********* EXPRESS OPEN TENDER ENQUIRY NOTICE INVITING TENDER FOR WORKS (TWO COVER SYSTEM)

Transcription

1 मह NLC India Limited (formerly Neyveli Lignite Corporation Limited) (Navratna Government of India Enterprise) ब धक क क य लय,/ Office Of The General Manager व य त स व व स च र, / Electrical Services & Communication नई स व एकक/New Service Unit, श स नक क य लय भवन/AO Building. न यव ल /NEYVELI , Cuddalore District, Tamilnadu द रभ ष Phone: ट ल फ कस TeleFAX: ईम ल INVITATION: ********* EXPRESS OPEN TENDER ENQUIRY NOTICE INVITING TENDER FOR WORKS (TWO COVER SYSTEM) Sealed Tenders in the prescribed form are invited towards the description of work given in the "Tender Details" below by the GM / ES&C. Bids will be received by the Office of the General Manager/ Electrical Services and Communication, NLC India Limited, NSU AO Building, Neyveli up to the time and date indicated in the tender details. 2.0 TENDER DETAILS Name of the work Tender No. Annual maintenance of 827 Nos. 1.5 TR / 2.0 TR split AC units in Township for the year CERS Cost of tender documents Rs. 3,800/- EMD Rs. 34,000/- PQ Value Rs. 7,29,550 /- Completion period Total value of tender (Schedule I + schedule II ) Last date for sale of tender document Last date for receipt of quotation Date & Time of opening of PART I 3.0 PRE-QUALIFICATION REQUIREMENTS: Twelve months as indicated in LOA. Schedule I - Rs.13,31, Schedule II - Rs. 4,92, = Rs. 18,23, Plus GST as applicable upto Hrs at GM / ES & C s Office/NSU upto Hrs at GM / ES & C s Office/NSU at Hrs at GM / ES & C s Office/NSU The tenderer should have carried out the annual maintenance of window / split AC units for a minimum value of Rs. 7,29,550 /- in a year under a single agreement in their own name / partnership firm (in the name of any one of the partners / in partnership firm s name) in any Government department / Government undertaking / Public Limited Companies during the 5 years immediately preceding the scheduled date of tender opening. 1

2 3.0.2 The tenderer shall enclose along with the bid the relevant documentary evidence for having met the qualifying requirement in the form of copies of a) work order / agreement and b) work completion certificate / part completion certificate / Finalization letter If the tenderer is the previous contractor for AMC of window or split air conditioners in NLCIL satisfying the PQR conditions, the tenderer has to furnish the details of NLCIL s work order / agreement. The tenderer shall be qualified based on their past performance with NLCIL. 3.1 Other Qualification Requirements: The bidder should have Independent Provident Fund code number allotted in favour of his establishment under EPF & Misc. Provisions Act The PF code Number so allotted shall be furnished with documentary proof along with tender documents The bidder should have registered (the establishment) under ESI Act 1948 and have the employer s code allotted in favour of his establishment. The ESI code Number so allotted shall be furnished with documentary proof along with the tender documents The personnel / workmen engaged by the bidder for execution of works in NLC India Limited shall be in the rolls of the bidder agency and shall have to be given appointment letter / Employment card under CL (R&A) Act 1970, issued by the bidder to that effect. The bidder has to furnish a certificate of undertaking to that effect, along with the tender documents as per format enclosed The bidders [Contractor Employer] shall be required to undertake the responsibility of remitting the contribution / subscription etc. of the contract workmen engaged by him towards EPF, ESI etc. (as applicable) and NLCIL as the Principal E mployer, will ensure compliance under the relevant applicable statutes by verifying the remittance made by the bidder [Contractor Employer] before releasing part / final bills The bidder shall also possess a valid certificate of registration under GST Act / Rules and furnish a copy of the same in the bid if in any financial year the value of service rendered by them / the value of a contract exceeds Rs. 20 lakhs (the present threshold limit for levy of GST). He should have discharged his liability, under the GST Act / Rules to the effect of which a Certificate of under taking (format enclosed) is to be furnished along with the Bid & produce GST Registration Number. In case the above value does not exceed Rs. 20 lakhs, a self declaration to this effect shall be furnished The bidder should have (obtained / holder of) the Permanent Account Number (PAN) under the Income Tax Act and production of documents relating to the same are mandatory. It is mandatory for the contractor to provide the Self Attested Print-out of the online IT Statement indicating his Zero Tax Liabilities for four consecutive years prior to bidding along with the tender documents. NLCIL reserves the right to send the same to the Income Tax Department for verification. Note: The bids submitted without proper documentary evidence / certificate of undertaking in Cover-II (PART-II), to substantiate the fulfillment of requirements specified in para to are liable for rejection. 2

