 06/06/2017 at 12:00 Hrs Last Date & Time for submission of Bid Documents is up to 07/06/2017 at 13:00 Hrs. Techno commercial Bid opening on 07/06/2017 at 14:00 Hrs. and Price bid opening of qualified bidders on subsequent dates. Note: 1. The detailed NIT without schedules shall be available at & w.e.f. 16/05/ The detailed NIT along with schedules shall be made available at w.e.f. 16/05/ The bid to be submitted electronically at क त एसज व एन ल ल ट ड वर ष ठ प रब धक प र पण एव स लवद लवभ ग, एनज एचप एस, एसज व एन ल ल ट ड, झ कड (ल. प र.) SJVN Complex, Shanan

2 S.No. 1 Description BOQ Wiring for light point / fan point / exhaust fan / call bell point with 1.5 Sq. mm FRLS PVC insulated copper conductor single core cable in surface / recessed medium class PVC conduit with Modular switch,modular plate, suitable G.I. Box and earthing the point with 1.5 Sq. mm. FRLS PVC insulated copper conductor single core cable etc. as required (Group C). Make: Havells/Finolex/Plaza/L&T/Anchor Annexure-A Unit Qty. Point Wiring for light plug with 2x 1.5 Sq. mm. PVC insulated heat resistant flame retardant (HRFR) and low smoke single core (flexible) copper conductor cable in surface /recessed PVC conduit alongwith 1 No.1.5. Sq.mm. HRFRLS/PVC insulated single core copper conductor cable for earthing as required. Make:- Havells/Plaza/Anchor/Finolex/L&T Mtr Wiring for light/power plug with 2x 4 Sq. mm. FRLS PVC insulated copper conductor single core cable in surface /recessed medium class PVC conduit alongwith 1 No.4 Sq.mm. FRLS PVC insulated copper conductor single core cable for loop earthing as required. Make:- Havells/Plaza/Anchor/Finolex/L&T Wiring for circuit/sub main wiring alongwith earth wire with following size FRLS PVC insulated copper conductor single core cable in surface/recessed medium class PVC conduit as required. 2x2.5+1x2.5 earth wire Make:- Havells/Plaza/Anchor/Finolex/L&T Mtr. 555 Mtr Wiring for circuit/sub main wiring alongwith earth wire with following size FRLS PVC insulated copper conductor single core cable in surface/recessed medium class PVC conduit as required. 4x10+2x10 earth wire Make:- Havells/Plaza/Anchor/Finolex/L&T Mtr. 135 Supplying and fixing following modular switch/socket on the existing modular modular plate & switch box including connections but excluding modular plate etc. as required. 6 Telephone socket Each 6 7 Supplying and fixing 3 pin, 5 Amp ceiling rose on the existing junction box/wooden block including connection etc as required. Make: Each 19 Anchor/Topline/SSK 8 Supplying and fixing of 8 way (8+24), double door three pole and neutral sheet steel MCB distribution board 415V on surface /recess complete with tinned copper bus bar, neutral bus bar, earth bar din bar interconnections powder painted including earthing etc. as required (But without MCB/RCCB/Isolator) Make: ABB/Legrand/Havells/L&T/C&S/GE Each Providing and fixing following rating and breaking capacity & pole MCCB in the existing cubical panel board including drilling holes in the cubical panel, making connections, etc. as required 100 Amp, 16 KA TP MCCB Make: ABB/Legrand/Havells/L&T/C&S/Anchor Supplying and fixing of 4 waytp surface/recess mounting, vertical type,415v, TPN MCB distribution board of sheet steel, dust protected, duly powder painted, inclusive of 200 Amps tinned copper bus bar, common neutral link, earth bar, din bar for mounting MCBs, with provision of 100 AmpsTP, 16KA MCCB as incomer interconnection between incomer MCCB and bus bars. (but without MCBs/MCCB) as required. Make:ABB/Legrand/Havells/L&T/C&S/GE Earthing with copper earth plate 600x600x3mm thick including accessories and providing masnory enclosure with cover plate having locking arrangement and watering pipe of 2.7m long etc. with chatcoal/coke and salt as required. Providing and laying earth connection from earth electrode with 4.00mm dia copper wire in 15mm dia GI pipe frpm earth electrode including connection with copper thimble excavation and refilling as required Providing and fixing of lightning conductor finial, made of 25mm dia, 300mm long copper tube, having single prong at top, with 85mm dia 3mm thick copper base plate including holes etc. complete as required. Providing and fixing copper tape 20mmx 3mm thick on parapet or surface of wall for lightning conductor complete as required (for vertical run). Each 2 Each 2 Set 2 Mtrs. 40 Each 1 Meter 20

