at 13:30 hrs

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1 HINDUSTAN AERONAUTICS LIMITED AEROSPACE DIVISION, BANGALORE COMPLEX PB No 7502, NEW THIPPASANDRA POST BANGALORE maint.aerospace@hal-india.com Web : Phone: /551/556 E-procurement Portal Fax : Date: NOTICE INVITING TENDER TENDER NO:HAL/ASD/NIT-057A/18-19 (DRAFT) CONTRACT NO: HAL/ASD/R-057A/18-19 Important: Tenderers to indicate Tender No, draft Contract no and name of the work in all their Correspondences Dear Sir HAL Aerospace Division intends to award the below mentioned work. Limited Online e-tenders are invited in Two Bid Systems (Technical Bid and Price bid). The tender notification can also be viewed on HAL corporate website Vendors have to visit the site (select Bangalore Complex - Aerospace Division from the drop down menu of the region tab) for viewing the full tender document and participating in the e-tendering process. The vendors are requested to upload the technical bid (including pre-qualification criteria) and price bid, duly filled through their class III Digital Signature Certificates. For assistance, the bidders may visit guidelines to bidders on the login page of the e-procurement portal. Sr no Header Description 1 Name of the work Work Package for maintenance of Toilets at Aerospace Division- HAL (BC) 2 Period 12 Months 3 Estimated value of the work Rs 42.01Lakhs 4 Earnest Money Deposit Rs 42,010/- (Rs Forty Two Thousand Ten Only) 5 Cost of tender document Rs 2240/- (Rs Two Thousand Two Hundred and Forty Only) (Inclusive of Applicable taxes )- Non Refundable 6 Last date and time for receipt of till 13:29 hrs tenders 7 Date and time for opening of tenders (Technical Bid) at 13:30 hrs Note: i) If the particular day of tender opening happens to be a declared holiday in Aerospace Division, HAL, Bangalore, the next working day shall be considered. ii) The technical bid will be opened on The date and time of opening price bid will be intimated later to the tenderers who qualify in technical bid. Page 1 of 7

2 Following may kindly be noted: 1. The e-rfq (Request for Quotation) consists of: E-Tender Document, which is in the form of two bid system consisting of Notice Inviting Tender, Instructions to Tenderers, Scope of work/scope of Services, Tender General Terms and Conditions, Special conditions and relevant formats at Annexures. Notice Inviting Tender (NIT) which carries the details of the required documents for Pre-Qualification Criteria and other documents to participate in further e-tendering process and general points Prequalification/Screening Criteria data Entry Sheet (in MS Excel Form) Price bid data entry sheet in MS Excel Form. (The Price is to be quoted in this sheet only. Price Quoted anywhere else shall make the bid of the respective bidder liable for rejection) **Tenderers to fill all the columns of the Prequalification Excel Sheet and Price Bid Excel Sheet. Blank Fields left/incomplete information, will render the tender liable for rejection. 2. The bidders are requested to read the NIT and the tender document fully and follow the instructions carefully to fulfill all the mandatory requirements. It is also required to upload the scanned copies of the relevant document(s) wherever required. 3. Scanned copy of the EMD and cost of tender document is to be uploaded on the e- procurement portal along with the technical bid. The original EMD and cost of tender document should reach the office of the undersigned well within the due date and time for submission of the tender. 4. The bidders should upload the tender through HAL E-Portal only. Tender submission by any other means shall not be considered and the tender will be summarily rejected. 5. A Pre-Qualification (PQ) Criteria has to be met by the participating vendors. They have to upload the required Pre-Qualification credentials with supporting documents on the e- portal to be eligible for further tendering process. If the vendors do not submit the credentials, their bids will not be considered. 6. The required documents for PQ criteria are detailed in the next page. 7. An HAL screening committee will scrutinize the documents uploaded with regard to the Technical Bid (PQ criteria and other documents as asked in the tender). Only those tenderers who qualify in the technical bid will be considered for opening of the price bid. The decision of the committee in this regard will be final and binding on the bidders. 8. The NIT can also be free viewed on HAL website, under the links, Tenders Aerospace Division and the full tender document can be viewed under the link e- procurement or separately logging on to the site (HAL E-Portal) 9. Please note that the vendors should have a valid class III Digital Signature Certificate (DSC) in order to upload their quotes and other relevant documents on the HAL E-Portal. New vendors have to obtain a class III DSC from a certifying authority. Page 2 of 7

