GSTIN : 33AACCN3238N1ZD. NOTICE INVITING TENDER (Press Tender Enquiry-Two Cover System with e-reverse auction)

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1 A JV be tween NLC I ndi a Ltd (Fo rme rly Neyveli Lig nite Co rpo ra tion Lt d) & TANGEDCO and su bsidi ary of N LC I ndia Lt d) 2*500MW JV Thermal Power Project, Harbour Estate, Tuticorin Fax , Ph: E mail: ceo.ntpl@nlcindia.com, candp.ntpl@nlcindia.com. GSTIN : 33AACCN3238N1ZD NOTICE INVITING TENDER (Press Tender Enquiry-Two Cover System with e-reverse auction) DATE: Sealed Tenders-One original and Two identical copies under Two Cover system in English is invited by NLC Tamilnadu Power Limited, Tuticorin, for the work as given below in brief 1.0 Tender Reference : CEO/NTPL/Stores/PTE/1027R/ Name of Work : Outsourcing the work of Operation and Management Support Services to NTPL Stores for a period of Two Years 3.0 Cost of Tender Document: Rs. 5,000/-(inclusive of GST@18%) 4.0 EMD Amount: Rs. 79,000/- 5.0 Period of Contract : 2 (Two) Years From the date of Handing over of Site 6.0 Last date & Time of sale of Tender Documents: AT 4.00 PM 7.0 Date Time and Venue of Pre Bid Meeting at AM at The Office of Chief Executive Officer, NLC Tamilnadu Power Limited, Harbour Estate, TUTICORIN Last Date and Time of Receipt of Bids: at 2.30 PM 9.0 Date and Time of Tender Opening: at 3.00 PM 10.0 Date of e-reverse auction: Will be carried out in MSTC Ltd e-portal and the date will be intimated later NIT CEO/NTPL/STORES/1027R/ Page 1 of 10

2 Instructions to the Bidders 1.All the information in the Tender shall be in English language. 2. The bidders are advised to visit the site on any of the working days and assess the nature of work and other details at their own cost to make themselves fully conversant with the scope of the work, technical requirements, etc prior to submission of bids. 3. The offer should be neatly typed/hand written in figures as well as in words. It should be free from corrections and over-writings, erasing, etc. Erases and other changes shall be duly authenticated by the person/persons signing the tender documents. If there is any difference between the rate quoted in words and figures, the rate quoted in words will prevail. 4. Each page of the tender document (as mentioned in the check list) should be signed by the bidder as a token of acceptance to terms and conditions mentioned therein. 5. The tenders in the form prescribed shall be deposited in the Tender box placed at the Contracts & Purchase Division, Office of the Chief Executive Officer, NLC Tamilnadu Power Limited, Harbour Estate, TUTICORIN before the stipulated date & time mentioned therein. 6. NTPL will not be responsible for any delay in receipt of bids by post or by any other means. 7. The tenders received beyond the stipulated date & time will not be considered for further evaluation. 8.0 Cost of Tender Document 8.1 The tender documents can be downloaded from our parent Company, NLC web site While submitting the tender documents, Demand Draft/Banker s Cheque of any Nationalized Bank/scheduled bank, drawn in favour of NLC Tamil Nadu Power Limited payable at par at Tuticorin for Rs 5,000/- towards the cost of tender document should be enclosed The tender documents downloaded from the web site without Demand Draft/Banker s cheque for Rs. 5,000/- will be summarily rejected The bidder may also remit the Tender cost through e-payment [NEFT/RTGS]. In case of e- payment, the UTR No/Transaction details may be furnished in the tender document. The bank commission charges will be to the account of the bidder As it is floated as Retender, Tender documents shall be given free of cost to the Tenderers who have purchased earlier.(vide Tender No: CEO/NTPL/Stores/cont/1027/ ) 9.0 EMD/BID GUARANTEE 9.1. EMD amount shall be remitted in the form of Demand Draft/Bank Guarantee/Banker s cheque/neft of any nationalized Bank/Scheduled bank, drawn in favour of NLC Tamilnadu Power Limited on any bank payable at par at Tuticorin. NIT CEO/NTPL/STORES/1027R/ Page 2 of 10