3 15 Supplying and drawing 2 Pair, 0.5 sqmm FR PVC Insulated annealed copper conductor unarmoured telephone cable in the existing surface/recessed steel/pvc Meter 90 conduit as required 16 Supplying and fixing following size Modules, G.I. box along with Modular base and cover plate for Modular switches in recess etc. as required.make: Each ABB/Havells/Legrand/SSK/NORTH-WEST/L&T i 2 Modules Each 6 17 Supplying and fixing of suitable size GI box with Modular plate and cover in front on surface or in recess including providing and fixing of 3 pin 5/6 Amp. Modular socket outlet, and 5/6 Amp. Modular switch, connection etc. as Each 18 required. Make: ABB/Havells/Legrand/SSK/NORTH-WEST/L&T 18 Supplying and fixing of suitable size GI box with Modular plate and cover in front on surface or in recess including providing and fixing of 6 pin 5/6 Amp and 15/16 Amp. Modular socket outlet, and 15/16 Amp. Modular switch, Each 49 connection etc. as required. Make: ABB/Havells/Legrand/SSK/NORTH-WEST/L&T 19 Supplying and fixing of stepped type electronic fan regulator on the existing Modular plate switch box including connections but excluding modular plate Each 32 etc. as required. 20 Supplying and fixing modular blanking plate in exsting modular boxes including modular plate as required. Each Providing and fixing copper Thimbles 2.5 mm2 Each 38 4 mm2 Each mm2 Each Supply and erection of 6 Amp. To 32 Amp. Cat A Rating, 10KA breaking capacity, 240 volts C curves. Miniature circuit breaker of single poles in the existing MCB DB complete with connections etc. as required. Each 71 Make: ABB/Legrand/Hager/Havells/L&T/G.E./C&S/Anchor 23 Supply and erection of 40/50/63 Amps. Cat A Rating, 10KA breaking capacity,415v volts C curves, Miniature circuit breaker of Triple pole in the existing MCB DB complete with connections etc. as required. Each 6 Make: ABB/Legrand/Hager/Havells/L&T/G.E./C&S/Anchor 24 Supply and fixing of 63A four pole (three phase and neutral) 415V Residual current circuit breaker having a sensivity current up to 300milliamperes in the existing MCB DB complete with connections testing and commissioning etc. as Each 6 required. Make: ABB/Legrand/Hager/Havells/L&T/G.E./C&S/Anchor 25 Supplying and fixing of follwing size of medium class PVC coduit along with accessories in surface/recess including cutting the wall and making good the Meter 90 same in case of recessed conduit as required 25mm 26 Providing and installation of exhaust fan of 225mm sweep in plastic body. Make: Bajaj/CG/Havells Each 12 Providing and fixing five star rated ceiling fans of 1200mm sweep of 60cm 27 downrod. Make: Bajaj/ Each 32 Havells/ Surya/CG 28 Supply and fixing 15W LED round type fixture for surface mounting. Make: Bajaj/Havells/Surya/CG Each Supply and fixing 15W LED round type fixture for recess mounting. Make: Bajaj/Havells/Surya/CG Each 31 Supply and fixing 36 W LED 600x600mm fixture of plain front frame for recess 30 Each 20 mounting. Make: Bajaj/Havells/Surya/CG 31 Supply and fixing 15 W LED fixture for wall mounting. Make: Bajaj/Havells/Surya/CG Each 10 Supply and fixing 25 W LED Post top lanteren of decorative opal acrylic diffuser 32 rating IP 65. Make: Each 20 Bajaj/Havells/Surya/CG

4 {T&C PCD-NJHPS- 633Page No. 1 TERMS AND CONDITIONS OF PCD-NJHPS-633(O&M)/2017 The bids are invited using e-procurement mode, so please read the instructions carefully and upload the filled in bids as per requirement of bid documents. The acknowledgement copy is to be sent as a proof for the bid submission through tendering. The Open Tender Enquiry through e-tendering under two part systems are herewith invited for Providing & Fixing E.I. in Renovated r Club at NJHPS, SJVN Ltd. Jhakri. 1.0 GENERAL INSTRUCTIONS The SJVN Limited, hereinafter called "SJVN" / "Owner" is a Joint Venture of Govt. of India and Govt. of Himachal Pradesh having its registered office at SJVN Complex, Shanan have their Nathpa Jhakri Hydroelectric Power Plant with a capacity of 6x250 MW at Nathpa (Distt. Kinnaur) and Jhakri (Distt. Shimla) in the State of Himachal Pradesh, India. 1.1 SJVN has issued an invitation to bid as enclosed and will receive bids as set forth in the accompanying Bid documents. 1.2 Bids cannot be uploaded after the time & date fixed for receipt of bids as set out in the Invitation of Bid. 1.3 SJVN reserves the right to accept or reject any or all Bids without assigning any reason for such a decision. 1.4 All the cost and expenses incidental to preparation of the proposals, discussions and conferences, if any, including pre-award discussions with the Bidder, technical and other presentation including any demonstrations etc. shall be to the account of the Bidder and Owner shall bear no liability whatsoever on such costs and expenses. 1.5 Please note that bids in physical form shall not be entertained under any circumstances and are only to be submitted through e-tendering at https//:sjvn.abcprocure.com. 1.6 DIGITAL SIGNATURES: The bidder should also have the Digital Signatures (Class II or higher with signing & encryption both) which are mandatory for security purpose. The digital signatures can be obtained from any of the authorized agencies in India as per IT Act Valid Digital Certificate must be installed in a computer system from where you want to login on website. Perform the below steps to confirm whether valid digital certificate is available on your computer system or not. Steps: Open Internet Explorer. Select Tools menu from menu bar. OR (Press Alt + T on your keyboard). Click on Internet Options >>Content >>Certificate button. The bidder should view your digital certificate under Personal heading Requirement of Digital Signature Certificate SJVN Complex, Shanan

