SJVN Limited (A Joint Venture of Govt. of India & Govt. of H.P.) A Mini Ratna& Schedule A PSU CIN: 40101HP1988GOI NOTICE INVITING TENDER

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1 SJVN Limited (A Joint Venture of Govt. of India & Govt. of H.P.) A Mini Ratna& Schedule A PSU CIN: 40101HP1988GOI NOTICE INVITING TENDER Tender No. : DCB-CCD-AHEP-HM SJVN Arun-3 Power Development Company (P) Ltd. (SAPDC), a company promoted by SJVN Ltd. as a single shareholder company in Nepal having its registered office at Lokanthali, Kathmandu, Nepal (here-in-after referred to as Employer ) has signed Project Development Agreement with Government of Nepal to plan, promote, organize & execute Arun-3 Hydroelectric Project (900 MW) in Sankhwasabha District. of Nepal on Build, own, operate and transfer (BOOT) basis (here-in-after referred to as PDA ). 2. The Employer has engaged SJVN Ltd., a joint venture of Government of India and Government of Himachal Pradesh, having its registered office at Shanan, Shimla, Himachal Pradesh, India, as consultant for pre-award contract management (here-in-after referred to as the Consultant ). 3. The Consultant invites bids on behalf of the Employer for execution of Works/Facilities, as summarized herein below and described in Bid Document, hereinafter referred to as the Works". The bids shall be submitted online through Contract Package Number C-3 Description of Work All Hydro-mechanical Works including Pressure Shaft Steel Liner of Arun-3 HEP 1 Cost of Bid Document (INR) Bid Security 25000/- INR 10,00,000/- (Indian Rupees Ten Lakh only) OR NPR 16,00,000/- (Nepalese Rupees Sixteen lakh only) Completion Period (Months) 51 Months 4. This invitation to bid is open to (i) all the bidders from India Or (ii) Joint Venture/Consortium of Indian firms Or (iii) Joint Venture/Consortium of Indian and Nepalese firms (with Indian firm as lead partner) who meet the minimum Qualification Criteria. 5. Bidders should not have been banned/ de-listed/ black listed/ debarred from business by Government of Nepal or any of its Government Department during last 03 (three) years on grounds of corrupt/fraudulent practices and/or due to non-performance and/or by Ministry of Power, Government of India/SJVN/SAPDC on any grounds. 6. Deleted without change in Sr. No. 7. The no. of JV partners allowed for bidding is two. 8. Deleted without change in Sr. No.

2 9. The minimum qualifying requirements are as under: Technical Criteria 9.1 General Experience Applicant (prime contractor or as partner in a JV or sub-contractor approved by the employer) should have executed at least one Hydro-Mechanical work of contract value INR 60 crore or more during the preceding twenty (20) years to be reckoned from the last day of month previous to the month in which applications are invited and which are in successful operation. 9.2 Technical Criteria (Specific Experience) Applicant either itself or proposed Manufacturer(s), who have given authorization to the Applicant, should have experience in the design, procurement fabrication, shop assembly, painting, shop testing, supply, transportation, erection, testing and commissioning of the following Hydro-Mechanical works and pressure shaft steel liner works in a completed project during the preceding twenty (20) years to be reckoned from the last day of month previous to the month in which applications are invited. a) Gates (i) Radial Gate At least one number Radial Gate having value of A x H not less than 3260 m3. Where, A= Area of gate (width x height of gate opening) expressed in sq.m, H= Head at bottom of the gate leaf in (m). AND (ii) Vertical Lift Fixed wheel/ Slide Gate/Stoplog At least one number having a value of A x H not less than 2750 m3.where, A= Area of gate (width x height of gate opening) expressed in sq.m and H= Head at bottom of the gate leaf in (m). b) Hydraulic Hoist Hydraulic hoist offered should be from manufacturer who has designed, manufactured and supplied a hydraulic cylinder of minimum 160 tonnes (capacity for Radial Gate/vertical lift Gate). c) Rope Drum Hoist/ Gantry Crane Rope Drum hoist/gantry crane offered should be from manufacturer, who has designed, manufactured and supplied rope drum hoist/ gantry crane of at least 60 tonnes capacity. d) Trash Rack Cleaning Machine 2

