एस. ज. व. एन. ल ल ट ड (SJVN Limited)

Transcription

1 एस. ज. व. एन. ल ल ट ड (SJVN Limited) (भ रत सरक र ए ह च प रद श सरक र क एक स य क त उपक र ) एक ल न रत न और स ड य - A क पन (A Mini Ratna and Schedule A Company) (6X250MW न थप झ कड ज व द य त स ट शन) प र पण ए स व द व भ ग झ कड. जज लश. ह.प र फ न : ,275459,275106, फ क स न ,234049, हटन न. (TIN No.) लसन न. (CIN No.) L40101HP1988GOI NOTICE INVITING TENDERS E-tender under two bid system is hereby invited on behalf of SJVN Ltd. from reputed firms / caterers who are running hotels and/ or Restaurants and /or Catering Services for Annual Rate Contract for providing catering Services at HTI Kotla for a period of one year : - fufonk dzekad dk;z dk uke fufonk nlrkost dk ewy; Ck;kuk jkf'k Ckksfy;ksa dks ड उन ड djus अ तत dh frffk Ckksfy;ksa अप ड djus dks dh अ तत frffk Ckksyhsa [kqyus dh frffk ए स य dk;z djus vof/k iwjk dh PCD Annual Rate 2204 Contract for providing catering Services at HTI Kotla for a period of one year Note :- ए स य 500/- 10,900/ (10:00 Hrs.) ls (12:00 Hrs.) ए स य (13:00 Hrs) (14:00 Hrs) 01 Year. 1. The detailed NIT, Tender document, IFB, schedule-1 (B.O.Q.), Schedule 2 (Bank Account Detail) & Schedule-3 (Technical evaluation) shall be available at w.e.f The detailed NIT, IFB shall also be available at & 2. The bids are to be submitted electronically through e-tendering at 3. The corrigendum s and amendments, if any, shall be uploaded on portal and above websites ; therefore all bidders requested to frequently visit the web sites till the schedule date of submission of bid. pg. 1

2 TERMS AND CONDITIONS : 1. BID SUBMISSION : (A) The tender shall be comprises of three parts in the following manner : (a) Technical Bid : Part-I EMD & Cost of tender Document. Part-II Techno-Commercial bid comprises of valid registration certificate/ License for running hotel and / or restaurant and/ or providing catering services from concerned authorities, Service tax No., PAN, EPF Code No., TIN/Sales Tax No., schedule -2, schedule - 3 & an undertaking to the effect that the bidder has read all the document uploaded along with the NIT and there is no deviations from the standard terms and conditions of the tender document and NIT etc. Also the bidder shall certify that the documents as uploaded by the bidder are as per original document. The bidder has to upload the scanned copies of original document along with his bid. (b) Price bid : Part-III- Price bid i.e. schedule I (B.O.Q.). (B) The bidder must submit the bid through e-tendering as explained in the information & instructions to bidder. The bid is to be submitted in the schedule-1, 2 & 3 as uploaded alongwith the tender document. The schedule- 1, 2 & 3 is to be first downloaded and after filling the required information are to be again uploaded for submission of the bid through e-tendering. 2. BID OPENING : The bid shall be opened in the following sequence: (i) (ii) First of all, the Part-I & Part-II i.e. EMD, cost of tender document and Technocommercial part shall be opened. The Part-III i.e. Price bid shall be opened of only those firms whose part I & II of bid found substantially responsive. Necessary information will be given to successful bidders through website only. 3. Tender for works shall remain open for acceptance for the period of ninety (90) days from the date of opening of tenders. pg. 2

3 4 Cost of Bid Document and Earnest Money deposit (EMD/ Bid Security) 4.1 The cost for purchase of bid document is Rs. 500/- (Rupees five hundred only) (Non-refundable). 4.2 The bidder shall furnish, a bid security/ earnest money as part of the bid amounting to Rs. 10,900/- (Rupees ten thousand nine hundred only). 4.3 The cost of Bid Document and Earnest Money (EMD) shall be submitted using below mentioned facilities:- a) Credit Card b) Debit Card c) Net Banking d) NEFT/RTGS Credit Card/Debit Card/Net Banking: Bidder is required to add website in Trusted Zone as suggested above. Bidder needs to feed correct details while making the payment through online payment gateway. NEFT/RTGS: To make payment through NEFT/RTGS, bidders will get an auto generated e- Mail which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of NEFT/RTGS Instruction once bidder gets login. Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time. This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS / NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Hence please ensure that Bidder remit funds at least one day in advance before he/she would like to make the document fees and EMD payment through RTGS / NEFT option on payment gateway. pg. 3