3 9.2 The Bid shall be accompanied by Bid Guarantee /EMD in the form of Bank Guarantee (as per the format given in Annexure A) valid for 90 days from the scheduled date of opening of the Bid (Part-I) or Demand Draft of equivalent amount drawn in favour of NLC Tamilnadu Power Limited payable at par at TUTICORIN without any exception or through e-payment [NEFT/RTGS]. In case of e-payment, the UTR No/Transaction details may be furnished in the tender document. The bank commission charges will be to the account of the bidder. 9.3 The Bid Guarantee shall be from any of the Nationalised Bank in India or a Scheduled Bank approved by Reserve Bank of India other than Bank of China. The Bank guarantee shall be issued on a non-judicial stamp paper of value not less than Rs. 80/-. The stamp paper shall be purchased in the name of the Bank. 9.4 Unless otherwise expressly stated, a) The Bid Guarantee shall be executed only on behalf of the Bidder in whose name the Tender Documents have been issued. b) The Bid and other documents shall be submitted only by the Bidder in whose name the Tender Documents have been issued. c) The Bid Guarantee shall be executed only as per the format prescribed by Purchaser (at Annexure-A). In the event of any deviation in this regard, the decision of Purchaser as to whether the same could be accepted or not, is final and binding on the Bidder. 9.5 The Bidder shall arrange for extension of validity of Bid and that of the Bid Guarantee upon request from the Purchaser. 9.6 No interest shall be paid on Bid Guarantee amount. The offer without Bid Guarantee or with short bid guarantee or bid guarantee in the form other than that specified here will be liable for rejection. 9.7 Any bid not accompanied with the Bid Guarantee shall be rejected and the Bidder shall not be permitted to participate in the tender. 9.8 The Bid Guarantee shall be forfeited if the bidder withdraws / modifies / changes / impairs / derogates the bid proposal on his own after the bids are opened or submits forged/bogus certificates or fails to accept the Letter of Award issued by NTPL or fails to submit Contract Performance Guarantee. 9.9 The Bid Guarantee of all unsuccessful Bidders shall be returned after completion of tendering process. The Bid Guarantee of the successful Bidder shall be returned after furnishing the Contract Performance Bank Guarantee to the Purchaser and acceptance thereof Firms registered with NSIC/Covered under MSMED Act, 2006/MSME, are exempt from furnishing the EMD, cost of tender documents, provided that such Micro and small scale units are registered under single point registration scheme of the NSIC/Covered under MSMED Act,2006/MSME and the same is valid on the scheduled date of tender opening, and the product range mentioned in the certificate is same or similar to the tender requirement. The NSIC/MSME certificate copies duly attested by a Notary Public or Gazette Officers or Practicing Chartered Accountant with Seal & date, shall only be accepted However, if a firm with valid NSIC / MSME certificate turns successful, then the firm should remit the EMD amount mentioned in the tender, within fifteen days of intimation from NTPL. LOA will be issued only on realizing this amount. Otherwise our earlier communication is liable for cancellation and non-issue of LOA. The amount shall be furnished either in the form of Demand Draft / Bank s Pay Order/Banker s Cheque drawn in favour of NTPL, payable at par at Tuticorin. The security deposit will be released after successful completion of contract. NIT CEO/NTPL/STORES/1027R/ Page 3 of 10

4 9.11 Bids received without full EMD as stipulated are summarily rejected. 10. In the event that the successful bidder fails to sign the contract with NTPL within specified Time or withdraws his offer within the validity period or fails to accept the order for any reason whatsoever, then the earnest money deposited by the bidder shall be forfeited. Bank Account Details for e-payment: 1] Party Name : NLC Tamilnadu Power Limited 2] Bank A/C Number : ] Type of Account : Current Account 4] Name of Work : Outsourcing the work of Operation and Management Support Services to NTPL Stores for a period of Two Years 5]Tender Reference No: CEO/NTPL/Store/PTE/1027/ ] Name of Bank : State Bank of India 7] Name of the Branch : SPIC NAGAR, TUTICORIN 8] IFSC Code (NEFT/RTGS) :SBIN NTPL reserves the right to increase or decrease any of the quantities mentioned in the schedule of work. 12. NTPL reserves the right to accept or reject any part or whole of the bids without assigning any reason. 13. In case the Bidder happens to be the Sole Proprietor, a self declaration to this effect shall be enclosed (Declaration 1 of Tender document). 14. The sealed covers should be addressed to The Deputy General Manager, Contracts & Purchase, Office of the Chief Executive Officer, NLC Tamilnadu Power Limited, Harbour Estate, Tuticorin Quotations are to be valid for 90 days from the date of opening. 16. The bidders shall declare the name of the employee(s) of NTPL and the relationship with the bidder as per the format enclosed along with the tender (Declaration 2 of Tender document). 17.Sucessful Bidder who employ(or) who have employed on any day of the preceding 12 months,20 or more workmen will have to produce a valid labour licence issued by the Asst labour Commissioner (Central) Chennai, under Contract Labour (regulation & Abolition)Act and rules at the time of entering in to agreement with NTPL 18. Offer should be submitted in Two cover system, which should contain the details as follows: 1) Cover-I: Cost of Tender Document/Notary attested NSIC/MSME certificate, EMD/Bid Guarantee/Notary attested NSIC/MSME certificate Letter of Undertaking in the enclosed format NIT CEO/NTPL/STORES/1027R/ Page 4 of 10

