(एक ग र क प र ट इक ई प ज क त ट)

Transcription

1 Save Energy for Benefit of Self and Nation एसज व एन फ उ ड शन (एक ग र क पर ट इक ई प ज क त ट) SJVN Foundation (A Non-Corporate Entity Registered as Trust) RAMPUR HPS 412 MW (6X68.67 MW) (An ISO 9001:2008, IS/ISO 14001:2004 & IS 18001:2007 Certified) Procurement and Contract Department Jhakri, Distt. Shimla (HP) : Telefax / CIN L40101HP1988GOI TIN Website: NOTICE INVITING TENDER (CSR-RHPS-039) Rampur HPS on behalf of SJVN Ltd. invites item rate Open Tenders enquiry on E-mode under two bid system from eligible Contractors registered in appropriate category in States / Central Govt. /Public Undertakings / any other Govt. Agencies / Semi Govt. organization for the following work. Tender No. Name of Work. Estimated Cost in ` Cost of Docume nt in ` EMD in ` Date of Availability/ Downloading of bid. Last Date of Submission/ Uploading of bid. Date of Opening of bid. Completio n Period CSR- Providing and fixing ` 8,90,986/- ` 1000/- `17900/- 05/07/17 24/07/17 24/07/17 02 (Two) RHPS grills in windows of (18:00 hrs.) 13:00hrs. 14: 00hrs Months -039 DAV School to building at 23/07/17 Duttnagar, Tehsil 12:00hrs. Rampur Distt. Shimla (HP). Note : 1. The Notice Inviting Tender (NIT), Information For Bidders (IFB), Tender document Volume-I, Deletion of clauses in Tender document Volume-I, Schedule-I (Price Schedule/Bill of Quantity), Schedule-II (Bank Account details), Schedule-III (Bidder s General Information) and Drawing 03 number are given in the tender document. The intending firms are required to go through the same carefully and note that all terms and conditions mentioned therein shall form the part of the contract agreement. The Tender Document will neither be issued manually nor be sent by post or courier; the same can be viewed and downloaded only on SJVN s E-Tender portal w.e.f. 05/07/2017 (18:00 hrs.). 2. The bids are to be submitted electronically through e-tendering at and other mode of submission of bids shall not be accepted. The procedure for filling the bid is given in IFB. 3. The corrigendum and amendments if any shall be uploaded in and websites therefore all bidders are requested to frequently visit the web sites till the schedule date of submission of bid. 4. The detailed NIT and IFB shall also be available on and CPP portal i.e. Registered & Corporate Office: Corporate Office, Shakti Sadan, Shanan Shimla, Shimla (HP) PIN Tel: ,490,521,741 Fax: Liaison/Coordination Office: SJVN, IRCON Building, Ground Floor, Saket New Delhi PIN TELE: /17 FAX: /14

2 5. Cost of Bid Document and Earnest Money deposit (EMD/Bid Security) 5.1 The cost for purchase of bid document is Rs. 1000/- (Rupees One Thousand only) (Nonrefundable). 5.2 The bidder shall furnish, a bid security/ earnest money as part of the bid amounting to Rs. 17,900/- (Rupees seventeen thousand and nine hundred only). 5.3 The cost of Bid Document and Earnest Money (EMD) shall be submitted using below mentioned facilities:- (i) Credit Card (ii) Debit Card (iii) Net Banking (iv) NEFT/RTGS Payment through NEFT/RTGS: NEFT/RTGS: To make payment through NEFT/RTGS, bidders will get an auto generated which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of NEFT/RTGS Instruction once bidder gets login. Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time. This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS / NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Please ensure that Bidder remit funds at least one day in advance before he/she would like to make the document fees and EMD payment through RTGS / NEFT option on payment gateway. Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not responsible for the same. Payment through Credit Card/Debit Card/Net Banking: Bidders can pay their Document Fee / EMD through Net banking, Credit Card, Debit Card too. To pay Document Fee / EMD through Net banking, Credit Card, Debit Card follow below mentioned steps. Logon to e-tender portal

