Tender Document. `59,600/- 30/04/18 to 15/05/18 12:00 hrs.

Transcription

1 Save Energy for Benefit of Self and Nation SJVN LIMITED (A Joint Venture of Govt. of India and Govt. of Himachal Pradesh) A Mini Ratna and Schedule A PSU RAMPUR HPS 412 MW (6X68.67 MW) (An ISO 9001:2008, IS/ISO 14001:2004 & IS 18001:2007 Certified) Procurement and Contract Department Jhakri, Distt. Shimla (HP) : Telefax / CIN No. L40101HP1988GOI GST02AAICS1307F1ZY Website: NOTICE INVITING E-TENDERS (PCD-O&M-RHPS-276) 1. Rampur HPS, on behalf of SJVN Limited is hereby invites Single Tenders enquiry on E- mode under two bids system from the M/s. Genuine Techmart Pvt. Ltd., Mahadev Market, Dalhousie Road, Pathankot (Punjab) dealing for such type of job as per description of work given below: Tender No. PCD- O&M- RHPS- 276 Note: Name of Work. Cost of Tender Document Supply and testing of the `3000/- + cartridge assemblies and pump casing of pressure 18%=540/- oil pumps of PP set of MIV Total=3540/ of Rampur HPS Bayal. - EMD Date of Last date & Availabilit Time of y/downlo Submission/ ading of Uploading of bid. bid. 16/05/18 13:00Hrs. `59,600/- 30/04/18 to 15/05/18 12:00 hrs. Date & Time of Opening of bid. 16/05/18 14:00 Hrs. Period of Contract Eighteen (18) Weeks 2. The Detailed Notice Inviting Tender (NIT), Information for Bidders (IFB), Integrity Pact, Special Terms & Conditions of contract, Quality Assurance Program, Drawing GA-1649 (01 No.), Schedule-I (Price Schedule/Bill of Quantity), Schedule-II (Bank Account details) and Schedule-III (Bidder s General Information) are given in the tender document. The intending bidder is required to go through the same carefully and note that all terms and conditions mentioned therein shall form the part of the contract agreement. The set of contract will neither be issued manually nor be sent by post or courier; the same can be viewed and downloaded by the bidder only on SJVN s e-tender portal w.e.f. 30/04/ The bids are to be submitted electronically through e-tendering at and other mode of submission of bids shall not be accepted. The procedure for filling the bid is given in Information for Bidders (IFB). 4. The corrigendum and amendments if any shall be uploaded in and therefore the agency is requested to frequently visit the web sites till the schedule date of submission of bid. 5. The NIT and IFB shall also be available on 6. Cost of Tender Document and Earnest Money Deposit (EMD): 6.1 The cost for purchase of bid document i/c GST is Rs. 3,540/- (Rupees Three thousand five hundred and forty only) (Non-refundable). 1 of 8

2 6.2 The bidder shall furnish, a bid security/earnest money as part of the bid amounting to Rs. 59,600/- (Rupees Fifty Nine thousand and six hundred) only. 6.3 The cost of Tender Document and Earnest Money (EMD) shall be submitted using below mentioned facilities: (i) (ii) (iii) (iv) Credit Card Debit Card Net Banking NEFT/RTGS PAYMENT THROUGH NEFT/RTGS: NEFT/RTGS: To make payment through NEFT/RTGS, bidders will get an auto generated which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of NEFT/RTGS Instruction once bidder gets login. Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time. This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS / NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Please ensure that Bidder remit funds at least one day in advance before he/she would like to make the document fees and EMD payment through RTGS / NEFT option on payment gateway. Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not responsible for the same. Payment through Credit Card/Debit Card/Net Banking: Bidders can pay their Document Fee / EMD through Net banking, Credit Card, Debit Card too. To pay Document Fee / EMD through Net banking, Credit Card, Debit Card follow below mentioned steps. Logon to e-tender portal Click on event dashboard in your respective tender Click on Declaration I Agree In Document Fee section Select Payment Mode as Payment Gateway Click on Submit Select Pay Now 2 of 8

