Ref. No. P&S/F.2/OR/198/ Date:

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1 Corporation Bank (A Premier Public Sector Bank) Printing & Stationery Division 8th Cross, Gandhi Nagar, Near Lady Hill Circle Mangaluru (Karnataka) Phone: / ; FAX: website: Ref. No. P&S/F.2/OR/198/ Date: EMPANELMENT OF SUPPLIERS FOR SUPPLYING OFFICE STATIONERY ITEMS (such as A4 size copier paper, staplers, note books, envelopes, office files, clips, tapes etc.) FOR THE PERIOD FROM TO Application for empanelment and Terms & conditions 1. Corporation Bank invites applications from well established, experienced suppliers of office stationery items such as A4 size copier paper, staplers, note books, envelopes, office files, clips, tapes etc., based in Karnataka State for empanelment in the bank s panel for the period from to During the said period, the eligible empanelled Suppliers shall be supplying office stationery items to the bank as per the terms and conditions to be stipulated by the bank from time to time. 2. Suppliers satisfying the eligibility Criteria are requested to submit their applications duly complete in all respects to Corporation Bank in a sealed envelope superscribed as "Application for Empanelment For Office Stationery ". 3. Empanelment Application along with a self-attested copy of all the relevant supportive documents should be submitted in a sealed cover addressed to The Chief Manager, Corporation Bank, Printing & Stationery Division, 8th Cross, Gandhi Nagar, Near Lady Hill Circle, Mangaluru: so as to reach the bank latest by a.m. Technical bids will be opened on at pm at Corporation Bank, Head Office, Pandeshwar, Mangaluru All pages of the application, terms and conditions, and supportive documents should be duly signed by the applicant/authorized signatory and seal of the Supplier firm should be affixed on every page of the document submitted to the bank. 5. A Demand Draft favouring Corporation Bank, payable at Mangaluru for Rs.2360/- (Rupees Two Thousand Three Hundred Sixty Only) towards the cost of empanelment application inclusive of GST (Non-refundable) should be enclosed. 6. Format of empanelment application and terms & conditions stipulated should not be altered by the applicant. In case, it is found at a later date that any of the clauses in application or terms & conditions were altered by the applicant, the empanelment of such applicant Supplier will be cancelled forthwith and they will be debarred from applying for empanelment in future. CHIEF MANAGER

2 APPLICATION FOR EMPANELMENT SUPPLIERS OF OFFICE STATIONERY ITEMS From: To The Chief Manager Corporation Bank Printing & Stationery Division 8 th Cross, Gandhi Nagar, Near Lady Hill Circle, Mangaluru Karnataka (State) Dear Sir, I/ We request you to empanel our firm in your approved list of suppliers of Office stationery items for which I/ We am/are furnishing the following particulars duly supported by necessary supporting documents as advised in the empanelment notice Ref. dated. # Particulars 1 Name of the Firm and complete postal address Contact Numbers (Landline/ Mobile), STD, FAX No & Name(s) of contact person(s). id for communication 2 Registration details (Enclose a self-attested photocopy of proof for the following, whichever is applicable, failing which empanelment application is liable to be rejected.) GST Identification Number (GSTIN) GST Type (Please tick ) Registered Composition SEZ Un-registered Permanent Account Number (PAN) SSI/MSME Registration Certificate, if any. Permission/license to carry on business 3 Nature of Business Date of establishment Constitution of the Firm D D M M Y Y Y Y [a] [b] [c] Mention the constitution such as Proprietorship/ Partnership/ Private Ltd Co./ Public Ltd. Co./ Trust. If the Constitution is Partnership, certified copy of partnership deed, current address of the firm, full name and complete postal addresses of all partners of the firm including contact phone numbers (Land line/ Mobile) should be furnished in the application. If the Constitution is Limited Company, the application should be signed by the person authorized by the Board of Directors holding power of attorney. Copy of the relevant Board Resolution and a certified copy of the power of attorney should be enclosed to the application. Office Stationery Empanelment Page 1 Signature & seal of Supplier