3 Click on event dashboard in your respective tender Click on Declaration I Agree In Document Fee section Select Payment Mode as Payment Gateway Click on Submit Select Pay Now Select your Payment Type and Proceed by Entering Required Details Please note while making payment through Net banking, Credit Card, Debit Card you must add website in trusted zone (Mandatory). If you have not added this URL in trusted zone then you might be get an error message while doing online payment. Do not use / open multiple tabs while making online payment. Please note while transaction is processing do not Refresh or Close the webpage. In case of successful transaction bidders will receive receipt for their successful transaction on screen. Payment via corporate internet banking is not available in e-tendering and E-Auction. Since the tendering/auction portal requires real time confirmation and in corporate internet banking the response comes after one day hence only Net banking (retail) option is enable for e-auction and e-tendering. Hence for high value transactions bidders are advised to pay through NEFT/RTGS mode only. Remarks:- Please note that EMD (Earnest Money Deposit) in the form of BG/FDR/TDR/Demand Draft/Bankers Cheque is not acceptable. 5.4 EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or derogates from the bid in any respect with in the period of validity of the bid. 5.5 Bid without EMD will be out rightly rejected. 5.6 The EMD amount of the successful bidder shall be converted into security and shall be released after the Defect liability period. 5.7 The EMD/Bid security of the successful bidder shall be retained as contract security until such period the contractor furnishes the required security deposit. If the contractor is failed to fulfill his obligations, the EMD, retained as contract security shall be forfeited. 5.8 The EMD/Bid securities of unsuccessful bidders shall be returned within twenty eight (28) days after the expiry of the bid validity period or award of work whichever is earlier. 5.9 No interest shall be payable by the SJVN on EMD. 6. Micro or Small Enterprises (MSEs) firms are exempted from submission of the Document Cost (if any) and EMD and must upload the scanned copy of the certificate registered as a MSEs. If the registration certificate does not contain the item, (s)/ works (s)/ Services as listed in our NIT and Document Cost and EMD are not found submitted, then the bid shall be considered as non-responsive and out rightly rejected. Micro & small Enterprises (MSEs) has been relaxed from the condition of prior turnover and prior experience. MSEs are to substantiate their eligibility for availing the relaxation by providing documentary proof along with their bid as per the norms fixed by government in this regard.

4 Note:- It is compulsory to all MSEs to get registered as MSEs data bank and udyog aadhaar positively. 7. MSEs registered firms are not exempted from the submission of the contract Security amount. TERMS AND CONDITIONS: 8. QUALIFYING REQUIREMENTS FOR TENDER: Eligibility for the tender shall be restricted to those bidders who will fulfill the following conditions and upload documentary proof thereof. However before submission of bids, the bidders in his own interest shall ensure that he meets all the requisite qualification criteria as under: 1. The intending bidders should upload their valid Registration/Enlistment certificate, PAN Card Number, EPF Code Number, TIN, Service Tax Registration Number/GST Registration Number and other relevant documents along with the bid. 2. The intending bidders must also upload their financial turnover and valid experience certificates of similar type of works executed successfully as under: i. Average Annual Financial Turnover during the last three (3) years, ending 31 st March of 2016, should be at least 30% of the estimated cost i.e. (i.e. ` 2,67,296/-). ii. Experience of having successfully completed similar works during last seven (7) years ending last day of the month previous to the one in which applications are invited should be either of the following: a) One similar completed work, costing not less than the amount equal to 80% of the estimated cost i.e. ` 7,12,789/-. OR b) Two similar completed works, each works costing not less than the amount equal to 50% of the estimated cost i.e. ` 4,45,493/-. OR c) Three similar completed work, each works costing not less than the amount equal to 40% of the estimated cost i.e. ` 3,56,394/-. Note: Similar Work means The works which involves the execution of most of the items related to the BOQ of this work or building works. 9. BID SUBMISSION: (A) The tender shall comprise of three parts in the following manner: (a) Technical Bid : Part I- EMD and Cost of tender Document. Part II- Techno-Commercial bid comprises of valid Registration/Enlistment certificate, PAN Card Number, EPF Code Number, TIN, Service Tax Registration Number/GST Registration Number, Schedule-II (Bank Account details), Schedule-III (Bidder s General Information), authenticated financial turnover and performance/ work done certificates duly issued by concerned authority and an undertaking to the effect that he has read all the documents uploaded along with the NIT and there is no deviation from the standard terms and conditions of the tender documents & NIT etc. Also the bidder shall certify that all the

