NOTICE INVITING TENDERS

Transcription

1 एसज व एन ल ल ट ड SJVN Ltd. (भ रत सरक र तथ ल च प रद श सरक र क स झ उपक र ) (A Mini Ratna and Schedule A Company) (6X250MW न थप झ कड़ ज लवद य त स ट शन) प र पण एव स लवद लवभ ग, झ कड़, लज लश, ल प र फ न ,275459,275106, फ़ क स , , टटन स ख य (TIN No.) लसन स ख य (CIN No.) L40101HP1988GOI NOTICE INVITING TENDERS Open e-tenders under two bid system are hereby invited on behalf of SJVN Limited from appropriate class of registered contractors for electro-mechanical, electrical works enlisted with HPPWD / CPWD / HPSEB / Public Undertakings / any other Govt. / Semi Govt. Organizations for the following works: Tender No. PCD 2325 Name of Work. General repair and maintenance including Addition, Alteration & New works of 22 KV overhead HT lines, 415V LT lines, street lights, 22/0.4 KV sub-station, D.G. sets, E.I. of residential and non-residential buildings, EPABX / P&T Lines & OFC and Electrical commercial & billing work at NJHPS, Jhakri, Jeori & Kotla for a period one (01) year years. Estimated Cost. (In Rs.) Tender Documents cos (In Rs.) EMD (In Rs..) Date availability/ downloading bid document. 2,26,03,457/- 5000/- 4,52,100/ (10:00 Hrs.) To (12:00 Hrs.) Last date submission/ uploading bids (13:00 Hrs) Date Duration opening of bidof contract (14:00 Hrs) 01 Year. Note :- (i) The detailed NIT, Tender document, IFB, schedule-1 (B.O.Q.), Schedule 2 (Bank Account Detail) & Schedule-3 shall be available at w.e.f The detailed NIT, IFB shall also be available at & (ii) The bids are to be submitted electronically through e-tendering at 1

2 (iii) The corrigendum s and amendments if any shall be uploaded on and above websites ; therefore all bidders requested to frequently visit the web sites till the schedule date of submission of bid. TERMS AND CONDITIONS : 1. BID SUBMISSION : (A) The tender shall be comprises of three parts in the following manner : (a) Technical Bid : Part-I EMD & Cost of tender Document. (b) Part II Techno-Commercial bid comprises of registration certificate, TIN/sales tax No., PAN, EPF Code No., Service tax No., schedule -2, schedule - 3 & an undertaking to the effect that the bidder has read all the document uploaded along with the NIT and there is no deviations from the standard terms and conditions of the tender document and NIT including that of payment of minimum applicable wages & compliance of all applicable labours laws etc. Also the bidder shall certify that the documents as uploaded by the bidder are as per original document. The bidder has to upload the scanned copy of original document along with his bid. (c) Price bid : Part-III- Price bid i.e. schedule I (B.O.Q.). (B) The bidder must submit the bid through e-tendering as explained in the information & instructions to bidder. The bid is to be submitted in the schedule-1, 2 & 3 as uploaded alongwith the tender document. The schedule- 1, 2 & 3 is to be first downloaded and after filling the required information are to be again uploaded for submission of the bid through e-tendering. (I) The bid documents shall be uploaded electronically and submitted online alongwith scanned copies of all the requisite documents. Some of the documents viz. Bid Security, Power of Attorney, Integrity Pact, JV Agreements etc., are required to be submitted in physical form also. (II) The time limit for submission of documents required in physical form shall be seven (07) days after the deadline for submission of e-bids in respect of following documents:- (i) Cost of bid documents (If not received online) (ii) Bid security/ EMD (If not received online) (iii) Power of Attorney on stamp paper. (iv) JV Agreement (If applicable) on stamp paper. (v) Integrity Pact (If applicable). (vi) Any other documents required to be submitted in physical form in addition to above as per the requirement of particular tender. (III) The original documents in physical form submitted after the period as specified above shall not be entertained and such bids shall be treated as late bids. If the original 2