3 4 Name(s) of Proprietor/ Partners/ Directors, their personal addresses and contact phone numbers. (Use additional sheets wherever required) No. Name Complete postal address Phone Number(s) 5 Name & address of the Associate Firms, if any. 6 FINANCIAL ASPECTS 6.1 Name and address of the banker, STD code, telephone, and FAX Numbers 6.2 Bank Account Number to which payments to be credited, if any. (Enclose a specimen of the cancelled cheque of this account) ACCOUNT TYPE BANK NAME ACCOUNT NUMBER IFS CODE BRANCH NAME 6.3 Annual Turnover during the FY ENDED 31 ST March (Amount Rs. in Lakh) FY FY FY Capital invested in the Firm as on: (Amount Rs. in Lakh) Important: Wherever the firm s books of accounts are to be subjected to audit by Chartered Accountant as per Income tax/ other Acts, then such firms should submit the duly audited financial statements to their empanelment application. All other firms which are not required to be audited by Chartered Accountant as per IT/Other Acts, they should submit their financial statements duly certified by a Chartered Accountant. Applications submitted without complying with this requirement will be rejected. Office Stationery Empanelment Page 2 Signature & seal of Supplier

4 7 INVESTMENT IN PLANT AND EQUIPMENT Rs. 8 Details of Plant and equipment held by the firm S.No. Details of plant/ equipment held Nos. S.No. Details of plant/equipment held Nos. 9 Furnish the products for which your company is authorised dealer/ supplier: (Use additional sheets to provide complete information about the products. [Use additional sheets, if required, to furnish complete information] Company issued the certificate as authorized dealer Office stationery Product description Date upto which certificate is valid Photocopy of all the certificates issued by the company/ies should be enclosed as proof. Genuineness of the said certificates will be verified with the respective company by the bank. In case any of the certificates submitted is found to be fake, the applicant firm will be debarred from empanelment in the bank permanently. 9.1 Whether your firm/ company was debarred or black-listed from participation in tenders by any organization. If so, please furnish complete details thereof. Note: Bank would be making independent enquiries with other organisations seeking confidential opinion about the firm s performance in supplying office stationery. 9.2 Furnish details about your close relatives working in the Bank, if any: Office Stationery Empanelment Page 3 Signature & seal of Supplier

5 10 OTHER INFORMATION Please tick 10.1 We hereby confirm that: a) Our firm is registered under GST and is liable to pay all kind of taxes. All Yes / No our quotations would be inclusive of these taxes and all other charges. b) As per tax laws, we are liable to be subjected to TDS for the works related to supply. We are willing to abide by these requirements. Yes / No 10.2 Please provide Names and address of 3 public sector banks/ SBI / other reputed institutions, where your firm is empanelled and supplies made. Enclose a certified photocopy of the major work orders executed during the last 3 financial years ended 31 st March. (Please attach separate sheets if necessary) Details of empanelment application fee of Rs.2360/- remitted. DD No. & Date Amount Bank Name Rs.2,360/- 11 OTHER INFORMATION No. Copies of attested documents to be enclosed to the empanelment application. Important: Documents described vide Sl. Nos. 11 [a], [b], [c] whichever applicable are compulsorily to be enclosed without which empanelment application will not be considered by the bank. a) 3 years balance sheets, Profit and Loss Account statements. Wherever the firm s books of accounts are to be subjected to audit by Chartered Accountant as per Income tax/ other Acts, then such firms should submit the duly audited financial statements to their empanelment application. All other firms which are not required to be audited by Chartered Accountant as per IT/Other Acts, they should submit their financial statements duly certified by a Chartered Accountant. Applications submitted without complying with this requirement will be rejected. Whether complied with? Yes / No b) GSTIN Certificate Self attested. Yes / No c) Permanent Account No. (PAN)/ General Index Register (GIR) Number Certificate Self attested Yes / No d) Any dispute arising in this regard shall be subject to jurisdiction of Courts in Mangalore only. Certificate: We have carefully perused the aforesaid terms and conditions and agree to abide by the same in the event of our offer is accepted by Corporation Bank. (Use additional sheets wherever necessary to provide complete information) Office Stationery Empanelment Page 4 Signature & seal of Supplier