5 documents as uploaded by the bidder are as per original documents. The bidder has to upload the scanned copy of above documents on the web site (b) Price bid: Part-III; Price bid i.e. Schedule I (Price Schedule/Bill of Quantity). (i) The bidder is required to fill their item rate in the Schedule-I for the whole work inclusive of applicable EPF rate, all Taxes, Levies, Duties, Octroi, Royalties etc Any discount/rebate (in percentage) offered by you shall be filled in Schedule I (i.e. Price Schedule/Bill of Quantity) Only. (ii) If the bidder quotes Nil Charges / consideration, the bid shall be treated as unresponsive and will not be considered. (B) (C) (D) The tender committee shall evaluate the qualifying requirements of each bidder as per NIT after opening of bids i.e. techno-commercial part of the bids. The bids of the bidder who is not meeting the qualifying requirements shall be treated as non-responsive. All bids should contain credentials as per NIT, EMD and tender document cost of required amount online. The bidder must submit the bid through e-tendering / e-procurement only as explained in the Information for Bidders. 10. BID OPENING : The bid shall be opened in the following sequence: (i) First of all, the Part-I i.e. EMD & Cost of tender document and Part-II i.e. Technocommercial part shall be opened and evaluated. Part-II i.e. Techno-commercial part shall be opened only of those bidders whose part-i of bid found in order as per NIT. (ii) The Part-III i.e. Price bid shall be opened only those bidders whose part-i & II of bid is found substantially responsive. The date of opening of the price bid will be notified on SJVN Limited e-tendering websites The bids submitted by the bidders shall remain valid for acceptance for a period of one hundred twenty (120) days from the date of opening of bids. If any Bidder withdraws his bid before the said period or makes any modifications in the terms and conditions of the bid, the tender inviting authority shall forfeit the said Earnest Money. 12. Notwithstanding anything stated above, SJVN Limited reserves the right to assess the capabilities and capacity of the bidders to perform the contract satisfactorily, should the circumstances warrant such assessment in the overall interest of the SJVN Limited. 13. The above mentioned requirements are minimum and the SJVN Limited, reserves the right to ask for any additional information. 14. The successful bidder will deposit 50% of the total amount of the security deposit including earnest money as initial security deposit as per Sr. No. 16 of Information s and instructions for tenders of the tender document (Vol-1) and sign the contract agreement within 15 days from issuance of the award letter. If the contractor fails to sign the contract agreement or deposit the initial security within the period mentioned above, action as deemed fit will be taken.