3 10. This is an ELECTRONIC MODE of tendering, any manual or mechanical errors committed before uploading or during the process of uploading the document shall bound to be duly accepted by the tenderer. The tenderer shall not have claim whatsoever in this regard. 11. The Tenderers are required to make the DATA ENTRY of the item rate in figures only (in the price bid) and rate in words will be automatically generated by the system. The rate to be inserted should invariably correspond to the UNITS given under units column 12. The Tenderers shall download and sign (with Seal) the Declaration Certificate, Letter of Authority and Letter of Undertaking (formats as per ANNEXURE-A, B and C respectively of the tender document) and upload the same along with other documents. The tender documents comprising of NIT, Pre-Qualification (PQ) Criteria, Instructions to Tenderers, Tender Terms and conditions (general and special), Safety Clauses, formats for technical and price bid duly filled and annexures thereof may be downloaded by eligible tenderer upon acceptance of terms and conditions. The PQ criteria alongwith formats of Technical and Price bids duly filled alongwith scanned copies of supporting documents to be uploaded on E-procurement Portal of HAL within the due date and time of E-tender submission. Note: It is strongly advised that the vendors submit their tenders along with all the required documents/emd/tender Cost etc, well within the due date and time to avoid last minute rush and inconvenience. 13. Prequalification Criteria: Following details with supporting documentary proof to be furnished for eligibility/qualifying for this tender: i. Tender Cost: The cost as specified against the work to be submitted in the form of DD from schedule bank/ Nationalized Bank drawn in favor of HAL, Aerospace Division issued after the date of tender notification and payable at Bangalore. The details of the DD no, date and amount to be provided in the e-bid. The scanned image of the DD to be uploaded alongwith other documents before the due date and time. Parallely, the original DD towards the cost of tender document should reach the office of the undersigned within the tender due date and time in a sealed envelope super scribing on the envelope the Tender notice number/draft contract no/description of the work and tender due date. In case Tender cost is not submitted the Bid will be liable for rejection ii. Earnest Money Deposit (EMD): An EMD by way of Banker s Cheque/Pay Order/Demand Draft from Schedule bank/nationalised Banks in India, drawn in the name of HAL, Aerospace Division payable at Bangalore to be submitted. The details of payment (number, date and amount) to be provided in pre-qualification profile of the e-bid. The scanned image of the same to be uploaded alongwith other tender documents and original one to be submitted (in a sealed envelope superscribing tender no, due date, and work) to the office of the undersigned before the tender due date and time. HAL is not responsible for any postal delay. No other means of EMD payment will be accepted. Tender shall be considered as invalid and rejected if it does not accompany the appropriate earnest money deposit in the prescribed mode. Vendors exempted from the submission of EMD, etc as per Govt. of India directives must upload a scanned copy of the certificate issued by Govt of India for such exemption in lieu of EMD, etc. The EMD Deposited by the tenderer shall not bear any interest to the contractor Page 3 of 7

4 iii. iv. Annual Turn Over: The Average Annual Financial Turn over during the last 3 years ending March-2018, should be at least Rs 12,60,300/-. Details like Balance Sheets, Profit and Loss Statements etc (duly certified by a chartered accountant) to be uploaded as per the PQ format. Solvency: The solvency should be atleast Rs 16,80,400/-. The solvency certificate shall be from a nationalised bank or scheduled bank and issued within a period of 12 months from the due date of submission of tender. The image of the same to be uploaded on the portal. v. Experience: Experience of having successfully completed similar works*during last 7 years ending last day of May-2018 should be either of the following: - Three similar completed works each costing not less than the amount equal to Rs 16,80,400/- OR Two similar completed works each costing not less than the amount equal to Rs 21,00,500/- OR One similar completed work costing not less than the amount equal to Rs 33,60,800/- Note: 1. If completion certificate is from a private organization, same shall be supported with TDS certificate and shall be accompanied with the copies of work order and completion certificates issued by respective clients and to be uploaded on the web portal. 2. The work shall be completed as a whole. Partial value/completion shall not be considered. Similar work means executing contracts for operating vehicles. Similar work means housekeeping/janitorial/sanitation works vi. vii. PF and ESI Registration: The Bidder should be registered with the Income Employees Provident Fund Organization, Employees State Insurance Corporation. Such registration shall remain valid throughout the period of the Contract signed in relation to this tender. Labour Licence (If Applicable): The bidder confirmation to obtain labour licence (if applicable) from the Competent Authority (Central Government) within thirty days of issue of letter of acceptance and submit it to the officer-in-charge. The cost of obtaining license i.e. license fee etc.; shall be borne by the bidder. However the bidder shall not generally start work without obtaining valid labour license unless ordered by officer-in-charge. *Please note that if the validity of any document asked in the tender is expiring within the contract period, it is the firm s responsibility to renew the same within reasonable time at its own cost and submit the relevant documents to HAL thereof The original EMD and original cost of tender document has to reach the following address latest by 1:30 pm of the last date of submission for tender document as mentioned in the tender notice failing which tender will not be considered: Office of the Senior Manager (Plant Maintenance) Aerospace Division Hindustan Aeronautics Limited Post Box No 7502 New Thippasandra Post Bangalore Page 4 of 7