4 Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not responsible for the same. FDR/TDR: Please note that EMD (Earnest Money Deposit)/ Bid Security in the form of FDR/TDR ( Pledged in favour of the NJHPS, SJVN Ltd. Jhakri) is also acceptable and the same in physical form should reach preferably before the last date and time of submission of bid. If EMD in the form of FDR/ TDR does not reach in physical form on or before the last date and time of submission of bid; the bid shall be considered as non-responsive and shall not be opened. Remarks:- The EMD submitted in the form of BG, DDs, local Cheque/ outstations Cheque will not be considered. 4.4 Bid security shall remain valid for a period of 30 days beyond the original bid validity period and beyond any extension subsequently requested. Any correction, alteration and addition in computer generated / other hand written instrument subsequently needs to attested by the appropriate authority of bank. 4.5 EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or derogates form the bid in any respect with in the period of validity of the bid. The EMD of the successful bidder shall be retained as contract security until such period the contractor furnishes the required security deposit. If the contractor is failed to fulfill his obligations, the EMD, retained as contract security shall be forfeited. 4.6 The bid securities/emd of unsuccessful bidders shall be returned within twenty eight (28) days after the expiry of the bid validity period or award of work whichever is earlier. 4.7 No interest shall be payable by the SJVN on EMD. 4.8 Tender without cost of document and EMD will out rightly rejected. 5. Micro or Small Enterprises (MSE)/NSIC registered firms are exempted from submission of EMD and must enclose the (MSE)/NSIC registration certificate for the same products/services as in NIT above. If the MSE/NSIC certificate does not contain the same products and services as listed in our NIT and no EMD found enclosed, the bid shall be out rightly rejected. The copy of MSE/NSIC certificate is to be uploaded along with bid pg. 4

5 6. Qualification Requirement: Before the submission of bids the bidder in his own interest ensures that he meets the requisite qualification criteria as given below and shall upload copies of the same alongwith the techno-commercial bid: - SJVN Ltd. has to finalize its tender within a limited time schedule. Therefore; it may not be feasible in all case for SJVN Ltd. to seek clarifications in respect of incomplete offers. The decision will be made based on available documents. Prospective bidders are advised to ensure that their bids are complete in all respects and confirm to our terms and conditions. Bids not complying with SJVN Ltd. requirements may be rejected without seeking any clarifications. (A). The intending firms / person must upload their valid registration certificate/ License for running hotel and/ or restaurant and / or providing catering services from concerned authorities, Service tax No., PAN, EPF Code No., TIN/ Sales Tax No. alongwith their Techno- commercial bid. (B ) The above mentioned requirements are minimum and the SJVN Ltd., reserves the right to ask for any additional information. 7. VAT Registration:- In case of composite contracts related to execution of work and transfer of property in goods i.e. works contract, the contractor will have to get himself registered under HP VAT Act 2005 immediately after issue of letter of acceptance/ LOA & before commencement of work. In no circumstances, work shall be allowed to be commenced nor any payment shall be released till proof of registration under Himachal Pradesh Value Added Tax Act 2005 is submitted by such contractor to EIC. 8. Payment Procedure: i. In case of Micro & Small Enterprise (MSE) All the payments for the supplies and / or services (as applicable) rendered by MSEs (Micro & Small Enterprises) supplier / contractor under the contract shall be released within forty five (45) days from the day of acceptance, subject to submission of invoice on or before the day of acceptance. Day of acceptance means day of actual delivery of goods or the rendering of services ; or where any objection is made in writing by SJVN regarding acceptance of goods or services within fifteen days from the date of delivery of goods or the rendering of services, the day on which such objection is removed by the contractor / supplier. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus compound interest with monthly rests from the date immediately following the date agreed three times of bank rates as notified by Reserve Bank of India from time to time. pg. 5

6 (ii) In case of non-mse. All the payments for the supplies and / or services (as applicable) rendered by non-mses (Non-Micro & Small Enterprises) supplier / contractor under the contract shall be released within forty five (45) days from the receipt of invoice / bills form the contractor / supplier complete in all respects. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus simple interest from the date immediately following the date agreed p.a. 9. Notwithstanding anything stated above, the SJVN Ltd. reserves the right to assess bidder s capability and capacity to perform the works, should the circumstances warrant such an assessment in the overall interest of the SJVN Ltd. 10. The work will be awarded to L-1 bidder whose bid will be found substantially responsive on overall basis by considering quantity of one (01) unit for each item of schedule-1. Bidders are requested to quote rates for all menu items of BOQ. If bidders are not quoted rates for any menu item, his/her bid not considered for evaluation. The menu items are mentioned at Annexure-I. The Bidder shall be required to offer their rates and prices for the whole menu items, which shall include manpower, material, equipment, taxes & duties etc.; except service tax. The service tax shall be released separately on submission of following information alongwith the bill:- (a) (b) (c) (d) (e) (f) Name, Address & Contact Details (Tel. No. etc.) of the Service Provider. Service Tax Number of the Service Provider. PAN of the Service Provider. Service Tax Invoice Number. Gross Amount of the Service provided. Service Tax claimed by the Service Provider. 11. Rates should be filled in both figures and words. In case of ambiguities in the rate in figures and the rate in word, the rate quoted in word shall prevail and the amount shall be corrected accordingly. 12. Conditional / telegraphic tenders or tenders without earnest money shall not be considered. 13. If it happens to be holiday or poor internet connectivity on the date of receipt / opening of the tenders, the same shall be opened on the next working day at the same time. pg. 6