3 Trash Rack Cleaning Machine should be from manufacturer, who have designed, manufactured & supplied Trash Rack Cleaning Machine with a minimum rake lifting capacity of 1.0 tonne. e) Pressure shaft Steel liner Fabrication/manufacturing, erection, testing and commissioning of one no. pressure shaft steel liner having a value of D x H not less than 1000 m2 Where, D= Internal diameter expressed in m and H= maximum Design Head in (m). Notes: Experience of Supervision of erection, testing and commissioning of applicant shall also be considered at par with own erection, testing & commissioning of HM equipment and pressure shaft steel liner works. The prime contractor or as partner in a JV or sub-contractor approved by the employer should have completed the works with specified criteria mentioned above in a single project or each one in different projects during the last twenty (20) years. 9.3 Financial Criteria: i)submission of audited balance sheets or if not required by the law of Applicant s country, other financial statements acceptable to the Employer, for the last 3(three)years to demonstrate: (a) the current soundness of the applicant s financial position and its prospective long term profitability. The net worth shall be positive for the last three financial years which shall be calculated based on subscribed and paid up Share Capital plus Share Premium plus Free Reserves plus Unallocated Balance/ Surplus amount of Profit and Loss Account, less (a) Expenses not written off, (b) Accumulated losses in Profit and Loss Account, if not reduced from reserves and surplus. The Revaluation reserves, Capital Reserves and amount of intangible assets like goodwill etc. will not be taken into account while calculating Net Worth, and (b) capacity to have a cash flow amount (working capital) of at least INR 12.0 Crore or equivalent as evident from the last audited annual report or banking reference(s)as the case may be. Notes: a. Banking reference(s) should contain in clear terms the amount that the Bank will be in a position to lend for this work to the applicant/ member of the Joint Venture. In case the Net Working Capital (as seen from the Balance Sheet) is negative, only the Banking reference(s) will be considered, otherwise the aggregate of the Net Working Capital and submitted Banking reference(s) will be considered for working out the working capital. b. The Banking reference(s) should be from a A Class Nepalese Bank/Scheduled Bank of India and it should not be more than 3 months old as on the date of submission of applications. 3

4 c. In case of JV- requirement of working capital/net cash flow is to be distributed between members as per their percentage participation and every member should satisfy the minimum requirement for his portion. ii) Average Annual Turnover: Minimum average annual turnover of INR 70 crore or equivalent, calculated as total certified payments received for contracts in progress or completed, within the last 3(three)consecutive financial years. Note: The average annual turnover of JV will be based on percentage participation of each member. General Notes for Financial Situation: i. The number of partners in case of Joint Venture including lead partner shall not be more than Two (2). The lead partner must be Indian having minimum 51% participation in the JV/JVA and other partner shall have minimum 20% participation. Partner having less than 20% participation in the JV will be termed as non-substantial partner and will not be considered for evaluation of financial criteria which means that their financial soundness shall not be considered for evaluation of JV. In that case, the left out requirement shall be met out by the lead partner of JV in addition to his own requirement specified in the QR and over all JV should meet the 100% requirement. ii. Manufacturer(s)turnover shall not be considered iii. Turnover of the applicant/partner from the related business shall only be taken into consideration for purpose of evaluation. In case Turnover from related business is not shown separately in the financial statements, a certificate from Chartered Accountant certifying Turnover from related business shall be submitted. iv. Annual Report alongwith audited Balance Sheets, Profit & Loss Accounts, the schedules and other Financial Statements of the immediately preceding 3 (three) years of the Applicant should be furnished by the Applicant for checking and evaluating their Financial Capacity vis-à-vis the requirement stipulated hereinabove. In case, if the Bidder has not submitted the above Annual Report along with the Bid, then a certificate from CEO/CFO of the Bidder shall be submitted along with Bid mentioning that the requirement of Annual Report as per governing law of country is not mandatory. In such cases duly notarized copies of Audited Printed Annual Financial Statement (Balance Sheet, Profit & Loss Statement, cash flow statement, Auditor s Report thereon including all relevant schedules/ annexure etc.) for the immediately preceding 3 (three) years be submitted by the Bidder along with the Bid. 4

