न वद क द त व ज TENDER DOCUMENTS

Transcription

1 न वद क द त व ज ई- न वद म क ३0000१०९४८ १०९४८ दन क: २६-अ ल-२0१७ म गल र रफ़ इन र ए ड प क मक स ल मट ड (ऑइल ए ड न च रल ग स क रप र शन क सह यक क पन ) TENDER DOCUMENTS E-Tender No Dated: 26-April-2017 MANGALORE REFINERY & PETROCHEMICALSLIMITED (A subsidiary of Oil and Natural Gas Corporation Limited)

2 Tender No dated 26-Apr-2017 All vendors are required to read these conditions carefully and return one set duly signed by them as token of having read, understood and accepted the conditions, along with information called for by MRPL INSTRUCTIONS TO VENDOR Brief Description of the requirement Supply of LTCS Pipes Bid Submission Start Date 26-Apr-2017 Bid Submission Closing Date Hrs. Date / Time of Bid Opening On 17-May-2017@15.30 Hrs. Delivery Period Best delivery period should be mentioned in offer Tender Fee Not Applicable EMD Not Applicable Bids to be sent in sealed single envelope to the following address: Kind Attention: Manager (Purchase) Materials Department Mangalore Refinery and Petrochemicals Limited, Mudapadavu, P.O. Kuthethoor, Via Katipalla, Mangaluru , Karnataka - India. Please super-scribe on envelope Tender No dated 26-Apr-2017 for Supply of LTCS Pipes due on 17-May-2017 Seal & Signature of Bidder Page 2 of 8

3 Tender No dated 26-Apr-2017 Conditions for Benefits / Purchase Preference for Micro & Small Scale Enterprises (MSEs) 1. As per Public Procurement policy (PPP) for Micro & Small Enterprises (MSEs) Order, 2012 issued vide Gazette Notification dated by Ministry of Micro, Small and Medium Enterprises of Govt. of India, MSEs must be registered with any of the following in order to avail the benefits / preference available vide Public Procurement Policy MSEs Order, a) District Industries Centers (DIC) b) Khadi and Village Industries Commission (KVIC) c) Khadi and Village Industries Board d) Coir Board e) National Small Industries Corporation (NSIC) f) Directorate of Handicraft and Handloom g) Any other body specified by Ministry of MSME h) UdyogAaadhaar Acknowledgment Number (UAN) issued by MoMSME. 2. MSEs participating in the tender must submit the certificate of registration with any one of the above agencies indicating the details of the particular tendered item along with their bid. 3. Traders will not be considered for availing benefits under PP Policy 2012 for MSEs. 4. The registration certificate issued from any one of the above agencies must be valid as on close date of the tender. The successful bidder should ensure that the same is valid till the end of the contract period. 5. The MSEs who have applied for registration or renewal of registration with any of the above agencies/bodies, but have not obtained the valid certificate as on close date of the tender, are not eligible for exemption/preference. 6. The MSEs registered with above mentioned agencies /bodies are exempted from payment of Earnest Money Deposit (EMD) & tender fees. 7. Purchase Preference Subject to meeting terms and conditions stated in the tender document including but not limiting to prequalification criteria, twenty percent of the total quantity of the tender is earmarked for MSEs registered with above mentioned agencies/bodies for the tendered item. Where the tendered quantity can be split, MSEs quoting a price within a price band of L1+15 percent shall be allowed to supply up to 20 percent of total tendered quantity provided they match L1 price. In case the tendered quantity cannot be split, MSE shall be allowed to supply total tendered quantity provided their quoted price is within a price band of L percent and they match the L1 price. In case of more than one such MSEs are in the price band of L1 + 15% and matches the L1 price, the supply may be shared proportionately. 8. Out of the twenty percent target of annual procurement from micro and small enterprises four percent shall be earmarked for procurement from micro and small enterprises owner by Scheduled Caste & Scheduled Tribe entrepreneurs. In the event of failure of such MSEs to participate in the tender process or meet the tender requirements and L1 price four percent subtarget so earmarked shall be met from other MSEs. 9. To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by District Authority in addition to certificate of registration with any one of the agencies mentioned in paragraph (I) above. Alternatively, the bidder shall be responsible to furnish necessary documentary evidence for enabling MRPL to ascertain that the MSE is owned by SC/ST entrepreneurs. MSE owned by SC/ST is defined as: a) In case of proprietary MSE, proprietor(s) shall be SC/ST b) In case of partnership MSE, The SC/ST partners shall be holding at least 51% shares in the enterprise. c) In case of Private Limited Companies, at least 51% share shall be held by SC/ST promoters. Seal & Signature of Bidder Page 3 of 8