5 {T&C PCD-NJHPS- 633Page No. 2 Please enable ActiveX Controls & Plug-ins. (Tools->Internet Options-> Security- >Custom Level) Active-X controls need to be enabled in your Internet browser. In order to ensure this, please do the following: a. In Menu Bar ---Click on Tools - Internet Options Security Click on Trusted Sites Icon Click on Sites button. Add 2 Website in Trusted Sites 1. & 2. After that, click on Tools menu of Internet explorer - Internet Options Security Click on Internet Icon. After Click on Custom Level button From below ActiveX controls and plug-ins ---- Select below 5 Items to be enabled 1) Download signed ActiveX controls select Prompt or Enable 2) Download unsigned ActiveX controls select Prompt or Enable 3) Initialize and script ActiveX controls not marked as safe for scripting select Prompt or Enable 4) Run ActiveX controls and plug-ins-select Enable 5) Script ActiveX controls marked safe for scripting select Enable After completed this above selection----below option has available---reset custom settings---reset To: Select low or medium ---Click on OK. Also, please check your system Date & Time it should be set as current date & time. In case of Digital Certificate based Login, user need to download & install "Signer" file available under Download Section at Download & Install "Intermediary Certificate" available under Download Section at Please disable or uninstall Third Party Toolbar / Add-ons from Browser. 1.7 The contract & procurement process through e-tendering/e-procurement system is in process at NJHPS, SJVN Jhakri and hence this tender is to be processed through e- tendering/e-procurement system. The bids are to be filled and submitted online. To participate in e-tendering/e-procurement, it is requested to register with our website https//:sjvn.abcprocure.com. The one year cost of registration on web site is Rs 2990/- {Rs 2600/- plus service 15%( i.e. Service 14% +Swachh Bharat 0.5%+Krishi Kalyan 0.5%)} is payable directly to M/s e-procurement Technologies Ltd. The bidder should also have the Digital Signatures for security purpose. The detailed procedure for the registration is as under:- SJVN Complex, Shanan

6 {T&C PCD-NJHPS- 633Page No. 3 a. Go to the url: - In the home page click on vender Registration. b. Click on New Bidder s Registration link available on home page. c. You need to furnish individual details as well as of company details in registration form. d. After filling all mandatory fields, you need to click on submit button to complete the registration process. e. After submission of the form, the user id and password are generated in the form of Acknowledgement. f. The payment of annual registration fee amounting to Rs.2990/- is to be made through DD/RTGS/NEFT/Net Banking/Credit Card/Cash etc. g. The User ID will be activated after payment of annual registration fee is received. Send the Acknowledgement copy and uploaded document below mentioned ID. For Registration enquiry and to activate User ID please call abcprocure Help Desk Centre / 37 / 02 / 85 / 79 / 91 / 23 / 52 ID support@abcprocure.com and info@abcprocure.com. 1.8 All the bidders are requested to get themselves registered well in advance to facilitate timely submission of the bid. In case bidders wait till last moment for uploading the bids and if any technical problem is encountered at that time, the bid closing date & time may elapse. 1.9 Down loading Bid Documents: Bidder to access e-tender portal of SJVN ( to access NIT document, after completing registration formality and successful login vendor need to process for Tender Fee / Document Fee (if any) and after that bidder can download detailed tender document. Download Document link is available at the end of every tender notice along with access to Corrigendum Bid Submission: (i) Bidder needs to login first on the tendering portal of SJVN (i.e. (ii) Search tender by filling necessary searching criteria after Login. (iii) After finding the tender on the screen, click on the Dashboard. (iv) Click on Declaration and then click on I Agree. (v) Click on the Tender Fees (if any) & Pay the tender fees online. (vi) Click on the EMD & Pay the EMD online. (vii) Click on Prepare Bid and fill necessary Forms (Schedules). (viii) After filling Price Bid Form click on Final Encrypt. (ix) After filling all Forms & final Encryption of Price Bid click on Final Submission. (x) After Final Submission bidder will get receipt of Final Submission of their Bid The link help manual and vendor help for submission of bids is also available on the website. For any assistance/ clarification for e tendering registration, SJVN Complex, Shanan