3 4.0 PRESCRIBED TENDER FORMAT: 4.1 Tender documents are uploaded in NLC India Ltd. website or CPP Portal For further details please contact GM/ES&C/NSU, NLC India Ltd., Neyveli , Tamilnadu, India. Tele fax: , Telephone No , Tenderers can download the documents from the NLC India Ltd. website under the head Domestic tenders or CPP Portal Sale period of Tender Document is from during working hours and upto hours on Sealed tender should be addressed to General Manager/ Electrical Services and Communication. 4.5 Quotation shall be kept valid for 90 days from the date set for Tender opening 4.6 Sealed tender shall be submitted in the prescribed format which can also be collected from the office of the GM/ES&C during working hours on payment of the cost of tender document as given in tender details by Demand Draft / Pay order / Banker s cheque drawn in favour of Director / Finance, NLC India Limited, payable at Neyveli or by e-payment mode with details of bank account as in 6.1.c. The tender document cost in the form of cash or in any other form other than the prescribed form as above will not be accepted. 4.7 The Tender Documents, if required by post, by any Bidder, he shall send a request letter with a Demand Draft towards the cost of the Tender Documents and adding Rs. 50/- (Rupees Fifty only) towards postal expenses. Such Documents sent by Post shall be at the risk of the tenderer. 4.8 However, if any extension of validity is called for, the Bidder shall extend the same. 5.0 NON TRANSFERABILITY: Note: The Tender Documents so purchased shall not be transferable and the amount remitted towards cost of Tender Documents shall not on any account be refunded under any circumstances. 1. Tenderers who are downloading the tender documents from website are advised to visit the website frequently, for noting the corrigendum, if any, issued subsequently with regard to above tenders, till the last date for sale of tender documents. 2. Amendments / Errata / Corrigendum / Clarifications, if any, issued for this tender shall form part of the tender document. Amendments / Errata / Corrigendum / Clarifications will also be posted in NLCIL s website or CPPP s website app. Bidders are requested to visit the websites and note the Amendments / Errata / Corrigendum / Clarifications before submission of offer. NLCIL shall not be responsible if any bidder omits to notice any Amendments / Errata / Corrigendum / Clarifications. Amendments / Errata / Corrigendum / Clarifications will be numbered consecutively. 3. The bidders are requested to sign all the Amendments / Errata / Corrigendum / Clarifications issued for the tender and enclose along with the bid as a token of their acceptance. 6.0 EARNEST MONEY DEPOSIT (EMD) 6.1 The Earnest Money Deposit as given in the Tender Details is to be submitted along with the tender (Part -I). The Earnest Money so deposited shall not bear any interest. Mode of furnishing of Earenst Money Deposit is given below. 3