5 The bidders should submit an undertaking in Cover-I as per the format enclosed. Offer received without the Letter of Undertaking will be rejected 2) Cover-II: Price schedule All Documentary evidences for Pre Qualification Requirements (PQR) as per NIT. Tender Documents duly filled and signed in all the pages. 19. Letter of Undertaking: The bidders should submit an undertaking in Cover-I as per the format enclosed. Offer received without the Undertaking will be rejected. 20. On the scheduled date and time of tender opening, the cover-i will be opened first. The bidders, who satisfy the payment of tender document cost, EMD/Bid Guarantee conditions and have submitted undertaking for confirming all tender conditions, will alone be considered as Responsive bidders and covers-ii of the responsive bidders will be opened on the same day. Other bidders who do not satisfy the payment of tender document cost, EMD/Bid Guarantee and undertaking conditions will be treated as non responsive bids and will not be considered for further evaluation. 21. The prices of responsive bidders will be analyzed and comparative price statement will be prepared. The bidders will be ranked as R1, R2, R3..., starting from the lowest offered price and increasing in the ascending order. 22. The Reverse Auction will be conducted among the shortlisted bidders with a start price and decremented value arrived based on the R1 site cost. 23. At the end of Reverse Auction, the price ranking status of bidders will be ranked as RL1, RL2, RL3, starting from the lowest offered price in the reverse auction and increasing in the ascending order. The Reverse Auction will not take place if the bid resulted in single Tender. 24. After completing the reverse auction, the lowest offered bid will be evaluated for Technocommercial conformance/authenticity shall be scrutinized. 25. If RL1 bid conforms to all the information/details/ declarations/ BG confirmation from Bank and end user confirmation as called for in the tender and there is no mismatch affecting the eligibility status of the bidder, then the RL1 bidder will be declared as L1 bidder. 26. If the RL1 bidder fails to qualify on QR / Techno-commercial conditions, the next Lowest bidder(s), in the ascending order of the offered price will be evaluated on PQR and Technocommercial conditions and order will be decided on the qualified bidder at his offered rate after reverse Auction. This process will be repeated till the works is either awarded or all the eligible bidders are exhausted. 27. In case, if any of the information / details /declaration furnished by the RL1 bidder is not found to be in order with the tender conditions, the bid shall be rejected and action as mentioned below will be taken on the bidder. NIT CEO/NTPL/STORES/1027R/ Page 5 of 10

6 In case, the RL1 bidder fails to submit requisite documents as per NIT or if any of the information / declaration furnished by RL1 bidder is found to be wrong by Tender Committee during evaluation of documents submitted by the bidder, which changes the eligibility status of the bidder (for the first time), consider as defaulted, then his bid shall be rejected and EMD or Rs 1 Lakh, whichever is lower of RL1 bidder will be forfeited. For tenders where EMD is not applicable, the default bidder will be asked to remit Rs 1 lakh. If the bidder fails to remit the amount, they will be either debarred or banned for a specific period as deemed fit. If any of the bidder defaulted in two tenders, floated by the same Tender Inviting Authority, CEO/NTPL within a span of one year (to be counted with respect to date of publication of NIT), his bid shall be rejected and the EMD of RL-1 bidder will be forfeited. 28. REVERSE AUCTION 1. RULES OF REVERSE BIDDING/AUCTION: From the ranking, the Highest Quoted Bidder (H1) will be eliminated, subject to ensuring minimum three (3) bidders participation in the reverse auction i.e H1 will be eliminated if 4 or more bidders participated. In case, participation is less than or equal to Three (3), all the bidders will be qualified for the reverse auction. All the short listed bidders for Reverse Auction shall be intimated about their eligibility for participation in Reverse Auction. In case more than one bidder turn out to be H1 bidder (due to same quoted value),all H1 bidders will be eliminated subject to ensuring 3 (three) bidders participation. Due to such H1 bidders elimination, the available eligible bidders reduced to lesser than three, all will be included without elimination. 2. Schedule for Reverse Bidding: After confirming EMD/Bid Guarantee and undertaking of assurance is in order, date and time of start of Reverse Auction shall be intimated to all the bidders. Scheduled duration of Reverse Auction shall be normally one hour. 3. Auction extension time : If a valid bid is placed within Five (5) minutes of End Time of the Reverse auction(ra), then RA duration shall get automatically extended for another Five (5) minutes from the existing end time. It may be noted that the auto extension will take place only if a valid bid comes in those last Five (5) minutes. If a bid does not get accepted as the lowest bid, the auto-extension will not take place even if that bid might have come in the last Five (5) minutes. The above process will continue till no bid is received in last Five (5) minutes which shall mark the completion of Reverse Auction. However, bidders are advised not to wait till the last moment to enter their bid to avoid complications related to internet connectivity, their network problems, system crash down, power failure etc. 4. Bid price: The Bidder has to quote single % of the estimate value or single total Price as called for in the tender schedule. 5. Post Reverse Bidding Procedure: After reverse auction, bidders would be ranked in ascending order as. RL-1, RL-2, R L-3, RL-4 and so on with RL-1 being the lowest.after reverse auction, If item wise rate and taxes & duties are called in the tender then the bidder has to submit the price break up for all components of their quoted price including Taxes & Duties such that the summation of quoted price and Taxes & Duties shall be equal to the lowest quoted Bid Price during reverse auction. Also, the bidder has to furnish the price break-up in multicurrency as per the ratio quoted in the original price bid. NIT CEO/NTPL/STORES/1027R/ Page 6 of 10