4 Tender No dated 26-Apr-2017 DECLARATION FORM FOR COMMERCIAL EVALUATION TENDER TERMS Security Deposit Price Reduction Schedule (PRS) Payment Terms :"100% within 15 days after receipt and acceptance of material at site" Acceptance of Part Order Offer Validity: 60 days from bid due date Acceptance of All Terms& Conditions of Tender REMARKS Not Applicable Not Applicable Applicable Applicable Applicable Applicable BIDDERS CONFIRMATION Noted and Accepted Terms & conditions: 1. If Bidder is not accepting tender terms as per MRPL and not submitting this declaration as per above format, his offer is liable for rejection. Any correction/cutting/whitener etc. in this format will result in rejection of offer. 2. Deviation with Tender terms may lead to rejection. Deviation with payment terms may result MCLR (Marginal Cost of Lending rate) 9.20% + 0.5% 9.70% p.a. on landed cost. 3. Bidder shall agree to supply the part order (wherever applicable) without any pre-conditions. Request of vendors asking for assured quantities for part order will be rejected. 4. Bidder should supply the material up-to MRPL refinery site. Transportation charges extra if any shall be quoted in price bid in EPS. 5. Bidder shall provide correct PO address details in the space provided. 6. To pass on Service Tax credit, the Invoice must in the name of MRPL and Service Tax Registration Number must be mentioned in the Invoice. 7. Vendors shall fill MSE/NON MSE bidder details format attached. Further, MSE bidders are required to submit copies of valid and duly authorized documentary evidence as proof of the same and are also advised to compulsorily register themselves in MSE databank. 8. Technically accepted bids will be evaluated on overall L1 basis. However, MRPL reserves the right to split the order if required. 9. Evaluation shall be done on Landed cost after set-off of CENVAT/MODVAT/VAT as applicable value /Service Tax. In case duties and taxes inclusive in basic price, amount for setoff benefit shall be clearly provided. 10. Bids determined to be substantially responsive will be checked by MRPL for any arithmetic errors. Errors will be corrected by MRPL as follows: (a) Where there is a discrepancy between the amounts in words and in figures, the amount in words will govern; and (b) Where there is a discrepancy between the unit rate and the total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern and total price shall be corrected. (c) Where there is a discrepancy between the quoted sum total of amount and calculated actual total of the amount, the calculated actual total of the amount shall prevail and the total price shall be corrected. 11. MRPL reserves the right to reject any or all the tenders or to accept in part without assigning any reason therefore and MRPL s decision in the matter will be final and binding on all the bidders. 12. The item proposed in this tender is reserved for procurement exclusively from Micro & small scale industries registered with Mo MSME. However, if there is no participation/non qualification from MSE registered vendors, offer from Non-MSE vendors will be considered for evaluation Seal & Signature of Bidder Page 4 of 8

5 Tender No dated 26-Apr-2017 VENDOR FORM FOR ELECTRONIC FUNDS TRANSFER PAYMENT & TAX DETAILS Please use additional copies of this form if your Company has additional Branches/ Divisions dealing with MRPL Vendor data - ver-3 To: GGM - Materials Mangalore Refinery & Petrochemicals Ltd., Kuthethoor P.O., via Katipalla, Mangalore. (Karnataka), Pin Code , INDIA The following is a confirmation/ updation of our bank account details and I/we hereby affirm our choice to opt for payment of amounts due to us under various contracts through electronic mode. 1. Vendor/ Contractor particulars: (i) Name of the Company: (ii) Existing Vendor Code (given by MRPL) (iii) Complete Postal Address: (iv) Pin code/ ZIP code: (v) Telephone nos. (with country/area codes): (vi) Fax No.: (with country/area codes): (vii) Cell phone Nos.: (viii) Contact persons /Designation: (ix) IDs: 2.Bank Account Particulars: (i) Name of the Account holder: (ii) Complete Bank Account No. (for Electronic Funds Transfer): (iii) Account type : (iv) Bank Name : (v) Bank Branch: (vi) Bank Branch Contact Nos.: (vii) 11 digit IFS Code (for Bank Branches in India) (viii) Swift Code (for Bank Branches not in India): 3. Tax Registration numbers: *(Please fill in the applicable fields and attach relevant proofs) (i) Income Tax PAN no.: (ii) VAT TIN /Local Tax Registration No.: (iii) State of VAT Registration: (iv) CST Registration No.: (v) Excise Registration No.: (vi) Excise Range: (vii) Excise Division: (viii) Excise Commission rate: (ix) Service Tax Registration No.: (x) ECC No.: (xi) Integrated GST No. (if available/ applicable): (xii) Central GST No. (if available/ applicable): (xiii) State GST No. (if available/ applicable): 4. Organizational information: (i) Company /Partnership Firm /Proprietary Concern / Society/Trust /NGO/Others (Please Specify): (ii) Whether Proprietor/ Partner belongs to SC/ ST category. (Please specify names and percentage of shares held by SC/ST Partners): (iii) Micro/ Small / Medium Enterprise/ SSI/ Govt. Dept./ PSU/ Others: Specify name of Registering Body (NSIC/ DIC/ KVIC/KVIB etc. with copy of registration): (Refer Micro, Small and Medium Enterprises Development Act, 2006) I/we hereby confirm that the particulars given above are correct and complete and also undertake to advise any future changes to the above details. Name, Seal & Signature of Authorised Signatory Certified that the Particulars as in Sr. No. 2 above are correct as per our records Bank Seal & Signature Seal & Signature of Bidder Page 5 of 8