4 Note: a) Demand Draft / Bankers Cheque / Pay Order, drawn in favour of the Director / Finance, NLC India Limited on any Bank in Neyveli or payable at par by a Bank in Neyveli. Remittance of Earnest Money Deposit by Cash shall not be entertained. Guarantee Bonds of any of the Nationalized Banks other than Bank of China towards EMD will be accepted. Call Deposit will not be accepted. b) In case, EMD is furnished in the form of BG, the same shall be furnished on a stamp paper of value Rs. 80/- valid initially for 120 days from the date of tender opening and shall be extendable till such date as may be decided by the NLC India Limited. The Bank Guarantee if submitted against Earnest Money Deposit shall be subject to verification with the bank which issued it. The Bank Guarantee issued by the issuing Bank on behalf of Bidder / Contractor / Supplier in favour of "Name of the Company" shall be in paper form as well as issued under the "Structured Financial Messaging System" (SFMS). The details of beneficiary for issue of BG under SFMS platform is furnished below:- Name : NLC India Limited Unit / Area / Division : ES&C Beneficiary Bank, Branch : State Bank of India, Neyveli Address : Block - 2, Neyveli IFSC Code : SBIN Any Bank Guarantee submitted in Physical mode, including EMD / Bid Guarantee, which cannot be verifiable through SFMS will be rejected summarily. c) The amount of EMD may also be remitted through RTGS / NEFT mode and the designated bank account for NSU is STATE BANK OF INDIA Neyveli (Main), Block - 2, Branch code , IFSC code: SBIN , Account No: The bank commission charges will be to the account of the bidder. The UTR No. & the remittance details shall be clearly indicated by the bidder in their offer and the qualification of the bidder subject to the receipt of amount of cost of tender document and EMD stipulated in the tender. d) Tenders received without EMD in full in the prescribed form shall be summarily rejected. e) The receipt of an accountant or clerk for any money paid by contractor will not be considered as an acknowledgement of payment to the Corporation and the tenderer shall be responsible for ensuring that he procures receipts signed by the Director / Finance or a duly authorized Officer on his behalf. f) No cheque will be accepted towards Earnest money Deposit. The Earnest Money deposited by the successful Tenderer (s) will be retained towards the security Deposit for the due fulfillment of the contract. g) Submission of EMD is exempted in the following cases : * Central Government Departments. * Government funded Educational/Research Institutions. h) Any bid submitted without bid guarantee or submitted with part amount, or any request to adjust it in any other bills etc. or seeking exemption (other than exempted firms) shall be summarily rejected. 4

5 7.0 SUBMISSION OF TENDER AND OPENING 7.1 The tenderer shall submit sealed tenders in a single sealed cover namely MAIN COVER, consisting of two separate inner sealed covers as Cover-I (Part -I) and Cover-II (Part - II) superscribing tender reference and description of work. Any tender not received in the aforesaid manner will summarily be rejected. 7.2 The tenders signed in all pages with date and rubber stamp seal of the tenderer shall be submitted as described in Para 7.1 above, duly sealed with inscription on the top with Tender No. Description of work: Opening Date & Opening Time and addressed to The General Manager / ES&C New Service Unit, AO Building, NLC India Limited, Neyveli Bidders Address The address of the Tenderer shall be indicated on the top of sealed cover ( in all the 3 covers) clearly and dropped in the Tender Box kept in the office before the time fixed. 7.3 The Tenders so submitted shall be opened in the presence of the available Tenderer (s) or their authorized representative(s) (with authorization letter), not exceeding one person from each bidder. 7.4 NLC India Limited shall not be responsible for any delay / loss in receipt of the Tender which sent through post / courier. 7.5 If tender documents are downloaded from NLC India Limited website ( / CPP Portal (http: \\ Cost of tender documents should be remitted at the time of tendering in Cover-I (Part-I) by Demand Draft / Pay Order / Banker s cheque drawn in favour of DIRECTOR FINANCE, NLC India Limited payable at Neyveli from any Nationalised Bank / Scheduled Commercial bank authorized by RBI India or e- payment mode. If the Cost of tender document is not enclosed in Cover-I (Part-I), the offer will summarily be rejected. 7.6 Offer should be submitted in two cover system, which should contain the details as follows: 1) Cover-I (Part -I): Cost of Tender Document, EMD / Bid Guarantee and Letter of undertaking, check list duly signed. Cost of tender document: In case the tender document is downloaded from the website / the cost of tender document shall be paid by way of separate Demand Draft / Pay order / Banker s cheque drawn in favour of DIRECTOR FINANCE, NLC India Ltd, and payable at Neyveli or e-payment mode & enclosed in Part-I cover, failing which the bid shall be summarily rejected. EMD / Bid Guarantee: The EMD / Bid Guarantee for 120 days as per NIT shall be submitted. Otherwise, the bid shall be rejected. 5