5 v. In case where Audited financial results for the immediately preceding year are not available, then a statement of account as on the closing date of the immediately preceding financial year depicting the Turnover, Net Worth {calculated as per laid down criteria under para9.3 (i) (a)} duly certified by their Statutory Auditor/ Certified Public Accountant carrying out the Statutory Audit shall be enclosed with the bid along with copy of appointment letter of the Statutory Auditor. vi. Wherever, the Annual Report/ duly notarized copies of Audited Printed Annual Financial Statement are in language other than English, then copy duly translated & printed in English language and certified by approved/ recognized English translator shall be submitted with the Bid. vii. For conversion from INR to NPR and vice versa, a factor of 1.6 will be considered. 9.4 Bid Capacity The available Bid capacity of the Bidder at the time of submission of price bid, calculated as under should not be less than INR 197 crore. Available Bid capacity = 2.0 x A x N - B Where; A= Maximum value of Works executed in any one year during last 3 years N = B = Number of years prescribed for completion of the subject contract package Value of existing commitments (as on bid submission date) and ongoing works to be completed in next "N" years. The Bidder shall submit documentary evidence together with a certificate from its statutory auditors in support of establishing A and B above, along with their Bid. 10.The Employer will award the contract to the Bidder, meeting the specified qualifying requirement and also whose Bid has been determined to be substantially responsive to the Bid Documents and who has offered the lowest bid price in pursuance to the bidding conditions. 11.The interested Bidders can download the Bid Document from SJVN s e-tender portal after registering themselves on the portal and after making online payment of cost of Bid Document. Download Document link is available at the end of every tender notice along with access to Corrigendum. Detailed instructions on e-tendering are available at Annex-A to this NIT. 12.The key particulars/details and dates of this invitation are as under : Date and time for availability/ downloading of Bid document on web site Last date for receiving request for : 25/08/17 (1700 Hrs.)to 24/10/17 (1700 Hrs). : 07/09/17 (upto 1800 Hrs) 5

6 clarifications from Bidders. Venue, time and date of the prebid meeting Deadline for submission of bids : : : Venue: Conference Hall, Corporate Civil Contracts Department, SJVN Corporate Office Complex, Shakti Sadan, Shanan, SHIMLA (H.P.), INDIA Date : 12/09/17 Time : 1100 Hrs 1. Online submission 25/10/17 (1300 Hrs.) 2. Offline submission 01/11/17(1800 Hrs.) Envelope-I: Online bid opening 26/10/17 (1400 Hrs.) Date & time for Bid opening. : Venue for opening of proposal : Envelope-II : To be intimated later on to the bidders meeting the specified qualifying criteria and also whose Techno-Commercial Bids are found responsive. Corporate Civil Contract Department, SJVN Corporate Office Complex, Shakti Sadan, Shanan, Shimla (H.P.), INDIA 13.For any enquiry with respect to project site, site visit etc. the Bidder may contact the following person : Sl. Designation Address Phone No. No. (i) CEO, SAPDC SJVN Arun-3 Power Development (+977-1) or Company (P) Ltd. (SAPDC), Kathmandu, Nepal. ceo.sapdc@gmail.com 14.For any enquiry/clarification for registration, submission of Bids and any other information, the Bidder may contact the following person: Designation Address Phone No. Additional General Manager SJVN Corporate Office Complex, Shanan, Shimla (H.P.) civilcontract@sjvn.nic.in All correspondence with regard to the above shall be made at the following address : CGM(Civil Contracts) SJVN Ltd. (The Consultant) Corporate Office Complex,Shanan, Shimla , Himachal Pradesh (H.P.), India. Telephone No , Fax: civilcontract@sjvn.nic.in 6

7 ANNEX-A: INSTRUCTIONS TO BIDDERS FOR E-TENDERING For participating in E-tendering, the Bidder has to register with M/s E-procurement Technologies Ltd. (If not registered earlier and/or if the registration is not valid at the time of uploading/submission of Bid) on Consultant s E-tender Portal, and the detailed procedure for the registration is as under:- Steps for New Bidder Registration: Click on New Bidder Registration link available on home page of website Bidder needs to furnish individual details as well as company details in registration form. After filling all mandatory fields, Bidder needs to click on submit button to complete registration process. On successful completion of registration, Bidder will be prompted a message saying that You have successfully registered on e-procurement Portal The vendor registration shall be valid for one year. Already valid registered bidder/vendor of SJVN Ltd. need not follow registration formality they may contact support team on contact details provided here-in-below for further participation. Annual Vendor/bidder Registration charges on e-tendering portal are Rs S.T. System Configuration Requirements a) An Internet connection with minimum 512 Kbps speed. b) Operating System should be Windows XP Service Pack -3 / Vista / Windows 7. c) Supported Browsers: Internet explorer 7.0, 8.0 & 9.0 d) Minimum bandwidth 512 kbps e) Operating System Core2Duo / I3 / I5 (Recommended) f) System Access with Administrator Rights g) Minimum RAM 2 GB h) Digital Certificate: To participate in an e-tender, Bidder must have a valid Digital Certificate from certifying authority of India as per the IT Act, Valid Digital Certificate must be installed in a computer system from where Bidder wants to login on website. Perform the below steps to confirm whether valid digital certificate is available on your computer system or not: Open Internet Explorer. Select Tools menu from menu bar. OR(Press Alt + T on your keyboard) Click on Internet Options - Content - Certificate button. One should be able to view their digital certificate under Personal heading. 7