3 Select your Payment Type and Proceed by Entering Required Details Please note while making payment through Net banking, Credit Card, Debit Card you must add website in trusted zone (Mandatory). If you have not added this URL in trusted zone then you might be get an error message while doing online payment. Do not use / open multiple tabs while making online payment. Please note while transaction is processing do not Refresh or Close the webpage. In case of successful transaction bidders will receive receipt for their successful transaction on screen. Payment via corporate internet banking is not available in e-tendering and E-Auction. Since the tendering/auction portal requires real time confirmation and in corporate internet banking the response comes after one day hence only Net banking (retail) option is enable for e-auction and e-tendering. Hence for high value transactions bidders are advised to pay through NEFT/RTGS mode only. Remarks:- Please note that EMD (Earnest Money Deposit) in the form of BG/ FDR/TDR/Demand Draft/Bankers Cheque is not acceptable. 6.4 EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or derogates from the bid in any respect with in the period of validity of the bid. 6.5 Bid without EMD will be out rightly rejected. 6.6 The EMD amount of the bidder shall be converted into initial security deposit and shall form part of Security Deposit. 6.7 The EMD/Bid security of the bidder shall be retained as contract security until such period the service provider furnishes the required security deposit. If the service provider is failed to fulfill his obligations, the EMD, retained as contract security shall be forfeited. 6.8 The EMD/Bid securities of bidders shall be returned within twenty eight (28) days after the expiry of the bid validity period. 6.9 No interest shall be paid by SJVN on Earnest Money Deposit (EMD). 7. Micro or Small Enterprises (MSEs) firms are exempted from submission of the Document Cost (if any) and EMD and must upload the scanned copy of the certificate registered as a MSEs. Under the Startup India initiative of Govt. of India, Startup and Micro & small Enterprises (MSEs) may be relax from the condition of prior turnover and prior experience. MSEs are to substantiate their eligibility for availing the relaxation by providing documentary proof along with their bid as per the norms fixed by government in this regard. Note:- It is compulsory to all MSEs to get registered as MSEs data bank and udyog aadhaar positively. 8. MSEs registered firms are not exempted from the submission of the contract Security amount. TERMS AND CONDITIONS: 9. QUALIFYING REQUIREMENTS FOR TENDERER: To qualify for award of the contract bidder should upload their valid PAN Card, GST Registration Number. 3 of 8

4 10. BID SUBMISSION: (A) (a) The tender in two bids system shall comprise of three parts in the following manner: Technical Bid: Part I EMD and Cost of tender Document. Part II The bid comprises of valid PAN Card, GST Registration Number, Schedule-II, Schedule-III and an undertaking to the effect that he has read all the documents uploaded and there is no deviation from the standard terms and conditions of the tender documents & NIT etc. Also the bidder shall certify that all the documents as uploaded are as per original documents. The bidder has to upload the scanned copy of above documents on the web site (b) Price bid: Part-III- Price bid i.e. Schedule-1(Price Schedule/BOQ). (i) The bidders is required to fill their item rates in the Schedule-I(Price Schedule/Bill of Quantity) for the whole work inclusive of Insurance (i.e. Transit & composite Insurance), Transportation, Loading, Unloading, Packing, Forwarding, including all taxes etc. except GST. Any discount/rebate (in percentage) offered by them in Schedule I Only. (ii) The bidder may note that the applicable GST shall be paid extra on submission of GST invoice as per GST Act. (iii) If the bidder quotes Nil Charges / consideration, the bid shall be treated as unresponsive and will not be considered. (B) (C) (D) All bids should contain credentials as per NIT, EMD and tender document cost of required amount through online. A declaration that the information furnished with the bid documents is correct in all respects and true. The bidder must submit the bid through e-tendering / e-procurement only as explained in the Information for Bidders (IFB). 11. The bid documents scanned copies of all the requisite documents shall be uploaded/submitted electronically online. 12. [In Physical Form] - The bid documents are to be uploaded electronically and submitted online alongwith scanned copies of the requisite documents; EMD and Cost of Tender Document also pay online. However, some of original documents viz. Integrity Pact, Power of Attorney etc., are required to be submitted in physical form in a sealed envelope through speed post, courier/ special messenger or by hand on the address of Senior Additional General Manager, Procurement & Contract Deptt., Rampur HPS, SJVN Ltd., Jhakri, Tehsil Rampur Bsr., Distt Shimla (HP) I. Integrity Pact: All pages of Integrity Pact (as Annexed) duly signed by authorized signatory of the Employer (Prior to uploading of Bidding Document), shall be signed by the authorized representative of the Bidder while submitting the bid. 4 of 8