6 Terms & conditions for empanelment of suppliers of Office Stationery items (such as A4 size copier paper, staplers, note books, envelopes, office files, clips, tapes etc.) for the period from to PREAMBLE 1.1 Corporation Bank (hereinafter called the Bank ) having its Head Office at Mangaluru invites applications from well established, experienced suppliers of office stationery items such as A4 size copier paper, staplers, note books, envelopes, office files, clips, tapes etc., based in Karnataka State for empanelment in the bank s panel for a period of 2 years from to During the said period, eligible empanelled suppliers shall be supplying office stationery items to the bank as per terms & conditions to be stipulated by the bank from time to time. 2. ELIGIBILITY CRITERIA FOR EMPANELMENT 2.1 Suppliers of office stationery satisfying the following criteria are eligible to apply for empanelment with the Bank: Suppliers should be dealing in supply of A4 size copier paper, staplers, note books, envelopes, office files, clips, tapes etc., of reputed brands; Suppliers should have established in the business (as suppliers of office stationery) for a minimum period of last 3 financial years ended 31 st March; Average annual turnover of supplier firm printer should be atleast Rs.50 Lakh. Financial Statements/ Balance sheets and Profit & Loss Accounts of the supplier for the last 3 financial years ended 31 st March should be enclosed to the application. If supplier firm s books of accounts are to be subjected to audit by Chartered Accountant as per Income Tax/ other Acts, financial statements of the firm duly audited by Chartered Accountant should be enclosed to the application. All other firms which are not required to be audited by Chartered Accountant as per Income Tax/ other Acts, then, such firms should submit their financial statements duly certified by Chartered Accountant. Empanelment applications received without complying with this requirement will be rejected Suppliers should be in possession of the following (whichever is applicable) viz., [a] PAN; [b] GSTIN; and [c] permission / license to carry on business at the address furnished in the application. Self-attested photocopy of all these certificates should be enclosed to the empanelment application Value of original investment in plant & equipment, if any, should be mentioned under Sl. No.7 of the empanelment application. In case the supplier is in possession of SSI/ MSME Registration No., photocopy of the said certificate should be enclosed to the application Execution of supply orders in Public Sector undertakings/ banks/ Government Departments is desirable. Self-attested photocopy of major orders executed (containing the details of items supplied) during the last 3 financial years ended 31 st March should be submitted along with the application. In case of need, bank may call for opinion letters from supplier s bankers/ clients and consider only those applicants with satisfactory record for empanelment. 2.2 Documentary evidence to confirm all the above mentioned pre-qualification criteria should be enclosed to the empanelment application. Prospective suppliers meeting the above eligibility criteria may download the application for empanelment from Banks web-site ( Office Stationery Empanelment Page 5 Signature & seal of Supplier