6 Note: Letter of Undertaking & Check list: The bidders should submit an undertaking and check list in Cover-I (Part -I) as per the format enclosed. Offer received without the 'Undertaking and check list' will be rejected. [Part-I shall be enclosed in a double sealed cover superscribed with Part-I, with tender reference, description of the work, date of opening and full address of the firm.] 2) Cover-II (Part -II): PQR documents, NIT (Notice Inviting Tender), Questionnaire, Invitation to Tender, General Instruction to Tenderers, Terms & Conditions, Special Conditions, Work Schedule and Annexures duly signed in each page. [Part-II shall be enclosed in another double sealed cover superscribed with Part-II, with tender reference, description of the work and full address of the firm.] Part-II Enclosures: 1. Work schedule shall be duly signed in each page as a token of acceptance to take up the work as per schedule. 2. Questionnaire filled and signed. 3. E payment form filled up and signed by bank Manager with seal. 4. Invitation to Tender, General Instruction to Tenderers, Terms & Conditions, Special Conditions and Annexures shall be duly signed by the tenderer in each page and submitted. 5. It shall consist of the price schedule in duplicate with price quoted in percentage with reference to the tender value pertaining to Schedule - I given and enclosed in double sealed envelope. All the pages of the tender documents shall be signed by the tenderer and submitted. Both the above two covers shall be enclosed in another double sealed cover superscribed with tender reference and description of work, date of opening and full address of the firm. Any tender not received in the aforesaid manner will summarily be rejected. 7.7 Tender Opening And Evaluation: a) On the scheduled date and time of tender opening, tender opening committee will open the Cover-I (Part-I) first and the bidders who satisfy the Cost of Tender documents, EMD / Bid Guarantee conditions and submission of letter of undertaking and check list. The bids confirming all the above are treated as Responsive bids and Part-II covers of the responsive bidders only will be opened. b) Cover-II will be opened on the same day. The bidders will be ranked starting from the lowest offered price and increasing in the ascending order. c) Price shall be quoted for NLC India Limited site of work basis and shall be in the NLC India Limited format only. NLC India Limited reserves its right to reject such bid which is not in conformity with the above requirement. d) Due to Administrative reasons, if the tender could not be opened on the Scheduled date, the revised date of opening will be intimated later to those who have responded. e) Reverse Auction is applicable for the works of total tender value of Rs. 5 Lakh & above and the same will be conducted among the shortlisted bidders with a start price and decremented value. The Reverse auction procedure is detailed under the heading "Reverse auction". 6

7 f) After completing the reverse auction, the lowest offered bid will be evaluated for Prequalification requirements, EMD / Bid Guarantee, Techno-commercial conditions & price schedule. g) If the lowest offered bidder satisfies all Qualifying requirements, EMD / Bid Guarantee, Techno- commercial conditions & price schedule, they will be considered for order placement. h) If the lowest offered bidder fails to qualify on Qualifying requirements / EMD / Bid Guarantee / Techno-commercial conditions / price schedule, the next lowest bidder (s), in the ascending order of the offered price will be evaluated on Qualifying requirements / EMD / Bid Guarantee & Techno-commercial conditions and order will be decided on the qualified bidder at his offered rate after Reverse Auction. This process will be repeated till the work is either awarded or all the eligible bidders are exhausted. i) In case, if any of the information / details / declaration, furnished by the L1 bidder is not found to be in order with the tender conditions, the bid shall be rejected and action as mentioned below will be taken on the bidder. 8.0 OTHERS: In case, the L1 bidder fails to submit requisite documents as per NIT or if any of the information / declaration furnished by L1 bidder is found to be wrong by Tender Committee during evaluation of documents submitted by the bidder, which changes the eligibility status of the bidder (for the first time), consider as defaulted, then his bid shall be rejected and EMD or Rs 1 Lakh, whichever is lower of L1 bidder will be forfeited. 8.1 The Tenders submitted late shall not be accepted and shall be rejected. 8.2 The Tenderer shall sign all the pages of the Tender Documents. 8.3 If the date of submission of Tender is later declared as a holiday, tender can be submitted on the next working day and the Tender Box will be kept for tender submission on the next working day. 8.4 NLC India Limited reserves the right to reject any or all bids received or cancel the Tender, without assigning any reason. 8.5 NLC India Limited shall not entertain any claim on account of preparation of Tenders. 8.6 The quantum of work mentioned in the Schedule is only an indication of the probable quantity that may have to be done during currency of this contract. The NLC India Limited reserves the right to increase or decrease the quantum of work to suit the site requirements and exigencies and the contractor shall execute the work on the same terms and conditions and rate throughout the period of the contract. 8.7 The Tenderer shall produce an attested copy of the License obtained from the Licensing authority, wherever applicable and considered necessary, failing which tender shall be rejected 8.8 To satisfy PQ conditions work Order / Agreement copy is not sufficient. Copy of the work completion certificate or part completion certificate for required Pre-qualification value or Finalisation Order must be enclosed. Original work completion certificate / part completion certificate / finalization order has to be produced, if demanded. 7