3 documents in physical forms are found to be at variance than the scanned copies submitted earlier alongwith e-bids, the bids will be treated as non-responsive. 2. BID OPENING : The bid shall be opened in the following sequence : (i) First of all, the Part-I & Part-II i.e. EMD, tender document cost and Techno-commercial part shall be opened. (ii) The Part-III i.e. Price bid shall be Open of only those firms whose part I & II of bid found substantially responsive. Necessary information will be given to successful bidders through website only. 3. Tender for works shall remain open for acceptance for the period of one hundred twenty (120) days from the date of opening of tenders. 4. Cost of Bid Document and Earnest Money deposit (EMD/ Bid Security) 4.1 The cost for purchase of bid document is Rs. 5,000/- (Rupees five thousand only) (Non-refundable). 4.2 The bidder shall furnish, a bid security/ earnest money as part of the bid amounting to Rs. 4,52,100/- (Rupees Four lac fifty two thousand one hundred only ). 4.3 The cost of Bid Document and Earnest Money (EMD) shall be submitted using below mentioned facilities:- a) Credit Card b) Debit Card c) Net Banking d) NEFT/RTGS Credit Card/Debit Card/Net Banking: Bidder is required to add website in Trusted Zone as suggested above. Bidder needs to feed correct details while making the payment through online payment gateway. NEFT/RTGS: To make payment through NEFT/RTGS, bidders will get an auto generated which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of NEFT/RTGS Instruction once bidder gets login. Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time. This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS / NEFT. Bidder would be able to use the 3

4 funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Hence please ensure that Bidder remit funds at least one day in advance before he/she would like to make the document fees and EMD payment through RTGS / NEFT option on payment gateway. Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not responsible for the same. FDR/TDR: Please note that EMD (Earnest Money Deposit)/ Bid Security in the form of FDR/TDR ( Pledged in favour of the NJHPS, SJVN Limited Jhakri) is also acceptable and the same in physical form should reach preferably before the last date and time of submission of bid. If EMD in the form of FDR/ TDR does not reach in physical form within the seven (07) days after closing date of bid as mentioned as above at Sr. 1 (Part (a)-i, II &III) of terms & conditions; the bid shall be considered as non-responsive and price bid of such firms shall not be opened in case of two bid system. Remarks:- The EMD submitted in the form of BG, DDs, local Cheque/ Cheque will not be considered. outstations 4.4. Bid security shall remain valid for a period of 30 days beyond the original bid validity period and beyond any extension subsequently requested. Any correction, alteration and addition in computer generated / other hand written instrument subsequently needs to attested by the appropriate authority of bank. 4.5 EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or derogates form the bid in any respect with in the period of validity of the bid. The EMD of the successful bidder shall be retained as contract security until such period the contractor furnishes the required security deposit. If the contractor is failed to fulfill his obligations, the EMD, retained as contract security shall be forfeited. 4.6 The bid securities/emd of unsuccessful bidders shall be returned within twenty eight (28) days after the expiry of the bid validity period or award of work whichever is earlier. 4.7 No interest shall be payable by the SJVN on EMD. 4.8 Tender without cost of document and EMD will be rejected. 5. Micro or Small Enterprises (MSE)/NSIC registered firms are exempted from submission of the Tender Document Cost, EMD and must Upload the scanned copy of the MSE/NSIC certificate. If the MSE/NSIC certificate does not contain the item, (s)/ works (s)/ Services as listed in our NIT and no EMD is found submitted, then SJVN may ask the bidder to submit the EMD and the same should reach within seven (7) days from the date of SJVN s notification by /fax/letter, otherwise the bid shall be considered as non-responsive and price bid of such firms shall not be opened in case of two bid system. 4

5 6. Qualification requirements : Before the submission of bids the bidder in his own interest ensures that he meets the requisite qualification criteria as given below and shall upload copies of the same alongwith the techno-commercial bid : - (A). The intending Tenderer must upload their registration certificate, Sales Tax No./TIN, service tax No., PAN No. & EPF Code No. along with their Techno- commercial bid. (B). Eligibility for the tender shall be restricted to those parties / contractors who will fulfill the following conditions and submit documentary proof thereof:- (a) Average Annual Financial turnover during the last three (03) years, ending 31 st March of the previous financial year, should be at least 30% of the estimated cost. (b) Experience of having successfully completed works/ satisfactorily executed amount of works in progress of similar works during last seven (07) years ending last day of month previous to the one in which applications are invited should be either of the following. Bidder should also upload the copy of BOQ of such completed/ in progress works alongwith his techno-commercial bid. (i) (ii) (iii) Three similar completed works/ satisfactorily executed amount of works in progress costing not less than the amount equal to 40% of the estimated cost. OR Two similar completed works/ satisfactorily executed amount of works in progress costing not less than the amount equal to 50% of the estimated cost. OR One similar completed works/ satisfactorily executed amount of works in progress costing not less than the amount equal to 80% of the estimated cost Note : Similar work means works related to maintenance/ erection and/ or commissioning of overhead/ underground lines at 11 kv or higher rating/ voltage. (c) The above mentioned requirements are minimum and the SJVN, reserves the right to ask for any additional information. (C ) Evidence of access to line(s) of credit and availability of other financial resources/ facilities (10 percent of the contract value) certified by banker (the certificate being not more than 3 months old.) 7. Notwithstanding anything stated above, the SJVN reserves the right to assess bidder s capability and capacity to perform the works, should the circumstances warrant such an assessment in the overall interest of the SJVN. 8. The item of work is given in the Bill of Quantities of the Bidding Documents. The Bidder shall be required to offer their rates and prices for the whole work, which shall include material, labour, equipment, taxes & duties etc. except service tax, except service tax. The service tax shall be released separately on submission of following information alongwith the bill:- 5