5 II. Power of Attorney (If applicable) Duly notarized copy of Power of Attorney in original of the signatory of the Bid to commit the Bidder. III. The time limit for submission of documents required in physical form shall be seven (07) days after the deadline for submission of e-bids. IV. The original documents in physical form submitted/received after the period as specified above shall not be entertained and such bids shall be treated as late bids and summarily rejected. If the original documents in physical forms are found to be at variance than the scanned copies submitted earlier along with e-bids, the bids will also be treated as nonresponsive. 13. BID OPENING : The bid shall be opened in the following sequence: (i) First of all, the Part-I i.e. EMD & Cost of tender document shall be opened and evaluated. Part-II i.e. Techno-commercial part shall be opened only if the bidder Part-I found in order as per NIT. (ii) The Part-III i.e. Price bid shall be opened on same day if bidder s part-i & II of bid is found responsive. 14. The above mentioned requirements are minimum and the SJVN Limited, reserves the right to ask for any additional information. 15. The bid submitted by the bidder shall remain valid for acceptance for a period of one hundred twenty (120) days from the date of opening of bid. If any Bidder withdraws his bid before the said period or makes any modifications in the terms and conditions of the bid, the tender inviting authority shall forfeit the said Earnest Money. 16. The tenderer shall abide by all the terms and conditions contained in the tender documents and quote their rates accordingly. The conditional tenders shall not be accepted and shall be summarily rejected. 17. Correction of Errors (Applicable to extent possible): The prices are to be filled in Online Dynamic Schedules as under: A. The bidder has to fill the Unit Rates in the Figures only. B. The entered Unit Rates in figures shall be automatically converted in to the words. C. The above entered Unit Rates in the figures shall be automatically multiplied with quantity to calculate the Total Amount in figures & as well as in words. 18. Payment Procedure: (I) In case of Micro & Small Enterprise (MSE): All the payments for the supplies and / or services (as applicable) rendered by MSEs (Micro & Small Enterprises) supplier / contractor under the contract shall be released within forty five (45) days from the day of acceptance, subject to submission of invoice on or before the day of acceptance. Day of acceptance means day of actual delivery of goods or the rendering of services ; or where any objection is made in writing by SJVN regarding acceptance of goods or services within fifteen days from the date of delivery of goods or the rendering of services, the day on which such objection is removed by the contractor / supplier. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus compound interest with monthly rests from the date immediately following 5 of 8

6 the date agreed three times of bank rates as notified by Reserve Bank of India from time to time. (II) In case of non-mse: All the payments for the supplies and / or services (as applicable) rendered by non-mses (Non-Micro & Small Enterprises) supplier / contractor under the contract shall be released within forty five (45) days from the receipt of invoice / bills form the contractor / supplier complete in all respects. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus simple interest from the date immediately following the date agreed per annum. 19. Integrity Pact: a. In order to ensure transparency, equity and competitiveness in its procurement, SJVN Ltd has decided to adopt Integrity Pact. The Integrity Pact (IP) envisages an agreement between the prospective Bidders/ Service providers and the buyer committing the persons / officials of both the parties, not to exercise any corrupt influence on any aspect of the contract. The Integrity pact is deemed as part of the contract therefore all the prospective bidders are bound by its provision. b. The Integrity Pact shall be applicable for transaction having threshold value of Rs.8 lacs for procurement of Goods, Rs.15 lacs for procurement of Services and Rs. 50 lacs for procurement of works. Further, the Independent External Monitors (IEMs) would be monitoring the bidding process and execution of contract and shall be responsible for to oversee the implementation of Integrity Pact Program to prevent corruption, bribery or any other unethical practices in SJVN Ltd. To oversee the compliance of obligation under the Integrity Pact, the following two Independent External Monitor(s) (IEMs) have been appointed by the Central Vigilance Commission (CVC). Sr. No. Nomenclature for IEM Name of IEM Contact Details (i) IEM-1 Dr. Jai Pal Singh Independent External Monitor for SJVN Limited C/o Corporate Civil Contract Department, Shakti Sadan, (ii) IEM-2 Ms. Asha Swarup, 2nd Floor, SJVN Limited SJVN Corporate Office Complex, Shanan, Shimla c. The Integrity Pact duly signed on behalf of the Employer is enclosed as Integrity Pact of the Bidding Document, The integrity pact shall be downloaded, printed and signed by the bidder and the hard copy shall be submitted along with bid as specified in the bidding document. d. The bidder who have entered into integrity pact with employer shall only eligible to participate in the bidding process Please Note Failure to sign the Integrity Pact shall lead to outright rejection of the bid. 6 of 8