7 6. PROCEDURE OF REVERSE AUCTIONING: All bidders are to submit their Price Bid including Price Schedule along with submission of Techno-Commercial bid as per the format mentioned in Price Schedule. A. Price-total value quoting method i. The Opening Price i.e. Start Price for RA (Reverse Auction) shall be Rs. 25,000/- lower than the lowest quoted bid. ii. RL1 Bid is the last offered rate i.e. Further no bidders responds within the time limit. iv. After completion of the online Reverse Auction, the Closing Price (CP) shall be available for further processing. 7. Transaction fee: Please note that vendors will have the access to reverse auction only after receipt of Transaction fee by MSTC Limited.. The amount of transaction fee will be intimated to you ( limited to a maximum of Rs.15,000/- plus GST.) The Bank details for paying Transaction fee by RTGS/NEFT to MSTC is detailed below: BANK: INDUS IND BANK ADDRESS: NO. 3; VILLAGE ROAD, NUNGAMBAKKAM, CHENNAI 34 PH. NO.: & IFSC CODE: INDB ACCOUNT NAME: MSTC LIMITED ACCOUNT NUMBER: After making the transaction fee payment the transaction details(utr NO, Remitted Bank, Amount, Date) along with Auction No. and Vendor Name have to be intimated through to MSTC(below mentioned contact person s ) for verification and subsequent action. A.Rajamanickam, RM (D) arajamanickam@mstcindia.co.in S.K Rajendran, AM, Mob: , skrajendran@mstcindia.co.in N.Shanmugam, DM / nshanmugam@mstcindia.co.in 8. NOTE : The bidders should submit the transaction fee well in advance before the last date of submission of reverse auction. 9. Bidders may please note that the transaction fee should be deposited by debiting the account of the bidder only; transaction fee deposited from or by debiting any other party s account will not be accepted. Transaction fee is non-refundable. Cash payments will not be accepted. 10. Bidding in Reverse auction: In all cases, bidder should use their own ID and Password along with Digital Signature at the time of submission of their bid. 11. During the entire e-reverse auction process, the bidders will remain completely anonymous to one another and also to everybody else. NIT CEO/NTPL/STORES/1027R/ Page 7 of 10

