ESTATE DEPARTMENT. E-Tender for Supply of Electrical Material for YASHADA

Transcription

1 ESTATE DEPARTMENT RAJBHAVAN COMPLEX, BANER ROAD, PUNE Phone No. (020) & , Fax No. (020) E-Tender for Supply of Electrical Material for YASHADA Estimated Cost of E-Tender : Rs. 3,24,280/- Cost of Tender Form : Rs. 1,000/- (Non-refundable) Earnest Money Security Deposit : Rs. 5,000/- (Refundable) : 3% of Accepted Tender Cost Period of E-Tender : 17/06/2017 to 27/06/2017 Pre Bid Meeting Last Date of Submission Date of Opening : 23/06/2017 at 3.00 pm : 27/06/2017 up to 3.00 pm. : 29/06/2017 at 3.00 pm (If Possible)

2 DETAILED TENDER NOTICE YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION Raj Bhavan Complex, Baner Road, Pune Phone No. (020) & , Fax No. (020) E- Tender for Supply of Electrical Material for YASHADA 1.1 Online tenders are invited for the above work, from Contractors having experience of similar works for YASHADA and will be received in form of e-tenders up to 3.00 pm. On/ before 27/06//2017. Tender can be downloaded from on 17/06/2017 Tender is also available only for perusal on The e-tender document will be available from 17/06/2017 to 27/06/2017 Cost of each blank tender form : Rs.1000/- Time Limit : 1 Month Earnest Money : Rs. 5,000/- Security Deposit : 3% of Accepted Tender cost Validity Period: The offer of the Contractor shall remain valid for acceptance for a minimum period of 90 days from the date of opening of Envelope No.2 (Main Tender) The tender notice shall form a part of the contract agreement. No JV allowed. Right is reserved to revise or amend the contract documents fully or part thereof prior to the date notified or amended for the receipt of tender. Such deviations/amendments if

3 any shall be communicated in the form of corrigendum or by a letter as may be considered suitable. Right is reserved by Director General, YASHADA to reject any or all tenders without assigning any reason thereof at any stage. Tenders which do not fulfill all or any conditions or are incomplete in any respect are liable to summary rejection. GENERAL Time limit: The work is to be completed within time limit i.e 1 month which shall be reckoned from the date of written order of commencing the work. Tender Rate: No alteration in the form of tender and the schedule of tender and no additions in the scope or special stipulation will be permitted. Amount quoted for the tender shall be taken as including all taxes. Tender Units: The tenderers should particularly note the unit mentioned in the Schedule B on which the rates are based. No change in the units shall be allowed. In the case of difference between rates written in figures and words, the correct rate will be the one, which is lower of the two. 2.0 EARNEST MONEY: Earnest money of Rs. 5,000/- (in words Five Thousand only) & Tender Fee of Rs. 1000/- along with the tender should be paid online through respective portal in favour of Director General Yashada. Notes: 2.1 The amount of earnest money will be refunded online to the unsuccessful tenderer on deciding about the acceptance or otherwise of the tender or on expiry of the validity period whichever is earlier. In case of the successful tenderer, it will be refunded on his paying the security deposit and completing the tender documents or will be transferred towards a part of security deposit to be paid after awarding of the work. If successful tenderer does not pay the security deposit in the prescribed time limit and complete the agreement bond, his earnest money deposit will be forfeited to the YASHADA

4 2.2 If any technical difficulties arise while filling up e-tender, please contact on toll free No at NIC. 2.3 Even though the tenderers meet the requirements, they are subject to be disqualified if they have made misleading or false representations in the forms, statements and attachments submitted in proof of the qualification requirements. AND / OR Record of poor performance such as abandoning the work, not properly supply of material as per specification, delay in supply or litigation history or financial failures etc. 2.4 The e-tenders received by post/courier/by hand will not be accepted. 3.0 TENDERING PROCEDURE 3.1 "Technical Envelope (T1). The online envelope clearly marked as "Technical Envelope (T1). Shall contain the scanned copies of originals in PDF format of following documents:- 1 Proof regarding submission of tender fee and EMD online challan copy needs to be uploaded. 2 The firm should have experience of completion of similar type of work of Rs. Three lakh amount from one or two different organization. (For this purpose agency / firm should submit experience certificate on concerned company letterhead.) 3 Detailed information about Institution (Agency), name of proprietor, telephone no. In case of partnership firm name and address of the partners and copy of partnership deed. In case of company, company registration certification. 4 Latest License under shop and establishment act. 5 PAN card of the Bidder Company / firm. 6 Sales / VAT Tax registration certificate 7 Turn over certificate from C.A. (Chartered Accountant) for the last three financial years (Financial year , , ) showing minimum turnover of Rs. 3 lakh per year. (Balance sheet will be not considered). 3.2 Commercial Envelope (II) : - Price Bid (Schedule B )