7 {T&C PCD-NJHPS- 633Page No. 4 submission of bid through e-tendering/ procurement, bidder may contact the following persons/ representatives of M/s abcprocure:- i. Mr. Rakesh Panwar -M , rakesh.panwar@abcprocure.com ii. Mr. Yash Modi, No , Yash@ProcureTiger.com iii. Mr. Pankesh Kumar-Ph , pankesh@abcprocure.com iv. Mr. Pradip Parmar-Ph pradip@abcprocure.com v. Mr. Prashant Rajyaguru, No , Prashant@procuretiger.com vi. Link Contact us available on the home page of https//:sjvn.abcprocure.com The above persons are to be contacted for help/ assistance related to e tendering registration, submission of bid through e-tendering only. For any other clarifications regarding the tender bidder may contact the following persons/ representatives of M/s SJVN:- (i) Sh. Puneet Sharma: Mobile No ( ID : puneet_sharma@sjvn.nic.in (ii) Sh. Ajay Kumar: Mobile No ( ID: aj.kumar@sjvn.nic.in) (iii) Sh. Devender Kumar: Mobile No ( ID: devender.kumar@sjvn.nic.in). 2.0 SUBMISSION OF BIDS 2.1 The bids will be submitted electronically at designated places in various schedules. The schedules cannot be downloaded as they are to be filled online. The tender is called under two part system:- A. Price Bid Part which consists of the followings schedule:- (i) Price detail Schedule-1 (Page 1 of 2) Remarks: The above dynamic schedule is to be filled ONLINE. Taxes and Duties: The Bidder should quote the lump sum prices i.e. including all taxes & duties including Entry Tax (As & if applicable) except Service Tax which shall be paid by the SJVN as per applicable rules of service tax. The contractor shall bear and pay all taxes, duties, fees and other impositions as may be levied under applicable law, the amount of which is deemed to have been included in the contract price. B. Techno-Commercial part which contains the following:- i. Pre-Qualification: a) The bidder should submit/upload copy of their Sale Tax/VAT/TIN & Service Tax registration certificate (If applicable), PAN, etc. at designated place in the web site. SJVN Complex, Shanan

8 {T&C PCD-NJHPS- 633Page No. 5 b) The bidder must possess a valid electrical license issued by any state i.e. C class wiring contractor license or above. ii. Deviation Schedule Schedule-2 iii. General Information Schedule-3 iv. EMD in the form of FDR/TDR/Copy of NSIC/MSE Certificate as per Sr. No. 5.0 below. v. Bank details duly authenticated by Bank/ Copy of cancelled cheque. vi. Undertaking as per clause Remarks:- 1. All above dynamic schedules are to be filled ONLINE. The bidders have to fill all the required information in the above schedule. C. The bidder is advised to keep visiting the websites as mentioned below for any notifications/ amendments from SJVN side regarding the tender:- (i) (ii) (iii) (iv) The schedule for bid submission and opening is as under:- Bid Submission Date of availability of Tender at Last Date and time for availability of Tender Bid Closing Date (Last Date and time for uploading of filled in bids) 16/05/ /06/2017 at 12:00 HRS 07/06/2017 at 13:00 HRS (IST) Bid Opening Techno-Commercial Bid Opening Price Bid Opening 07/06/2017 at 14:00 HRS (IST). Price bid shall be opened on subsequent date only of those bidders/firms whose techno-commercial bid is found substantially responsive. Necessary information in this regard will be given to successful bidders through e- mail/fax etc. 4.0 Firm prices for delivery FOR Jhakri basis to be quoted and should be valid for 120 days from the date of opening of quotation. The prices should be inclusive of all taxes & duties except Service Tax, Swachh Bharat Cess & Krishi Kalyan Cess which shall be paid as per applicable rules of service tax. Jhakri is at a distance of approx.150 KM from Shimla on Hindustan Tibet Road (NH-5). SJVN Complex, Shanan

