HINDUSTAN AERONAUTICS LIMITED (BANGALORE COMPLEX) FACILITIES MANAGEMENT DIVISION BANGALORE E-TENDER NOTICE

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1 FM/NEP/INT/16/17-18 HINDUSTAN AERONAUTICS LIMITED (BANGALORE COMPLEX) FACILITIES MANAGEMENT DIVISION BANGALORE E-TENDER NOTICE Date: Online E-tenders are invited in Two-Bid System for Electrical & Mechanical works in e-mode and free view Tender documents are available on HAL Website under link Tenders, E-Procurement portal. Interested bidders are requested to sign-in (new user sign-in only with DSC) online to obtain user-id and password using Digital Signature. The tender documents comprises of (i) Technical Bid comprising terms and conditions, Prequalification profile and (ii) Price bid. It is requested to download the Tender on acceptance of terms & conditions. The pre-qualification profile and price bid duly filled may be uploaded on e- Portal of HAL using Digital Signature before the last date & time for submission as mentioned in the tender notice. The credentials as listed below shall be uploaded online. 1. Essential Criteria:- [Bidders have to upload all supporting documents duly sealed & self attested along with the Tender for the following criteria. After price bid evaluation, the L1 agency has to submit the original documents for verification.] i. The Solvency required will be 40% of the approx. estimated amount put to tender. The solvency certificate shall be from a nationalized or scheduled bank and issued within a period of 12 months from the final date of submission of tender ii. Valid Electrical contractor licence of appropriate voltage issued by any state Govt. under clause 45 of Indian Electricity Rules 1956 or as amended from time to time.(except for Sl.No.1). iii. Average annual financial turnover during the last 3 years, ending 31 st March of the previous financial year, should be at least 30% of the estimated amount put to tender. iv. In addition to the above, experience of having successfully completed similar works (Page No.4) during last 7 years ending last day of month previous to the one in which applications are invited should be either of the following: - a) Three similar completed works costing not less than the amount equal to 40% of the estimated amount put to tender./ or b) Two similar completed works costing not less than the amount equal to 50% of the estimated amount put to tender./ or C) One similar completed work costing not less than the amount equal to 80% of the estimated amount put to tender. Note: (1) This shall be uploaded with the scanned copy with the copies of the work orders and completion certificate issued by respective clients. If the completion certificate is from Private organization the same shall be uploaded with TDS certificate. (2) The meaning of Similar work for the purpose of tender is defined in Work Detail Table. v. The bidders are required to comply with the Provisions of ESI & PF Act. The bidder shall be required to indemnify HAL for any liabilities arising on account of ESI & PF Act as per the Performa indicated in the tender document [After award of work]. The bidder has to upload the ESIC Registration Certificate failing which offer is liable for rejection. Please note that, the office of ESIC, New Delhi has decided to extend the ESI Scheme to the Construction Site Workers deployed in the implemented areas w.e.f vide Circular No.P-12/11/11/60/2010-Rev. II Dated: Contd 2