8 Requirement for Digital Signature Certificate Please enable ActiveX Controls & Plug-ins. (Click on - Tools - Internet Options - Security - Custom Level) Active-X controls need to be enabled in your Internet browser. In order to ensure this, please do the following: 1) In Menu Bar ---Click on Tools - Internet Options Security Trusted Sites Icon Sites button. Add following 2 Website in Trusted Sites 1) & 2) After that, click on Tools menu of Internet explorer - Internet Options Security - Internet Icon. After Click on Custom Level button From ActiveX controls and plug-ins ---- Select below 5 Items to be enabled 1) Download signed ActiveX controls select Prompt or Enable 2) Download unsigned ActiveX controls select Prompt or Enable 3) Initialize and script ActiveX controls not marked as safe for scripting select Prompt or Enable 4) Run ActiveX controls and plug-ins-select Enable 5) Script ActiveX controls marked safe for scripting select Enable After completing the above selection----below option is available---reset custom settings--- Reset To: Select low or medium ---Click on OK Also, please check your system Date &Time, it should be set as current date & time. In case of Digital Certificate based Login, bidder needs to download & install "Signer" file available under Download Section at Download & Install "Intermediary Certificate" available under Download Section at Please disable or uninstall Third Party Toolbar / Add-ons from Browser. DIGITAL SIGNATURES: For participating in E-tendering i.e., for login, uploading & downloading the Tender document or for submitting the proposals on E-mode, the Bidder has to procure a Digital Signature/Digital Security Certificate. Digital signature can be obtained from any of the authorized agencies of CCA (Controller of Certifying authorities) from GNFC, TCS, MTNL, Safe Script etc. For this a separate processing fee would be payable to the authorized agency of CCA. Bidders shall be required to arrange all resources, including Digital Signature and Internet Connections at their own cost, for participating in online tenders/ bids at the portal. All the Bidders are requested to get themselves registered well in advance and no extra time will be considered for the delay in on-line Vendor Registration, if any. In case Bidders wait till the last moment for registration/uploading of Bids, and if any technical problem is encountered at that 8

9 time and the closing time may elapse, Employer/Consultant shall not be responsible in any manner for such delay/ or any other reason thereof. Mode of the payment for Purchase/downloading of Tender document. The following modes of payments have been provided for e-payment on account of Purchase/downloading of Tender document: Bidder can make online payment using below facilities:- a) Credit Card b) Debit Card c) Net Banking d) NEFT/RTGS Credit Card/Debit Card/Net Banking:- Bidder is required to add website in Trusted Zone as suggested above. Bidder needs to feed correct details while making the payment through online payment gateway. NEFT/RTGS:- To make payment through NEFT/RTGS, Bidder will get an auto generated which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of NEFT/RTGS Instruction once bidder gets login. Once Bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees by RTGS/NEFT payment option (at the document fees and EMD payment screen), Bidder shall be able to view the funds already remitted by him/her through NEFT/RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees, shall get appropriately deducted from the available balance and payment shall be confirmed in real time. This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS/NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he requires. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Hence please ensure that Bidder remit funds at least one day in advance before he/she would like to make the document fees payment through RTGS / NEFT option on payment gateway. Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Ltd. or its Bank or its service provider would not responsible for the same. 9

10 Downloading Bid Document Bidder has to access e-tender portal to access NIT/document. After completing registration formality and successful login, Bidder needs to process for Tender Fee / Document Fee and after that bidder can download detailed tender document. Download Document link is available at the end of every tender notice along with access to Corrigendum Bid Submission Bidder needs to login first on the tendering portal of SJVN Ltd., (i.e. Search tender by filling necessary searching criteria after Login. After finding the tender on the screen, Click on the Dashboard Click on Declaration & then Click on I Agree Click on the Tender Fees & Pay the Tender Fees Online Click on Prepare Bid, Fill necessary Forms (Schedules) and upload scanned documents. After filling Price Bid Form click on Final Encrypt After filling all forms &final Encryption of Price bid Click on Final Submission After Final Submission bidder will get receipt of Final Submission of their Bid Contact Details Bidder may contact below mention official in case of any assistance require with respect to accessing of e-tendering portal and bid submission. Mr. Rakesh Panwar Ph : rakesh.panwar@abcprocure.com Mr.Vismay Jagad- Ph : vismay@abcprocure.com Ms.Vaishali Soni Ph : , vaishali@abcprocure.com Mr. Pradip Parmar Ph : , pradip@abcprocure.com Mr. Rizwan Ajmeri Ph: , rizwan@procuretiger.com (for registration and Digital Signature) Mr. Rahul Dixit Ph: Rahul.dixit@procuretiger.com Mr. Shafique Shaikh Ph: Shafique@procuretiger.com 10