9 {T&C PCD-NJHPS- 633Page No COST OF BID DOCUMENT AND BID SECURITY / EARNEST MONEY DEPOSIT (EMD)(FDR/TDR)(ONLINE): Cost of Bid Document: Nil. The bidder shall furnish, a bid security/ earnest money as part of the bid amounting to 15200/- (Rupees Fifteen Thousand Two Hundred only). EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or derogates form the bid in any respect with in the period of validity of the bid. The EMD of the successful bidder shall be retained as contract security until such period the contractor furnishes the required CPG or until supply the complete material. If the contractor fails to fulfill his obligations, the EMD, retained as contract security shall be forfeited. Micro or Small Entreprises (MSE)/NSIC registered firms are exempted from the submission of the Tender Document Cost (if any) and EMD and must enclose (Upload scanned copy of the MSE/ NSIC certificate). If the MSE/ NSIC certificate does not contain the item(s)/work(s)/services as listed in our NIQ/NIT and no EMD is found submitted, then SJVN may ask the bidder to submit the EMD and the same should reach within ten (10) days from the date of SJVN s notification by /Fax Letter, otherwise the bid shall be considered as non-responsive and price bid of such firms shall not be opened. The Earnest Money (EMD) shall be submitted using below mentioned facilities:- a) Credit Card b) Debit Card c) Net Banking d) NEFT/RTGS Credit Card/Debit Card/Net Banking Bidder is required to add website in Trusted Zone as suggested above. Bidder needs to feed correct details while making the payment through online payment gateway. NEFT/RTGS: To make payment through NEFT/RTGS, bidders will get an auto generated which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of NEFT/RTGS Instruction once bidder gets login. Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time. SJVN Complex, Shanan

10 {T&C PCD-NJHPS- 633Page No. 7 This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS / NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Hence please ensure that Bidder remit funds at least one day in advance before he/she would like to make the document fees and EMD payment through RTGS / NEFT option on payment gateway. Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not responsible for the same. Remarks: - The EMD submitted in the form of BG, DDs, local Cheque/ outstations Cheque will not be considered FDR/TDR: Please note that EMD (Earnest Money Deposit) / Bid Security in the form of FDR/TDR {Pledged in favour of the NJHPS, SJVN Ltd. Jhakri} is also acceptable and the same in physical form should reach before the last date and time of submission of bid on the following address: Sr. Manager (Procurement & Contract Deptt.), NJHPS, SJVN Limited, Jhakri (H.P.) If EMD in the form of FDR/TDR does not reach in physical form within seven (07) days after the bid closing date, the bid(s) shall not be entertained and such bid(s) shall be treated as late bid(s)/non-responsive bid(s). 6.0 WORK COMPLETION SCHEDULE: The basic consideration and the essence of the Contract shall be the strict adherence to the Work Completion Schedule. The Maximum work completion period for complete scope of work for Providing & Fixing Internal E.I. in Building of Central Store Department at NJHPS, SJVN Ltd. Jhakri. is 02 month from the date of notification of EIC. However, Bidder can also offer a shorter completion period which will also be acceptable to SJVN Ltd. However, any bidder offering work completion of more than 02 month will not be considered and his bid will be rejected. 7.0 SCOPE OF WORK: Scope of work covers Providing & Fixing Internal E.I. in Building of Central Store Department at NJHPS, SJVN Ltd. Jhakri.. The details of the work shall be as elaborated in the BOQ enclosed at Annexure-A. The quantities for various items are given in the Bill of Quantities of these documents. All the tools tackles shall be arranged by the contractor. SJVN Complex, Shanan

11 {T&C PCD-NJHPS- 633Page No. 8 The bidder shall be required to offer their rates & prices for entire work for complete scope of work. No sub-contracting for complete work shall be permitted. The bidder is advised to visit and examine the site of the work and its surroundings and obtain for himself, on his own responsibility all information that may be necessary for preparing the bid and entering in to contract. The cost of visiting the site shall be at bidder s own expenses. 8.0 INSURANCE 8.1 The goods to be supplied and work to be completed under the scope of the work shall be insured for all risks by the contractor till the completion of work. The Contractor shall at his expense take out and maintain in effect, or cause to be taken out and maintain in effect, during the performance of the Contract, the insurance set forth below in sums and other conditions specified. Note: Sl. Insurance Amount insured Conditions No. A. All risk % of FOR and 1) Owner to be named as coinsured Insurance for inland transportation material to be value. supplied & + 2) Warehouse to warehouse services to be completed % of the services value All taxes & duties. basis 3) Open policy/specific policy 4) All risk insurance, SRCC (Strikes, Riots, Civil Commotion), terrorism etc. (i) The owner shall be named as co-insured under all insurance policies taken out by the contractor except for Third Party Liability and Workman s Compensation / Employee s Liability Insurances. (ii) Notwithstanding the insurance requirements mentioned above, it would be the Contractor s responsibility to take adequate insurance cover as may be pertinent to protect his interest and interest of the Owner. (iii) The Contractor shall follow law of the land as may be prevalent from time to time for insurance. 8.2 In addition to above contractor shall insure his man and machinery etc. against any mishap / accident. Contractor shall submit the insurance policy to this effect to the EIC of the work. SJVN shall bear no responsibility and financial liability for any mishap/accident for contractor man power / machinery. 9 PAYMENT TERMS: SJVN Complex, Shanan