2 Document to be submitted along with tender:- i. Details of ECS viz., Name of the Bank, MICR NO., Branch, Account No. where payments are to be credited. ii. Copy of PAN / GIR No. Registration Certificate issued by Income Tax Authority. iii. Certificate of TIN Number, GST registration Number & SAC No. iv. Annual Turnover for the last 3 years duly certified by auditor. v. Balance sheet including Profit & Loss statement for the last 3 years. vi. Constitution and legal status vii. Registration with HAL / other organization if any viii. Details of PF Code No. allotted to the firm. ix. EMD of required amount in the form of Demand Draft/Bankers Cheque /Pay Order. x. CTD of required amount in the form of Demand Draft/Bankers Cheque/Pay Order. xi. Income Tax returns for the last Three Years. 2.0 The general details: 2.1 Cost of tender document: The cost as specified is to be submitted in the form of DD/ bankers cheque drawn in favour of HAL [BC] payable at Bangalore and to the address mentioned below so as to reach Latest by 12:30 Hrs on the last date of submission. However the details of DD number date etc., are to be provided in the prequalification profile and scanned image of the same to be uploaded Earnest Money Deposit: Earnest Money Deposit as specified is to be furnished in the form of Demand Draft / Bankers Cheque /Pay Order drawn in favour of the respective Division/complex [Refer Col-2 of work details] payable at Bangalore from a Nationalized Bank / Scheduled Bank, Deposit through any other form will not be accepted. The scanned image of earnest money deposit is to be uploaded online along with the tender and the original one is to be submitted to the address mentioned below so as to reach Latest by 12:30 Hrs on the last date of submission. However the details of DD number, date, etc. are to be provided in the prequalification profile In case of CTD & EMD exemption is sought against Valid MSME/NSIC certificate, the scanned image of the same is to be uploaded online along with the tender and a copy of the same is to be submitted to the address mentioned below as the case of EMD submission The cost of tender document and EMD to reach the following address up to 12:30 Hrs. on the last date of submission for tender document as mentioned in tender notice failing which tender will not be opened and any postal delay or any other reasons whatsoever may be will not be considered. Senior Manager [Works] Electrical Contracts section, Second Floor, Old FMD Building, Hindustan Aeronautics Ltd Old Airport Road, Vimanapura Post, HAL (BC), Bangalore [Telephone No / (Electrical)] ID : elecplg.fmd@hal-india.com Contd 3

3 General Instructions: 3.1 Please note that the registered contractors are also required to submit down loaded Tender Document only along with requisite EMD if they are not PEMD holder and shall submit the latest work completion certificate, in case they are requesting for works costing more than eligible value without which their offer is liable for rejection. 3.2 Tenders of those Bidders who fulfil the criteria mentioned at 1.0 will only be considered for opening of Price Bid. Incomplete / invalid tenders are liable for rejection and no correspondence will be entertained in case of rejection. 3.3 Non uploading of requisite documents due to negligence or ignorance by the bidders leading to disqualification will be having to be borne by the tenderer only. There shall be no claim whatsoever in this regard. 3.4 ECS/IFS code details are to be uploaded including the name of the bank, branch and account No. where payments are to be credited along with the scan copy of Blank Cheque leaf. 4.0 General Terms: 4.1 Bidders are subject to be disqualified, even though they meet the qualifying criteria, if they - Make misleading or false representations in the request, statements and attachments submitted in proof of qualification requirements including holding information and / or - Have record of poor performance such as abandoning the works, not properly completing the contract, inordinate delays in completion, litigation history, or financial failures, requesting for claims not admissible under the contract conditions, etc. 4.2 Tender Documents duly filled & uploaded with in the last date of submission as mentioned in the tender notice. The last date for receipt of Tender will not be extended under any circumstances, unless otherwise the date is declared a holiday for HAL, in which case the next working day will be treated as the last date of receipt of Tender document. 4.3 This advertisement can also be seen in HAL Website under Tenders, Facilities Management Division, Tenders and this tender notice forms part of the tender document. 5.0 Bidders who are registered under MSME/NSIC shall note the following: i. Bidder will be exempted to submit the Cost of tender document and EMD, as per the prevailing rules of MSME/NSIC. ii. Bidder has to upload Copy of MSME/NSIC certificate through online and copy of same is to be submitted to the address mentioned above. iii. Bidder has to furnish all the credentials as per eligibility criteria mentioned in the Tender Notice. 5.1 Corrigendum / Addendum / Amendments / clarification. etc., with respect to works, if any, shall be hosted in HAL e-procurement portal/website. Bidders are advised to visit HAL e-procurement portal/website regularly. Contd 4.

