TENDER NOTICE No.9/2017 (RE-TENDER)

Transcription

1 ச த தமர த த வமமயஆர ய ச ச ந ம யம, சசன ம स द धक द र यअन न ध न स थ न, अण ण रक र अस पत लपरर र, अर म ब क कम, च न नई SIDDHA CENTRAL RESEARCH INSTITUTE (Central Council for Research in Siddha, Ministry of AYUSH, Govt. of India) Anna Govt. Hospital Campus, Arumbakkam, Chennai Phone: , Fax: Website : / crisiddha@gmail.com TENDER NOTICE No.9/2017 (RE-TENDER) Siddha Central Research Institute, A.A. Hospital Campus, Arumbakkam, Chennai intends to procure the following items for Siddha Central Research Institute(SCRI), A.A. Hospital Campus, Arumbakkam, Chennai DESKTOP PERSONAL COMPUTERS (14 Nos.) The last date for receipt of sealed quotations (in HARD COPY) is further extended up to hrs The technical bids will be opened on at a.m. and the financial bids of successful vendors qualified in the technical bids will be opened subsequently. GENERAL TERMS & CONDITIONS 1. Tender in two bid system (1st Part- Technical Bid, 2nd Part Financial Bid) is invited from experienced, resourceful firms for supply and installation of the scientific research equipment, viz. DESKTOP PERSONAL COMPUTERS for Siddha Central Research Institute(SCRI), A.A. Hospital Campus, Arumbakkam, Chennai Separate envelopes should be used for Technical and Financial Bids and superscribed properly.technical Bid should contain the tender form (General terms conditions, Technical Specification & tender Memorandum), duly signed and stamped along with all relevant documents establishing the credibility of the firm. The Technical Bid should not contain any price implications. The envelope containing Technical Bid must contain the Earnest Money Deposit (EMD) of Rs. 35,000/- and tender fee of Rs.1000/-(non-refundable) for tender documents by way of separate Demand Drafts/ Banker s cheques or Pay Orders drawn on any commercial bank in favour of The Assistant Director Incharge, Siddha Central Research Institute, Chennai payable at Chennai. The two envelopes of Technical Bid and Financial Bid are to be placed in one single large envelope duly sealed supercribing Tender for supply of Desktop Personal Computers (14 Nos.) submitted to this office by speed post/courier at the above address on or before before hrs. Tender Notice, SCRI, Chennai Page 1 of 7

2 Criteria for pre-qualification on the basis of the Technical Bid: (a) The firms having credentials of supplying and installation of quality Desktop Personal Computers in conformity of the specifications/configuration mentioned in the tender will be selected. The firms should have valid PAN & VAT / Central Sales tax Registration Numbers, copies of which should be enclosed. The annual turnover of the firms for the preceding 3 years should be enclosed along with certified copies of balance sheet, profit & loss statement with schedules. The bidders should have filed the last I.T. Return and a copy to be enclosed. (i) The Desktop Personal Computers should be supplied within 45 days in SCRI, Chennai and installed in full satisfaction at our various Departments located in the premises.. (ii) Transportation charges and installation/labour charges, if any should be borne by the supplier. (iii) Period of warranty, parts covered by warranty should be invariably given in the quotation. (b) The firms must have their maintenance services preferably at Chennai/Tamil Nadu. The firms should certify that after sales services would be adequately extended in the event of placing order with them. The tender documents should be signed by the person who is authorised for the same by the firm/company. The bidder should mention the name of the person with designation and affix seal in all the pages of the tender documents. The Technical Bid will be opened by the Committee in the presence of available bidders/authorised representatives of the firms who wish to be present. 2. Financial Bids: The Financial bids will be opened only in respect of the bidders, whose Technical Bids are found to be acceptable. The tenderer shall fill in the rates quoted for supply of the items both in words and figures. In case of any discrepancy and the rates quoted in figures or words differ, the lower of these two shall be deemed as correct. Details of VAT, Sales Tax, Excise Duty, turnover tax, Service tax, Octroi, labour welfare 1% of the value or any other taxes and duties should be indicated distinctly. Tender Notice, SCRI, Chennai Page 2 of 7