12 {T&C PCD-NJHPS- 633Page No. 9 A. 90% of the full payment for each item as identified in BOQ will be made on pro rata month wise basis after Supply/Providing & Fixing on submission of following documents to EIC for verification: (i) Bills in triplicate. (ii) Photocopy of unconditional acceptance of Letter of Award (with 1 st Bill only). (iii) Photocopy of Contract Performance Security equivalent to 10% of total contract value valid up to 60 days after expiry of Guarantee period (only 1 st R.A. Bill). (iv) Photocopy of PAN Card (only 1 st R.A. Bill). (v) Photocopy of Service Tax Registration No. (Only 1 st R.A. Bill) (If applicable). (vi) Copy of TIN No. (vii) Copy of Insurance Policy as per Sr.No. 8.1 above This however, shall not be linked with liability of the contractor to pay wages to his worker as per provisions of wages act. B. Balance 10% of the full payment shall be made within 30 days after the completion of the work in all respect on submission of following documents to EIC for verification (i) (ii) (iii) Bills in triplicate. Work completion certificate/take over certificate issued by EIC. Guarantee Certificate. C. The payment shall be released through electronic fund transfer and hence you are requested to give your bank account detail along with IFSC code of your bank branch. Bank charges if any, shall be borne by you. The details to be submitted in the schedule-3 as enclosed. D. The Service Tax, Swachh Bharat Cess & Krishi Kalyan Cess shall be paid by the SJVN as per applicable rules of service tax. However the Service Tax, Swachh Bharat Cess & Krishi Kalyan Cess is to be invoiced and paid separately. The service tax shall be paid on submission of following information along with the bills:- i. Name, Address & Contact Details (Tel. no. etc.) of the Service Provider. ii. Service Tax Number of the Service Provider. iii. PAN of the Service Provider. iv. Service Tax Invoice Number. v. Gross amount of services. vi. Service Tax amount. E. As per SJVN policy, no advance payment can be given. F. All the payments for the supplies and/or services (as applicable) rendered by MSEs (Micro & Small Enterprises) supplier/contractor under the contract shall be released within forty five (45) days from the day of acceptance. Day of acceptance means day of actual delivery of goods or the rendering of services; or where any objection is made in writing by SJVN regarding SJVN Complex, Shanan

13 {T&C PCD-NJHPS- 633Page No. 10 acceptance of goods or services within fifteen days from the date of delivery of goods or the rendering of services, the day on which such objection is removed by the contractor/supplier. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus compound interest with monthly rests from the date immediately following the date agreed three times of bank rates as notified by Reserve Bank of India time to time. G. All the payments for the supplier and/or services (as applicable) rendered by non-mses (Non- Micro & Small Enterprises) supplier/ contractor under the contract shall be released within forty five (45) days from the receipt of invoices/bills from the contractor/ supplier complete in all respects. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus simple interest from the date immediately following the date agreed 8% p.a. 10 VARIATION/ DEVIATION: There can be variation by ± 20% in the bill of quantities for the individual items. The Awarded Rates entered in the bill of quantities for the individual items shall apply for the quantities or work increased by not more than twenty percent (20%) for each item. In case the positive variation for the quantities or work increased by more than 20%, the same shall be regularized at (analyzed scheduled rates or awarded rates whichever is lower. The Engineer-In-Charge shall, however, be at liberty to cancel his order to carry out such increased quantities of work by giving notice in writing to the contractor and arrange to carry it out in such manner as he may consider appropriate. But under no circumstances the contractor shall suspend the work on the plea of non-settlement of rates of items falling under this clause. 11 TDS & WCT: Any other deduction like TDS, WCT (As per applicable rate in H.P.) if applicable as per the Govt. laws shall be made from your payment and statement for the same shall be provided by SJVN for the same. 12 Where there is composite contract related to execution of work and transfer of property in goods i.e. works contract, registration under Himachal Pradesh VAT Act., 2005 of any outside contractor (whether Indian or Foreign contractor) is mandatory immediately after acceptance of bid. As in this case works contract tax will be attracted which will require TIN No. of the contractor. VAT Registration: In case of composite contracts related to execution of work and transfer of property in goods i.e. works contract, the contractor will have to get himself registered under HP VAT Act 2005 immediately after issue of letter of acceptable/ LOA & before commencement of work. In no circumstances work shall be allowed to be commenced nor shall any payment be released till proof of registration under Himachal Pradesh Value Added Tax Act 2005 is submitted by such contractor to EIC. SJVN Complex, Shanan