6 15. The successful bidder must submit the attested copy of valid labour license in the O/o Engineer-In-Charge (EIC) before start of work as per labour law. 16. The successful bidder must submit the attested copy of TIN of H.P. state in the O/o Engineer-In-Charge (EIC) before commencement of work. In no circumstances work shall be allowed to be commenced nor any payment shall be released till proof of registration under H.P. Value Added Tax Act, 2005 is submitted by such contractor. 17. The successful bidder will submit monthly statement of EPF to Engineer-In-Charge (EIC). 18. The work will be awarded to L-1 bidder whose bid will be found substantially responsive on overall basis. The bidder shall adopt item rate method for price bid as specified in Schedule The bids in physical form / conditional / facsimile tenders shall not be entertained under any circumstances. The bids are only to be submitted through e-tendering only. 20. The contractor should have sufficient, tools and experienced manpower etc. for carrying out the work. 21. Correction of Errors (Applicable to extent possible). The prices are to be filled in ONLINE DYNAMIC Schedules as under:- A. The bidder has to fill the Unit Rates in the FIGURES only. B. The entered UNIT RATES in figures shall be automatically converted in to the words. C. The above entered UNIT RATES in the figures and calculated amount shall be multiplied with quantity to calculate the TOTAL AMOUNT in figures & as well as in words automatically. 22. If it happens to be holiday or poor internet connectivity/unavoidable circumstances on the day of receipt / opening of the tenders, the same shall be opened on the next working day at the same time /venue. 23. SJVN Limited reserves the right to accept or reject all or any of the tenders without assigning any reason there of and will not be bound to accept the lowest tender. 24. SJVN Limited reserves the right to increase or decrease or omit the items without assigning any reasons thereof. 25. The bidder shall submit an undertaking to abide by all labour laws. The bidder shall also abide by any other labour laws enforced time to time by State Govt./Central Govt. during execution of contract. 26. The bidder shall ensure that all precautions are taken for environmental protection as well as health and safety of those handling the work/material. Further bidder shall also ensure that all legal and regulatory requirements related to the environment, health and safety are complied with. 27. All the documents submitted/uploaded with the bid shall be authenticated by the agency or by his authorized representative. 28. SJVN Limited reserves the right to cancel the tendering process at any time before award of work without assigning any reasons thereof. 29. All the above conditions of NIT shall supersede the conditions of Tender Document Volume-I.

7 30. The detailed Notice Inviting Tender (NIT), Tender Document Volume-I, Deletion of clauses in Tender document Volume-I, Schedule-I, Schedule-II, Schedule-III, Drawings 03 Number and any other condition if applicable subsequently shall form part of the contract agreement. 31. For any submissions/correspondence/enquiry/clarification for registration, bid document and any other information etc., with regard to the above bidder may contact at the following address: Designation: Addl. General Manager (P&C), Office Address: Rampur HPS, SJVN Ltd. Jhakri, Teh. Rampur, Distt. Shimla (HP) Phone No. Telefax: Addl. General Manager, Procurement & Contract Deptt, Rampur HPS, SJVN Limited, Jhakri, Teh. Rampur, Distt. Shimla (HP)

8 INFORMATION FOR BIDDERS (IFB) REGISTRATIONFOR E-TENDERING This tender is being processed through e-tendering/e-procurement system available at SJVN. The bids are to be filled and submitted through e-tendering system of SJVN at For the convenience of the bidders the detailed procedure is described hereunder: 1. System Configuration Required a) An Internet connection with minimum 512 Kbps speed. b) Operating System should be Windows XP Service Pack-3/Vista/Windows 7. c) Supported Browsers: Internet explorer-7.0,8.0 & 9.0. d) Minimum bandwidth 512 kbps e) Operating system Core3Due/13/15 (Recommended) f) System Access with Administrator Rights g) Minimum RAM 2 GB h) Digital certificate: To participate in an e-tender, bidder need to have a valid Digital Certificate from certifying authority of India as per the IT Act, 2000.Valid Digital Certificate must be installed in a computer system from where bidder wants to login on website. Perform the below steps to confirm whether valid digital certificate is available on bidder s computer system or not: Steps: Open Internet Explorer. Select tools menu from menu bar. OR (Press Alt+T on keyboard). Click on Internet Options>> Content>> Certificate button. Bidder should view his digital certificate under Personal heading. Requirement of Digital Signature Certificate Please enable Active X Controls & Plug-ins. (Tools->Internet Options>Security- >Custom Level) Active X controls need to be enabled in Bidder s Internet browser. In order to ensure this, please do the following: 1) In Menu bar---click on Tools Internet Options-Security- Click on Trusted Sites Icon- Click on Sites button Add 2 Website in Trusted Sites.. 1) & 2) After that, click on Tools menu of Internet explorer-internet Option-Security-Click on Internet Icon After Click on Custom Level button- From below Active X controls and plug-ins----select below 5 Items to be enabled 1) Download signed ActiveX controls-select Prompt or Enable 2) Download unsigned Active X controls- select Prompt or Enable