5 It may please be noted that HAL will not be responsible for any transit / postal delay or delay due to any other reason whatsoever in receipt of the envelope containing the above EMD and Cost of tender documents. General points 1. The Earnest Money Deposit of unsuccessful Tenderer will be refunded on finalization of the Contract. In case of the successful Tenderer (on whom the order is placed), the Earnest Money Deposit will either be returned on submission of the required Bank Guarantee / DD towards Security Deposit/ or adjusted in the Security Deposit. The Earnest Deposit is liable to be forfeited in case the Accepting Officer feels that the Tenderer is not bonafide or the Tenderer modifies or revokes the tender after its submission. The decision of the Accepting Officer is final and binding on the Tenderer. 2. Offers received will be opened on the date and time indicated above. Bidders if so desired may participate in tender opening after producing authorization/ identity. 3. HAL reserves the right to issue / accept any tender, in part or in full or to reject any or all tenders or to annul the tendering process without assigning any reason thereof. 4. Please note that if a bidder quotes for the tender, it will be deemed that he/she has accepted all the terms and conditions of the tender and annexures thereof. 5. HAL shall not be responsible for the delay or non -receipt of the EMD & cost of tender document by post for any reason whatsoever. 6. Please note that the registered contractors with PEMD who wants to quote for higher category than registered shall be allowed to participate by paying individual EMD stipulated for that work, provided they meet all other eligibility criteria otherwise their offer is liable for rejection. Please note that no PEMD in lieu of EMD shall be considered for the work estimated value more than Rs Lakhs. 7. Incomplete / invalid tenders are liable for rejection and no correspondence will be entertained in case of rejection. 8. Non uploading of requisite documents due to negligence or ignorance by the tenderers leading to disqualification will have to be borne by the tenderer only. There shall be no claim whatsoever in this regard. 9. ECS/IFS code details are to be uploaded including the name of the bank, branch and account No. where payments are to be credited along with the scan copy of Blank Cheque leaf. 10. The technical bids will be evaluated based on the documents submitted by the bidder. To assist in the examination, evaluation and comparison of the bids and qualification of the bidders, HAL may, at its discretion, ask any bidders for a clarification of its bid. Any clarification submitted by a bidder that is not in response to a request by HAL shall not be considered. HAL s request for clarification and the response shall be in writing 11. LIABILITY OF THE CONTRACTOR: The Contractor shall be liable for any loss caused to HAL due to financial or any other irregularities by the employees or labour deployed or working under the contractor Page 5 of 7

6 12. The tender request/ bids received from vendors who are banned/debarred from quoting in HAL contracts will not be considered even if they qualify all the criterias. 13. Contractors are subject to be disqualified, even though they meet the qualifying criteria, if they : Make misleading or false representations in the request, statements and attachments submitted in proof of qualification requirements including holding information and / or Have record of poor performance such as abandoning the works, not properly completing the contract, inordinate delays in completion, litigation history, or financial failures, requesting for claims not admissible under the contract conditions, etc. 14. The tenders received after the due date and time are liable for rejection. 15. This Tender notice forms a part of Tender document. 16. Contractors registered with HAL also needs to submit the above credentials. 17. In addition to the Documents mentioned above, following should comprise of the tender and should be uploaded on the HAL E-Portal along with scanned copies of the relevant documents. i. Technical Bid and Price Bid against the tender document (along with supporting documents) ii. Constitution and legal status (copy of company registration etc) iii. GST registration certificate, as applicable for the Tender called for. iv. Copy of PAN Card / GIR No. Registration Certificate issued by Income Tax Authority. v. Annexures A, B and C duly signed and sealed. vi. Other information / documents as deemed appropriate by the Tenderer. AGENCIES WHO ARE REGISTERED WITH NSIC HAVING PROPER VALIDITY SHALL NOTE THE FOLLOWING: 1. The Agencies registered With National Small Industries Corporation (NSIC) shall be exempted from the payment of CTD (Cost of Tender Document) and EMD (Earnest Money Deposit) only as defined under Public Procurement Policy for Micro & Small Enterprises (MSEs) Order 2012 as notified by the Govt. Of India, Ministry of Micro, Small & Medium Enterprises, New Delhi vide Gazette Notification dated: Security Deposit has to be submitted on award of contract as prescribed in the Tender document. However, any change in guide line in this regard by GOI shall be considered till opening of tender. 2. In such case, copy of the certificate showing registration with the NSIC to be enclosed along with the Technical Bid. Page 6 of 7

7 CLARIFICATION ON TECHNICAL BID EVALUATION. 1. The technical bids shall be evaluated based on the available documents submitted by the bidder. To assist in the examination, evaluation, and comparison of the bids, and qualification of the bidders, the Client may, at its discretion, ask any bidder for a clarification of its bid. Any clarification submitted by a bidder that is not in response to a request by the Client shall not be considered. The Client s request for clarification and the response shall be in writing. 2. If a bidder does not provide clarifications of its bid by the date and time set in the Client s request for clarification, its bid may be rejected. 3. Client also reserves right to seek confirmation/clarification from the issuer agency, on the supporting documents submitted by the bidder. Note: 1. Corrigendum / addendum / amendments / clarification, etc., with respect to works, if any, shall be hosted in hal e-portal. Interested bidders/agencies are advised to visit hal e-portal regularly as no separate information/advertisement shall be published in the news paper in this regard including any postponement of tender opening date. 2. Interested agencies are required to follow the instructions in the tender document to view, download, register on HAL e-portal including participation in tendering. For HINDUSTAN AERONAUTICS LIMITED Aratharasu J Senior Manager (Plant Maintenance) Aerospace Division Page 7 of 7