14 {T&C PCD-NJHPS- 633Page No. 11 The breakup of prices for each items and services as per price schedule is to be submitted, otherwise same shall be considered under composite contract which will attract TDS & WCT etc. as per Govt. Rules. 13 L. D. Charges: If the work is not completed within stipulated period of time, then liquidated damages ½% per week or part thereof subject maximum to 5% shall be levied on ordered value. 14 DEVIATIONS: Any deviation from the NIQ/Terms & Conditions should be recorded in online deviation schedule only i.e. Schedule-2 Schedule of Deviations. Deviation mentioned at other places than the Online Deviation Schedule will not be considered. 15 PERIOD OF VALIDITY OF BID Bids shall remain valid for a period of 120 days after the closing date prescribed by the Owner for the receipt of bids. A bid valid for a shorter period shall be rejected by the Owner as being non-responsive. In exceptional circumstances, the Owner may solicit the Bidder's consent to an extension of the bid validity period. The request and responses thereto shall be made in writing or by cable/fax. If a Bidder accepts to prolong the period of validity, the bid security shall also be suitably extended. A Bidder may refuse the request without forfeiting its bid security. A Bidder granting the request will not be required nor permitted to modify its bid. 16 CONTRACT PERFORMANCE SECURITY: Within thirty (30) days of receipt of the notification of Contract award (i.e. from the date of issue of LOA), you shall furnish to the Owner, an unconditional performance security for ten percent (10%) of the Contract Price with validity up to sixty (60) days after warrantee period (Refer Clause 17 below). The proceeds of the performance security shall be payable to the Owner as compensation for any loss resulting from the Contractor's failure to complete its obligations under the Warranty and Contract/Support period. The performance security shall be denominated in the currency of the Contract and shall be in the form of Bank Guarantee (As per format enclosed) preferably issued by a nationalized Bank/ scheduled bank (As per the list enclosed), acceptable to the Owner or in the form of FDR or TDR (pledged in the favour of the owner). The performance security will be discharged by the Owner and returned to the Contractor not later than sixty (60) days after expiry of Warranty and Contract/Support period. NSIC/ MSE registered firms are not exempted from the submission of the CPG. The shall be charged on delay period for breach in timely submission of CPG/Initial Security Deposit without prejudice to right of SJVN to other remedies available under the contract. SJVN Complex, Shanan

15 {T&C PCD-NJHPS- 633Page No GUARANTEE: The work under the scope of this contract will be guaranteed against any manufacturing defects including their performance and workmanship for 12 months of satisfactory performance. The start of Guarantee period shall be reckoned from the date of completion of entire work to the entire satisfaction of EIC/ taking over of entire work by EIC. In case of any problem within the guarantee period due to manufacturing defects including their performance, poor workmanship and the consumable/material used arises, the same will be rectified/replaced free of cost at site by the contractor within fortnight time of such notification by the EIC, as necessary. 18 BID OPENING AND EVALUATION The Owner will open all bids electronically in the presence of bidder's representatives who choose to attend the opening at the time, on the date and at the place specified in the NIT / NIQ. Bidder's representatives shall sign a register as proof of their attendance. In the event of the specified date for the opening of bids being declared a holiday/network problem for the Owner, the bids will be opened at the appointed time on the next working day. No Mobile Phone will be permitted inside the bid opening room. Therefore, bidders should deposit Mobile Phones with Security gate at Reception. Bids will be evaluated for the complete scope of work on single responsibility basis including all taxes & duties. The Service tax as per applicable rules shall also be considered in the bid evaluation. No price preference shall be given to any bidder during the bid evaluation. Cost loading will be carried out for the deviations taken by the bidder to determine the lowest evaluated Bid which will be considered for acceptance. The items for which bidder does not quote his price i.e. leaves the rate / amount column blank or simply puts a (-) mark or (*) mark or indicates NIL / NA or as applicable, no cost shall be considered for bid evaluation for these items, and for the purpose of award the value of such item shall be deemed to have been included in other quoted items. If the bidder does not agree to this consideration, his bid will be rejected and the bid guarantee may be forfeited. 19 APPLICABLE LAW: The Contract shall be governed by and interpreted in accordance with the laws in force in India. The courts of Rampur/Shimla shall have exclusive jurisdiction in all matters arising under the Contract. 20 CLARIFICATION OF BIDS During bid evaluation, the Owner may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the price or substance of the bid shall be sought, offered or permitted. SJVN Complex, Shanan