7 e. In case of any sub-contracting principal service provider shall be held responsible for the adoption of Integrity Pact by the sub-service provider. f. The bidder signing the Integrity Pact shall not approach to the court while representing the matters to IEMS and he/she will await their decision in this matter. g. The bidder (Service provider) shall submit duly executed Integrity pact on non-judicial stamp paper of appropriate value prior to signing of contract agreement, falling which action as deemed fit will be taken by employer i.e. SJVN Limited. 20. The payment shall be released through electronic fund transfer on the details to be provided by the bidder along with his bid on bank account details (schedule-ii). Bank charges if any, shall be borne by the contractor. 21. The contractor should have sufficient machinery, plants, tools and experienced manpower etc. for carrying out the work. 22. The bidder will submit the Insurance and Notarized Indemnity Bond (in SJVN Format) to be executed by the contractor to EIC before handing over the equipments by SJVN for performance of its contract. 23. If it happens to be holiday or poor internet connectivity/unavoidable circumstances on the day of receipt / opening of the tenders, the same shall be opened on the next working day at the same time/venue. 24. The bids in physical form / conditional / facsimile tenders shall not be entertained under any circumstances. All the documents are to be submitted through e-tendering only. 25. SJVN Limited reserves the right to accept or reject the tender without assigning any reason thereof and will not be bound to accept the tender. 26. The SJVN Limited reserves to the right of accepting the whole or any part of the tender and tenderer shall be bound to perform the same at his quoted rates. 27. SJVN Limited reserves the right to increase or decrease or omit the items without assigning any reasons thereof. 28. The bidder shall submit an undertaking to abide by all labour laws and shall also abide by any other labour laws enforced time to time by State Govt./Central Govt. during execution of contract. 29. The bidder shall ensure that all precautions are taken for environmental protection as well as health and safety of those handling the work/material. Further you shall also ensure that all legal and regulatory requirements related to the environment, health and safety are complied with by you. 30. SJVN Limited reserves the right to cancel the tendering process at any time before award of work without assigning any reason thereof. 31. All the above conditions of Notice Inviting Tender (NIT) shall supersede the conditions of Tender Document. 7 of 8

8 32. All the documents submitted/uploaded with the bid shall be authenticated by the agency or by his authorized representative. 33. The detailed Notice Inviting Tender (NIT), Integrity Pact, Special Terms & Conditions of contract, Quality Assurance Program, Drawing GA-1649 (01 No.), Schedule-1(Price Schedule/Bill of quantities), Schedule-2(Bank Account Details) and any other condition if applicable subsequently shall form part of the contract agreement. 34. For any submissions/correspondence/enquiry/clarification for registration, bid document and any other information etc., with regard to the above bidders may contact at the following address: Designation: Senior Additional General Manager, Office Address: Procurement & Contract Department, Rampur HPS, SJVN Ltd. Jhakri, Teh. Rampur, Distt Shimla (HP) Phone No. Telefax: Sr. Addl. General Manager, Procurement & Contract Deptt, Rampur HPS, SJVN Limited, Jhakri, Distt. Shimla (HP) of 8

9 REGISTRATIONFOR E-TENDERING INFORMATION FOR BIDDERS (IFB) This tender is being processed through e-tendering/e-procurement system available at SJVN. The bids are to be filled and submitted through e-tendering system of SJVN at For the convenience of the bidders the detailed procedure is described hereunder: 1. System Configuration Required a) An Internet connection with minimum 512 Kbps speed. b) Operating System should be Windows XP Service Pack-3/Vista/Windows 7. c) Supported Browsers: Internet explorer-7.0,8.0 & 9.0. d) Minimum bandwidth 512 kbps e) Operating system Core3Due/13/15 (Recommended) f) System Access with Administrator Rights g) Minimum RAM 2 GB h) Digital certificate: To participate in an e-tender, bidder need to have a valid Digital Certificate from certifying authority of India as per the IT Act, 2000.Valid Digital Certificate must be installed in a computer system from where bidder wants to login on website. Perform the below steps to confirm whether valid digital certificate is available on bidder s computer system or not: Steps: Open Internet Explorer. Select tools menu from menu bar. OR (Press Alt+T on keyboard). Click on Internet Options>> Content>> Certificate button. Bidder should view his digital certificate under Personal heading. Requirement of Digital Signature Certificate Please enable Active X Controls & Plug-ins. (Tools->Internet Options>Security->Custom Level) Active X controls need to be enabled in Bidder s Internet browser. In order to ensure this, please do the following: 1) In Menu bar---click on Tools Internet Options-Security- Click on Trusted Sites Icon-Click on Sites button Add 2 Website in Trusted Sites.. 1) & 2) After that, click on Tools menu of Internet explorer-internet Option-Security-Click on Internet Icon After Click on Custom Level button- From below Active X controls and plug-ins----select below 5 Items to be enabled 1) Download signed ActiveX controls-select Prompt or Enable 2) Download unsigned Active X controls- select Prompt or Enable