6 Tender No dated 26-Apr-2017 (To be in the Company letter head) MSE/NON MSE BIDDER DETAILS Date: Details required to be submitted along with Technical Bid Sl. No. Particulars Is your organization Proprietary / Partnership / Private Limited Companies / Public Limited 1 Company / Others 2 3 Does your organization belong to Micro / Small / Medium scale Industry / others (Please tick mark the appropriate) If your organization belongs to Micro or Small Scale Enterprises, is your organization registered with Ministry of MSME for availing benefits/purchase preference under the PPP for MSEs Order Are you a Manufacturer/ Trader/ Service Provider 5 In case you belong to Micro / Small/Medium Scale Enterprises whether you are registered under SC / ST Category (Please tick mark the appropriate) A) CATEGORISATION OF MSE/SC-ST VENDORS Details Micro Small Medium Others Yes No Yes No if yes, SC ST Manufacturer Trader/reseller/authorized dealer/ distributor Service Provider 1. In case of Micro/Small/Medium scale Enterprises, kindly attach valid Registration Certificate issued by DIC/KVIC/KVIB/Coir Board/NSIC/Directorate of Handicrafts and Handlooms, UdhyogAadhaar Number or any other body specified by MSME for authentication. 2. SC/ST entrepreneurs registered under MSEs need to submit valid documentary evidence. 3. In case of Micro/Small/Medium Enterprises registered under SC/ST category, kindly furnish following details a) In case of Proprietary MSE, the Proprietor/Proprietors are SC/ST- Yes / No b) In case of Partnership MSE, the percentage of shares held by SC/ST partners. % c) In case of Private limited companies, the percentage of shares held by SC/ST partners. % We declare the above details are true. Further, in case of MSE vendors, we also declare to register with MSME Data Bank as per details enclosed. Authorized Signatory (With Company Seal& Signature) Seal & Signature of Bidder Page 6 of 8

7 Tender No dated 26-Apr-2017 B) MANDATORY REGISTRATION OF VENDORS IN MSE DATA BANK INCLUDING UDHYOG AADHAAR MEMORANDUM MSEs availing benefits of PP Policy are required to get themselves registered with MSME data bank, being operated by NSIC, under SME division, M/o MSME to create data bank of MSEs that are making supplies to Central PSUs. Contact details are given below. Mangalore Branch. MSME -Development Institute, L-11 YeyyadiIndl. Estate, Mangalore Ph / Tele fax: C) Bidders are advised to enclose a copy of UdhyogAadhaar Number along with their offer. Seal & Signature of Bidder Page 7 of 8

8 Tender No dated 26-Apr-2017 CHECK - LIST Please ensure these major Terms & Conditions before submitting you bids in order to avoid REJECTION of your offer. Compliance SN Terms & Conditions (Yes/No) Please mark in front of each row in case you submitted/ complied it. This is for your convenience to re-check before submitting the bids in order to avoid rejection of your offer. 1 Duly signed and company sealed copy of whole tender document 2 Duly filled up and signed copy of Declaration Form Separate sheet(s) for Deviation if any, from the tender conditions (Technical or commercial)with seal and signature of authorized personnel In case of any changes in bank details, the same is updated in the specified vendor details format for electronic fund transfer payment and tax details with Bank Seal & Signature Bidder-categorization details are furnished in MSE/NON MSE BIDDER format attached. 6 In case of SC/ST entrepreneurs belonging to MSE, documentary proof Contact Person: Nagaraj Assistant (Materials) Materials Department Mangalore Refinery and Petrochemicals Limited, Mudapadavu, P.O. Kuthethoor, Via Katipalla, Mangaluru , Karnataka India nagaraj@mrpl.co.in Phone: Seal & Signature of Bidder Page 8 of 8

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