7 2.3 Original documents should be produced to the bank, on request, in case it is needed for cross-verification of information by the Bank, failing which empanelment application is liable to be rejected. 2.4 Suppliers who apply for empanelment for supplying office stationery items should enclose to their application, a non-refundable fee of Rs.2360/- (Rupees Two Thousand Three Hundred Sixty Only) inclusive of GST by way of crossed Demand Draft favouring Corporation Bank payable at Mangaluru. 2.5 All suppliers who are in the bank s present panel for supplying office stationery items should apply afresh for empanelment for the FY All other suppliers meeting the above stated eligibility Criteria and are not in the present panel shall also apply for empanelment for the FY LAST DATE OF SUBMISSION OF EMPANELMENT APPLICATIONS 3.1 Application for empanelment duly complete in all respects with all required documents enclosing a Demand Draft for Rs.2,360/-, towards the non-refundable application fee, favouring Corporation Bank, payable at Mangaluru should be kept in a sealed envelope superscribed as "Application for Empanelment - For supplying Office Stationery items ". 3.2 The duly filled in application along with a self-attested copy of all the relevant supportive documents contained in the above said envelope should be submitted to The Chief Manager, Corporation Bank, Printing & Stationery Division, 8th Cross, Gandhi Nagar, Near Ladyhill Circle, Mangaluru latest by at a.m. In case the date stipulated as above happens to be a public holiday, applications should be submitted to the above address within the same time on the immediate next working day. 3.3 In case suppliers intend to send their applications by post, the same may please be sent by courier/ speed post addressing to the said office to ensure proper receipt of their application. Bank will not be held responsible, if any application sent by post/ courier/ speed post is lost in transit and/or not received by the Bank in proper condition within the stipulated date & time mentioned herein above. 3.4 Suppliers applying for empanelment should bear all costs/ expenses associated with the preparation & submission of empanelment application to bank. Bank in no case will be responsible or liable for these costs/ expenses incurred by suppliers regardless of the conduct or outcome of the empanelment process. Suppliers are requested to submit their applications duly complete in all respects and along with all supportive documents/ records etc.. Incomplete/ illegible applications are liable to be rejected by the bank. 3.5 Bank reserves the right to reject any or all empanelment applications at any stage during the empanelment process without assigning any reason therefor. Canvassing in any form will disqualify the applicant. 3.6 Bank reserves its right to add any supplier to the bank s panel at any time during the currency of empanelment period, provided such applicant satisfies the requirements for empanelment in the bank. 3.7 This empanelment will be valid till , a n d s h a l l be extended upto in case of need on the same terms & conditions at the sole discretion of the Bank. 3.8 Suppliers should furnish name of their contact person with telephone/ mobile phone numbers & id to the bank to facilitate effective liaison & follow-up. They should also update the contact information whenever there is a change. 3.9 In case supplier s close relative(s) is/are associated with Bank and in particular the Printing & Stationary Division of the Bank, details such as name, designation etc., should be furnished and informed to the bank in empanelment application. Nondisclosure of such information will lead to disqualification, if it comes to the notice of the bank at a later date. Office Stationery Empanelment Page 6 Signature & seal of Supplier

8 4. TENDER PROCESS DURING THE EMPANELMENT PERIOD (Financial bids) 4.1 Bank shall be inviting rate contracts/ quotes (financial bids) once in 12 months or at such other periods that the bank may decide from time to time, from eligible empaneled suppliers in respect of office stationery items as per terms and conditions to be stipulated by the bank. 4.2 List of office stationery items as per bank s requirement for which rates are needed will be sent to empanelled suppliers once in 12 months or at such other periods that the bank may decide from time to time and mention the same in the financial bid. 4.3 Suppliers should submit their lowest quote for each product which should be inclusive of all charges, taxes & levies till delivery to the bank. Bank reserves it right to add/ delete any product in the office stationery list for which rates shall be called for. 4.4 Rates once quoted by empanelled suppliers are binding and valid for 12 months period or at such other periods that the bank may decide from time to time and mention the same in the financial bid while seeking quotes. 4.5 Since timely supply of stationery items, ensuring supply of original products, speedy/quick transportation of consignment, delivery of stationery well within the time limit prescribed in the tender terms etc., are the essence of contract, Bank reserves its right to send enquiry letters/ issue purchase orders, only to such empanelled suppliers who supply genuine/quality stationery items in time. 4.6 Supplier should ensure supply of latest stock received by them. In any case, under this empanelment contract, products supplied to the bank in which the date of production/ manufacture printed is more than 9 months old as on the date of supply, then, such products will not be accepted by the bank. Accordingly, no payment shall be made by the bank for such items supplied. 4.7 Bank reserves the right to call for quotes from suppliers outside empanelment panel also, wherever considered necessary. Bank s decision in this regard will be final. 4.8 Financial bid should be submitted by suppliers strictly as per the format provided by Bank. Any correction/ over-writing of words and/or figures should be duly authenticated by the bidder under his signature and seal. 4.9 Bank reserves its right to stipulate and communicate any additional terms and conditions while seeking financial bids from eligible suppliers. 5. QUOTES RECEIVED UNDER THIS EMPANELMENT 5.1 Office stationery items will be procured from those suppliers who quoted the lowest rate. After opening of financial bids, if more than one supplier has quoted the same lowest rate for any product, Bank would be calling for revised quotes of financial bids from those who have quoted lowest rate requesting them to offer finer rates without compromising the quality of office stationery item to be supplied. Then all such fresh quotes will be opened once again as per existing practice and lowest supplier will be arrived at. In the event of getting more than one lowest quote even after this process, the quantity will be split equally among the bidders so quoted. Decision of the Bank in this regard is final and binding on all bidders. 6. DELIVERY SCHEDULE, LIQUIDATED DAMAGES 6.1 Office stationery is to be supplied within 7 days from the date of receipt of supply order issued by bank. If Bank, at its sole discretion, decides to accept the delayed supply of any of the ordered items, liquidated damages at the rate of 26% per annum on the bill amount submitted by supplier for the delayed period will be calculated and the said penalty amount will be deducted from the bill amount payable at the time of making payment of such bills. Office Stationery Empanelment Page 7 Signature & seal of Supplier