5 Contractor should quote his offer in Schedule B below Electrical Items List and shall upload PDF copy in commercial Envelope (II) i.e Price bid. He should not quote this offer anywhere directly or indirectly. 3.3 ACCEPTANCE OF TENDER: The commercial bid of technically qualified bidders shall only be opened and lowest quoted amount of the technically qualified bidder shall be accepted. The acceptance of tender may be communicated to the Contractor by or otherwise The successful bidder will have to sign the original copy of the tender papers according to which the work is to be carried out. Such a bidder shall also have to give a declaration to the effect that he has fully studied the site, specifications, local conditions and availability of labour and materials and that he has quoted his amount with the consideration to all these factors. 3.4 SECURITY DEPOSIT: The Agency shall have to pay amount of Security Deposit equal to 3% of the cost of accepted tender in the form of Demand Draft drawn on any nationalized / scheduled bank in favour of Director General Yashada, within 15 days All compensation or other sums payable by the Agency under the terms of this contract or any other contract or on any account may be deducted from his Security Deposit or from any sums which may be due to him or may become due to him by YASHADA on any account and in the event of the security being reduced by reason of any such above noted deductions, the Agency shall within 10 days of receipt of notice of demand from the YASHADA Officer make good the deficit There shall be no liability on YASHADA to pay any interest on the Security Deposited by or recovered from the Agency The Security Deposit shall be refunded after warranty period of the supply of electrical material.

6 TERMS AND CONDITIONS 1. Eligibility of Tenderer / Bidder Must be a Private Limited or Public Limited before minimum 2 years from current date. company or a firm established 2. Works involves only Supply of Electrical Material as per purchase order specifications or as directed by Engineer in charge within 1 month after acceptance of purchase order. Warranty/Guarantee shall be applicable as per manufacturers specified period for that item. 3. The payment of the works will be released within 4 to 6 weeks approximately after supply of material as per purchase order. For which TDS on Income Tax of Vat will be deducted as per the Act & rules applicable from time to time. Damaged Material if any shall be summarily rejected. 4. Penalty: - If material is not supplied within 1 month, one week extension may be given with Rs. 500/- Per Day penalty. At the end of 1 month, from date of acceptance of purchase order, if supply as per purchase order is not made, the purchase order will stand cancelled and EMD/SD will be forfeited and black listed. 5. Price bid should contain:- Completely filled and signed price bid with amount expressed in figure as well as words in Schedule-B. The rates quoted in this price bid shall be inclusive of all taxes, duties, levis, transparent etc. No escalation in prices quoted on any count and of any nature, during and for the contract period, shall be payable. There should be, as far as possible, no corrections overwriting in price bid. If any correction, overwriting is inevitable it should be properly attested. 6. In case of insufficient response to this offer, Director General, YASHADA may Extend the period of acceptance of offer as per guidelines given in GR.(उद य ग, ऊर ज व कजमगजर ववभजग, शजसन ननर य क रमज क:भज खस-2014/प र.क र.82/भजग-III/उद य ग-4 द नज क 1 ड स बर 2016) 7. The Director General, YASHADA reserves the right to accept / reject any offer cancel the tender at any stage.

7 8. In case of dispute, if any, Decision of Director General Yashada will be final & binding. 9. If the offer is accepted by Yashada, purchase order will be given immediately. 10. For queries, if any, before submitting the tender, you may contact HoD Estate, Estate Department, Yashada. ( / , jaidip.jaiswal@yashada.org) 11. Agreement The necessary stamp duty charges shall be borne by the contractor whose tender is accepted as per Govt. of Maharashtra G.R. क र. स ककर -२००९/स.1794/नवव-२०,नगर ववकजस ववभजग, म त रजऱय,म बई-३२, द नज क ७ ड स बर, २००९.

8 Name of Work: E-Tender For Supply of Electrical Material at YASHADA DECLARATION OF THE CONTRACTOR I /We hereby declare that I/We have made myself/ourselves thoroughly conversant with the local conditions regarding all materials and on which I/We have based my/our rates for this tender. The specifications and leads on this material have been carefully studied and understood before submitting this tender I/We undertake to use only the best materials approved by the HoD Estate (I/C) or his duly authorized assistant during execution of the work and to abide by the decisions. OR Name of the person having power of attorney to Sign to contract (certified true copy of the power Of attorney should be attached). Yours faithfully, For Signature of the Contractor