10 3) Initialize and script ActiveX controls not marked as safe for scripting- select Prompt or Enable 4) Run ActiveX controls marked safe for scripting- select Enable 5) Script ActiveX controls marked safe for scripting- select Enable After completed this above selection----below option has available---- Reset custom setting--- Reset To: Select low or medium---click on OK Also, please check system Date & Time it should be set as current date & time. In case of Digital Certificate based Login, user need to download & install Signer file available under Download Section at Download & install Intermediary Certificate available under Download Section at Please disable or uninstall Third Party Toolbar/Add-ons from Browser. 2. Vendor Registration Process To participate in online tenders published on bidder has to get himself registered on above website. New Registration: Bidders getting themselves registered have to perform below mentioned steps: Click on a New Bidder Registration link available on home page Furnish individual details as well as of company details in registration form After filling all mandatory fields, click on submit button to complete registration process. On successful completion of registration a message will be prompted stating that You have successfully registered on (SJVN Limited) s e-procurement portal Already valid registered vendor of SJVN Limited need not follow registration formality they may contact support team on contact details provided at the end of the document for further participation. Annual Vendor/contract Registration charges in e-tendering portal is Rs.2600+G.S.T however registered vendor will not be charged for the current year. 3. Downloading Bid Document Bidder to access e-tender portal of SJVN ( to access NIT document, after completing registration formality and successful login vendor need to process for Cost of Bid Document and after that bidder can download details tender document. Download Document link is available at the end of every tender notice alongwith access to Corrigendum. 4. Bid Submission Bidder needs to login first on the tendering portal of SJVN, (i.e. Search tender by filling necessary searching criteria after Login. After finding the tender on the screen, Click on the Dashboard

11 Click on Declaration & then Click on I Agree Click on Tender Fees (If any) & pay the tender fees on line Click on EMD & pay the EMD on line Click on Prepare Bid & Fill necessary Forms (Schedules) After filling Price Bid Form click on Final Encrypt After filling all forms & final Encryption of Price bid Click on Final Submission After Final Submission bidder will get receipt of Final Submission of their Bid. 5. a) For any assistance / clarification for registration, submission of bid and any other information, bidder may contract the following persons of abc procure: - Mr.Rakesh Panwar-M , rakesh.panwar@abcprocure.com - Mr. Vismay Jagad -Ph , vismay@abcprocure.com - Ms. Vaishali Soni-Ph , vaishali@abcprocure.com - Mr. Pradip Parmar-Ph pradip@abcprocure.com - Mr. Chander Kant Sharma-Mob. No jhakri@abcprocure.com b) Regarding for tender related enquiries, bidders may also contact the following official: - Mr. Vikendra Siddharth Tel No.: ( pncrhep@yahoo.in - Mr. Prem Singh Thakur Tel No.: pncrhep@yahoo.in 6. All the bidders are requested to please note that; (i) All the bidders are requested to get themselves registered well in advance and no extra time will be considered for the delay in on-line Vendor Registration, if any. In case bidders wait till the last moment for submission of bids, and if any technical problem is encountered at that time, the bid closing time may elapse. (ii) The bidders are advised to keep visiting the website for any notification/corrigendum from SJVN Ltd. side from time to time regarding the tender. No separate intimation shall be issued to the participating bidders and no claim whatsoever shall be entertained in this regard by SJVN Ltd. (iii) The enquiries regarding submission and filling of bids received three days prior to due date of submission / opening of bids shall only be entertained and after that shall not be considered.