7 14. SJVN Ltd. reserves the right to accept or reject any or all tenders without assigning any reasons thereof. वर ष ठ izcu/kd izki.k,oa lafonk fohkkx],uts,pih,l],ltsoh,u fy0 ] >kdmh& pg. 7

8 INFORMATION & INSTRUCTIONS FOR BIDDER 1. SUBMISSION AND FILLING OF BIDS: (i) The bids are to be filled and submitted online. To participate in e-tendering/eprocurement, it is requested to register with our websitehttps//:sjvn.abcprocure.com. Annual Vendor / contract Registration charges ine-tendering portal is Rs. 2600/- plus S.T. The bidder should also have the DigitalSignatures for security purpose. The detailed procedure for the registration is asunder:- a. Go to the url:- https//:sjvn.abcprocure.com In the home page click onvender registration. b. Click on New Bidder s Registration link available on home page. c. You need to furnish individual details as well as of company details in registration form. d. After filling all mandatory fields, you need to click on submit button to complete the registration process. e. On successful completion of registration you will prompted a message saying that You have successfully registered on (SJVN Limited) s e- Procurement Portal For Registration enquiry and to activate User ID please call abcprocure Help Desk Centre / 37 / 02 / 85 / 79 / 91 / 23 / 52 IDsupport@abcprocure.com and info@abcprocure.com. Already valid registered vendor at SJVN Limited need not follow registrationformalitythey may contact support team as per contact details provided atthe end of thedocument for further participation. All the bidders are requested to get themselves registered well in advance tofacilitate timely submission of the bid. In case bidders wait till last moment foruploading the bids and if any technical problem is encountered at that time, the bidclosing date & time may elapse. 2. DIGITAL SIGNATURES: The bidder should also have the Digital Signatureswhich are mandatory for security purpose. The digital signatures can be obtainedfrom any of the authorized agencies in India.

9 3. The vendor who have registered with the e-procurement portal of M/s ITI Ltd. upto 20/11/2013 need not to pay again to register on the new e-procurement portalfor their current subscription year respectively. However, the vendors who haveregistered with the e-procurement portal of M/s ITI Ltd. on or after 21/11/2013 shall have to pay to register on new e-procurement portal as per the contract conditions. The vendors/contractor call to abcprocure helpdesk (Help DeskCentre / 37 / 02 / 85 / 79 / 91 / 23 / 52) and provide their olduser ID/Company Name/mail id for activation. 4. Down loading Bid Documents: Bidder to access e-tender portal of SJVN( to access NIT document, after completingregistration formality and successful login vendor need to process for Tender Fee/ Document Fee (if any) and after that bidder can download detailed tenderdocument. Download Document link is available at the end of every tender notice alongwith access to Corrigendum. a. Bid Submission: (I) Bidder needs to login first on the tendering portal of SJVN (i.e. (II) Search tender by filling necessary searching criteria after Login. (III) After finding the tender on the screen, click on the Dashboard. (IV) Click on Declaration and then click on I Agree. (V) Click on the Tender Fees (if any)& Pay the tender feesonline. (VI) Click on the EMD & Pay the EMD online. (VII) Click on Prepare Bid and fill necessary Forms (Schedules). (VIII) After filling Price Bid Form click on Final Encrypt. (IX) After filling all Forms & final Encryption of Price Bid click on FinalSubmission. (x) After Final Submission bidder will get receipt of Final Submissionof their Bid. b. The link help manual and vendor help for submission of bids is alsoavailable on the website. For any assistance/ clarification for e tenderingregistration, submission of bid through e-tendering/ procurement,bidder may contact the following persons/ representatives of M/sabcProcure:- (i) -Mr. Rakesh Panwar-M , rakesh.panwar@abcprocure.com (ii) - Mr. VismayJagad -Ph , vismay@abcprocure.com (iii) - Mr. Punkesh Kumar -Ph , punkesh@abcprocure.com (iv) -Mr. Pradip Parmar-Ph pradip@abcprocure.com (v) -Mr. Chander Kant Sharma -Ph

10 Link Contact us available on the home page of https//:sjvn.abcprocure.com The above persons are to be contacted for help/ assistance related to e tendering registration, submission of bid through e-tendering only. Local vendors facing any difficulty for registration etc. may visit the SUVIDHA KENDRA established in P&C deptt. for providing assistance to vendors. Senior Manager. Procurement & Contract Deptt. NJHPS, SJVN Ltd. Jhakri, Tehsil Rampur Bsr., Distt Shimla (HP)

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