8 12. The e-auction floor shall remain open from the pre-announced date & time and for as much duration as mentioned above. 13. All electronic bids submitted during the e-reverse auction process shall be legally binding on the bidder. Any bid will be considered as the valid bid offered by that bidder and acceptance of the same by the Buyer will form a binding contract between Buyer and the Bidder for execution of supply. 14. It is mandatory that all the bids are submitted with digital signature certificate otherwise the same will not be accepted by the system. 15. NTPL/MSTC reserves the right to cancel or reject or accept or withdraw or extend the tender in full or part as the case may be without assigning any reason thereof. 16. No deviation of the terms and conditions of the tender document is acceptable. Submission of bid in the e-reverse auction by any bidder also confirms his acceptance of terms & conditions for the tender. 17. The e-reverse auction process shall remain open for bid submission for a pre-declared period and shall be subject to auto extension of bid closing time by 5 minutes from the last bid time if any bid is received in the last 5 minutes. 18. The prevailing / current lowest bid will be displayed on the bidding screen during the course of e-reverse auction and all subsequent bids shall have to be quoted lower than the prevailing / current lowest bid. 19. The server time shall be treated as final and binding. Bids recorded in the server before the bid closing time will only be treated as valid bid. Bidders are, therefore, advised to submit their bids well before the closing time of e-reverse auction. If any bid reaches the server after the bid closing time as per server time, the same will not be recorded and no complaint in this regard shall be entertained. 20. Bidders are advised to exercise caution in quoting their bids in e-reverse auction to avoid any mistake. Bids once submitted can t be recalled. 21. Any order resulting from this bidding process shall be governed by the terms and conditions mentioned in the NIT. No deviation to the technical and commercial terms & conditions are allowed. NTPL/MSTC reserves the right to cancel this bidding process (e reverse auction) or extend the due date of receipt of bid(s) without assigning any reason thereof. 22. It may be noted by the bidders that MSTC Limited is only a service provider for conducting the online bidding process against this tender and shall not be a party to any contract between NTPL and the successful bidder(s) subsequent to the bidding process. NIT CEO/NTPL/STORES/1027R/ Page 8 of 10

9 A1. a) The bidders should have executed warehouse management / central stores management / stores operation management services / warehousing / spares and stores managementin any industry (or) any trust (or) authority formed under any Act of the Parliament / State legislation (or) in any Government / State Government / Quasi Government/ Public sector / Public limited company / Government of India undertakings / Independent Power Project in India b) The value of works as in para (a) should be more than Rs Lakhs in a single agreement in the Bidder s name / Partner s name in case of partnership firm within 07 years preceding to the original scheduled date of Tender opening. c) The bidder who have done above work for the above value as in para (a) and (b) as a part of O&M work is also eligible to quote. d) The Bidder who are currently executing the above work as in para (a) and (c) are also eligible to quote provided the completed portion of work as on one month prior to the date of tender opening meets the value of more than Rs.32.10Lakhs. in a single agreement in the Bidder s name / Partner s name in case of partnership firm. And A2.As on the scheduled date of original tender opening, the bidder should have average annual turnover for the last preceding three financial years as Rs Lakhs (Forty two lakhs and eighty Thousand) or above Documentary evidences to be submitted along with bid: a)the bidder meeting the qualifying requirements shall furnish documentary evidence in support of having successfully carried out works in the form of work completion certificates with the completed value of work along with the copies of the relevant work orders. b) The bidder shall also furnish the audited profit and loss account(s) and balance sheet(s) for the preceding three financial years as on the original scheduled date of bid opening to satisfy clauses A.2. c) The bids submitted without proper documentary evidence to substantiate fulfilment of the qualifying requirements as specified above will be liable for rejection NTPL reserves the right to check the authenticity of the certificates furnished NIT CEO/NTPL/STORES/1027R/ Page 9 of 10

10 i) The bidder should have independent Provident fund code number allotted in favour of his establishment under EPF &Misc provisions Act 1952.The PF code number so allotted shall be furnished along with Tender documents. ii) The bidder should have registered (its establishment) under ESI Act 1948, and have the Employers code allotted in favour of his establishment. The ESI code number so allotted shall be furnished along with the Tender documents. iii) The personnel / Workmen engaged by the bidder for execution of works in NTPL under the contract shall be borne on the rolls of bidder agency and shall have to be given appointment letter / employment card under CL (R & A) act issued by the bidder to that effect. The bidder has to furnish a certificate of undertaking to that effect, along with the tender documents. (iv)the bidder shall furnish their GSTIN details in their offer. (v) The bidder should have obtained the permanent Account Number (PAN) under the Indian Income Tax Act and he should also produce acknowledgement receipt evidencing the filing of IT returns for the period of four years prior to the date of tender or such other period, the bidder/firm/company has been carrying on its business continuously after its registration /incorporation whichever is lesser. CHIEF EXECUTIVE OFFICER NLC TAMILNADU POWER LIMITED TO As per List Copy to notice boards of TTPS,TPT,PWD, TWAD, HWP,Railway,Zirconiumcomplex,SPIC,TAC and Sterlite It is requested to give wide publicity at your end. All Notice Boards/NTPL DGM/Stores CFO/NTPL DGM/HOHR/NTPL NIT CEO/NTPL/STORES/1027R/ Page 10 of 10