3 3. The bid shall remain valid for acceptance for a period of 90 days from the date of opening. If any tenderer withdraws his tender before the said period or makes any modifications in the terms and conditions of the tender which are not acceptable to SCRI, then the SCRI shall without prejudice to any other right or remedy is at liberty to forfeit the said earnest money as aforesaid. 4.Conditional offer will not be acceptable. 5. Respective EMD amounts for each instrument, to be deposited in the form of Demand Draft, Pay order or Banker s Cheque in favour of The Assistant Director Incharge, Siddha Central Research Institute, Chennai payable at Chennai. 6. Payment terms: (a) 90% payment will be made on successful installation and commissioning of the equipment. (b) 10% of the value of the equipment less the EMD submitted shall be kept as security deposit for one year from the date of supply, installation of the equipment. No Interest will be payable against the EMD and the Security deposit. 7. The Institute may accept or reject any or all bids in part or in full without assigning any reason and does not bind itself to accept the lowest bid. The Institute at its discretion may change the quantity, upgrade the criteria, and drop any item or part thereof at any time before or after placement of the order. The Institute also reserves the right of splitting the items with two or more firms for placement of order in public interest. Any dispute arising between the Supplier/Tenderer and SCRI shall be resolved by a sole arbitrator who will be appointed by mutual consent of both the parties thereof failing which one of the Assistant Director of SCRI in Chennai shall be appointed within 30 days from the date of cause of action of dispute and the award as may be given by the sole arbitrator shall be binding on both the parties within the Civil Jurisdiction of Hon ble High Court of Chennai. 8. The firms should submit details of supplies of such equipments, if any to Government organizations/departments along with supporting documents thereof. 9. Supply, installation, labour and commissioning of the equipment will be entirely the responsibility of the firm. Tender Notice, SCRI, Chennai Page 3 of 7

4 Technical Specifications of DESKTOP PERSONAL COMPUTERS (14 Nos) Sl. No Tender Specification/Configuration 1 7 th Generation i5, GB RAM on board or higher 3 1 TB Hard disc 4 Monitor 21.5 FHD 5 Standard Key Board and Mouse 6 Windows 10 7 MS Office Three years on-site warranty Compliance (Yes/No) If No, Pls. mention your specification Remarks Note : (1) Only branded computers of reputed manufacturers are preferred and assembled computers with above configurations shall not be accepted. (2) Bidders should submit technical bid documents and price bid documents in respective sealed covers. We agree to the above terms and conditions. Signature Name and Designation Address Seal Tender Notice, SCRI, Chennai Page 4 of 7

5 To The Assistant Director Incharge, SCRI, A.A.Govt.Hospital Campus, Arumbakkam, Chennai TENDER FORM Date: Dear Sir, I/We having examined the technical specifications relating to supply of hospital laboratory equipment, hereby offer to supply the equipment as specified in the said Tender Notice and in accordance with the specifications and instructions in writing referred to in terms & conditions of tender. 1. MEMORANDUM (a) Description of work: Supply, Installation & Commissioning of Scientific Lab Equipments in SCRI, Chennai: Desktop Personal Computers (14 Nos.) (b) Location of delivery: SCRI, Chennai, A.A. Govt. Hospital Campus, Arumbakkam, Chennai (c) Earnest Money Deposit(EMD):Rs. vide DD No. dated on (name of Bank). (d) Tender Fee Rs.1000/- (non-refundable) vide DD No. dated on (name of Bank) (d) Supply period: days from placement of supply order. 2. Should this offer be accepted, I/We hereby agree to abide by and fulfil the terms and provisions of the said conditions of tender notice issued by the SCRI. 3. I/We have deposited by Demand Draft/Banker s Cheque as Earnest Money Deposit. I understand that Earnest Money Deposit will not bear any interest. Should I/We fail to supply the lab equipments in the stipulated time, I/We do hereby agree that this sum of EMD shall be forfeited by the SCRI. 4. The list showing the particulars of equipments supplied by me/us to various Govt. department are given below/enclosed. Tender Notice, SCRI, Chennai Page 5 of 7

6 5. Our Bankers & their address are : (I) (II) 6. The name of Proprietor/partners/Directors of our firm as applicable are : (I) (II) Name of the partners of the firm authorized to sign Yours faithfully, Signature Tender Notice, SCRI, Chennai Page 6 of 7

7 TENDER FORM FOR THE SUPPLY and INSTALLATION OF Lab scientific equipments namely DESKTOP PERSONAL COMPUTERS (14 Nos.) 1. Name & complete address and nature of the Firm : 2. Name of the Proprietor/Partner etc.: 3. (a) Registration No. of the firm: (b) Sales Tax Registration No.. (c) VAT No. (d) PAN No. (e) Service Tax Registration No 4. Annual turnover for the last three years : 5.Address of the factory: 6. Have you supplied and installed such Equipments in any govt. organization, if yes, furnish details with proof: 7. Details of Earnest Money deposited of Rs.: I / We solemnly declare that the statements made above are correct to the best of my knowledge and belief and shall abide by the terms & conditions of the tender. Date: (Signature of the Proprietor/Partner/Director) Stamp of the Firm: Tender Notice, SCRI, Chennai Page 7 of 7