9 7. In case any of the stationery supplied to the bank is found to be not genuine, subsequent to the payment made by bank, the supplier should replace all such item(s) with the original one immediately on demand and within 15 days time, failing which the supplier is liable to refund the cost of items supplied to the bank. Bank reserves the right to adjust any such amount from out of the amount payable to the supplier, if any. 8. PAYMENT 8.1 No advance payment will be made for supply of office stationery to the bank. Bills and invoices shall be prepared by supplier and submitted to Bank along with the office stationery items supplied. On scrutiny of bills and after receipt of products from suppliers, payment will be effected for the supply so made. Bills for the items supplied should be submitted within 90 days from the date of delivery at this office and Bills received thereafter shall be treated as `NO CLAIM. 8.2 Stationery items supplied which are not according to the Bank's specifications in all respects shall be summarily rejected and no payments shall be made by the Bank. 9. TERMINATION 9.1 Bank at its option without prejudice to its rights under the contract is entitled to terminate the empanelment at any time by giving 30 days notice in writing to the bidder in the following circumstances: In case the supplier does not comply with any or all of his/her obligations/ undertakings under this contract; If the specifications of stationery supplied do not conform to the approved technical specifications and other requirements specified in the tender contract and agreed to by the bidder; If the supplier is not continued to be authorized dealer/ channel partner for effecting supply of products of the company; In case of any breach of the terms and conditions of the tender contract by the supplier; In the event of such termination, the Bank shall have the right to deny future empanelment. 10. The supplier indemnifies to protect and save the Bank against all claims, loses, costs, damages, expenses action suits and other proceedings resulting from infringement of any patent, trademarks, copyrights etc., or such other statutory infringements in respect of the finished product supplied to the Bank in terms of the tender contract. 11. The contract shall be interpreted in accordance with the Laws of India. Any dispute arising out of this contract will be under the jurisdiction of Courts of law in Mangalore. 12. Suppliers shall comply with all the statutory obligations of the Government of India/ State Governments and local authorities applicable and the Bank shall not be liable for any action under the statutes applicable due to non-compliance of statutory obligations by the printer. 13. In case of any complaint, adverse remark against any empanelled supplier, the supplier shall be deleted from the panel apart from initiating necessary action that may be considered necessary by the bank. 14. All updates/ modification/ addition/ deletion of tender/empanelment terms and other related information, if any, will be uploaded in the bank s website only from time to time for information/ guidance and compliance of bidders. Office Stationery Empanelment Page 8 Signature & seal of Supplier

10 15. CERTIFICATE: I / We agree to the above terms and conditions governing the empanelment and/or awarding of Supply Order under this empanelment during the FY I/We undertake to comply with the additional terms and conditions that may be stipulated by the work in the individual supply orders/ financial bid formats to be issued from time to time. Note: All pages of this document should be signed by the authorized signatory of the supplier firm and the seal of the firm should be affixed on each page Office Stationery Empanelment Page 9 Signature & seal of Supplier

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