4 SL NO DESCRIPTION OF WORK AND CONT NO. Estimated Amount [ in Rs. Lakhs] Completion Period - 4 FM/NEP/INT/16/17-18 Work details E.M.D CTD In Rs. LAST DATE OF ONLINE SUBMISSION OF TENDER DATE OF OPENING OF TENDER Latest Solvency Certificate [In Rs. Lakhs] SIMILAR NATURE OF WORK Tentative Date for Tender View on e- Procurement Portal Design, Supply and installation of ,530/ Airconditioning facility for Parachute Room with Humidification and De-Humidification facility at Overhaul Division, HAL(BC). Cont.No.HAL/FMD/EC-2713/ [TWO BID SYSTEM] 4 Months 1,120/- Up to 12:30 Hrs At 12:31 Hrs 7.50 Airconditioning work Replacement of existing light, Fan fittings and Re-wiring of IT Department with copper cables, at Overhaul Division, HAL(BC). Cont.No.HAL/FMD/ER-2714/ [TWO BID SYSTEM] Months 13,000/- 1,120/ Up to 12:30 Hrs At 12:31 Hrs 5.50 Electrical work The above details are also available in HAL Website: Note: HAL will not be responsible for any transit /postal delay in receipt of EMD. To Download the Tender Documents please refer page No. 05 & 06 for procedure. Sd/- (A. JUDITH PERCY) SENIOR MANAGER (WORKS) FACILITIES MANAGEMENT DIVN.

5 Brief Help Manual Website: Web Registration e-registration (Empanelment) Tender Free View (Only Open Tenders) 1. Type website address under browser URL 2. Click New User Sign In, provide all the details with Class III Digital Signature updating. 3. Get the User id and password. 4. For empanelment, Web Registered Vendor has to enter the user id and password and select Activity as EREGISTRATION (for detailed help, check the Web and e- Registration help Manual in Guidelines to Bidders Section in Home Page) To download the tender notifications and documents from website, follow the steps given below: 5. Click Tender Free View under Go to Tender link on the home page. 6. Provide all or any one of the options like Department, Tender Number, Region, Estimated Cost, Tender Request Dates (From and To), Tender Submission date or any key words from Tender Description 7. Click Submit to view the results. A list of tenders shall appear on the screen. 8. Click to view the cost free documents. 9. Click to print the detailed tender notice. Login Participation 10. Click to print the tender notice. 11. Open any Browser (Microsoft Internet Explorer or Mozilla Firefox). 12. Type website addresses in the address bar, to access the Login Page. 13. Vendor should have User id, Password and Class III digital signature to participate in the tender online. 14. Enter the website using user id, password and digital signature. 15. Click UnApplied (if open tenders) to view / apply for new tenders. 16. Click In Progress (if limited tenders)

6 -6- To Upload / Attach the Additional Documents Download Documents Upload Files Technical Sheet/Price or Commercial Sheet/ EMD/Mandatory Documents To Submit the Tender To Participate for the Opening eprocurement Support Help Line 17. To attach the additional documents to any tender click Document Library and upload the same. 18. Attach the required documents to the concerned tenders from document library section to the tender document screen. (More explanations can find in detailed help Manual) 19. Click Edit Attachment to view the tender documents which are received by the user. 20. Tender document screen appears. 21. Click Download (empty Document) to download the documents. 22. Click Attach to attach all the documents which are already saved in the uploaded in Document Library. This is the important and first step to be performed to avoid disqualification. 23. Click Update EMD Details to feed the EMD details and upload the scanned EMD. 24. When the user finishes with the filling and uploading of scanned BG/DD, the Red Color will automatically turn to Black Color which reflects that the user is two steps ahead for the submission. 25. Click Download (empty Document) to download the Technical/Price Sheet and fill the same without changing the File Name and save on to the computer. 26. Click Upload (Filled Document), select the filled file which was already filled and saved in the same name. Click click here to digitally sign and upload to upload the filled Technical/Price Sheet to the tender. 27. Note that when the user uploads the filled Technical/Price Sheet, the Red Color will automatically turn to Black Color which reflects that user is ready for the final submission. 28. Provide all the mandatory documents required for the tender. 29. Prior to submission, verify whether all the required documents have been attached and uploaded to the particular tender. 30. Note down / take a print of Acknowledgement copy once it displayed on the screen. 31. Tender opening event can be viewed online. 32. Competitors bid sheets are available in the website for all the participated bidders. Ph: +91 (80) , Id- ephelpdesk@hal-india.com