6 (a) (b) (c) (d) (e) (f) Name, Address & Contact Details (Tel. No. etc.) of the Service Provider. Service Tax Number of the Service Provider. PAN of the Service Provider. Service Tax Invoice Number. Gross Amount of the Service provided. Service Tax claimed by the Service Provider. 9. Payment Procedure: (I) In case of Micro & Small Enterprise (MSE) All the payments for the supplies and / or services (as applicable) rendered by MSEs (Micro & Small Enterprises) supplier / contractor under the contract shall be released within forty five (45) days from the day of acceptance, subject to submission of invoice on or before the day of acceptance. Day of acceptance means day of actual delivery of goods or the rendering of services ; or where any objection is made in writing by SJVN regarding acceptance of goods or services within fifteen days from the date of delivery of goods or the rendering of services, the day on which such objection is removed by the contractor / supplier. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus compound interest with monthly rests from the date immediately following the date agreed three times of bank rates as notified by Reserve Bank of India from time to time. (II) In case of non-mse. All the payments for the supplies and / or services (as applicable) rendered by non-mses (Non-Micro & Small Enterprises) supplier / contractor under the contract shall be released within forty five (45) days from the receipt of invoice / bills form the contractor / supplier complete in all respects. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus simple interest from the date immediately following the date agreed p.a. 10. The successful bidder must submit the attested copy of valid labour license in the O/o Engineer Incharge before start of work as per labour law. 11. The work will be awarded to L-1 bidder whose bid will be found substantially responsive on overall basis. If a firm / contractor quotes NIL charges / consideration in that case the bid shall be treated as unresponsive and will not be considered for evaluation. 6

7 12. VAT Registration:- In case of composite contracts related to execution of work and transfer of property in goods i.e. works contract, the contractor will have to get himself registered under HP VAT Act 2005 immediately after issue of letter of acceptance/ LOA & before commencement of work. In no circumstances, work shall be allowed to be commenced nor any payment shall be released till proof of registration under Himachal Pradesh Value Added Tax Act 2005 is submitted by such contractor to EIC. 13. The SJVN Ltd. does not bind themselves to accept the lowest or any tender or to give any reason for their decision. If overall quoted amount of any bidder will be lesser than the total amount based on applicable minimum wages (i.e. as prevalent on actual date of opening of technical bid) for the quantity mentioned in schedule-i of tender document then such bid shall be out-rightly rejected. 14. Correction of Errors (Applicable to extent possible). The prices are to be filled in ONLINE DYNAMIC Schedules as under:- A. The bidder has to fill the Unit Rates in the FIGURES only. B. The entered UNIT RATES in figures shall be automatically converted in to the words. C The above entered UNIT RATES in the figures and calculated amount shall be multiplied with quantity to calculate the TOTAL AMOUNT in figures & as well as in words automatically. 15. Conditional / telegraphic tenders or tenders without earnest money shall not be considered. 16. If it happens to be holiday or poor internet connectivity on the date of receipt / opening of the tenders, the same shall be opened on the next working day at the same time. 17. SJVN Ltd. reserves the right to accept or reject any or all tenders without assigning any reasons thereof. 18. For any enquiry/clarification for registration etc. bidders may contact at the following address: Designation: Dy. Manager Office Address: P&C deptt. NJHPS, SJVN Ltd. Jhakri, Tehsil Rampur Bsr., Distt Shimla (HP) Phone No / Fax No / Mobile kirti.swaroop@sjvn.nic.in 7

8 All submissions/ correspondence /clarification to bid document and any other information, with regard to the above shall be made at the following Address: Designation : Senior Manager Office Address: P&C deptt. NJHPS, SJVN Ltd. Jhakri, Tehsil Rampur Bsr., Distt Shimla (HP) Phone No / Fax No / sk.bhargava@sjvn.nic.in वटरष ठ izcu/kd izki.k,oa lafonk fohkkx],uts,pih,l],ltsoh,u fy0 ] >kdmh& Registered & Corporate Office Shakti Sadan, SJVN Corporate office c complex, Shanan, Shimla (HP), PIN , Tel: , 490, 521, 741, Fax: Website : 8