9 3) Initialize and script ActiveX controls not marked as safe for scripting- select Prompt or Enable 4) Run ActiveX controls marked safe for scripting- select Enable 5) Script ActiveX controls marked safe for scripting- select Enable After completed this above selection----below option has available---- Reset custom setting--- Reset To: Select low or medium---click on OK Also, please check system Date & Time it should be set as current date & time. In case of Digital Certificate based Login, user need to download & install Signer file available under Download Section at Download & install Intermediary Certificate available under Download Section at Please disable or uninstall Third Party Toolbar/Add-ons from Browser. 2. Vendor Registration Process To participate in online tenders published on bidder has to get himself registered on above website. New Registration: Bidders getting themselves registered have to perform below mentioned steps: Click on a New Bidder Registration link available on home page Furnish individual details as well as of company details in registration form After filling all mandatory fields, click on submit button to complete registration process. On successful completion of registration a message will be prompted stating that You have successfully registered on (SJVN Limited) s e-procurement portal Already valid registered vendor of SJVN Limited need not follow registration formality they may contact support team on contact details provided at the end of the document for further participation. Annual Vendor/contract Registration charges in e-tendering portal is Rs.2600+S.T however registered vendor will not be charged for the current year. 3. Downloading Bid Document Bidder to access e-tender portal of SJVN ( to access NIT document, after completing registration formality and successful login vendor need to process for Cost of Bid Document and after that bidder can download details tender document. Download Document link is available at the end of every tender notice alongwith access to Corrigendum. 4. Bid Submission (Through E-Mode) Bidder needs to login first on the tendering portal of SJVN, (i.e. Search tender by filling necessary searching criteria after Login. After finding the tender on the screen, Click on the Dashboard Click on Declaration & then Click on I Agree

10 Click on Tender Fees (If any) & pay the tender fees on line. Click on EMD & pay the EMD on line. Click on Prepare Bid & Fill necessary Forms (Schedules) After filling Price Bid Form click on Final Encrypt After filling all forms & final Encryption of Price bid Click on Final Submission After Final Submission bidder will get receipt of Final Submission of their Bid 5. a) For any assistance / clarification for registration, submission of bid and any other information, bidder may contract the following persons: - Mr.Rakesh Panwar-M , rakesh.panwar@abcprocure.com - Mr. Vismay Jagad -Ph , vismay@abcprocure.com - Ms. Vaishali Soni-Ph , vaishali@abcprocure.com - Mr. Pradip Parmar-Ph pradip@abcprocure.com - Mr. Chander Kant Sharma-Mob. No jhakri@abcprocure.com b) Regarding for tender related enquiries, bidders may also contact the following persons: - Mr. Vikendra Siddharth Tel No.: ( pncrhep@yahoo.in - Mr. Prem Singh Thakur Tel No.: ( pncrhep@yahoo.in 6. All the bidders are requested to please note that; (i) All the bidders are requested to get themselves registered well in advance and no extra time will be considered for the delay in on-line Vendor Registration, if any. In case bidders wait till the last moment for submission of bids, and if any technical problem is encountered at that time, the bid closing time may elapse. (ii) The bidders are advised to keep visiting the website for any notification/corrigendum from SJVN Ltd. side from time to time regarding the tender. No separate intimation shall be issued to the participating bidders and no claim whatsoever shall be entertained in this regard by SJVN Ltd. (iii) The enquiries regarding submission and filling of bids received three days prior to due date of submission / opening of bids shall only be entertained and after that shall not be considered.