16 {T&C PCD-NJHPS- 633Page No CORRECTION OF ERRORS (APPLICABLE TO EXTENT POSSIBLE) The prices are to be filled in ONLINE DYNAMIC Schedules as under:- A. The bidder has to fill the Unit Rates in the FIGURES only. B. The entered UNIT RATES in figures shall be automatically converted in to the words. C. The bidder has to fill the applicable percentage (%) of the taxes & duties. The amount for the taxes & duties shall be calculated automatically accordingly. D. The above entered UNIT RATES in the figures and calculated amount of taxes & duties shall be multiplied with quantity to calculate the TOTAL AMOUNT in figures & as well as in words automatically. E. After computation of the amounts as above, the values as computed shall be considered for evaluation as well as for award. If the bidder does not accept the above consideration, his bid will be rejected and the Bid Security / EMD may be forfeited. F. The Owner's determination of a bid's responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. If a bid is not substantially responsive, it will be rejected by the Owner, and may not subsequently be made responsive by the Bidder by correction of the nonconformity. 22 TESTING & INSPECTION: During erection period till taking over by the SJVN, the work shall be under strict surveillance for quality of the work. All the tests & inspections of the works shall be carried out as per relevant standard or as the direction of EIC of the work. 23 NOTIFICATION OF AWARD Prior to the expiration of the period of bid validity, the Owner will notify the successful Bidder in writing by registered letter or by cable, to be confirmed in writing by registered letter, that its bid has been accepted. The notification of award will constitute the formation of the contract. Until a formal contract is signed, the Notification of Award shall constitute a binding contract. Upon the successful Bidder's furnishing of the performance security, the Owner will promptly notify each unsuccessful Bidder and will discharge its bid security. SIGNING OF THE CONTRACT AGREEMENT(Format enclosed at Annexure- ) The contract agreement shall be signed in the office of undersigned at NJHPS, SJVN, Jhakri. The Contract Agreement (s) will be signed in three (3) originals on non judicial Stamp Paper (03Nos) of Rs 100 each along with Six (06Nos) copies of judicial paper of Rs 1/- each within 30(thirty) days of issue of Notification of awards/letter of Awards and the contractor shall be provided with one signed copy of Original Agreement and other will be retained by the owner. The agreement shall be signed by the authorized signatory of contractor. Satisfactory evidence of authority of the Authorized Signatory signing on behalf of the SJVN Complex, Shanan

17 {T&C PCD-NJHPS- 633Page No. 14 Contractor shall be furnished while signing of agreement on non-judicial stamp paper of an appropriate value in the form of a Power of Attorney/Authorization Letter, duly notarized by a Notary Public, indicating that the Authorized Signatory signing the agreement have the authority to sign the agreement and that the agreement is binding upon the contractor. Subsequent to signing of the Contract(s), the contractor at his cost shall provide the owner with at least four (4) copies of Agreement (Hard Bound) with in twenty (20) days after signing of the contracts. 24 ENGINEER IN CHARGE (EIC): AGM (PSSM), NJHPS, SJVN Jhakri, Distt. Shimla (H.P.), PIN , shall be the EIC of this work. 25 SUBMISSION OF DOCUMENTS BY POST: The following documents in hard copy/original form sealed in envelop super scribed as Providing & Fixing Internal E.I. in Building of Central Store Department at NJHPS, SJVN Ltd. Jhakri {PCD-NJHPS-629(O&M)/2017} are to be sent through post :- (i) Earnest Money Deposit (In original)(fdr/tdr. The document(s) as asked above are to be sent to the following address:- Sr. Manager (SM), Procurement and Contract Department, NJHPS, SJVN Ltd., Jhakri, Distt. Shimla (H.P.) Phone No Fax No / Remarks: The scanned copy (ies) of the document(s) asked as above are to be uploaded on web and should reach in original/physical form at above address preferably on or before bid closing date as specified in the tender. However, the original document(s) in physical shall also be acceptable within 07 days after bid closing date, otherwise bid(s) shall not be entertained and such bid(s) shall be treated as late bid(s)/non-responsive bid(s). Also if the original document(s) in physical form are found to be at variance than the scanned copies submitted/uploaded earlier along with e-bids, the bid(s) will be treated as non-responsive. 26 UNDERTAKING: a. We have read carefully all the bidding documents and agreed to the conditions except for deviation taken clause wise in online deviation schedule. b. We have not changed the contents of the bidding documents. c. Scanned copy of documents uploaded along with the bid is true to the best of our knowledge. SJVN Complex, Shanan

18 {T&C PCD-NJHPS- 633Page No. 15 d. We have quoted for all the items as the bid is to be evaluated for entire scope of work. If after opening of price bid it is found that we have not quoted for all items, then our bid shall not be considered for price bid evaluation. e. We have quoted the rates inclusive of all taxes & duties except service tax which shall be reimbursed as per applicable rules of service tax. क त एसज व एन ल ल ट ड वर ष ठ प रब धक प र पण एव स लवद लवभ ग, एनज एचप एस, एसज व एन ल ल ट ड, झ कड (ल. प र.) SJVN Complex, Shanan