8 8.9 The performance certificates and other documents related to pre-qualification furnished by the tenderer along with the bid are liable to verification on authenticity. If any of the above certificates / documents are found to be forged / bogus, his / their offer will be summarily rejected. In addition, the EMD furnished by him / them will be forfeited and he / they will be black-listed In case of partnership firm participating in the tender, experience obtained by any partner of the firm in his individual capacity, after the formation of the firm will not be accepted towards the PQ of the firm If the tenderer is a partnership firm, the partner on whose pre-qualification, the work was awarded shall not withdraw from partnership till the satisfactory completion of work in case they happened to be the successful bidder If the tenderer is a partnership firm, Copy of the partnership deed is to be enclosed along with bid documents and if there is any reconstitution of the partnership during the contract period, the same shall be intimated to NLC India Limited immediately along with copy of reconstitution deed. Otherwise, the contract will be liable for termination at the risk & cost of the contractor Residential accommodation may not be provided by NLC India Limited in lieu of this contract The Contractor should not sub-contract the work back to back Forfeiture of Earnest Money Deposit The Earnest Money Deposit can be forfeited if the tenderer withdraws his Tender proposals / modifies / changes / alters / impairs / derogates the tender proposal of his own after the cover-i is opened or within the subsistence of the validity period of offer or fails to accept the Letter of Award issued by NLC India Limited or fails to submit Security Deposit or fails to turn-up and execute contract agreement or fails to commence the work as per LOA. Such bidders are liable for suspension/banning/ blacklisting or other penal action as may be deemed fit. In case of unilateral revision or withdrawal of offer by the bidder as above, shall also result in rejection of bid without notice If NLC India Limited has any authentic information about the intending Tenderer having formed a Cartel / submitted Non-earnest Bids, the Tender will be cancelled and the Earnest Money Deposit of all the Tenderer shall be forfeited, besides initiating actions like suspension / banning / blacklisting as may be deemed fit. 9.0 INFORMATION ON PQ EVALUATIONS: 9.1 If the period of completion of the work executed or the year in which the work was executed by the tenderer falls within the 5 years period prescribed in the P. Q. clause, the total value of the work executed in that agreement shall be considered for P. Q. value. Similarly even if only part of the completion period is within last 5 years, total value of work executed in that agreement / contract shall be considered for P. Q. value. 9.2 If the period of work is not mentioned in the documentary evidence submitted by the tenderer, the year of work indicated in the document will be considered as financial year. 9.3 For the purpose of evaluation, the completed contract value will be taken into consideration and not the agreement value. In case, the contract is not completed in full and if the payment made for the portion of work executed satisfies the P. Q. value, the same will be considered. 8

9 9.4 Any partnership firm which has not furnished copy of the certificate issued by the Registrar of Firm for Firm Registration / Firm Reconstitution / Copy of cash receipt or the note issued by Registrar of Firms for receipt of documents towards Form-V for Firm re-constitution as the case may be, along with the Cover-II (Part-II) their offer is liable for rejection. 9.5 If authorized person / signatory is signing the tender documents on behalf of the tenderer, copy of letter of authorization issued by the authorized body of the tenderer shall be enclosed along with Cover-II (Part-II). Otherwise the offer is liable for rejection. 9.6 If a bidder is represented by an authorized representative / Agent / Power of Attorney holder, such authorized representative, agent etc. shall not sign and submit any other bids in his Personal behalf or by representing any other bidders. If more than one bid are received from any person in his personal capacity and / or representative capacity, all such tenders will entail in rejection. 9.7 Documentary evidence submitted by the Bidder (s) towards qualifying requirement (s) such as copy of work completion certificate or part completion certificate or finalization order enclosed in the Cover-II (Part-II) shall contain the following: i) Name of work ii) Agreement No. iii) Finalized value & Date of completion iv) For part completion works, the executed value with relevant period of work v) Name of the Tenderer with address Important Note: Please refer Clause 7.6 for the contents of Cover - I & Cover II for NLC INDIA LIMITED, GENERAL MANAGER / ELECTRICAL SERVICES AND COMMUNICATION 9